nppd fps prohibited items program directive 15.9.3.1 rev 1 0

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1 Department of Homeland Security National Protection and Programs Directorate Federal Protective Service Directive Number: 15 .9.3.1 Revision Number: 1 -16-13 Issue Date: 5 Prohibited Items Program I. PURPOSE This directive establishes FPS policy for applying security force countermeasures to mitigate . It applies to all facilities or properties under the control Federal propert ies prohibited item entry at of the General Services Administration (GSA) and any facilities or properties owned, leased, or occupied by any Federal agency contracting with FPS to provide security service. SCOPE II. A. ct with any Federal laws or regulations, nor does This directive is not intended to confli it apply to searches and seizures related to a criminal investigation or arrest . 002, “Facility Entry Control,” April 23, 2007 -07- FPS Directive FPS B. . is superseded AUTHORITIES/REFERENCES III. 18 U.S.C. §930, “Possession of Firearms and Dangerous Weapons in Federal A. Facilities.” B. 40 U.S.C. §1315, “Law Enforcement Authority of Secretary of Homeland Security for Protection of Public Property.” olices.” 71.20 “What Definitions Apply to GSA's Real Property P 41 C.F.R. 102- C. D. 41 C.F.R. 102- 74, Subpart C -Conduct on Federal Property. Interagency Security Committee (ISC) Standard, “ Items Prohibited from Federal E. Facilities,” February 2013. nd edition, January 1, 2012 Facility Security Committees,” 2 ISC Standard “ F. Directive 15.5.1.5, “Initial Offense/Incident Case Reporting,” February 16, 2011. FPS G. FPS Directive 15.9.1.6, “Security Post Desk Book Program,” September 30, 2010. H. Directive Prohibited Items Program Page 1 of 12 15.9.3.1 Revision 1

2 DEFINITIONS IV. he use of physical and procedural controls to ensure only Access Control is t A. authorized individuals or items are given access to a facility or secure area. B. Alarm is a n audible or visual signal that functions as an alerting mechanism. is a C. document or documents issued by a foreign or U.S. Authorized Identification federal, state, tribal, or local government, containing sufficient descriptive information to positively establish the identity of an individual requesting access to a Federal facility protected by FPS. Co D. untermeasure is a security device, procedure, or person designed and implemented or trained to mitigate the risk of identified credible threats at a facility. weapon, device, instrument, material, or substance, is a Dangerous Weapon E. (animate or inanimate), that is used for or is readily capable of causing death or and -a-half serious bodily injury, excluding a pocket knife with a blade of less than two- inches in length. -ranking official of the primary agency e highest is th Designated Official (DO) F. occupying a Federal facility, or, alternatively, the individual selected by mutual agreement of that agency. G. Enterprise Information System (EIS) is a web -based program in which information is entered to report and record facility information. Exceptions as used i , H. n the context of prohibited items, exceptions are temporary in nature and granted for specific occurrences or a defined time period. I. Exemptions , as used in the context of prohibited items, exemptions are permanent in nature until rescinded. Facility Secur body consisting of representatives of GSA, ity Committee (FSC) is a J. FPS, and each tenant agency, or the DO of a single tenant agency, occupying a facility protected by FPS. Among its other duties, the FSC is responsible for reviewing easure recommendations, funding countermeasure and approving counterm applications, and identifying and addressing the facility’s security concerns. For purposes of this directive, the term FSC may also include the DO or other authorized agency representative. Incident ny ev K. ent affecting the safety, security, or protection of property, a facility, is a or occupant that requires a response, investigation, or other follow -up. Law Enforcement Officer (LEO) L. n officer, agent, or employee of the United is a States, a state, or a political subdivision thereof, authorized by law to engage in or supervise the prevention, detection, investigation, or prosecution of any violation of law. Prohibited Items Program Page 2 of 12 Directive 15.9.3.1 1 Revision

3 M. Occupant is a n employee or contract employee permanently or regularly assigned to a building. This may als o include the employees of non -Federal tenants of the building. N. Offense is a violation of Federal, state, or local criminal law or regulation, for which a violator could be subject to prosecution. Prohibited Item O. n item, legal or illegal in nature, where possession is restricted is a from entry into a facility by Federal, state, or local law, regulation, court order, rule, or FSC policy. P. Prohibited Items Report is a list in which each prohibited item discovered is recorded. Information from this report is entered weekly in EIS. Protective Security Officer (PSO) is a Q. member of a protective security force and an element of a security post who has the training, equipment, and appropriate certifications to perform a specific security function. R. is a n individual performing a screening function at a security post. The Screener screener may be a LEO or a contract PSO. S. Screening Event disposition related to an he presentation, review, decision, and is t item being introduced into a facility, whether in plain view, concealed on a person, or in a container. Security Post countermeasure consisting of at least one PSO that serves a is a T. specific security function. There are five (5) basic types of Security Posts ( general descriptions provided below, specific duties are outlined in individual post orders): 1. Access access to Federal facilities is controlled by Control (Personnel/Vehicle) – personnel/vehicles enter; a PSO to ensure that only authorized 2. – monitors facility security control center (i.e., closed Control Center Operations ) and security and fire alarms); circuit video (CCV – patrols area of operation as outlined in post orders and 3. Patrol and Response s fo r assistance and/or emergencies; responds to call – screens packages, personnel, and (Package/Personnel/Vehicle) Screening 4. vehicles for prohibited items; and processes visitors, maintains agency contact lists, and Visitor Processing – 5. adges. issues appropriate access passes/b is a n electronic, visual, or manual inspection or search of Security Screening U. persons, vehicles, packages, and containers for the purpose of detecting the possession or attempted introduction of illegal, prohibited, or other dangerous items. Prohibited Items Program Page 3 of 12 Directive 15.9.3.1 1 Revision

