1 GRAPHIC MAT ERIALS escribing Rules for D ems and His torical Col lections Original It compiled by . Betz Elisabeth W Congress, W ashington, D.C., 1982 Library of WordPerfect version 6/ 7/8 (July 2 000; with MARC21 tagg ing added M arch 2002) With cumula : 1982-199 6 ted updates and List of are as to updat e for secon d edition: 1997-2000 Cover illustration: "Sculptor. Der Formschneider." Woodcut by Jost Amman in Hartmann Schopper's Panoplia, omnium illiberalium mechanicarum aut sedentariarum artium genera continens , printed at Frankfurt am Main by S. Feyerabent, 1568. Rosenwald Collection, Rare Book and Special Collections Division. (Neg. no. LC-USZ62-44613)
2 TABLE OF CONTENTS Graphic Materials (1996-1997 Updates)...p. i Issues to consider for second edition (1997-2000)...p. iii Preface...p. 1 Introduction...p. 3 0. General Rules...p. 8 0A. Scope...p. 8 0B. Sources of information...p. 9 0C. Punctuation...p. 10 0D. Levels of description...p. 12 0E. Language and script of the description...p. 13 0F. Inaccuracies...p. 14 0G. Accents and other diacritical marks (including capitalization)...p. 14 0H. Abbreviations, initials, etc...p. 14 0J. Interpolations...p. 15 1. Title and statement of responsibility area...p. 16 1A. Preliminary rules...p. 16 1B. Title proper...p. 17 1C. Devising titles...p. 20 1D. General material designation...p. 22 1E. Parallel titles...p. 23 1F. Other title information...p. 23 1G. Statements of responsibility...p. 25 2. Publication, distribution, etc., area...p. 28 2A. Preliminary rules...p. 28 2B. General rules...p. 29 2C. Place of publication, distribution, etc...p. 30 2D. Name of publisher, distributor, etc...p. 33 2E. Statement of function of publisher, distributor, etc...p. 35 2F. Date of publication, distribution, etc...p. 35 2G. Place and name of manufacturer or printer and date...p. 37 2H. Date of execution of unpublished material...p. 38 3. Physical description area...p. 40 3A. Preliminary rules...p. 40 3B. Statement of extent (including specific material designation)...p. 41 3C. Other physical details...p. 45 3D. Dimensions...p. 49 3E. Accompanying material...p. 53 3F. Collections containing more than one distinct category of material...p. 53
3 4. Series area...p. 54 4A. Preliminary rules...p. 54 4B. Title proper of series...p. 54 4C. Parallel title of series...p. 55 4D. Numbering within series...p. 55 4E. Subseries...p. 55 5. Note area...p. 56 5A. Preliminary rules...p. 56 5B. Notes...p. 57 Appendix A: Guidelines for recording probable and uncertain dates...p. 70 Appendix B: Abbreviations...p. 71 Appendix C: Glossary...p. 72 Examples...p. 81 Illustrations ...p. 120 Concordance between Graphic Materials and MARC 21 ...p. 129 Examples of MARC records(1996 Update)...p. 130 Index...p. 146
4 -i- Graphic Ma 1996-199 7 Updates) terials ( Graphic M was added to the Cataloger’s Desktop CD- When aterials in 1996, the of Congre ss Prints a nd Photographs Division infobase ROM Library ded option al new ru les base d on their own experience and suggestions (P&P) staff ad titutions other ins loging visual materials. The full text of the updated from cata is available only as a CD-ROM from the Materials Graphic Cataloging Distribution Service ( http://lcweb.loc.gov/cds/train.html#gavm ). The original 1982 print version also still o ffere d along wi th this upda te docume nt. A new Web page for Graphic is Materials provides ion about t he secon d edition a nd other v ersions o f this informat ing tool ( http://lcw ov/rr/pr int/gm/gra phmat.html catalog eb.loc.g ). the past fifteen years P&P staff have c ompleted cataloging Over s for a wide variety of materi als-- from architectural drawings and theatrica l project to cartoons, daguerre and photographic prints and negatives. Staff posters, otypes, gained e ribing sing ce cata loging at v arying le vels of de tail, desc have le items xperien well as collections numbering one million items and everyth in g in between. as Certain cataloging practices have evolved within P&P to resolve cat alogi ng issues that were not speci fically a ddresse d in Graphic M aterials , or if addressed, were no longer relevant due to differ ween the new online and old manual card ences bet e ents. duction of a MARC Format fo r Visual M aterial s in the lat The intro environm made it important to provide a concordance betwee n the Graphic Materials 1980s and MARC fields as well as MARC format examples that represent more recent rules ing proje catalog cts in P&P. to the orig xt are, in fact, minor. Graphic M aterials t e Changes inal More sed w ith the publication of a second edition. complex issues will be addres Changes include an update of terminology to conform with terms in the 1995 edition o f the Thesaurus for Graphic Materials (e.g., photographic prints instead of photoprints); a review and update of examples to ref practic es; lect current cataloging to the spec rial designation list; and the addition of eleven new additions ific mate examples coded in the MARC format. LIST OF UP DATED RULE S SUMMARY : Throughout text : Changed “photoprints” to “ photogr aphic pr ints .” Changed “photonegatives” to “ negatives .” 0A.b) graph, 1st sentence. Changed "thousands" to "millions" in 2nd para option for cataloging published portfolios according Added Gra phic to Materials . 0C Added reference to punctuation and tag ging guidelines in MARC 21 Format for Bibliog raphic Da ta .
