1 Board of Regents January 9, 2019 Agenda 9:00 AM Executive & Compensation Committee Room 8026 Chairman Don L. Waters 9:30 AM Room 8003 Call to Order Chairman Don L. Waters Invocation Chairman Don L. Waters Ms. Azell Francis Graduate Research Assistant, Georgia Institute of Technology Safety Briefing Chief of Police Bruce Holmes Approval of Minutes Secretary Edward Tate November 13th Minutes Chairman's Remarks Chairman Don L. Waters 9:45 AM Campus Spotlight - Columbus State University Spotlight on Film Chairman Don L. Waters Dr. Chris Markwood, President Dr. Danna Gibson, Chair of Department of Communication Ms. Ginger Steele, Student Mr. Timothy Pitts, Student Economic Development Regent Bárbara Rivera Holmes Mr. Chris Clark, President/CEO - GA Chamber of Commerce Ethics Training VC John Fuchko Room 7007 10:35 AM Track I Committee Meetings: Academic Affairs Regent C. Thomas Hopkins, Jr. Track I Committee Meetings: Economic Development Room 7007 Regent Bárbara Rivera Holmes Track I Committee Meetings: Organization & Law Room 7007 Regent Sarah-Elizabeth Reed Room 8003 Track II Committee Meetings: Personnel & Benefits Regent Philip A. Wilheit, Sr. Track II Committee Meetings: Finance & Business Operations Room 8003 Regent Sachin D. Shailendra Track II Committee Meetings: Real Estate & Facilities Room 8003 Regent Benjamin J. Tarbutton, III
2 Track II Committee Meetings: Internal Audit, Risk and Compliance Room 8003 Regent Kessel D. Stelling, Jr. 11:25 AM Room 8003 Reconvene Chancellor's Report Chancellor Steve Wrigley 11:35 AM Committee Reports A. Executive & Compensation - Chairman Don L. Waters B. Academic Affairs - Regent C. Thomas Hopkins, Jr. C. Economic Development - Regent Bárbara Rivera Holmes D. Finance & Business Operations - Regent Sachin D. Shailendra E. Internal Audit, Risk, and Compliance - Regent Kessel D. Stelling, Jr. F. Organization & Law - Regent Sarah-Elizabeth Reed G. Personnel & Benefits - Regent Philip A. Wilheit, Sr. H. Real Estate & Facilities - Regent Benjamin J. Tarbutton, III Unfinished Business Chairman Don L. Waters New Business Chairman Don L. Waters 2019 Gala Update - Regent Neil L. Pruitt, Jr. Petitions and Communications Secretary Edward Tate 11:50 AM Executive Session Chairman Don L. Waters Reconvene Chairman Don L. Waters Adjournment Chairman Don L. Waters
3 AGENDA EXECUTIVE AND COMPENSATION COMMITTEE January 9, 2019 Agenda Items Page No. APPROVAL ITEM 1 1. Board Self -Assessment INFORMATION ITEM Executive Session 2. 3
4 Executive & Compensation Committee January 9, 2019 1. Board Self -Assessment Background : The Executive and Compensation Committee, on behalf of the Board of Regents, conducted a self -assessment on November 13, 2018 as specified in Section 5, item 6 of our Bylaws which states: Self -Assessment : The Board of Regents is responsible for defining and regularly evaluating its responsibilities and expectations through a process established by the Executive and Compensation Committee. The Chancellor or Chancellor’s designee shall compile any requested data in furtherance of this review.”(Bylaws of the Board of Regents, https://www.usg.edu/regents/bylaws ) Each member of the Board was invited to participate in this self -assessment either through attending the November 13, 2018 committee meeting or through providing feedback directly outside of the meeting. The self-assessment was designed to the following three core questions: “How are we doing? What are we doing? Are we as effective as a board as we can 1 be?” The committee agreed on the importance of separating the Board’s role (policy-making) and agreed that the Board and the Chancellor’s role (administrative) was discussed. It was Chancellor understand these different roles and that our practices are consistent with this -depth briefings on key issues is valuable and should be continued. The value of in approach. The Committee expressed support for the in -depth presidential performance review introduced by Chancellor Wrigley. The practice of spreading discussion of each president’s performance over three Board meetings leading up to re-appointment has allowed for more thorough discussion and a more compr ehensive review process. Interest was expressed in how to best represent the Board in their respective districts. It was noted that Presidents often take the lead with respect to inviting Regents to campus, etc. The Chancellor’s office also is available to assist with specific events, speeches, etc. Leadership talking points are provided each year to assist Regents. -assessment process identified the following potential areas for improvement and Our self associated recommendations. Adopt the following practices as developed in response to the Board’s Recommended: November 13, 2018 self- assessment: a) Regent Orientation. Provide a copy of the Bylaws as a part of new Regent’s orientation. Develop a frequently asked questions or similar set of guidelines for refe rence as new Regents assume their position. Develop a directory of key leaders that specifies responsibilities and contact information. Provide the frequently asked questions and key leader directory to new Regents. 1 Resource Manual for The Principles of Accreditation: Foundations for Quality Enhancement, p.29 1
5 Executive & Compensation Committee 9, 2019 January b) Board Retreat. Incorporate a larger discussion of strategic goals and progress in achieving those goals as a part of the March 2019 retreat. Incorporate key points from the assessment. The practice of an annual retreat is highly discussion in the board’s self- encouraged. c) Agenda. Reinforce importance of posting Board agenda on the BoardEffect software no later than noon on Friday prior to the Board meeting. d) Committee Orientation. Committee liaisons should conduct a brief committee orientation ive track committee meetings each and present a forward agenda as a part of their respect January. Track Committees. Continue the practice of presenting high- level items for consideration e) by the entire Board. Additionally, highlight key items being presented in the Track committees in a call letter prior to the Board meeting. f) Campus Spotlight. The practice of having students and faculty from specific campuses present provides valuable insight and is strong ly encouraged. g) Best Practices. C onduct a “best practices” review of other system boards and present the result s in Spring 2019. 2
6 Executive & Compensation Committee 9, 2019 January Executive Session 2. : The Committee will discuss litigation and personnel matters in Executive Session. 3
7 Trinity Washington Building Evacuation Routes th th Trinity Avenue 7 Floor and 8 Primary evacuation route Secondary (overflow) route Shelter in place locations Washington Street Board Room Capitol Police: (404) 656- 3281 Memorial Drive
8 Emergency Evacuation Assembly Areas Primary Staging Area Liberty Plaza Trinity Washington Building Capitol Avenue Memorial Drive Secondary Staging Area
9 MINUTES OF THE MEETING OF THE BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA Atlanta, Georgia November 13, 2018 CALL TO ORDER Tuesday , November at approximately 9:36 a.m. The Board of Regents of the University System of Georgia met in the Board Room, Room 8003, 270 Washington Street SW, Atlanta, Georgia. The Chair man of the 13, 2018, Board, Regent man Hull , were Vice James M. Hull, called the meeting to order . Present, in addition to Chair Don L. Waters ; Regents Chris Cummiskey; W. Allen Gudenrath; Erin Hames; Bárbara Rivera Holmes; Chairman Donald M. Leebern, Jr.; Laura Marsh; Neil L. Pruitt, Jr. ; Sarah -Elizabeth Reed; C. Thomas Hopkins, Jr.; E. Scott Smith; J. Tarbutton, III; Richard L. Tucker; T. Rogers Wade; and Philip A. Wilheit, Sr . Regent s C. Ben jamin Shailendra; and Kessel D. Stelling, Jr., were Dean Alford; Sachin excused. INVOCATION AND PLEDGE Student Gover nment Association President Eliman Marenah gave the invocation a Georgia Gwinnett College nd led the Pledge of Allegiance. SAFETY BRIEFING Chief of Police Bruce Holmes gave the safety briefing. APPROVAL OF MINUTES With motion made and variously seconded, the Regents present voted unanimously to approve the minutes of the of October 9 , 2018. Board’s meeting COMPREHENSIVE ADMINISTRATIVE REVIEW UPDATE (USG) Vice Chancellor University of West Georgia President Kyle Marrero and University System of Georgia for Organizational Effectiveness John Fuchko presented an update on the Comprehensive Administrative Review (USO) have received process. They announced that 21 USG institutions and the University System Office (CAR) their Huron Assessment Report, and Phase II of the CAR is on track to be completed in Early 2019. Each USG n Plan by Summer 2019. institution will develop an Institutional Actio CAMPUS SPOTLIGHT: GORDON STATE COLLEGE (GSC) , GSC Assistant Vice President for Academic Excellence Peter Gordon State College President Kirk Nooks Higgins, and GSC Associate Professor of Biology Amanda Duffus Highlander EDGE gave a presentation on the experience, an initiative designed to h elp new students understand their role in college . Using a grant from the Fall 2017 Momentum Year Advising Academy, GSC revitalize d its approa ch to the first -year experience by updating its new stu dent orientation, creating a semester -long freshman seminar program, and introducing a course to help first year students develop growth mindsets and critical thinking skills. As a result, GSC saw an increase in the number of credit hours taken by first ye ar students and a decrease in the number of first year “General Studies” students. GSC students Kenya Brown and Riley Fuller spoke of their experiences participating in the Highlander EDGE program. FALL ENROLLMENT UPDATE Associate Vice Chancellor of Research & Policy Analysis Dr. Angela Bell provided an update on Fall 2018 student enrollment. Current USG enrollment is 328,712 students, and the USG is experiencing more positive seen increases in the number of dual enrollment growth than the country as a whole. Since last year, the USG has enrollment and non-resident students. There has also been an increase in the number of students taking online or hybrid courses, especially among graduate stu dents. In addition, USG institutions are becoming more diver se in terms of race/ethnicity.