4 is a space comprised of an arrangement of multiple security posts to Secu rity Station V. provide an integrated security process at a specific location. V. RESPONSIBILITIES as part program have overall responsibility for the prohibited items A. Director, FPS shall -protection mission of the FPS facility ensure coordination of the Office of General Deputy Director, Operations shall B. Counsel , Assistant Directors for Field Operations, Regional Directors, and the Risk Management Division Director to ensure implem entation of this directive. to review potential -FPS establish a process shall C. Office of General Counsel infringements of relevant civil rights and civil liberties statutes pertaining to prohibited items. D. sha ll oversee regional actions to Assistant Directors for Field Operations (ADFO) ensure compliance with this directive. E. Director, Risk Management Division ensure that policies, procedures, and shall plans adequately set forth FPS responsibilities for the prohibited items program. F. Regional Director shall oversee implementation of the security force program policies and procedures. shall: Chief, Risk Management Branch G. 1. Prohibited Items Reports are collected and information entered into that Ensure ; and EIS , or other designated system, on a weekly basis 2. directive. of this Esta blish a process to accommodate V.J.8 District Commanders and Area Commanders H. ensure that security posts and shall stations designed and implemented by FPS conform to the policies in this directive. Regional Protective Security Officer Program Manager and Contracting Officer’s I. shall: Representative (COR) ; orders are at every security post 1. ost Ensure that p 2. Develop and implement written procedures that ensure effective contract compliance monitoring for PSO performance; and Ensure implementation of this directive and establish written procedures, as 3. necessary, to address local variations in requirements. Prohibited Items Program Page 4 of 12 Directive 15.9.3.1 1 Revision

5 J. FPS Law Enforcement Security Officer (LEO) shall: -Specific Prohibited Items 1. Provide a copy of Attachment 1: “ Developing a Facility List -Specific ”, and Attachment 2: “ Developing Facility Procedures for Exceptions and Exemptions to Otherwise Prohibited Items” to the FSC prior to establishing a security screening post ; Issued ernative Documents to a State- Provide a copy of Attachment 3: “Alt 2. ; prior to establishing a visitor processing post Credential” to the FSC Provide recommendations to, and obtain approval from, the FSC for a process 3. -hours, and emergency accommodations for facility that includes routine, after employee, tenant, and visitor access ; 4. Provide recommendations to, and obtain approval from, the FSC for a process that includes allowing exceptions and exemptions to prohibited items for disability access, religious exercise, agency business, or other purposes as ; necessary or required by law 5. : Advise FSC that a) Rights granted by federal law may require the granting of certain exception and exemption requests to accommodate religious exercise, disabilities, or other civil rights and liberties, and that the FSC members ; and should consult their legal counsel on these topics as relevant b) , by their nature and ce the prohibition of any items that FPS will not enfor use , would be allowed in a Federal facility under relevant Federal law, Title VII of the Civil Rights Act of 1964, the but not limited to, including, Religious Freedom Restoration Act (“RFRA”), the Americans with ; Disabilities Act (“ADA”), and the Rehabilitation Act 6. Provide recommendations to, and obtain approval from, the FSC for a process for notifying, reporting, obtaining custody of, transferring, and disposing of that are illegal unless an exception or exemption has been prohibited items ; issued Establish the types, locations, and arrangements of posts and stations, and 7. integrate appropriate countermeasures, including traffic and ballistic barriers, lighting, video, duress alarms, and signage, to ensure the design and implementation of security posts and stations mitigate identified vulnerabilities and comply with this directive; Dev 8. orders that prescribe the access control, elop, and revise as necessary, p ost screening, and identification procedur es for his/her respective facilities including the criteria for occupant and visitor; acceptable credentials for physical access and identification; items prohibited from the facility and any exceptions and eporting; custody, transfer, and exemptions; procedures for notification; weekly r Prohibited Items Program Page 5 of 12 Directive 15.9.3.1 1 Revision