5 -ii- 0C4 : Added sentence directing catalogers to the Chicago Manual of Footnote 3 (1993) f or guida iting sty le and pun ctuatio n be yon d what is Style nce on wr catalog s. ibed in the ing rule prescr option to us e the tit le "[Unti tled]" for single images. (To g ive 1C1 Added when describing original contemporary community more flexibility museum art that may be a bstract or conceptual.) 1G6 Added option to use instead rule 5B7.2. Added additional example. Added 2F4.3 copyrig ht date following option to record published date even if the dates are the same y ear. Added opt lway s providin g a date for publi shed items . 2F5.2 ion for a Added option to us e angle bracke ts 2F7 the date s of publis hed mate rial in around open-ended collections, e.g., <1956- > 2H1. Added sentence an d example to illustrate use of bulk dates to describe collecti ons. 2H2. Added option to record for photographs the copy right date and the date of the negative(s) even if the dates a re the same y ear. tiple date Added nd exa mple to illustrate use of mul nce a s for sing le 2H2.1 sente items when dates of execution differ from printing dates. Added opt ion for a 2H5. s providin g a date for unpub lished ite ms. lway 2H6. Added option to us e angle brackets around the dates of unpublished material in open-ended collections, e.g., <1956- > 3B2 Added option to us e angle brackets around the quantity of material in open- ended c ollection , <3,500 > photogr aphic pr ints s, e.g. Added cl arifica tion and up dated exa mples. 3B4 3B5 Expanded a nd explaine d SMD list. rmat. 3B5.1 include t erms des cribing both phy sical med ia and fo Added option to 3B5.2 Added option to use any ter m from an established vocabulary source or a published thesaurus.
6 -iii- 3C1. Updated example and added example. Updated examples. 3C2.1 to re fle ct option for using "color" and " hand-colored" rather than 3C4.1 Updated "col." and "hand col." ations, abbrevi Added distinction of when to use each term. Upd ated exam ples. 3C4.2 Corrected lantern slide example. s. 3D8. ed dag uerreo typ e example and 3D7.1. Correct Deleted "the name of the subseries" in last sentence. 4.E. . Add to Su bject N ote: date or span dates and bulk dates are place d in the 5B14 iption area. physical descr Updated glossary footnotes to reflect new terms. Glossary references; updated SECOND EDIT DER FOR ISSUES TO CONSI ION The Prints and Photographs Division has received a number of suggestions outside in stitutions f from io n and clarification of rules. Sugge stions that or revis involved changes were included in the first update pages (1996-1997). More minor issues we complicated rred fo r a full second edition. General planning began re defe in 1999 for a printed s econd e dition to be develope d with th e Libr ary of Congr ess Cataloging Policy and Support Office, the an A rch ivists Visual Society of Americ ls the ing Round Table, a nd other s takehold ers in Materia special collections Catalog co mm it y. un The issues and suggestions are under consider ation for the second following edition: 1. Guideline s for for mulating and cap italizing collecti on names. 2. main and a dded entr ies, and f or rela tor terms . Rules for 3. MARC-tagged examples within each rule. 4. Additional guidelines for tra n scribing and devising titles, including s. guideli xamples for devising titles for portrait nes and e 5. Guidelines for bracketing title information. More specifically, de cide to bracket or not bracket all devised titles. (Current
7 -iv- practice for items and not to bracket devised titles is to bracket devised titles for collections.) 6. examples of collection-level description, especially for diverse groups More of mater ial. Examples wi th archi tectura l drawing s. 7. Reconci 8. me thods for expressing dimensions between AACR2 Chapter 8 le and als. (e.g., all ow the "o r smaller " convention for group- Graphic Materi level cataloging) (3D9.2) 9. Provide for local institut ion notes for rare but published materials, such as war posters and Currier & I ves prints owned by more than one institution. Attributed statement of responsibility (1G3) 10. Examples that use the MARC field notes 530, 533, 544, 585. 11. 12. When to treat albums as an item and when as a group. Example of 13. and bulk d ate, as u sed in the Appendix on dates. span date 14. Clarify that no place and no publisher are use d with unpu blished ma terial; reconcile with AACR2. Write or email: Suggestions and comments are welcome. Mary Mundy Cataloger, Pictorial Collections Prints & Photographs Division Library of Congre ss Washington, D.C. 20540-4730 (email address: [email protected])
8 -1- PREFACE Shortly after the publication of the second edition of the Anglo-American Cataloguing Rules ibrary of Congress the L , it would prepare separate manuals to deal with specialized announced materials that were not fully covered in the code. For graphic materials, this meant a concern for the collections of the Library's so me eleven million Prints and Photographs Division, custodian of ves photographs and negati original , historical prints, fine art posters, drawings, and paintings on paper. Comparable prints, collections in other institutions, including museums and archives, would as ther e was no benefit from an expansion of the rules, existing cataloging code addressing these materials. Library saw the task of compiling th e nece The ssary rules one in view of the following problems: (1) as a complex the time for its subject and cataloging specialists to work finding drafts; (2) reconciling the differences in vie wpoint between on general catal oging practices and those needed for specialized ; (3) identifying other groups and individual experts, collections who could have input (4) promoting AACR 2 as