10 USG NURSING UPDATE for Academic Affairs & Chief Academic Officer Dr. Tristan Denley Executive Vice Chancellor provided an The USG currently has 14,000 students enrolled in nursing update on nursing education across the USG. programs, and 3043 nursing program students graduated in 2018. Dr. Denley spoke of the U SG ’s initiatives that aim to meet the state’s healthcare needs by increasing the number of bachelor’s -trained nurs es in the workforce. Since 2013, the USG has utilized the STEPS program to increase the number of doctoral qualified nursing faculty; this has led to increases in nursing program enrollment and graduation rates. New nexus degrees in Management will further enable the in a Healthcare Setting and other nursing specialties and a new online RN to BSN program USG to achieve this goal. REGENTS’ NOMINATING COMMITTEE Philip A. Wilheit, Sr., Chairman of the Regents ’ Nominating Committee, presented a slate of nominees Regent for Board of Regents officers for 2019. The Committee proposed that Regents Don L. Waters and T. Rogers Wade be named Board Chairman and Vice Chairman, respectively. Board Chairman James M. Hull thanked the work and announced that the Board will vote on the slate of candidates Nominating Committee members for their during the afternoon session of the November 13, 2018, Board meeting. CHAIRMAN’S REMARKS Board Chairman James M. Hull began his remarks by thanking the Regents for their help and in serving support the USG’s over 328,000 students and 47,000 employees. He also thanked Chancellor Wrigley and the USG staff for their dedication, commitment, and focus on student success . More Georgians than ever are obtaining college degrees thanks to USG initiatives like Complete College Georgia, College 2025, and the Momentum Year. Innovations such as the use of predictive analytics to promote student success and the new nexus degrees allow students to acquire specialized skills they need to succeed in school and join the workforce after graduation. The Comprehensive Administrative Review is making the System more efficient, demonstrating that we University understand the importance of using public resources wisely, and the Board’s decision not to raise tuition for the second time in three years shows that the USG is affordable and focused on students. The USG’s relationship with the Georgia FinTech Academy is an example of collaboration with industry to innovate and help drive the such example is the new state local economy; another -of-the- art Georgia Cyber Center in Augusta, Georgia, which will help fill the shortage of cybersecurity talent and support the USG’s eight National Centers of Academic Excellence in Cyber Defense. Chairman Hull thanked Governor Nathan Deal for his commitment to making higher education acces sible and affordable in Georgia, including support for several of these initiatives, and a Deal for their long careers in commended Governor and First Lady Sandr He also t hanked public service. students, faculty, and staff from all 26 USG institutions across Georgia and applauded their academic achievements and scholarship. Lastly, Chairman Hull thanked Board for the honor of serving as Chairman in 2018 and welcomed anticipated Board Chairman -Elect Don L. Waters to his new role as Chairman in 2019. CHANCELLOR’S REPORT began his report to the Board by thanking the Regents for their service to the USG Chancellor Wrigley in 2018. He thanked Board Chairman James M. Hull for his guidance and support during the year and welcomed anticipated Board Chairman-Elect Don L. Waters to his new role. The Chancellor also thanked former Associate Vice Chancellor of Government Relations Rollin Downs, who has accepted a new position in the private sector. Chancellor Wrigley announced that Matt Colvin will join the USG as Executive Director of Economic Development and welcomed him to the USO. The Chancellor spoke of the importance of financial aid in financing higher education and the USG’s quest to improve students’ understanding of borrowing and debt. He announced that the USG is simplifying, automating, and standardizing how students work with their campuses to resolve issues related to federal financial aid. This effort dovetails with the work of the U.S. Department of Education, which recently announced the launch of a new mobile app to improve access to the Free Application for Federal Student Aid (FAFSA) form. USG institutions are expanding use of chatbots and other artificial intelligence services to respond to student and parent inquiries more quickly and accurately. The USG is also developing a new standardized student aid award letter
11 that will be the same at every institution. These letters will clearly articulate the cost of attendance, detail the amount students will need to borrow, and allow them to interactively accept their student loans. New automated debt notices will inform students of the amount they currently owe, the expected monthly payment and interest costs upon graduation, and projections of future costs should they take on additional college debt. om across the University System. He spoke of the damage Chancellor Wrigley then shared several highlights fr eral USG institutions in southwest Georgia, including Albany State caused by Hurricane Michael to sev University, Georgia Southern University, and Georgia Southwestern State University. He commended Fort Valley State University, Valdosta State University, Georgia College & State University, the University of West Georgia, Middle Georgia State University, and Abraham Baldwin Agricultural College for providing assistance and support to USG students and staff who were impacted by the storm. The Chancellor also thanked USG Chief of Police Bruce Holmes, USG Safety & Security Inspector Ben Scott, and Middle Georgia State University Assistant Vice President of Facilities David Sims for their work during the emerg ency. Chancellor Wrigley praised Georgia ming freshman class ever. He congratulated the University of State University for welcoming its largest inco Georgia’s Debate Union on being named the top- ranked university debate squad in the nation. The Chancellor also noted that eight USG institutions have been recognized by the Military Times “Best for Vets” list and thanked USG Director of Military Affairs David Snow for his work to help meet the needs of veterans in Georgia. concluded his remarks with Chancellor Wrigley a historical note. On this day in 1884, construction began on the State Capitol. Georgia The building was constructed using Georgia marble, Indiana limestone, and half a million bricks recycled from Atlanta’s old City Hall. The building was topped with a statue now known as “Miss Freedom” and was the tallest building in Atlanta when it was completed in March 1889. ELECTION OF OFFICERS With motions made and variously seconded, the Regents present voted unanimously to appoint Regents Don L. Waters and T. Rogers Wade as 2019 Chairman and Vice Chairman, respectively. COMMITTEE REPORTS Reports of the standing committees are attached hereto. Upon motion made and duly seconded, the Board unanimously approved and adopted the reports of the following committees: • the Executive & Compensation Committee • the Committee on Academic Affairs • the Committee on Finance & Business Operations • the Committee on Internal Audit, Risk and Compliance • the Committee on Organization & Law the Committee on Real Estate & Facilities • UNFINISHED BUSINESS There was none. NEW BUSINESS Regent Neil L. Pruitt gave an update on the 2019 USG Foundation Gala. The event , which provides support for the University System of Georgia Foundation and need- based scholarships, ebrua ry 8, 2019, at will be held on F This year’s fundrais ing goal is $1,000,000. the St. Regis Hotel in Atlanta. Regent Pruitt announced that First Lady Sandra Deal will receive the Foundation’s Eldridge McMillan Lifetime Achievement Award at the gala. PETITIONS AND COMMUNICATIONS There were no petitions. Secretary to the Board Edward Tate announced that the nex t Board of Regents meeting will be held on January 9, 2019, at the Board’s offices in Atlanta .