6 ; special accommodations for items; and procedures for of illegal items disposal -level equipment testing and calibration ; operator of-command, as described in Attachment 2 , any Forward through the chain- 9. prohibited item that unresolved complaint s or inquiries regarding an otherwise- ; and an individual claims should be admitted into a facility under Federal law 10. Instruct the FSC that the notice of the “Rules and Regulations Governing Conduct on Federal Property” shall be posted in accordance with 41 C.F.R. . 74.365 and 18 U.S.C. §930(h) §102- VI. POLICY AND REQUIREMENTS FPS shall provide risk A. -based recommendations to FSCs regarding the establishment of a protective security force with one or more security posts as appropriate for access control, security screening, visitor processing, patrol and response, and/or control center operations as needed, to mitigate vulnerabilities to identified credible threats. 1. Design of security posts shall, as appropriate for officer safety, incorporate integration of surveillance, alarm, barrier, and communications systems, including duress alarms and surveillance cameras. (b)(7)e, (b)(7)f 2. T a) his includes each screening device in use at a security inspection station. In order to safely manage traffic and throughput, an increase of staffing for access control, patrol and response, and screening security posts may be necessary. High -risk facilities with high -volume traffic may also merit security patrol b) posts to monitor the overall screening and queuing area to augment inspection station operations and as necessary for occupant, public, and officer safety. B. Any facility that uses security screening and access control shall be considered a sensitive government facility where the government has a substantial interest in protecting property and occupants. C. Federal Management Regulations and 40 U.S.C. § 1315 require that facility rules and regulations be posted. A placard of the “Rules and Regulations Governing Conduct on Federal Property” shall be prominently displayed at facility entrances or all screening 74.365 and pursuant to 40 U.S.C. § posts in accordance with 41 C.F.R. § 102- 1315(c)(1) posted in a conspicuous manner. Furthermore, 18 U.S.C. § 930(h) requires posting of illegal possession of firearms and dangerous weapons in Federal facilities in a conspicuous manner. 1 Unless customer -specific agreements allow for more than one PSO per post and customers fund the request. Directive Page 6 of 12 Prohibited Items Program 15.9.3.1 Revision 1

7 D. FPS shall seek to exclude prohibited items from entering the facility through a post after the following requirements have been met: List and the 1. -Specific The FSC develops and approves a Facility Prohibited Items list is included in the post o rders for screening posts. The FSC approves a procedure for allowing exceptions and exemptions for 2. -hours, and emergency situations so that prohibited items grant routine, after ed an exception or exemption may be allowed into the facility when necessary. FPS reserves the right to grant access through a security screening post for a prohibited item that otherwise has a legitimate and legal basis for being carried or possessed in a Federal facility even in situations where the FSC does not approve an exception or exemption. Similarly, FPS reserves the right to deny access through a security screening post for a prohibited item granted an exception or exemption by the FSC if FPS determines the possession of the excepted or exempted prohibited item in a Federal facility is in violation of Federal law. 3. A placard of the “Rules and Regulations Governing Conduct on Federal omply with Property” and the statement “Persons entering this property must c electronic screening procedures” is prominently displayed at facility entrances all screening posts. and E. (b)(7)e, (b)(7)f ccess Control A F. Refusal to 1. Comply with Access Procedures: a) creeners shall deny facility or property access to any person PSO s refusing to comply with access procedures ; and b) (b)(7)e, (b)(7)f No 2. n-F PS Armed LEO Access: – It is unlawful for an armed state or local a) Armed State or Local LEOs LEO to possess a firearm in a Federal facility unless there is an official state or local LEOs: purpose. Armed Prohibited Items Program 7 of 12 Directive 15.9.3.1 Page Revision 1

8 , shall follow establis hed facility access • With recurring facility access ; procedures Without recurring facility access • , but who are responding to shall access the facility without further emergencies at the facility, delay once they have been identified and the nature of the emergency has been determined; Armed Federal LEOs – without recurring facility access on non- b) rmed Federal LEOs , a emergency official business shall be exempt from screening but must follow facility procedures for visitor processing and weapons control. : 3. Armed Couriers • Armed couriers may lawfully possess a firearm in a federal facility if they are licensed by the state to possess a firearm in the performance of their duties and their possession of the firearm in the federal facility is required to perform their official duty while in the federal facility. For example, an armed courier transporting money to/from a credit union in a federal facility. The FSC and/or the tenant may coordinate with FPS to allow the armored • vehicle access to federal property such as parking in a secure area or loading dock while the couriers conduct their business. If the FSC and/or tenant want the armed couriers to be escorted by a PSO • while conducting official business in the federal facility, they can to the existing contract, if coordinate with FPS to add these services and will be responsible for providing funding to cover allowable, associated costs. FPS will make the necessary modifications to the Post Orders to reflect providing PSOs as escorts. 4. The DO may direct the closure of a facility entrance. Activation of the Emergency Plan (OEP) may result in suspension of Occupant 5. to facilitate any necessary affected access control operations in order -in-place requirements. evacuations, security of the facility, or shelter Security Screening G. 1. Refusal to Comply with Screening Procedures : Screeners shall deny facility or property access to any person refusing to • comply with fa cility screening procedures. • (b)(7)e, (b)(7)f Prohibited Items Program Page 8 of 12 Directive 15.9.3.1 1 Revision