the into the rules; and st a national ndard on which all this activity necessarily must be based. Fortunately, the Council of National Library and Infor- mation Associations (CNLIA) had already formed the Joint Committee on Specialized Cataloging, whose goal was to act as a liaison between the brary of Congress and other persons and groups Li with the cataloging of special materials. After discussion involved with representatives of the Library, CNLIA decided to seek funding to help in a project to produce manuals for manuscripts, archival collections of motion pictures, and original graphic items and colle ctions. In June 1980, CNLIA received a grant from historical the Research Resources Program of the National Endowment fo the r Humanities to enable a committee to meet in Washington, D.C., once the Library of Congress had written a draft and had collated reviews from the widest possible range of specialists in the field. The compilation of rules was undertaken b y Elisabeth Betz, Picture Cataloging Specialist in the L ibrary 's Prints and Photographs Division of Research Services and a member of the Joint on Specialized Cataloging. While the draft w ng Committee as bei prepared, the staff of the Prints and Photographs Division offered critical insight and solutions to problems peculiar to the graphic arts. The Office for Descriptive Cataloging Policy was frequently consulted on questions regarding AACR 2. Approximately 350 copies of the draft were distributed early in 1982 to a variety of specialized and a rians, museum curators, and archivists. Comments general libr were incorporated into the draft, which was then studied by the editorial committee. This committee was composed of Elisabeth Betz and five i ndivid uals chosen for their experience with different kinds and
9 -2- sizes ns, t heir knowledge of methods of docu- of graphic collectio used in libraries, archives, and museums, their mentation knowledge of automated library systems, and their professional affiliations. persons were: Georgia Bum gard These ner (Curator of Graphic Arts, American Antiquarian Society, Worcester, Mass.), Lynn Cox (Curator of Prints and Photographs, The Peale Museum, Baltimore), James Kopp History of Medicine Division, National Libr ary o (Librarian, f Medicine, e thesda, Md.), William Roberts (Assistant Head, Public B Bancroft Library, University Services, of California, Berkeley), and Christoph er Seifried (Head of Cataloging, National Photography Collection, Public Archives of Canada, Ottawa). The Library of Congress is grateful for the support of the Council on National Li br ary and Information Associations, and t hrough them, the National Endowment for the Humanities. The wishes to thank the editorial co and all those Library mmittee who took the time to comment on the draft. It is individuals hoped these rules will prove u seful when describing materials that are originals or are historical in natu re. Fo r published graphic materials primarily of a current nature, we recommend that librarians continue to apply Chapter 8 of AACR 2, which has not been replaced by the present compilation of rules. Ben R. Tucker Chie f, Office for Descriptive Cataloging Policy Processing Services
10 -3- INTRODUCTION of public and res earc Thousands h libraries, museums, archives, local historical societies, corporations, professional associations, and private collectors are cu ians of graphic stod own system of devise its In the past, each has had to materials. because there were no readily ava il able cataloging documentation guidelines. Researchers and staff alike have suffered from having to cope with a multiplicity of methods. nationally accepted A system of cataloging would benefit sea rcher. Those embarking on the institution and the re both cataloging projects would not have to totally rethink the problem. Communication among institu tio ns with similar holdings would be and t h ey could in fact profit from some form of shared fostered, Whether used in a manual or automated form, a cataloging. set of rules would standardized guide institutions in presenting the information. A national with consistent cataloging researcher union catalog for graphic collections to aid researchers in locating could become a reality. Even if not adopted in it s sou rces a standard would pro entirety, reference point by which vide a institu s could indicate how their own cataloging practices tion differ. Computer technology has made it possible to ocument d huge numbers of items and transmit information electronically. The impact of automation on inventory control and research access could be enormous. Thus it is crucial that custodians of graphic think seriously about collections establishing compatible methods of even if, for many, automation is not right at hand. documentation Because automated systems for book cataloging national standards and have proven so successful, it is worth trying to adapt that format to graphic materials. s ma nual provides guidance for cataloging graphic Thi materials eneral structure and theory of the second within the g edition Anglo-American Cataloguing Rules of the 2), applied by (AACR libraries and automated bibliographic States, networks in the United Canada, Great Britain, and A ustralia. Library cataloging methods have been reconciled with the principles of archiv es and museum documentation in an attempt to facilitate the cataloging of graphic and, to link graphics records with a national materials furthermore, system used for books and serials. 8 of AA CR Chapter 2 focuses on commercially-produced audiovisual materials, published and/or documented artists’ prints and pho togr aphs, portfolios, and reproductions accompanied by printed informat ion. Although the general introduction to AACR 2 states "not specifically intended for specialist that the rules are and archival libraries," it is "recommended that such libraries use the rules as the basis of their cataloguing and augment their provisions as necessary." This manual not only augments the original rules found