12 EXECUTIVE SESSION man Hull Following the announcement on Petitions and Communications, Chair called for an executive session to discuss personnel matters and litigation p.m. at approximately 1:52 . With motion properly made and seconded, the Regents present voted unanimously to go into executive session. An affidavit regarding this executive session is on file with the Office of the Secretary to the Board. RECONVENE man Hull reconvened the Board meeting in its regular sess Following executive session, Chair at approximately ion 3:07 p.m. and announced that the Board took no actions during the executive session. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 3:09 p.m . _____________________________ Don L. Waters Edward M. Tate Chair , Board of Regents Secretary, Board of Regents man University System of Georgia University System of Georgia
13 MINUTES OF THE EXECUTIVE & COMPENSATION COMMITTEE The Executive & Compensation Committee of the Board of Regent s of the University System of Georgia met at approximately 9:00 a.m. in Room 8026 of the Board’s offices, 270 Washington St., SW, in Atlanta, Georgia. Board Chairman James M. Hull called the meeting to order. Present, in addition to Chairman Hull, were Board Regents Vice Chairman Don L. Waters; C. Thomas Hopkins, Jr.; Donald M. Leebern, B árbara Rivera Holmes; Jr.; Laura Marsh; Sarah -Elizabeth Reed; E. Scott Smith; Ben jamin J. Tarbutton, III; Richard L. Tucker; T. Rogers Wade; and Philip A. Wilheit, Sr. Chancellor Steve Wrigley and several members of his staff also were present. Regent Kessel D. Stelling, Jr., was excused as absent. Unless otherwise noted, the Regents present approved all items unanimously. INFORMATION ITEM The Committee discussed its periodic self -assessment pursuant to Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requirements. Among the topics addressed in this discussion included the distinction of the Board’s policy making and the Chancellor’s administrative roles; presidential performance reviews; Board representation throughout the State; new Board member and committee or ientation improvements; the potential for a Board planning retreat; and a best practices review, among others. Based on the self -assessment the Committee plans to recommend Board actions at the next meeting. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at approximately 9:27 a.m .
14 MINUTES OF THE TTEE ON ACADEMIC AFFAIRS COMMI The Committee on Academic Affairs of the Board of Regents of the University System of Georgia met at 11:35 a.m. . approximately in Room 7007 of the Board’s Offices, 270 Washington St., SW, in Atlanta, Georgia Committee Chairwoman Sarah -Elizabeth Reed called the meeting to order. Present, in addition to Chairwoman Cummiskey, W. Allen Gudenrath, Reed, were Committee Vice Chairman E. Scott Smith and Regents Chris Erin Marsh, and T. Rogers Wade. Regent C. Dean Alford was excused as absent. Unless ot herwise Hames, Laura noted, the Regents present approved all items unanimously. ACTION ITEMS 1. The Committee approved the establishment of a Bachelor of Science with a major in middle grades education at Georgia Gwinnett College. 2. The Committee approved the establishment of a Doctor of Philosophy in urban studies at Georgia State University. The Committee approved Columbus State University 3. to be authorized to offer a collaborative ’s request online program (eMajor) with USG eCampus for the Bachelor of Science in Nursing RN to BSN. 4. The Committee approved the naming of the Georgia Southern University College of Business the “Gregory M. Parker College of Business.” 5. The Committee approved the termination of a degree program at Kennesaw State University. 6. The Committee approved the termination of multiple degree program at the University of Georgia. 7. The Committee approved a proposed addition to the Board of Regents Policy Manual , Section 3.3.6, Institutional and Prior Learning. Academic Credit Earned Through Extra- 8. The Committee approved the removal of Board of Regents Policy Manual , Section 22.214.171.124, Course Credits for International Baccalaureate. CONSENT ITEM The Board adopted new faculty appointments at the University of Georgia and Columbus State Univ ersity. INFORMATION ITEM Executive Vice Chancellor and Chief Academic Officer Dr. Tristan Denley provided an update on the USG Goes Global (G3) Study Abroad Consortia. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at approximately 11:53 a.m.
15 MINUTES OF THE ORGANIZATION AND LAW COMMITTEE ON Organization and Law met at of the Board of Regents of the University System of Georgia The Committee on .m. in Room 7007 of the Board’s offices, 270 Washington St., SW, in Atlanta, Georgia . approximately 11:54 a called the meeting to order. Present, in addition to Chair woman Marsh , woman Laura Marsh Committee Chair -Elizabeth Reed; Regents Chris Cummiskey, W. Allen Gudenrath, were Committee Vice Chairwoman Sarah Erin Hames; E. Scott Smith; . Regent C. Dean Alford was excused as absent . Unless otherwise and T. Rogers Wade noted, the Regents present approved all items unanimously. ITEM S APPROVAL The Committee 1. Georgia Gwinnett College President Stanley C. “Staś” Preczewski’s request to approved award an honorary degree to Thomas P. “Tommy” Hughes. 2. The Committee approved Savannah State University President Cheryl Dozier’s request to award honorary degrees to Rear Admiral Annie B. Andrews (Retired), Lieutenant General Walter E. Gaskin (Retired), and . Rear Admiral Willie Metts (Retired) 3. The Committee approved Abraham Baldwin Agricultural College entering into a mutually beneficial emergency services arrangement with the Southern Regional Technical College Police Department. EXECUTIVE SESSION Chairwoman Marsh called for an executive session at approximately 12:00 p.m. to discuss personnel and litigation matters . With motion properly made and seconded, the Regents who were present voted unanimously to go into executive session. An affidavit regarding this executive session is on file in the Office of the Secretary to the Board. RECONVENE ommittee exited executive session, Vice Chair After the C egular woman Reed rec onvened the committee in its r session at 12:07 p.m. and announced that no actions were taken. ADJOURNMENT There being no further business to come before the C ommittee, the meeting adjourned at 12:07 p.m.
16 MINUTES OF THE FINANCE & BUSINESS OPERATIONS COMMITTEE ON 11:37 a.m . in R oom 8003 of the Board’s The Committee on Finance & Business Operations met at approximately offices, 270 Washington St., SW, in Atlanta, Georgia. Vice Chair man Donald M. Leebern, Jr., called Co mmittee Vice Chairman the meeting to order. Present, in addition to , were Regents Bárbara Rivera Holmes; C. Leebern Thomas Hopkins, Jr.; Neil L. Pruitt; J. Tarbutton, III; Richard L. Tucker, Sr. ; and Philip L. Wilheit, Sr. Ben jamin man James M. Hull, Board Vice Chair man Don L. Waters , and Chancellor Steve Wrigley also were Board Chair present. Committee Chairman Sachin Shailendra and Regent Kessel D. Stelling , Jr., were excused as absent. Unless otherwise noted, the Regents present approved all items unanimously. INFORMATION ITEM 1. Interim Executive Vice Chancellor of Strategy and Fiscal Affairs Tracey Cook provided a financial update for the Fiscal Year 2019 first quarter. APPROVAL ITEMS 2. The Committee approved the revision to the Fiscal Year 2020 Capital Budget Request. 3. The Committee approved the special tuition rate for USG Goes Global (G3) Study Abroad Consortia. ADJOURNMENT There being no further business to come before the C ommittee, the meeting adjourned at approximately 11:49 a.m .