9 (b)(7)e, (b)(7)f 3. I ndividuals, vehicles, or packages with prohibited items identified during security screening, including dangerous and illegal items, shall not be provided entry to the facility through screening posts. The screener shall take control of all illegal items detected during the screening 4. processes irrespective of an arrest and law enforcement response, notify the MegaCenter, and document the offense through established initial case reporting procedures. 5. The screener shall direct the possessor to remove, from the facility, prohibited items that would otherwise be legal. The screener shall document the incident through established reporting procedures. • If the individual informs the screener of a need to carry a legal but prohibited item into the facility, including under a claim of civil rights or civil liberties, such as accommodation for religious belief, medical need, or disability, the screener shall refer the requester to contact FSC representatives to process a request for an exception or exemption to the ed items list or restrictions. facility’s prohibit The screener and LEO should generally attempt to resolve situations • regarding legal, but prohibited items without citation or arrest wherever possible. The screener will allow access of prohibited items that have been granted • an exception or exemption by the FSC or by FPS. identified. Screeners shall not hold or maintain prohibited items 6. The testing and calibration of security screening equipment shall be in 7. accordance with manufacturer or supplier instructions. The DO may direct the closure of a security post. 8. 9. Notification of a perceived or actual emergency in the facility, or activation of the OEP shall result in suspension of regular security screening and access control operations in order to facilitate any necessary evacuations, security of the facility, or shelter -in-place requirements. Directive Page 9 of 12 Prohibited Items Program 15.9.3.1 Revision 1

10 H. Special Screening Situations Screeners shall direct an individual entering the facility with a . Animals 1. permissible service animal to walk through the metal detector with the animal. If an alarm sounds, screeners shall implement alarm resolution procedures for both the handler and the animal. All saddlebags or pouches shall be subject to visual and pat down inspections or x -ray inspection. rect adults entering the facility with infants and small Screeners shall di 2. Children. children to ensure the children pass through the metal detector. If an alarm sounds, screeners shall implement alarm resolution procedures for both the adult and children. All carriers and strollers shall be subject to visual and pat down inspections. 3. Electronic Devices. -ray screening or All electronic devices shall be subject to x if no x -ray machine is available, manual inspection. ailure, 4. Equipment Failure or Degraded Equipment. In the event of equipment f degradation of performance, or equipment malfunction, screeners shall implement alternative methods for screening including using other equipment, visual, and/or manual inspections. . ng food or Screeners shall direct individuals bringi Food and Beverage Items 5. carry the items as they walk through the beverage items into the facility to hand- -ray screening. In the event the food or metal detector or subject the items to x beverage items do not go through the x -ray or metal detector, the screener shall subject the items to a visual and manual inspection. 6. Mobility Assistive Devices. Screeners shall carefully inspect (both visually and wand and/or pat down searches) people in wheelchairs, on crutches, via hand- using a cane, or any mobility aid, to ensure there are no weapons or other prohibited items on the individual, or hidden in a wheelchair or mobility aid. Although the examination shall be thorough, the screener shall be sensitive in his/her approach. Screeners shall not require an individual with a pacemaker to Pacemakers. 7. n individual has a pass through the metal detector. Upon notification that a pacemaker, screeners shall use the portable metal detector and abbreviated pat down method, patting down the area of the heart and restricting the use of the portable metal detector to screen the rest of the body. Office Supplies and Tools. Unless otherwise directed by an FSC, office 8. supplies and tools that are used by federal employees and contractors in the performance of their official duties will not be deemed “prohibited items,” to the extent they are used for a lawful purpose that is related to the federal facility. Individual FSCs, however, have the discretion to prohibit or restrict the possession and/or entry of certain office supplies and contractor tools, subject to he FSC using the the procedures for exceptions and exemptions established by t Attachment 2. guidance in Prohibited Items Program Page 10 of 12 Directive 15.9.3.1 1 Revision