11 -4- Chapt er 8, but it also departs from that base in severa l in instances in an e ffort to meet the requirements for cataloging 1 It should be emphasized and historical graphic materials. original that small institutions or thos e with more general interests may wish to reduce the amount of detail given in these rules, while or more specialized institutions may wish to elaborate on larger them. Bibliographic Description of tex ts o f AACR 2 and The Rare Books (Washington, D.C. : Library of Congress, 1981) form the foundation for these rules. Provisions in those two documents were modified and expanded with more specific interpretations, clearer and definitions, fuller guidelines, and additional more recognizable examples in order to assist those who may be more fam iliar w ith traditional archives and museu m methods than with library terminology and techniques. a miliar with library cataloging will find Those more f differences between the documentation of graphic materials and the oks and other printed or published library of bo description materials. graphic works are For example, original or noncommercial generally considered to be unique, though they frequently exist in multiple copies. Even if published, they lack much of the explicit information characterizing books and book-like materials. Furthermore, most collections of graphic items are unique because, as collections, they have never been published. ca taloging is based on the transcription of data Book from the published item (the "chief source of information ") into the format of c atalog record. The concepts of "chief source of and "prescribed sources" used in traditional book nfor mation" i has been redefined here for original and historical cataloging materials because they often have little or no text to graphic transcribe. The major reason for documenting graphics is to provide the researcher with as complete an identification of the material as possible. This is done by translating the visual information into rbal description of the material's physical nature and image a v e content. aking attributions of nd m Authenticating the material a ctivities in documenting graphics. responsibility are also a Information must be extrac t ed, interpreted, and extrapolated from visual content and context of the materi well as from al, as the secondary sources. The cataloger must supply a great deal of because it is unlikely the catalog user has a copy of or information a citation to a specific item or knows the contents 1 This document is not meant to replace Chapter 8 of AACR2. Catalogers who handle modern and commercially available graphic materials, such as filmstrips and slide sets, should consult Chapter 8 of AACR2.
12 -5- 2 of a collection. In these rules the cataloger is allowed to record s sake, user' interpretive information but, for the catalog such distinctions are made among transcribed, supplied, and conjectural data. may be individually because of their cataloged Graphics aesthetic value or their historical and iconographical importance. individual In many instances, however, an image may have relatively little value as a work of art or as a single piece of evidence but rather derives meaning and importance from the collection of which been given to it is a part. For this reason, equal attention has item-level and collection-level cataloging. ing should be emphasized that the follow It rules are most significant for the description and identification of graphic materials d of some permanent value to nce an felt to be of importa the institution's holdings. Full cataloging may not be feasible for ly pictorial works, especially those that can be efficie all nt arranged in self-indexing files or shelved by creator, subject, or other category. This manual is not intended to teach someone techniques identifying, processing, and organizing graphic collections. of rules are based on the assumption that the material has These nd identified, that collections have been ed a already been examin formed, and the data requisite for the creation of the catalog the rules is to establish have been gathered. The purpose of record conventions for expressing and formatting cataloging data The punctuation prescribed h re follows the e consistently. requirements of Standard Bibliographic Description the International Although designed for automation, such punctuation (ISBD). can help maintain consistency in the patterns of data in conventions a manual catalog system. A "neutral" vocabulary was sought in order to make the more widely applicable. For more technical terms, a glossary rules is included. Some rules may seem to require the cataloger to state the self-evident (such as having to record the fact that the plate an intaglio print ), mark but one must remember that was measured on ibing a variety of graphic scr rules are designed for de these materials with the goal of making them accessible to researchers of all kinds who may not be aware of specialized practices. 2 Inaccurate assumptions regarding graphic materials are a characteristic hazard of picture cataloging. False assumptions from inherent picture ambiguities may be compounded with the development of automated systems having such capabilities as text- word searching. The developing technologies and a wide option for interpretation might lead to numerous and potentially embarrassing problems down the road. Interpretation is a valid and frequently required element of graphics cataloging, but discretion must be exercised.