17 MINUTES OF THE COMMITTEE ON REAL ESTATE & FACILITIES The Committee on Real Estate & Facilities of the Board of Regents of the University System of Geo rgia met at approximately 11:50 a.m. on Tuesday, November 13, 2018, in Room 8003 of the Board’s offices, 270 Washing ton St., SW, i n A tlanta , Georgia. Committee Chair man Richard L. Tucker called the meeting to order. Present, in Committee Vice Chairman Benjamin J. Tarbutton, III ; Regents Bárbara Rivera addition to Chair man Tucker, were Don ald M. Leebern, Jr .; Neil L. Pruitt, Jr. ; and Philip A. Wilheit, Sr. Board ; C. Thomas Hopkins, Jr.; Holmes Chairman James M. Hull, Board Vice Chairman Don L. Waters, and Chancellor Steve Wrigley also were present. Sachin Shailendra and Kessel D. Stelling, Jr ., were excused as ab Regents sent. Unless otherwise noted, the Regents present approved all items unanimously. INFORMATION ITEMS Vice Chancellor for Real Estate and Facilities Jim James informed the Committee about 1. an action taken by the Chancellor under delegated authority to approve the design professional firm rankings for project no. J -329, Lanier Tech Campus Space Rehabilitation and Infrastructure, at the University of North Georgia. Vice Chancellor James provided the Committee with a written report of real estate actions taken under 2. delegated authority between July 1 and October 31, 2018. 3. Assistant Vice Chancellor Alan Travis updated the Committee on the implementation of the Guaranteed Energy Savings Performance Contract Program for Fiscal Year 2019. CONSENT ITEMS The Committee -10- 1903, Brumby Hall Renovation, at the University of 4. authorized project no. BR sional firms for the project. Georgia and approved the ranking of the design profes 5. The Committee authorized project no. BR -66- 1901, Hanner Complex Arena Entry Expansion, at Georgia Southern University. 6. The Committee authorized project no. BR -67- 1901, Indoor Baseball and Softball Hitting Facility, at Georgia Southwestern State University. The Committee approved the ranking of the construction management firms for project no. BR -30-1803, 7. Eco -Commons Living Building Challenge Sector, at the Georgia Institute of Technology. 8. The Board approved the naming of M. Douglas Ivester Hall at the University of Georgia. APPROVAL ITEMS The Board accepted title to approximately 16.17 acres of improved real property known as the Nathan 9. Deal Campus for Innovation in Augusta, Georgia. 10. The Board accepted a gift of approximately 21 acres of improved real property at 3705 Brookside Parkway in Alpharetta for Georgia State University. The Board accepted a gift of approximately 13.635 acres of improved real property located at 3333 Busbee 11. Drive in Kennesaw for Kennesaw State University. 12. The Board authorized the sale of approximately 27 acres of unimproved real property along State Route 20 in Cartersville, Bartow County.
18 The Board authorized the sale of approximately 3.33 acres of improved real property located at 920 13. Milledge Road in Augusta. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at approximately 12:05 p.m.
19 MINUTES OF THE INTERNAL AUDIT, RISK AND COMPLIANCE COMMITTEE ON The Committee on Internal Audit, Risk and Compliance of the Board of Regents of the University System of Georgia met at approximately 12:05 p.m. on Tuesday, November 13, 2018, in Room 8003 of the Board’s offices, 270 Washington St., SW, in Atlanta, Georgia. Com called the meeting mittee Vice Chairman Philip A. Wilheit, Sr., to order. Present, i n addition to Vice Chairman Wilheit, were Regents Bárbara R ivera Holmes; C. Thomas Hopkins, Jr.; Donald M. Leebern, Jr.; Neil L. Pruitt, Jr.; Benjamin J. Tarbutton, III; and Richard L. Tucker. Chancellor Steve Wrigley , Board Chairman James M. Hull , and Board Vice Chairman Don L. Waters also were present. Committee Chairman Sachin Shailendra and Regent Kessel D. Stelling, Jr., were excused as absent . Unless otherwise noted, the Regents Present approved all items unanimously. EXECUTIVE SESSION called for an executive session at approximately 12:06 a.m. to discuss Vice Chairman Wilheit pending personnel matters. With motion properly made and seconded, the Regents who were present voted unanimously to go into executive session. An affidavit regarding this executive session is on file in the Office of the Secretary to t he Board. RECONVENE After the Committee exited executive session, Vice Chairman Wilheit reconvened the committee in its regular session at 12:28 p.m. and announced that no actions were taken. ADJOURNMENT There being no further business to come before the committee, the meeting adjourned at approximately 12:28 p.m.
20 AGENDA ECONOMIC DEVELOPMENT y , 201 9 Januar 9 Page No. Agenda Item INFORMATION ITEM 1. Georgia InVenture Presentation 1
21 Economic Development January 9 , 201 9 PRESENTATION 1. GEORGIA INVENTURE Chris Clark, Georgia Chamber of Commerce President and CEO, will give an overview of the April 3 - Georgia InVenture Prize competition taking place on , 2019 in the studios of Georgia 4 Public Broadcasting. USG will be a principal sponsor of the event, allowing for each USG institution to identify one team to showcase their entrepreneurship programs in the statewide competition. 1
22 A AGEND BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA: ETHICS TRAINING January 9, 2019 Information Item : Ethics Training The duties of the Board of Regents of the University System of Georgia are specified in various governing documents to include the Bylaws of the Board of Regents and the University System of Georgia (USG) Ethics Policy. Vice Chancellor for Organizational E ffectiveness John Fuchko, III will provide the Board an overview of the Bylaws provisions and USG Ethics Policy requirements that pertain , the Chancellor, and Executive Vice Chancellors to members of the Board of Regents . This orientation shall include sig ning the USG Ethics Policy certification and shall constitute the ethics training required . by Board Policy 126.96.36.199
23 AGENDA COMMITTEE ON ACADAMIC AFFAIRS January 9, 2019 Agenda Items Page No. INFORMATION ITEM S: a. Orientation to the Committee on Academic Affairs 2 Chancellor ’s Action b. 2 ACTION ITEMS: Academic Programs : I. New Program Requests: 1. financial technology, 3 Establishment of a nexus in cybersecurity in Columbus State University 2. Establishment of a Master of Science with a major in in biomolecular 5 science, Augusta University II. Regents Professorship Named Professorship Appointment 3. 7 CONSENT AGENDA III. 4. Establishment of Endowed Positions 8 a. Georgia State University 5. Named/Endowed Faculty Positions 9 Augusta University a. Georgia State University b. University of Georgia c.
24 Committee on Academic Affairs January 9, 2019 Information Items: a. Orientation to the Board of Regents Committee on Academic Affairs Abstract: Dr. Marti Venn , Vice Chancellor for Academic Affairs will provide an orientation to the work conducted by the Committee on Academic Affairs during each Board meeting. Action b. Chancellor’s Establishment of the Fuller E. Callaway Chair, and Named Faculty Member, University of Georgia Abstract: The Fuller E. Callaway Professional Trust was established on September 20, 1968 by the Callaway Foundation, Inc. with the purpose of encouraging the enrichment of the academic program of senior colleges and graduate schools located in Georgia by providing funds for the establishment of professorial chairs at such Institutions in order to enable them to retain and add superior faculty members. All decisions are made by a four person Board in which includes the Chancellor of the University System of Georgia. The Foundation provides a 50% supplement to the Callaway named faculty salary and also reimburses the institution for the costs related to fringe benefits associated with the supplement. 2
25 Committee on Academic Affairs January 9, 2019 1. Establishment of a nexus in cybersecurity in fin ancial tech nology, Columbus State University Recommended: That the Board approve the request of President Chris Markwood that Columbus State University (“CSU”) be approved to offer a nexus in cybersecurity in fin ancial tech nology , effective January 9, 2019. Need and Demand: Cybersecurity specialties meets the requirements for a nexus degree in a high demand field/sector for the state of Georgia. Program Summary: C olumbus State University used the National Institute of Standards and Technology ( NICE) Workforce Framework for Cybersecurity by the U.S. Department of Commerce and business industry constituents as well as the military to develop the knowledge, skills and abilities The program has no pre -requisites to enroll and begin the program. Prerequisite needed by this industry. knowledge for the 6 hours of work role related courses is provided by the first two courses, CYNX 2201 & 2202. Employment sector endorsed blueprint to inform the degree design and learning outco me development. Feedback from our primary industry constituents (TSYS, AFLAC, Delta Data, Synovus), employers of former students, the "Partners in Education" (PIE) Program established in 1987 as a joint venture of the Muscogee County School District and the Greater Columbus GA Chamber of Commerce, Col Clinton Cox, Garrison