11 pregnant women to pass through Screeners shall not require Pregnant Women. 9. the metal detector. Upon notification of a pregnancy, screeners shall use the patting down the portable metal detector and abbreviated pat down method, area of the abdomen and restricting the use of the portable metal detector to screen the rest of the body. Whenever possible a female shall conduct the pat down. 10. h a Screeners shall not require an individual wit . Prosthetics and Casts/Splints prosthetic device or cast/splint to pass through the metal detector. Upon notification of a prosthetic, cast, or splint, including those individuals who identify -through metal detector, this as the reason for alarm activation from the walk screeners sh all use the portable metal detector or pat down method, subjecting the area of the prosthetic/cast/splint to pat down and visual inspection. 11. Exceptions or exemptions, including for civil rights and civil liberties. s in which a claim is made seeking Procedures for otherwise prohibited item accommodation—including based on civil rights and civil liberties under Federal laws such as Title VII of the Civil Rights Act, the Americans with Disabilities Act, ation Act the Rehabilitation Act, and the Religious Freedom Restor —are established by the FSC using the guidance in . Attachment 2 I. Documentation The screener shall document each prohibited item discovered using the 1. “Prohibited Items Report” included as Attachment 4. 2. , or other Data entry of the information on the “Prohibited Items Report” into EIS authorized system, must occur no later than 1700 hours on the next business . Monday through Sunday) day following the reporting period ( e.g., ATTACHMENTS VII. Developing a Facility Attachment 1: -Specific Prohibited Items List to -Specific Developing Facility Attachment 2: Procedures for Exceptions and Exemptions Otherwise Prohibited Items Issued Credential Alternative Documents to a State- Attachment 3: Prohibited Items Report Attachment 4: Prohibited Items Program Page 11 of 12 Directive 15.9.3.1 1 Revision

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13 Federal Protective Service Developing a Facility Prohibited Items List -Specific This reference is provided as a tool for the Facility Security Committee (FSC) to use in developing a list. facility -specific prohibited items The completed list will be incorporated into post orders by FPS at the facility screening post(s). is an item, legal or illegal in nature, where possession is restricted from entry into a facility A prohibited item A facility by Federal, state, or local law, regulation, court order, rule, or FSC policy. prohibited items -specific list can be established as follows: . Include • Identify items that are restricted from entry into a facility by Federal, state, or local law restricted prohibited items list. -specific items in the facility • List items that would otherwise have a legitimate and legal purpose in the facility but will not be allowed entry based on a determination or policy of the FSC. The lists below provide examples of some items but this is not an exhaustive listing. -approved list to the FPS LEO so that it may FSC Provide the completed and be included as part of the post FPS will not put the list into use until it is accompanied by procedures for orders for screening posts. otherwise implementing during screening operations, as well as for exceptions and exemptions to items. prohibited -Specific Prohibited Items List Examples of Items for Consideration in the Facility Firearms and Ammunition of Any Type A. 1. BB guns 2. Compressed air guns 3. Firearms (unless meeting the exceptions listed in 1 8 U.S.C. § 930) 4. Flare pistols Gun lighters 5. 6. Parts of guns and firearms 7. Pellet guns 8. Realistic replicas of firearms 9. Spear guns 10. Starter pistols Stun guns/cattle prods/shocking devices 11. 12. Ammunition rev.1 Attachment 1 Page 1 of 3 Directive 15.9.3.1

14 Federal Protective Service Prohibited Items List Developing a Facility -Specific B. Bladed, Edged or Sharp Objects 1. Axes and hatchets 2. Bows and arrows Drills, 3. including cordless portable power drills 4. Ice axes/Ice picks with the exception of and other bladed devices of any length 5. Knives , sabers, swords, daggers, a pocket knife with a blade of less than 2 ½ inches in length. utility knives, and razor blades not in a cartridge, but Razor -type blades such as box cutters, 6. excluding safety razors 7. Saws, including cordless portable power saws Scissors, metal with pointed tips 8. Screwdrivers (except those in eyeglass repair kits) 9. Throwing stars (martial arts) 10. C. -Like Items and Striking Devices Club 1. Baseball bats 2. Billy clubs 3. Blackjacks 4. Brass knuckles 5. Cricket bats 6. Crowbars 7. Golf clubs 8. Hammers 9. Hockey sticks Lacrosse sticks 10. 11. Martial arts weapons, including numchucks and kubatons 12. Night sticks Pool cues 13. Ski poles 14. but not limited to wrenches and pliers Tools, including, 15. rev.1 Attachment 1 Page 2 of 3 Directive 15.9.3.1

15 Federal Protective Service Prohibited Items List Developing a Facility -Specific D. All Explosives Including 1. Ammunition 2. Blasting caps Dynamite 3. Fireworks 4. 5. Flares in any form 6. Gunpowder 7. Hand grenades 8. Plastic explosives 9. Realistic replicas of explosives E. Incendiaries Aerosol sprays 1. Fuels, including cooking fuels and any flammable liquid fuel 2. 3. Gasoline 4. Gas torches, including micro- torches and torch lighters 5. Turpentine and paint thinner Realistic replicas of incendiaries 6. Disabling Chemicals and Other Dangerous Items F. Chlorine for pools and spas 1. 2. Compressed gas cylinders, including fire extinguishers 3. Liquid bleach 4. Mace 5. Pepper spray 6. Spillable batteries, except those in wheelchairs 7. Spray Paint Tear gas 8. rev.1 Attachment 1 Page 3 of 3 Directive 15.9.3.1