13 -6- These the re cord for rules cover only the part of description and, therefore, do not deal with the choice or form of access points that provide the means for reaching the description. While recognizing the importance of name and subject references to rchers ea working with graphic collections, it was nonetheless res e description of original and historical graphic decided hat th t materials was a sufficiently complex problem to warrant a document just to deal with this aspect of cataloging alone. Because access and su bject headings emanate from the description, the points description amental concern of catalogers. For choosing is a fund formulating standardized access points, see gui lines in the and de chapters of the Anglo-American Cataloguing Rules following (AACR 2): - Choice of Access Points: Guides the cataloger in choosing 21 a main entry heading as well as the various added entry headings. 22 - Headings for Persons: Guides the cataloger in choosing a particular form for the headings that represent people. 23 ames: Guides the cataloger in choosing a - Geographic N par ticu lar form for the headings that represent nations, states, provinces, counties, cities, towns, and the like. - Headings for Corporate Bodies: Guides the cataloger i n 24 a choosing form for the headings that represent corporate particular bodies. 26 - References: Gu ides t he cataloger in referring to the p articular forms of headings chosen under chapters 22-25 fr o m various rejected, alternative, or variant forms, i. e., cr oss references. Some as optional additions rules are designated , or are introduced . To quote AACR 2, "these by the word optionally arise from to a provisions the recognition that different solutions problem and differing levels of detail and specificity are in different contexts. Some .. . options should be appropriate as a matter of cataloguing policy for a particular catalogue decided and should therefore be exercised either or never. Other ... always options should be exercised case by case. ... t is recommended I that all cataloguing agencies distinguish between these two types of options and keep a record of their policy decis io ns and of the circumstances in which a particular option may be applied" (AACR 2, 0.7). Further, a certain necessity for interpretation and on the part of the cataloger is recognized in these rules, judgment it is in AACR 2. The requirements of a particular catalog or the as use of the material being cataloged must always be taken into consideration; situations in which there might be d if fering local needs the attention of the cataloger by the words if are brought to desirable . The cataloging agency should always record its interpretations so that they are consistently applied (AACR 2, 0.9).
14 -7- ACKNOWLEDGMENTS my 12 years in the Print s an During d Photographs s I have discussed the problem of cataloging graphic Division, It would be impossible to name them all materials with many people. particular my colleagues in the but I would like to mention in here, Bernard Reilly (Curator of Popular an Division, plied Graphic d Ap Art) ence L ibrarian). The Joint and Annette Melville (Refer on Specialized Cataloging of the Council of National Committee Library and Information Associations provided an impetus for me to involved in more than just Divisional considerations by become clearly a need for supplementary rules to AACR 2. I am voicing grateful to Processing Services for the opportunity to work on this project and to Ben Tucker for his constant interest and help in its progress. It was a great pleasure working with the editorial committee of Georgia Bumgardner, Lynn Cox, Jim Kopp, Bill Roberts, and ir k nowledge, Chris Seifried. They shared not only the and time, but also an enthusiasm and persis experience, tence in dealing with the complexities of cataloging a broad range of graphic materials in a consistent manner. Those who responded to the draft could, unfortunately, not be answered separately, but they will find many changes in this final version that reflect their comments. I also like to thank Oliver Jensen, Chief of the Prints and would Photographs Division, for supporting me in this effort when equally pressing work in the Division had to be temporarily set aside. Elisabeth W. Betz Picture Cataloging Specialist Prints & Photographs Division Research Services July 1982
15 -8- 0. GENERAL RULES Contents: 0A. Scope 0B. Sources of information 0C. Punctuation 0D. Levels of description 0E. Language and script of the description 0F. Inaccuracies 0 G. Accents and other diacritical marks (including capitalization) 0H. Abbreviations, initials, etc. 0J. Interpolations 0A. Scope hese T rules provide for the description of graphic materials that are of continuing or potential aesthetic or d ocu- mentary value. Specifically, they may apply to: Single two-dimensional pictorial works that are original. a) examples are prints, posters, drawings, paintings, photo- Typical prints, negatives, transparencies, slides, etc. (Single graphic photomechanical prints of such works are and photographic copies 1 included as well.) Single items may be unpublished (though they may exist in multiple copies) or published, in which case they may lication, distribution, or or may not have a statement of pub printing. b) Groups of single two-dimensional pictorial works. For the collec- of these rules, these groups will be referred to as purpose (whether two items tions is assumed that the items or millions). It either (1) have been assembled by or have accumulated without plan around a person, family group, or corporate body and been acquired by or (2) have been assembled by the the repository as a collection into a collection for cataloging from its own accessions repository published and unpublished both Collections may consist of purposes. but the collection itself does not items, in a published form. exist is co l Materia nsidered to form a collection even if it is bound together, as 1 The rules assume the copy or reproduction is somehow significant, either because it is the only existing representation of a now destroyed or unavailable image, or the creator of the copy is important. If the copy is merely a record, it may be desirable to have the description reflect the original work, with the necessary notes made to indicate that only a copy is available.