Commander, Fort Benning and the Columbus Small Business Roundtable all provided feedback that the number one skill unanimously lacked by students exiting were the soft skills necessary to show up ready to work. They defined soft skills to include expected behaviors, issues of dress, presentation, work ethics, showing up for work on time, issues with the use of social media, etc. Feedback specific to cybersecurity included the additional skills to research, write technically and present complicated and technical issues to management in a manner that relates to the business strategy and mission of the organization. LTC Mike Orlandella, Sgt. Joshua Warren and Chris Pugh (Office Chief of Cyber, Warrant Officer Force Integration), recruiters for the Army Cyber Command working with the Augusta Cyber Center, told CSU that it is imperative that all cybersecurity trainees receive a detailed IT Fundamentals and Fundamentals+ and Network+ certification exam required Network course similar to CompTIA IT knowledge. According to two presentations at CSU made by these individuals, “it is the foundation upon which everything else in cybersecurity is built. It is essential that a cyber -expert know compute rs and networks backwards and forwards before progressing to the next level.” Primary local industry constituents (through the Computer Science Advisory Committee, interviews with TSYS cybersecurity related department heads, and an interview with a local cybersecurity audit and accounting firm regarding their hiring practices) – confirm Army Cyber Command’s emphasis that everyone considered for hire needs to have a strong background in IT Fundamentals and Networks before they can be trained in a cyber -role. In addition, it was strongly emphasized that an individual role in order to possess these fundamental skills prior to taking on any experiential learning properly understand and absorb concepts necessary to learning cybersecurity. 3
26 Committee on Academic Affairs January 9, 2019 g: Experiential Learnin In cooperation with the Columbus State University’s Information & Technology Services (UITS), students can initially be placed in a live and working Security Operations Center (SOC). The position will monitor the day -to-day operations of the CSU network, learning how to use and maintain network security monitoring tools as well as investigating and resolving suspicious activities. This includes collecting data across the network and investigating suspicious and potentially malicious activity within the network and systems and reporting that activity to incident response personnel to investigate and resolve. The SOC position will also allow students to learn how to investigate and resolve such incidents once they have the requisite follow up training in the more advanced Nexus program during their next apprenticeship role. Similar opportunities have been discussed with company partners in and around the City of Columbus and, as the program grows and the need presents, with other industry partners in the Sta tes of Georgia and Alabama. None Fiscal and Facilities Impact: Accountability: The Office of Academic Affairs will work with Columbus State University to monitor enrollment and completion of the nexus degree. 4
27 Committee on Academic Affairs January 9, 2019 2. Establishment of a Master of Science with a major in biomolecular science, Augusta University That the Board approve the request of President Brooks Keel Recommended: University that Augusta (“AU”) be approved to offer a Master of Science with a major in biomolecular science, effective January 9, 2019. Need and Demand: There is a growing need for scientists in the state of Georgia to support the pharmaceutical, biotechnology, biomedical, and chemical industries, as evidenced by a number of reports generated in the past 5 years. In 2014, Governor Nathan Deal announced the creation of the High Demand Career Initiative in response to statements from the private sector that one of the greatest challenges facing businesses in Georgia is the need for a consistent, trained, and reliable workforce ( https://gov.georgia.gov/press- releases/2014 -12- 10/deal -state -acts -high -demand -career -initiative - report ). In 2016, the Bioscience Industry Report by Georgia Power predicted 10.5% job growth in Georgia for all bioscience- related occupations between 2015 and 2025, with the highest percentage (28.8%) of growth in m edical scientists. Strong academic programs in the biosciences to supply a qualified workforce are an important factor in decisions for companies to relocate to Georgia. Program Summary: To be responsive to this growing demand for an educated STEM workforce in Georgia, the faculty in the College of Science and Mathematics seek to establish a graduate program to tra in students and expand research productivity in the area of biomolecular s cience, with research in either medicinal chemistry or cell and molecular biology. The emphasis on medicinal chemistry maps to the medicinal concentration in the existing BS degree in chemistry at Augusta University, while the emphasis on cell and molecular biology maps to the existing BS degree in cell and molecular biology. iomolecular s cience is a two -year, 36 credit -hour graduate The Master of Science with a major in b program that provides education and training for careers in pharmaceutical, biotechnology, biomedical, and chemical industries or for entry into doctoral research or professional degree programs. Students develop transferable skills of data analysis, problem solving, critical evaluation of scientific literature, oral and written communication, experimental methods, and interdisciplinary knowledge of the biological systems and responses to bioactive compounds at a physiological, cellular, and molecular level. With a re quirement to complete a mentored research project, the program prepares students to investigate a wide range of biomedical -related topics including study of the mechanism of disease and development of new drugs. Students will choose as a focus area of thei r studies either the cell and molecular biology concentration or the me dicinal chemistry concentration. 5
28 Committee on Academic Affairs January 9, 2019 List of Sim ilar Exist duct ivity: ing U SG Programs and Pro Enrollments and Degrees FY2014 FY2015 FY2016 FY2017 FY2018 Conferred 1 University Augusta 0 0 0 0 0 (Enrollment) 0 0 1 0 0 (Degrees Conferred) 2 Augusta University 1 0 0 1 0 (Enrollment) 1 0 0 0 0 (Degrees Conferred) 3 University of Georgia 2 1 2 1 1 (Enrollment) 0 3 2 3 2 (Degrees Conferred) 1 Master of Science with a medicine major in molecular 2 Master of Science with a major in biochemistry and cancer biology 3 Master of Science with major in biochemistry and molecular biology master’s level degree programs The proposed program is unique within the state of Georgia. Three however , their in the area of biochemistry and biophysics exist in the University System of Georgia primary objective is not to expand the workforce. Fis cal and Fac ilities Im pact: None Account The Office of A cademic Af fairs wi ll work wi th the i nstitution to m easu re the ability: success and cont inued ef fectiveness of the pr opo sed prog ram. The review is in conc ert with the ram reviews. sive prog in stitut ion’s schedule of comprehen 6
29 Committee on Academic Affairs January 9, 2019 3. Named Regents Professorship 7
30 Committee on Academic Affairs January 9, 2019 4. a. Establishment of the Bank of America Distinguished Chair in Finance, Georgia State University That the Board of Regents approve the reque st of P resid ent M ark Becker Reco mmende d: that sity (“G SU”) be authorized to e stablish the Bank of Am erica Georg ia State Univer ir in F inance, ef fective January 9, 2019. Distin guished Cha Abstract : The Bank of Am erica D istin guished Cha ir in F inance w ill a llow Georg ia State Univer reta in a renowned scholar who w ill develop new research ideas and sity to a ttract and make innova tive advances in finance economic s. The endowe d pos ition will also help the colle ge to develop a wor ld- cla ss f inance prog ram de signed to provide our students the framework, he ssion. T knowledge, and skills n ecessary to successfully enter and ex cel in the finance profe s, Georg ified funding in ha nd in the ex cess of 2.5 million dollar tion has ver ia State Founda sufficient to e stablish this position as required by Bo ard of Regents Policy. b. Establishme nt of t he Mic hael and En id Mescon End ow ed Chai r, Georgia State Univ ersi ty Reco mmende d: That the Boar d approve the request of P resid ent M ark B ecker that Georgia State Univer sity ( “GSU”) be authorized to e stablish the Michael and E nid Mescon, Endowe d Chair, eff ec tive January 9, 2019. Abstract: The Michael and Enid Mescon Endowe d Chair position w ill a llow Georg ia State Univer sity’s And rew Young School of Policy Studies a ttract and reta in a p resti gious scholar who w ill he lp crea te rese arch oppor tunities pr ivate, public, and non-public s ector s. The Georgia State Foundation has verified funding in hand in excess of $500,000 dollars, sufficient to establish this position as required by Board of Regents Policy. 8