16 Federa l Protective Service -Specific Procedures for Exceptions and Exemptions to Developing Facility Otherwise Prohibited Items This reference is provided as a tool for the Facility Security Committ ee (FSC) to use in developing procedures for exceptions and exemptions for -specific facility -Specific items on their Facility Prohibited Items List . The completed procedures will be incorporated into post orders by FPS at the facility screening post(s). Some items that are otherwise prohibited from a particular Federal facility may have some other legitimate and lawful purpose or use in a Federal facility, including as accommodations for civil rights and civil liberties under Federal laws such as Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, and the Religious Freedom Restoration Act. 1 It is the primary responsibility of the Facility Security Committee (FSC) of a particular Federal facility to determine and approve (defined as temporary in nature and granted for specific occurrences or exceptions (defined as permanent in nature until rescinded) for otherwise exemptions a defined time period) and at their facility. prohibited items Recommended factors to consider when determining and approving exceptions and exemptions include the acility and the status of the requestor asking for an exception or mission of the particular Federal f exemption. -risk facility security level based on the mission of its tenants might For example, a higher a Federal employee or . Conversely, require heightened scrutiny in approving exceptions and exemptions contractor who has been subjected to a security background check or suitability for employment might require less scrutiny for an exception or exemption than a member of the general public. FSCs may develop internal controls and documentation procedures for prohibited item exceptions and provide a copy of their approved exceptions and exemptions exemptions as necessary, but shall procedures to FPS for inclusion in post orders. FPS’ Role during Implementation FPS will not enforce the prohibition of any items that, by their nature and use, would be allowed in a Federal facility under relevant Federal law, including, but not limited to, Title VII of the Civil Rights Act of 1964, the Religious Freedom Restoration Act (“RFRA”), the Americans with Disabilities Act (“ADA”), and the Rehabilitation Act . In addition, FPS reserves the right to: n FPS • prohibited item that an Grant access through a n otherwise security screening post of a individual has a legitimate and lawful right to possess in a F ederal facility. • Deny access through a security screening post for a prohibited item granted an exception or exemption by the FSC if FPS determines the possession of the excepted or exempted prohibited item in a Federal facility is in violation of Federal law. 1 A Facility Security Committee is a body consisting of representatives of GSA, FPS, and each tenant agency, or the DO of a single ing tenant agency, occupying a facility protected by FPS. Among its other duties, the FSC is responsible for reviewing and approv ure applications, and identifying and addressing the facility’s security countermeasure recommendations, funding countermeas concerns. For purposes of this directive, the term FSC may also include the DO or other authorized agency representative. rev Attachment 2 Page 1 of 4 Directive 15.9.3.1 . 1

17 Federa l Protective Service for Exceptions and Exemptions to Developing Facility -Specific Procedures Otherwise Prohibited Items Screening Post Procedural Considerations – When an individual attempts to gain admittance to a Federal facility, and is found to have an 1. , religious or otherwise prohibited item that he or she asserts to be, or that the screener recognizes as medical in nature, the screener should ask such individual whether he or she is requesting an accommodation for admittance with the item, and affirmatively advise him or her that the otherwise acility, unless the item the individual seeks to bring prohibited item can instead be removed from the f into the facility is illegal (e.g., drugs). 2. Post orders will include instructions for Protective Security Officers (PSO) to refer a requester to contact FSC representatives to process requests for exceptions or exemptions to the facility’s prohibited items list or restrictions. Post orders will also include instructions that the requester will be told that he or she can readdress the FSC’s denial of an exemption or exception with FPS, either through a v site PSO or LEO, or through electronic erbal or written complaint made to the on- communication to FPS HQ at FPS [email protected] . The illustrated wallet card template located at the end of this attachment is to be printed in quantity, placed with post order instructions on exceptions and exemptions, and provided to accommodation requestors. 3. The following table showing fictional FSC contact information is provided as an example of processing requests for exceptions or exempt ions, and a similar contact information sheet with actual points -of-contact for each facility must be included in post orders for screening posts: SPONSOR TITLE AGENCY TELEPHONE EMAIL Business Hours John Johnson Buildings Manager GSA/PBS - 123 - XXXX [email protected] 555 [email protected] XXXX - 678 - Frank Franklin Field Office Director DHS/OIG 555 877 4FPS 411 [email protected] OGC - FPS Attorney Advisor DHS Office of the General 437- -FPS) (Attn: OGC 7411) (1-877- Counsel (OGC) FPS - Ask for OGC Non - Business Hours 123 [email protected] XXXX John Johnson Buildings Manager GSA/PBS 555 - - The points -of-contact identified in a facility contact information sheet must provide written 4. authorization or be physically present to sponsor an individual and allow the individual to bring prohibited items past screening posts and be carried into the facility. Isolated, one- time occurrences will be documented using operations logs, visitor logs, or initial case reports as directed in post orders. Sponsors may authorize possession of prohibited items telephonically when the items are necessary in response to a known emergency or other unanticipated circumstances and when physical presence or written authorization is not prac tical. carefully consider 5. FSCs should —and seek legal counsel when necessary or appropriate—whether to otherwise prohibited from a particular are grant or deny exceptions or exemptions for item s that oses or Federal facility, but may have legitimate and lawful purp s. In the event of a recurring use to permit certain otherwise exemption blanket situation, the FSC may choose to issue a standing conditions and circumstances specified in such standing prohibited items into the facility under the blanket exemption . rev Attachment 2 Page 2 of 4 Directive 15.9.3.1 . 1