16 -9- in an album. Collections may be accompanied by related manuscript printed textual material, such as pamphlets, catalogs, ch ec and k- nd periodical tearsheets, a lists, newspaper clippings, as well as non-print material, such as sound recordings. If a boun d volu me or portfolio (even one consisting primarily of graphics) is a bona fide monographic publication with a title page or its equivalent, it is to be cataloged according to Chapters 1 and 2. In such cases, it may be desirable to use AACR 2, the physi ca l description and note area to describe the graphic content of the publication. UPDATE 1996 Optionally, GM may be used for published portfolios : primarily of gr aphic consisting materials. Since GM provides for mat treatment of published the erials regardless of presentation format, either approach is valid. The decision should be based on an institution's needs, the focus of its collections, and what it chooses to emphasize in the record. 0B. Sources of information 0B1. Chief source of information 0B1.1. For single items , treat as the chief source of information printed or manuscript text provided by the creator or creating body on or with the item. When the text is not known to ha ve been provided by the creator or creating body, use information from the following sources, in this order of preference: text on or with the item provided by sources her than a) ot the creator or creating body; b) reference sources, such a s published descriptions, og ues raisonnés, exhibit catalogs, auction catal catalogs, dealers' catalogs; c) ch as unpublished descriptions, including any source, su provenance and accession records, inventories, adver- tisements, personal information, etc. 0B1.2. For collections , treat as the chief source the whole collection itself, relying first on textual information on the and its containers, then accompanying textual ma terial, material as finding aids, prove n ance and accession records, then the such visual content of the material itself. 0B2. Prescribed sources of information description is divided into areas The , and each area is divided into a number of elements as outlined in the particular rules. For each area of the description (see the listing below), certain sources of information are specially prescribed.
17 -10- AREA PRESCRIBED SOURCES OF INFORMATION 1. Title and statement of Chief source of information responsibility 2. Publication, distribution, Chief source of information etc. 3. Physical description Any source 4. Series Chief source of information 5. Note(s) Any source taken from outside the prescribed sources by enclosing Indicate data are in square brackets ([ ]). When transcribed these data it , make a note of the source. 0C. Punctuation 1996 UPDATE : The following punctuation information is appropriate n a card catalog format. Institutions using the MARC for i use format should also follow MARC punctuation and tagging conventions MARC 21 Format for Bibliographic Data outlined in . Precede each area o 0C1. he first by a period, space, ther than t 2 unless the area begins a new paragraph. dash, space (. -- ) Precede or enclose each occurrence of an element within an . C2 0 area with standard punctuation prescribed at the beginning of each section of this manual. e each mark of prescribed punctuation by a space and 0C3. Prec ed and by a space, except for the comma, period, and opening it follow parenthesis and square rackets. The comma, period, and b closing closing parenthesis and closing square bracket are not preceded by a space; the opening parenthesis and opening square bracket are not followed by a space. 0C4. If desirable, record all of that is found in the punctuation is recorded, source of information. When this punctuati the on give the prescribed punctuation as well even if this results always in double punctuation. When the original punctuation mark and the prescribed punctuation mark are the same, give only the prescribed optionally mark. In the latter case, punctuation , give both the 3 original and the prescribed punctuation marks. 2 The Library of Congress uses a double hyphen to represent a dash. 3 The Library of Congress will generally follow the conventions of modern punctuation in transcribing information under these rules, adding or substituting marks of punctuation if necessary for clarity. In cases in which the application of ISBD
18 -11- 0C5. Do not transcribe the punctuation marks ... or [ ]. Replace them by -- and ( ) respectively (see 1A1.2 for the special spacing prescribed in the title proper). Source of information reads : If elected... Transcription : If elected-- 0C6. Do not indicate the omission of an entire element or area by the mar k of omission, but rather continue to the next element or area with its prescribed punctuation (see 0D). Indicate omissions made by the cataloger when transcribing 0C7. data by the mark of omission. Recor d the mark of omission with a space on both sides of it ( ... ). If the mark of omission precedes a period, omit the period, even if it is prescribed punctuation. 0C8. Indicate lacunae in the source of information where text is d (as, for example, when the material being being transcribe cataloged is damaged) by the mark of omission enclosed in square brackets [...]. 0C9. When omitting data from the source of information that is not considered part of any area, do not use the mark of omission. 0C10. D o not transcribe a mark of punctuation that precedes the mark of omission unless it is a mark o f abbreviation or a period, exclamation mark, or question mark. Advertisement, Charleston, S.C. : to be sold ... 250 Negroes! ... 0C11. are to be enclosed When adjacent elements within one area in square set, unless one of the elements brackets, enclose them in one is a general material designation, which is always enclosed in its own set of square brackets. [Boston : E.W.T. Nichols] [A Nakoaktok chief's daughter / Edward Sheriff Curtis] ( without the general material designation ) [A Nakoaktok chief's daughter] [graphic] [Edward Sheriff Curtis] same example as above, with the the ( punctuation would result in double or duplicate punctuation, the mark of punctuation in the source is omitted.