31 Committee on Academic Affairs January 9, 2019 Named : 5. Faculty Positions Details regarding institutional requests to appoint faculty with the appropriate qualifications into named faculty positions are found in the supplemental agenda. The following are included in this month. Augusta Uni versity Institution Name: Dr. Michael Diamond University Faculty’s Name: Leon Henri Charbonnier Endowed Chair Named Position: Institution Name: Augusta University University Faculty’s Name: Dr. Sharad Ghamande William H. Brooks, M.D., Chair in Obstetrics and Gynecology Named Position: Institution Name: Augusta University ard Lee Dr. Rich University Faculty’s Name: Named Position: Robert G. Ellison, M.D., Distinguished Chair in Cardiothoracic Surgery Institution Name: Georgia State University University Faculty’s Name: Dr. Vikas Agarwal Named Position: Bank of America Distinguished Chair in Finance, J. Mack College of Business Institution Name: University of Georgia University Faculty’s Name: Camilla Watson, J.D. Named Position: Earnest P. Rogers Chair of Intellectual Property and Unfair Competition Law 9
32 AGENDA COMMITTEE ON ECONOMIC DEVELOPMENT y Januar , 201 9 9 Agenda Item Page No. ORIENTATION 1. Committee Orientation 1 INFORMATION ITEM S 2 . FinTech Apprenticeship Update 2
33 C January 9 , 201 9 ommittee on Economic Development Committee Orientation 1. The Committee will introduce new Regents to the structure and activities of the Committee on Economic Development . 1
34 C January 9 , 201 9 ommittee on Economic Development Update FinTech Apprenticeship 2 . Dr. Art Recesso , Chief Innovation Officer at USG, will provide the committee an update on the new partnership between USG and the United States Department of Labor to develop national standards for apprenticeships in the financial technology sector . 2
35 AGENDA COMMITTEE ON ORGANIZATION & LAW January 9, 2019 Agenda Items Page No. INFORMATION ITEM 1. New Member Orientation 1 APPROVAL ITEMS Authorizations: Georgia Institute of Technology 2 Security Clearance 2. Security Clearance Authorizations: Savannah State University 3 3. 4. Mutual Aid Agreements: Gordon State College 4 EXECUTIVE SESSION 5. Executive Session 5
36 Committee on Organization & Law January 9, 2019 New Member Orientation 1. The Committee will orient new Regents to the structure and activities of the Committee on Organization & Law. 1
37 Committee on Organization & Law January 9, 2019 2. Security Clearance Authorizations: Georgia Institute of Technology The Georgia Institute of Technology seeks authorization for certain named personnel to apply for and receive United States Government security clearance related to classified government t approved at the Board’s January 2018 research. This approval is renewed annually and was las g. meetin Background: The Georgia Institute of Technology performs certain classified research on behalf of, and via contract with, the United States Department of Defense and other agencies of the United States government. The National Industrial Security Progr am Operatin g Manual requires the Board of R egents to authorize persons to receive necessary security clearances and to make certain declarations regarding the security of designated facilities. 2
38 Committee on Organization & Law January 9, 2019 3. Security Clearance Authorizations: Savannah State University authorization for certain named personnel to apply for and State University seeks Savannah receive United States Government security clearance related to classified government research. This approval is renewed annuall y. Background: Savannah State University performs certain classified research on behalf of, and via contract with, the United States Department of Defense and other agencies of the United States government. The National Industrial Security Program Operating Manual requires the Board of Regents to author ize persons to receive necessary security clearances and to make certain declarations regarding the security of designated facilities. 3
39 Committee on Organization & Law January 9, 2019 Mutual Aid Agreements: Gordon State College 4. Gordon State College seeks the Board’s permission to enter into mutuall y beneficial emergency management services agreements with the City of Barnesville and Lamar County. 4
40 Committee on Organization & Law January 9, 2019 Executive Session 5. The Committee will enter executive session to discuss pending applications for review. These are made to the Board of Regents Office of Legal Affairs pursuant to Policy 6.26 Applications for Discretionary Review and are typically personnel matters and issues of academic status. 5
41 AGENDA AND BENEFITS PERSONNEL January 9, 2019 Item Agenda No. Page INFORMATION ITEMS Personnel and Benefits Committee Orientation 1. 1
42 January 9, 2019 Benefits Personnel and 1. Information Item: Personnel and Benefits Committee Orientation present the Personnel and Interim Vice Chancellor for Human Resources, Karin Elliott, will Benefits Committee Orientation.
43 AGENDA COMMITTEE ON FINANCE AND BUSINESS OPERATIONS January 9 , 2019 Agenda Item Page No. INFORMATION ITEM Agenda 1. Committee on Finance and Business Operations Orientation and Forward 1 APPROVAL ITEM 2 . Policy Revision: Board Policy 188.8.131.52 Waiver of Mandatory Fees for U.S. Military 2 Reserve and Georgia National Guard Combat Veterans
44 AGENDA COMMITTEE ON FINANCE AND BUSINESS OPERATIONS January 9 , 2019 1. Information Item: Committee on Finance and Business Operations Orientation and Forward Agenda The Committee on Finance and Business Operations maintains a one - year forward agenda that details items sche dule d for approval and review by this Committee. At this meeting, Interim Executive Vice Chancellor for Strategy and Fiscal Affairs, Tracey Cook , will review the planned forward agenda . 1
45 Committee on January 9, 2019 Finance and Business 2. Approval Item: Revision to Board Policy 184.108.40.206 Waiver of Mandatory Fees for U.S. Military Reserve and Georgia National Guard Combat Veterans : That the Board approve the proposed revisions to Board Policy 220.127.116.11. Recommended Background The Board of Regents waives mandatory fees for Georgia residents who are : members of the Georgia National Guard or active members of the U.S. Military Reserves and were deployed overseas in a combat zone on or after September 11, 2001. The policy also requ ires 181 days of consecutive overseas service or other conditions tied to an injury. However, certain military services such as the Air Force engage in frequent rotations but the deployment period may be 90 to 120 days. As a result, an Air Force member may deploy multiple times but never serve 181 days of consecutive overseas service. The proposed policy change would address this concern by reducing the number of overseas days to 90 served either during the same period or not substantively cumulatively. Other and do revisions prop osed are to simplify Policy language alter the intent of the policy. CURRENT POLICY LANGUAGE: 18.104.22.168 Waiver of Mandatory Fees for U.S. Military Reserve and Georgia National Guard Combat Veterans Eligibility must be Georgia residents who are active members of the U.S. Military Eligible participants Reserves or the Georgia National Guard and were deployed overseas for active service in a location or locations designated by the U.S. Department of Defense as combat zones on or after S eptember 11, 2001, and served for a consecutive period of 181 days, or who received full disability as a result of injuries received in such combat zone or were evacuated from such combat zone due to e service. Additionally, eligible participants severe injuries during any period of time while on activ must meet the admissions requirements of the applicable USG institution and be accepted for admission. Benefits Eligible participants shall receive a waiver of all mandatory fees. Students receiving this waive r shall be eligible to use the services and facilities these fees are used to provide, except for mandatory food service fees. This waiver shall not apply to housing, elective food service, any other elective fees, special fees, or other user fees and char ges (e.g., application fees). 2
