OLM Summary of Support Item Types

Transcript

1 Summary of Support Item Types for Federal Supply Schedule (FSS) Orders There are several ways for FSS contractors to offer supplies and services that, while not the primary purpose of an order, support a total solution offering in response to a customer requirement. The summary below, listed in general order of preference, highlights the key features of each. Items Awarded Under Ancillary Supplies & Services Special Item Numbers (SINs) ancillary products and/or services to support total ​ Contractors that routinely provide customer solutions may include these items on their FSS contracts under a dedicated SIN. The ​ ​ SIN is reserved for routinely provided, known Ancillary Supplies & Services ​ priced up-front ​ and ​ awarded at the FSS contract level ​ . ​ items that can be This SIN includes supplies and/or services purchased to support work or a project that is solely associated with the supplies and/or services purchased under the same Schedule. Ancillary products and services are not within scope of any other SIN on the Schedule, but are necessary to complement a contractor’s offerings to provide a total solution in order-level ​ response to a customer requirement. ​ ​ Items awarded under this SINs are not materials. ​ Note : A few Schedules also include an Other Direct Costs (ODC) SIN for items (excluding labor hours) that, while not the primary purpose of the order, are an integral part of the total solution offered by the contractor. ODC SINs are reserved for routinely ​ priced up-front provided, known items that can be and ​ awarded at the FSS contract ​ level ​ . Items awarded under this SIN are ​ not ​ order-level materials. Key Features : ​ ● ​ All Authorized Schedules: Designated FSS SIN(s): ​ Yes - ​ Ancillary Supplies and/or Services; Ancillary ● Supplies and/or Services - Small Business Set Aside; Other Direct Costs (ODCs) FSS Contract Item: ​ Yes ● Price Evaluation/F&R Determination: ​ Schedule CO evaluates and awards in ● accordance with ​ ​ GSAR 538.270 ​ ​ and ​ 538.271 ​ . ● ​ Yes IFF included: ● Order Types: ​ All ● Special Instructions for Ordering Activities: ​ Ancillary supplies and/or services may only be ordered in conjunction with or in support of supplies or services purchased under another SIN(s) of the same schedule. Ancillary supplies and/or services may not be the primary purpose of the work ordered, but be an integral part of the total solution offered. Prior to placing an order, the ordering activity CO should confirm that any ancillary supplies and/or services included in the

2 order have been awarded on the contractor’s Schedule contract and that the proposed pricing does not exceed awarded Schedule pricing. Order-Level Materials Order-Level Materials (OLMs) are supplies and/or services acquired in direct support of an individual task or delivery order placed against an authorized FSS contract or FSS BPA, when the supplies and/or services are not known at the time of contract or BPA ​ . The prices of OLMs are award not established in the FSS contract or BPA ​ . OLMs ​ ​ include direct materials, subcontracts for supplies and incidental services for which there is not a labor category specified in the FSS contract, other direct costs (including travel), and indirect costs. Schedules and contracts that authorize OLMs include a ​ in direct support of another awarded SIN separate OLM SIN, which may only be used . ​ Like items purchased under Ancillary Supplies and/or Services SINs, OLMs are purchased under the authority of the FSS Program. OLMs are defined, priced, and acquired at the order level. The ordering activity CO ​ GSAR clause 552.238-82 ​ ​ Special Ordering Procedures shall follow the procedures in for the Acquisition of Order-Level Materials ​ when placing an order against an FSS contract or FSS BPA that includes OLMs. Key Features ​ : ● Authorized Schedules: ​ Select Schedules only (see ​ https://www.gsa.gov/olm ​ ) ● Designated FSS SIN: Yes - ​ Order-Level Materials (OLMs) ​ FSS Contract Item: ​ ● Yes ​ The Ordering Activity CO must make a ● Price Evaluation/F&R Determination: determination that prices for all OLMs are fair and reasonable. ● IFF included: Yes ​ Order Types: ​ ● ​ only ​ authorized for inclusion under All, but OLMs are time-and-materials (T&M) and labor-hour order Contract Line Item Numbers (CLINs) and are subject to a Not To Exceed ceiling price. Special Instructions for Ordering Activities: The ordering activity CO shall ● ​ ​ follow the procedures in ​ ​ Special Ordering Procedures GSAR clause 552.238-82 for the Acquisition of Order-Level Materials ​ when placing an order against an FSS contract or FSS BPA that includes OLMs. Prior to placement of an order that includes OLMs, the ordering activity shall follow procedures in ​ FAR 8.404(h) and verify that the OLM SIN is awarded on the vendor’s FSS contract. Note that the cumulative value of OLMs in an individual order cannot exceed 33.33% of the total value of the order. Open Market Items

3 Open Market Items (i.e., items not on the Federal Supply Schedule), are supplies and/or ​ added by the ordering activity to a schedule order or BPA for administrative services ​ FAR 8.402(f) convenience in accordance with ​ Open market items must directly support ​ . ​ the FSS order and may not be the primary purpose of the order. The ordering activity CO must ensure that all applicable acquisition regulations pertaining to the purchase of (Part 5 ​ open market items have been followed (e.g., publicizing ​ ), competition ​ ​ ), acquisition of commercial items ( ​ Part 6 ​ ), contracting methods requirements ( Part 12 ​ Parts 13 ​ , ​ 14 ​ , and ​ ( ​ ), and small business programs. 15 ​ : Key Features open market items may be added to orders or All ​ ● ​ ​ Authorized Schedules: - BPAs placed against any Schedule Designated FSS SIN: ​ No ● ● ​ No FSS Contract Item: Price Evaluation/F&R Determination: ● ​ must ​ The Ordering Activity CO determine that pricing for open market items is fair and reasonable prior to award. ● IFF included: ​ No (not applicable to open market items) ● Order Types: ​ All ​ Special Instructions for Ordering Activities: The ordering activity CO shall ● ​ FAR 8.402(f) ​ when adding open market items to Schedule orders or comply with ​ ​ This requires the ​ ordering activity CO to ensure that all applicable BPAs. acquisition regulations pertaining to the purchase of the items not on the Schedule have been followed, to determine the price for open market items is fair and reasonable, to clearly identify these items on the order or BPA as items not on the Schedule, and to ensure all clauses applicable to these items are included in the order. Summary of Support Items for FSS Orders Ancillary Supplies Order Level Open Market Feature & Services/ODC Items Materials (OLMs) SINs Specific Schedules Authorized Schedules All All only Yes Yes No Designated FSS SIN FSS Contract Item Yes Yes No Price Evaluation/ F&R Ordering Activity Schedule CO Ordering Activity CO Determination CO

4 All, but limited to Order Types All All T&M/LH CLINs Special Instructions/ See ​ GSAR clause FAR 8.405 ​ FAR 8.402(f) See ​ See 552.238-82 Ordering Procedures FAR 51 Deviation In addition, GSA has also approved a deviation to FAR Part 51.1 has been approved to expand the authority of GSA contractors to use GSA sources of supply. Specifically, Federal Government contracting officers are now authorized to give all GSA contractors access to the Federal Supply Schedule (FSS) and GSA Global Supply Programs when deemed appropriate for fulfillment of their agency requirements. Refer to the ​ Deviation Ordering Guide ​ for additional information.

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