19 -12- general material designation ) 0D. Levels of description nts of description provided in this manual eleme The constitute a maximum set of information. There are three recom- s, an mended levels of description. For its graphic collection institution may choose only the first level, the first and second, all three levels, based on the purpose of the catalog or catalogs or for which the record is constructed. Include this minimu m set of elements for all material cataloged at the chosen level when the elements to what is being described and when, in the are applicable of optional additions, the institution has chosen to include an case tional element. Consult individual rules for the content of th e op elements to be included. first two levels The given below in schematic illus- are trations with the prescribed punctuation, spacing, and capitalization (see also Example 1). 0D1. First level of description For the first level of description, include at least the elements set out in this schematic illustration: a) Unpublished material sta Title proper / first tement of responsibility. -- date(s) of execution. -- statement of extent of item or collection. -- Note(s). b) Published material Title proper / first statement of responsibility. -- First publisher, etc., date o f publication, etc. -- statement of extent of item. -- Note(s). 0D2. Second level of description For the second level description, include at least of the elements set out in this schematic illustration: a) Unpublished material proper [general material designation] Title = Parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility. -- of execution. -- statement of date(s) extent of item or collection : other physical details ; dimensions. -- (Title proper of series = Parallel title of series ; numbering within the series. Title of
20 -13- ; numbering within sub series). subseries -- Note(s). b) Published material Title proper [general material designation] = Parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility. -- First place of publication : First publisher, date of publication. -- of extent of ite statement : other m details ; dimensions. -- (Title physical proper of series = Parallel title of series numbering within the series. Title of ; subseries ; numbering within subseries). -- Note(s). 0D3. Third level of description elements For the third level of description, include all to the set out in this document that are applicable item or collec- tion being cataloged. 0E. Language and script of the description 0E1. In the following areas, give transcribed information in the language and script (wherever practicable) in which it appears: Title and statement of responsibility area Publication, distribution, etc., a r ea Series area be reproduced by 0E2. Replace symbols or other matter that cannot 4 a cataloger's the descrip- with typographical facilities available tion in square brackets. Make an explanatory note, if necessary. one 0E3 . In general, give interpolations into the above-menti d areas in the language and script of the other data in those areas. Exceptions are: a) prescribed interpolations and abbreviations; b) general material designations; c) other forms of the place of publication, etc.; function of the publisher, distributor, etc. of d) statements Give any other element (other than titles and quotations in 0E4. the note area) in English. 0F. Inaccuracies 4 At the Library of Congress, the typographical facilities referred to here and in succeeding rules comprise those characters in the MARC character set.