46 Committee on January 9, 2019 Finance and Business 2 Approval Item: Revision to Board Policy 22.214.171.124 Waiver of Mandatory Fees for U.S. . Military Reserve and Georgia National Guard Combat Veterans (continued) EDITED POLICY LANGUAGE: 126.96.36.199 Waiver of Mandatory Fees for U.S. Military Reserve and Georgia National Guard Combat Veterans Eligibility Eligible participants must be Georgia residents who are active members of the U.S. Military , and were deployed overseas for active service in a Reserves or the Georgia National Guard location or locations designated by the U.S. Department of Defense as combat zones on or after September 11, 2001, shall receive a waiver of all mandatory fees upon meeting one of and served the following eligibility requirements: Served for a consecutive 1. period or periods totaling ninety (90) of 181 days in cumulative who a combat zone ; or 2. r R eceived full disability as a result of injuries received in such combat zone ; or 3. w W ere evacuated from such combat zone due to severe injuries during any period of time while on active service. Additionally, e E ligible participants must meet the admissions requirements of the applicable USG institution and be accepted for admission. Benefits Eligible participants shall receive a waiver of all mandatory fees. Students receiving this waiver shall be eligible to use the services and facilities these fees are used to provide , except for mandatory food service fees housing, elective food service, any . This waiver shall not apply to other elective fees, special fees, or other user fees and charges (e.g., application fees). PROPOSED NEW POLICY LANGUAGE: Mandatory Fees for U.S. Military Reserve and Georgia National Guard Combat 188.8.131.52 Waiver of Veterans Georgia residents who are active members of the U.S. Military Reserves or the Georgia National Guard, and were deployed overseas for active service in a location or locations designated by the U.S. Department of Defense as combat zones on or after September 11, 2001, shall receive a waiver of all mandatory fees upon meeting one of the following eligibility requirements: 1. Served for a cumulative period or periods totaling ninety (90) days in a combat zone; or 2. Received full disability as a result of i njuries received in such combat zone; or 3
47 Committee on January 9, 2019 Finance and Business . Approval Item: Revision to Board Policy 184.108.40.206 Waiver of Mandatory Fees for U.S. 2 Military Reserve and Georgia National Guard Combat Veterans (continued) 3. Were evacuated from such combat zone due to severe injuries during any period of time while on active service. Eligible participants must meet the admissions requirements of the applicable USG institution and be accepted for admission. Students receiving this waiver shall be eligible to use the services and facilities these fees are used to provide. This waiver shall not apply to housing, elective food service, any other elective fees, special fees, or other user fees and charges (e.g., application fees). 4
48 AGENDA COMMITTEE ON REAL ESTATE AND FACILITIES January 9, 2019 Page No. Agenda Item INFORMATION ITEMS Chancellor’s Action 1 1. 2. Committee on Real Estate and Facilities Orientation and Forward Agenda 3 CONSENT ITEMS 3. - 68 - 1902, Observatory Replacement, University of Authorization of Project No. BR North Georgia 4 4. 5 Naming of Howard Nathaniel Lee Circle, Fort Valley State University 5. Naming of Patrick and Kara Jones Family Gate, Sanf ord Stadium, University of Georgia 6 6. Naming of Saunders Center for Laboratory Sciences, Lenoir Hall, Columbus State University 7
49 AGENDA COMMITTEE ON REAL ESTATE AND FACILITIES November 13, 2018 1. Chancellor’s Action Vice Chancellor for Facilities Jim James will update the Board on an action taken by the Chancellor pursuant to authority delegated by the Board. 1
50 Committee o January 9 , 201 9 Real Estate and Facilities n 1. Chancellor’s Action (continued) 10 Ranking Firm s, Project No. BR - of - 1903, Brumby Hall Construction Management Renovation, University of Georgia Recommended : That the Board approve the ra nking of the construction management firm s listed below for the identified project and authorize contract negot iations to proceed with the top ranked - - firm. Should it not be possible to execute a contract with the top ranked firm, staff would then attempt to execute a contract with the other listed firms in rank order. A qualifications based selection process was h eld in accordance with Board of Regents - procedures to identify and rank firms. Proj ect No. BR - 10 - 1903, Brumby Hall Renovation, University of Georgia Project Description : Authorized by the Board in November 2018, this project involves the comprehensive renovation of Brumby Hall, an approximately 214,000 square foot high - - story rotunda. The renovation would include updated rise residence hall with a one mechanical, electrical, and plumbing systems, roof replacement, elevator upgrade, and exterior envelope maintenance and repair. A four - pipe system would be installed utilizing the existing campus chilled water and steam infrastructure and allowing for individualized climate control in each room. To improve the student experience, the living, bathroom, and programmatic spaces would be reconfigured to improve privacy and enable more flexible furniture placement. Enhanced student amenities such as laundry facilities, community kitchens, and increased study spaces, would be provided to encourage interaction and engagement. The rotunda, main entrance lobby, and associated common spaces would be modernized to further encourage social and scholarly collaboration between the students residing in Brumby Hall as well as students, faculty and advisors who are visiting from other parts of the UGA community. The project will be funded with $53,800,000 in University Housing auxiliary surplus and reserve funds . Total Project Cost: $53,8 00,000 $42,2 Construction Cost (Stated Cost Limitation): 50,000 Number of construction management firms that applied for this commission: 8 Recommended firms in rank order: 1) Turner Construction Company, Atlanta 2) New South Construction Company, Atlanta Juneau Construction Company, LLC, Atlanta 3) 2
51 January 2019 T S H D A O E R J B A R T C T H K Y O SO M D N R A E N S W S Pope St H S S T S Finley St T U O T Baxter St L N L T B S A L N I D W S S T T S T R Russell E P S Church St O O Hall H R T Brumby T S D R S E Hall T X A B N I D R K P O F M N F I E A E West Campus L U D S Peabody St + V S Deck ^ L D T A W T S R A D E C T B R S R O U O H S O R U K E L E V S S R T O W L G C C R D I E E A N S V S R T R Location Map: Brumby Hall M E L R I T T O R H E N D G R T S E E R S N S T T S D D T R O S F R K D E H O R T U R O S U R P B M W A D C A T G S 0 R 1 A D I G R E P U R O L E O T V I L C O U L L / R E G R E R S E T A E T I T D O N E R R D M I R E P S R N O E M G I H L L E T E D R A D R S G D E RD N A E V B E M R E E I L V X I L T E R D G E A V E " University Architects G.I.S.
52 9 Committee Real Estate and Facilities January 9 , 201 n o 2. Committee on Real Estate and Facilities Orientation and Forward Agenda will provide an orientation for members of the Committee Vice Chancellor for Facilities Jim James on Real Estate and Facilities , including its responsibilities and a projected forward agenda of anticipated approval and information items for 2019 . 3
53 Committee o Real Estate and Facilities January 9 , 201 9 n 1902, Observatory Replacement, University of - 68 - Authorization of Project No. BR 3. North Georgia : That the Board authorize Project No. BR - 68 - 1902 , Observatory Replacement Recommended , University of North Georgia (“UNG”) with a total project budget of $1,900,000, to be funded from nstitution funds . i : Understandings UNG ’s Located approximately five miles from the Dahlonega campus, observatory is used for astronomy instructional labs, undergraduate and faculty research, joint research projects with the National Aeronautics and Space Administration and community , outreach through public viewing. s numerous building envelope, mechanical, operational With it safety, and ADA deficiencies , t he observatory is considered to be at the end of its life cycle . UNG is proposing to replace the current structure with a new 3,200 - square foot , single - level structure that w ould accommodate modern observational equipment and provide sufficient instructio nal areas to meet the academic, research, and public outreach needs. The estimated construction cost for this project is $1,400,000. The project is consistent with UNG’s master plan. If authorized by the Board, the University System Office staff and UN G will proceed with design and construction of the project in accordance with Board of Regents procedures. 4
54 Observatory Replacement Main Dahlonega Campus Project Site
55 Committee Real Estate and Facilities January 9 , 201 9 o n 4. Naming of Howard Nathaniel Lee Circle, Fort Valley State University : Recommended Circle” on the That the Board approve the naming of “Howard Nathaniel Lee campus of Fort Valley State University (“FVSU”) in honor of Howard Nathaniel Lee for his life of service and leadership. Understandings : President Paul Jones confirms that this naming conforms to the FVSU naming guidelines and with the Boa rd of Regents naming policy. Following his graduation from Fort Valley State College in 1959, Mr. Lee joined the U.S. Army and spent the next two years stationed in Texas and Korea. After receiving his honorable discharge, Mr. Lee worked as a juvenile pro bation officer in Savannah until deciding to further his education at the University of North Carolina at Chapel Hill, where he received a master’s degree in social work in 1966. Inspired by encounters with social injustice in the mid 1960s, Mr. Lee ente red politics determined - to make a difference. He was elected as Mayor of Chapel Hill in 1969, becoming the first African American elected to lead a majority - white city in the south. After serving three terms as mayor, Mr. Lee was appointed Secretary of Nor th Carolina’s Department of Natural Resources and Community Development in 1977, becoming the first African American to serve in a governor’s cabinet in the south. He subsequently served two terms in the North Carolina State Senate, from 1991 to 1995 and a gain from 1997 to 2003. In May of 2003, Mr. Lee was elected as the first African - American chair of the North Carolina State Board of Education, a post he left in 2009 to become the new executive director of the North Carolina Education Cabinet. After hi s retirement from government, Lee founded the Howard N. Lee Institute to provide tools and resources to ensure that high - risk middle and high school students have equitable access to high quality education and are prepared to succeed in college, career, an d life. In 2015, Mr. Lee was awarded the North Carolina Award, the state’s highest civilian honor, for his public service efforts. The roundabout that would be named for Mr. Lee is adjacent to Woodward Gymnasium on the FVSU campus. 5