18 Federa l Protective Service for Exceptions and Exemptions to -Specific Procedures Developing Facility Prohibited Items Otherwise In situations where an FSC refuses to accommodate a request for such an exception or exemption, 6. responsible PSO or FPS LEO for the facility will implement the following procedural steps : the Upon being told by an individual who attempted to get an exception or exemption from the Step 1: FSC that he or she was denied an exception or exemption , by an FSC or its representative immediately notify the FPS MegaCenter of the complaint and request a LEO be dispatched to the facility if one is not already present. Step 2: LEO w ill notify Area Commander of the complaint and inform the individual who is requesting access with an otherwise prohibited item that the matter will be reviewed by FPS. Step 3: LEO attempts to readdress and resolve the complaint with the FSC or its representative. Simultaneously, the Area and/or District Commanders notify the Regional Director. OGC General Counsel ( the The Region will notify a DHS Office of Step 4: ) attorney advisor 877 -437 -7411) of the complaint regarding 877 4FPS 411 (1- assigned to support FPS at refusal to grant an exception or exemption for an item the the FSC’s representative’s individual believes should be admitted to the Federal facility based on an otherwise legitimate and lawful use. Step 5: If the LEO is unable to resolve the complaint within twenty f our (24) hours of contact with or its representative, then the LEO will prepare a report of the FSC’s denial of an the FSC DHS assigned to OGC attorney advisor exception or exemption, and forward to the if possible: any written information/ request provided the following information, support FPS by the individual ; description or photograph of the prohibited item and intended lawful use; and any other documentation associated with the prohibited item and individual . Step 6: Upon receipt of the report and accompanying documentation, the DHS OGC attorney assigned to support FPS advisor , after consultation with the OGC counsel assigned to CRCL, support will advise the Director of FPS whether FPS should grant access to the Federal facility for the individual’s otherwise prohibited item and subsequently notify the FSC and the individual of the Director’s decision. The procedures for exceptions and exemptions to prohibited items are also depicted in the attached flow chart. rev Attachment 2 Page 3 of 4 Directive 15.9.3.1 . 1

19 Federa l Protective Service for Exceptions and Exemptions to -Specific Procedures Developing Facility Prohibited Items Otherwise Illustrated Wallet Card Template You can readdress the denial of your entry with a prohibited item by Accommodation of Otherwise Prohibited Items the FSC or its designee to FPS either through a verbal or written The Federal Protective Service (FPS) recognizes that some items that complaint to an on- site Protective Security Officer or other FPS official, are otherwise prohibited from a Federal facility may have some other or through e- [email protected] mail to FPS Headquarters at FPS lawful purpose or use in a Federal facility, including as Your complaint should include information explaining why you believe, accommodations for civil rights or civil liberties under Federal law. , that you should be able to enter the Federal facility under Federal law If you feel that the Facility Security Committee (FSC) or designee for possessing the prohibited item, and whether you are requesting an this Federal facility should have allowed you to enter with an otherwise i.e., exception ( a specific occurrence or defined temporary and for prohibited item, you can request FPS to review whether you have a period of time) or exemption ( i.e., permanent until rescinded). lawful right to enter the facility through a FPS security post possessing Please be advised that an FPS accommodation for your prohibited the otherwise prohibited item. it may not item only applies to FPS protective security checkpoints – The back of this card provides specific instructions on requesting an ensure your ability to access building tenant workspace. accommodation. BACK Attachment 2 4 of 4 Directive 15.9.3.1 rev . 1 Page

20 NO Item denied entry. decision. YES Director of FPS renders decision. Advises FPS Director and FSC of Director’s OGC advises individual with item. Individual may enter CRCL OGC. via OGC. OGC for FPS and Prepares a report for Consultation between decision from FPSHQ Receives notification of resolve contact hours of within 24 with FSC If unable to Counsel or 8044). authorization. (202-732-8011 Area or District ____________ matter with FSC. Grants exception Office of General written or physical Regional Director. Attempts to resolve Commander notifies Region notifies DHS or exemption through FPS. commander. Notifies area Notifies FPS MegaCenter. LESO advises Informs PSO. further steps for approval of item. will be reviewed by Decides to pursue individual the matter PSO requests LESO (if not already present). be dispatched to facility emptions to Prohibited Items or through federal law. LESO on-site, Does not grant readdressed by not in violation of Item denied entry. written or physical exemption through she can have issue Grants exception or complaint to PSO or [email protected] Advises individual he/ authorization + entry exception or exemption. NO YES item. FSC to seek an Considers Request Presents a prohibited Refers the individual to exemption or exception. (FSC) (PSO) Federal DHS HQ Federal Protective Service Procedures for Exceptions and Ex (FPSHQ) Individual Protective Committee (LESO) and Commander Headquarters Rights & Civil Area / District Council (OGC) Service Officer Service Officer Facility Security & Office for Civil Liberties (CRCL) Office of General Law Enforcement Protective Service