56 1005 State University Drive 10 Fort Valley, GA 31030-4313 31 41 Admissions: (877) GO-2-FVSU Information: (478) 825-6211 14 www.fvsu.edu 21 39 9 16 42 2 34 43 59 44 23 11 45 46 33 22 57 53 58 54 56 55 48 32 52 25 5 50 51 20 30 4 7 35 38 15 28 24 26 37 60 6 49 40 36. Patton Hall (C-2) 36 47 Peabody Building (C-2) 37. 17 38. C.W. Pettigrew Farm & Community Life Center (F-3) 36 39. Plant Operation (Wilson-Roberts) (C-4) 12 40. Quadrangle (C-2) 15. Food Service Center (C-3) 41. Research Field Plots (B-4) 16. Football Practice Fields (D-4) 8 Softball Field (F-3) 42. Founders Hall (B-2) 17. 27 43. Stallworth Agriculture Building (C-4) Gano Annex (C-1) 18. 29 State Animal Facility for Emergencies 44. Gano Building (D-1) 19. Center (SAFE) (C-4) 20. Gayles-Felton Academic Classroom & Lab Bldg. (F-3) 1. Anderson House Museum (B-1) Student Activities Center (E-4) 45. 2. Greenhouse Complex (C-4) Athletic Field House 21. Tabor Agricultural Building (C-4) 46. 22. Bishop Hall (C-2) Gymnasium (Woodward) (D-4) 3. 1 The Betty Jean Rivers Camellia Garden 47. Blanchet Computer Technology & Mathematics Building 23. Health and Physical Education (HPE) Complex (F-4) 4. 48. Tennis Courts (E-4) (CTM) (G-3) 24. Honors Home (D-2) 19 49. Troup Administration Building (E-3) Hubbard Education Building (C-4) 25. Bond Building (Horace Mann) (E-3) 5. Wildcat Commons Residential Village 50. Hunt Infirmary (E-3) 6. Bywaters Building (B-2) 26. 51. WC 1 (G-3) 7. Campus Student & Guest Housing (F-3) Hunt Memorial Grave Site (B-1) 27. WC 2 (H-4) 52. Carnegie Hall (B-2) Hunt Memorial Library (C-3) 8. 28. 53. WC 3 (H-4) Huntington Hall (C-1) 29. 9. Central Stores (C-4) 54. WC 4 (G-4) 30. Lyons Student Center (D-3) Dairy Goat Complex (C-5) 10. 18 55. WC 5 (G-4) Ellison Agricultural Mechanics Bldg. (D-4) 31. Meat Processing Center (B-5) 11. 13 WC 6 (G-4) 56. 32. 12. Miller Science Building (D-4) Agriculture Extension Communications Center (D-2) 57. WC 7 (G-4) 13. Myers Home Economics Bldg. (D-4) 33. Faculty Housing (A-1) Clubhouse (G-4) 58. O’Neal Veterinary Science Bldg. (B-4) 34. 14. Family Development Center and Quality 59. Wildcat Stadium (E-4) Ohio Hall (C-3) 35. Child Care Center Complex 60. Valley Behavioral Health Center FVSU Marketing and Communications, October 2018
57 January 9 Committee Real Estate and Facilities , 201 9 n o 5. Naming of Patrick and Kara Jones Family Gate, Sanford Stadium, University of Georgia Board approve the naming of G ate 4 at Sanford Stadium at the University Recommended : That the of Georgia (“UGA”) as “Patrick and Kara Jones Family Gate” in recognition of the philanthropy of Patrick and Kara Jones. Understandings : President Jere Morehead confirms that this naming conforms to the UGA naming guidelines and with the Board of Regents naming policy. donate Patrick and Kara Jones have d $1,000,000 to UGA Athletics and the Magi ll Society to support the William Porter Payne Indoor Athletic Facility. In recognition of this generosity, UGA is requesting that G ate 4 at Sanford Stadium be named in their honor. 6
58 2019 January -:. .. , . . • ' -. -. University Architects G.I.S. L...:=-------.ll..---L----------"--...,___,.'---"-- -u..---"-----"-..._.=---
59 Committee o Real Estate and Facilities January 9 , 201 9 n 6. bus State Naming of Saunders Center for Laboratory Sciences, Lenoir Hall, Colum University : That the Board approve the naming of the laboratory sciences addition to Lenoir Recommended (the “Addition”) on the campus of Columbus State University (“CSU”) as the “Saunders Hall Center for Laboratory Sciences” in recognition of the philanthropy of the family of Gerald Benjamin and Charlotte Alexander Saunders. Understandings : President Chris Markwood confirms that this naming conforms to the CSU naming guidelines and with the Board of Regents naming policy. r success in the business world, Gerald and Charlotte Saunders were also Recognized for thei known for their quiet philanthropy that helped shape CSU and many other educational and cultural institutions throughout the region. Mr. and Mrs. Saunders were active participants in the initiative . Mr. Saunders was a charter member of the in 1958 to establish Columbus College , now CSU , to 1969. CSU Foundation Board of Trustees and served as chair of the CSU Foundation from 1968 Gerald and Charlotte’s children have continued their parents’ legacy of support for education and arts . T ogether , the Saunders family ha s contributed approximately $4.5 million the to CSU most recent gift of throughout its sixty - year history. The family’s $700,000 includes $200,000 for endowed scholarships in pre - med and biological sciences and $500,000 towards construction of ddition, of which $250,000 has been paid to date. the A 7
61 AGENDA COMMITTEE ON INTERNAL AUDIT, RISK, AND COMPLIANCE January 9, 2019 Agenda Item Page No. INFORMATION ITEMS Committee on Internal Audit, Risk, and Compliance Orientation and Forward Agenda 1. 1 APPROVAL ITEM S 2. Internal Audit Charter 2 3. Compliance and Ethics Charter 3 4. 4 Committee on Internal Audit, Risk, and Compliance Charter
62 Committee on Internal Audit, Risk, and Compliance January 9, 2019 AGENDA COMMITTEE ON INTERNAL AUDIT, RISK, AND COMPLIANCE January 9, 2019 1. Information Item: Committee on Internal Audit, Risk, and Compliance Orientation and Forward Agenda The Committee on Internal Audit, Risk, and Compliance (Committee) maintains a o ne- year forward agenda that details items scheduled for approval and review by the Committee. At this meeting, Interim Chief Audit Officer & Vice Chancellor for Internal Audit Dr. Tan Smith will review the planned forward agenda and obtain the Committee’s feedback on additional agenda items that should be addressed over the coming year. The operations of the Committee are specified in the Committee’s Charter as approved by the Board of Regents. A copy of the proposed 2019 charter is included as part of it em four within the Committee’s agenda. 1
63 Committee on Internal Audit, Risk, and Compliance January 9, 2019 2. Approval Item : Internal Audit Charter Recommended : That the Board approve the Internal Audit Charter. Background: The Internal Audit Charter defines the purpose, authority, and responsibility of the audit function of the University System of Georgia. The professional standards internal governing internal audit state that the chief audit executive must “periodically review the internal audit charter and present it to senior management and the board for approval .” The charter was Interim last approved in January 2018. At this meeting, Chief Audit Officer & Vice Chancellor . for Internal Audit Dr. Tan Smith will present the Internal Audit Charter for approval 2
64 Committee on Internal Audit, Risk, and Compliance January 9, 2019 3. Approval Item: Compliance and Ethics Charter Recommended: That the Board approve the Compliance and Ethics Charter. Background: The Compliance and Ethics Charter defines the purpose, authority, and responsibility of the University System of Georgia compliance and ethics function. The federal standards governing compliance programs states that the “organization’s governing authority shall be knowledgeable about the content and operation of the compliance and ethics program and shall exercise reasonable oversight with respect to the implementation and effectiveness of the compliance and ethics program.” A charter is a recognized tool to enhance oversight of the last approved in January 2019. At this meeting, compliance and ethics function. The charter was Vice Chancellor for Organizational Effectiveness Jo will present the Compliance hn Fuchko, III and Ethics Charter for approval. 3
65 Committee on Internal Audit, Risk, and Compliance January 9, 2019 4. Approval Item: Committee on Internal Audit, Risk and Compliance Charter Recommended : That the Board approve the Committee on Internal Audit, Risk, and Compliance Charter. Background: The oversight role of the Committee on Internal Audit, Risk, and Compliance (hereafter Committee) is defined within the “Internal Audit Charter” and the “Compliance and Ethics Charter.” Additionally, the Committee’s role with respect to oversight of USG risk management is defined within the proposed charter. The Committee charter was last approved in August 2016. At this meeting, Interim Chief Audit Officer & Vice Chancellor for Internal Audit Dr. Tan Smith and Vice Chancellor for O rganizational Effectiveness John Fuchko, III will present the Committee on Internal Audit, Risk, and Compliance Charter for approval. 4