21 Federal Protective Service Issued Credential Alternative Documents to a State- Alternative acceptable documents for use for access to Federal facilities include: • Valid, unexpired U.S. passport Certified copy of a birth certificate file • d with a State Office of Vital Statistics or equivalent agency in the individual’s State of birth. Valid, unexpired U.S. Uniformed Services Identification Card, DD Form 2 and DD Form 1173. • - -240, DS of State, Form FS Consular Report of Birth Abroad (CRBA) issued by the U.S. Department • -545. 1350, or FS Valid, unexpired Permanent Resident Card (Form I • -551) issued by DHS or INS. -688B. -766 or Form I Unexpired employment authorization document (EAD) issued by DHS, Form I • - Unexpired foreign passport with a valid, unexpired U.S. visa affixed accompanied by the approved I • 94 form documenting the applicant’s most recent admittance into the United States. Certificate of Naturalization issued by DHS, Form N -550 or Form N . -570 • Certificate of Citizenship, Form N -560 or Form N -561, issued by DHS. • Other documents that DHS may designate by notice published in the Federal Register. • rev Attachment 3 Page 1 of 1 Directive 15.9.3.1 . 1

22 Federal Protective Service Prohibited Items Report Facility Name Building Number Post Number Facility Address City/State Item Type (check all that apply) Date of Attempted Access 3155 Case Number MM/DD/YY (If applicable) Item Item Description Firearm Disabling Explosive, Prohibited Incendiary Chemicals Other and Agents Ammunition Sharp Object This form is intended for reporting purposes. It is not to replace 3155 reporting processes for illegal firearms or other dangerous weapons. rev Page 1 of 1 Attachment 4 Directive 15.9.3.1 .1

23 Federal Protective Service Federal Protective Service Accommodating Sikh Articles of Faith * th Century; it is distinct from both Sikhism is a religion that originated in South Asia during the 15 Kara, a metal bracelet, are both Sikh articles , a religious sword, and the Hinduism and Islam. The Kirpan of faith. Kirpan Kirpan typically has a wooden or steel : The handle, with a blade that may or may not be dull, and signifies the duty of a Sikh to stand against injustice. Kirpan; There i s no prescribed blade length for the its size varies based on personal choice. The majority of Kirpan blades range in size from 3 to 6 inches, but blades may be as small as 2 inches. Unless used are always during a religious ceremony, Kirpans hed. There are some Sikhs who believe a sheat Kirpan must be worn at all times, so they may not . want to leave it at the checkpoint : The is an iron or steel bracelet worn on the wrist. The circle Kara Kara signifies the oneness and eternity of God and serves as a reminder to Sikhs to watch their actions and to use their hands for the benefit of humanity. Some Kara Sikhs will have worn their for many years and so may not be able to remove it from around their wrist. Exceptions and Exemptions for Considerations when Presented with Articles of the Sikh Faith Otherwise Prohibited Items Show respect to all variations of the articles Individuals requesting to bring in an otherwise prohibited item, which may include a of the Sikh faith during inspections. Kirpan with a blade of 2.5 inches or longer, should be referred to a A Kara that cannot be removed may be Facility Security Committee (FSC) representative to searched while on the person and/or may be determine if an (temporary in nature and exception scanned with a handheld metal detector. granted for specific occurrences or a defined time Kirpan may qualify as a “dangerous A period) or (permanent in nature until exemption weapon” under 18 U.S.C. § 930, which rescinded) to the general prohibition is appropriate. generally prohibits knives with blades 2.5 If the FSC issues an exception or exemption, the inches or longer, unless otherwise would individual be allowed to enter with the item authorized. Before such a Kirpan may be unless the possession is in violation of Federal law . carried into a Federal facility, an exception or exemption to the prohibited items policy An individual may enter a facility, absent any other would be necessary; procedures are security impediment, if the prohibited item is removed described in FPS Directive and stored off the premises. 15.9.3.1. Kirpan with a blade of less than 2.5 A If the FSC denies entry with the prohibited item, then inch es may be permitted in a Federal facility the indiv idual may request that FPS review FSC’s exception or exemption, an without unless it decision by either making a verbal or written complaint to an on - site Protective Security Officer or other FPS is used as a dangerous weapon. official, or through e - mail to FPS Headquarters at FPS - [email protected] * This training document does not apply to a Federal court within a FPS secured facility; the chief judge or designee has authority to promulgate rules or orders regulating, restricting, or prohibiting the possession of weapons within any facility housing the Federal court or any of its pr oceedings, or upon any grounds adjacent to the facility .

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