21 -14- 0F1. it appears on the Record an inaccuracy or a misspelled word as Except in cases of deliberate usage, follow such an material. inaccuracy by "sic" or by the abbreviation "i.e." and the correction within square brackets. Mo Pehriska-Ruhpa, ennitarri warrior in the costume of the dog danse [sic] n L. Dracula, by Hamilton Deane an d Joh Dalderston [i.e. Balderston] a poster advertisement for the play ( ) Dracula, which is by Dean and Balderston Do not correct words spelled according to o 0F2. or lder orthographic conventions, e.g., "françoise" for non-standard "française." 0G. Accents and other diacritical marks (including capitalization) . 0G1 Add accents and other diacritical marks that are omitted from data found in the source of information in accordance with the usage of the language used in context. 0G2. Capitalize or lowercase according to the rules for capitali- zation in AACR 2, Appendix A. 0H. Abbreviations and initials, etc. Do not abbreviate any rule for the 0H1. word unless the particular element or area allows it. 0H2. Record initials, initialisms, and acronyms without internal regardless of spaces, they are presented in the source of infor- how mation. Apply this provision also whether or not these elements are presented with periods. F.S. Chanfrau in the character of "Mose" ( title ) M. J.P. Rabaut ( i.e., Monsieur J.P. Rabaut in a title ) Mr. W.E. Burton, as Toddle ( title ) Hampton, the seat of Genl Chas. Ridgley, Maryland NATO 0J. Interpolations 0J1. Indicate an interpolation (i.e., data taken from outside the
22 -15- prescribed source(s) of information) by enclosing it in square Indicate a conjectural interpolation adding a question brackets. by mark within the square brackets. Mr. Smith [and] Mr. Jones at the Derby Qui [est] là? ( item is damaged and word is being interpolated ) [John?] Cameron 0J2. In transcription, generally do not complete abbreviated names and words unless the rule for the particular element or area allows it. If it is otherwise difficult to understand, fill in the whole name, word, or number, enclosing additional letter(s) or number(s) in square brackets. peint d'après nat. par Ch. Bodmer Phila[delphia] 19 Jan. 3, 57 Friedr. Hecker's Abschied in Strasburg ... David Wooster, Esqr. : Commandr. bey der provincal. Armée in America Pan-Am[erican Exposition] emergency hospital nurses
23 -16- 1. TITLE AND STATEMENT OF RESPONSIBILITY AREA Contents: 1A. Preliminary rules 1B. Title proper 1C. Devising titles 1D. General material designation 1E. Parallel titles 1F. Other title information 1G. Statements of responsibility 1A. Preliminary rules Punctuation 1A1. on the use of spaces before and after pre- For instructions 1A1.1. scribed punctuation, see 0D. E lose the general material designation in square nc brackets. Precede each parallel title by an equal sign ( = ). Precede of other title information by a colon each unit ( : ). P de the first statement of responsibility by a rece diagonal slash ( / ). Precede each subsequent statement of responsibility by a semicolon ( ; ). 1A1.2. Whe n repla cing "..." in the title proper with "--" (see 0C5), leave a spac after the --, unless the dash is at the e beginning: Getting around-- in Germany not Getting around--in Germany but --and then there were none Titles for graphic material will often not lend themselves 1A1.3. easily to t he application of the prescribed punctuation. If, how- ever, the data can be separated clearly into title proper and other title information, supply the prescribed punctuation. Sources of information 1A2. The cataloger must decide whether printed or manuscript text in the chief source of information constitutes a title and/or statement of responsibility that can be transcribed for the catalog record.
24 -17- 1A3. Date as part of the title a date appears in the source in such a way a s When to such (as part of the title, transcribe it as part of the constitute title proper or other title information, whichever is appropriate). tag Near Sale's house, 23 Oct. 1886, O o Harbour General George Washington reviewing the Western Army at Fort Cumberland the 18th of Octobr. 1794 The Stewart Island trip : on board the Wakatipin, Christmas Day, 1895 1B. Title proper 1B1. Title proper transcribed from chief source of information for single items 1B1.1. The titl e prop er is the first element of the description. transcribing the title proper, include all tex t inseparable When the words of the title, i.e., all words that are linguistically from connected or that clearly read together without a break. When the title proper is preceded o r foll owed in the source by elements of information that cannot be considered part of the title, transpose these elements to their appropriate areas in the record (or give them in a note) unless case endings would be affected, the construction of the data would be distur bed, o grammatical r the the is otherwise inseparably linked to the title proper. In element cases, transcribe the data as foun d. If desirable, make a latter note to indicate the original position of these elements. Transcribe the title proper according to 0B-0J. 1B1.2. 1B1.3. When a title in the chief source of information disagrees with one or more other sources, transcribe the title from the chief source and, if it is likely that a catalog user might search for any of the variant titles, make a note of them. 1B1.4. mark of omission, data that neither Omit, without using the constitute information nor are grammatically or otherwise in- title separably linked to the words of the title. Such omitted information may include statements of patronage, mottoes, announcements, prices, and plate, part or volume numbers, etc. When the beginning words of the text consti t ute the only 1B1.5. title-like information, record them as the title proper. Sheriff's sale of real estate H.R. Robinson, 52 Courtland St. 1B1.6. Title elements scattered by layout or typography
25 -18- When v er the item, parts of the title are scattered o mpose the title proper based on those elements distinguishe y co d b position, typography, or size of lettering. the When title information is arranged decoratively, or other elements of the description (e.g., creator or publisher) are interspersed with the title information, deduce the logical sequence and then record the title in its semantic order. Multiple titles 1B1.7. When there are different titles in two or more languages scripts, choose the title proper on the basis of the sequence or or of the titles. If these are i ns ufficient to enable the layout to be made or are ambiguous, choose the most comprehensive choice one of the several titles (see also 1E and 1F). same When the title appears in two or more languages or scripts, transcribe as the title proper the one in the language or of the main wr itten content. If this criterion is not script choose as applicable, typographically more promi- the title the one nent, t he layout, or, if by reference to the order of the titles, necessary, the one easiest to transcribe (see also 1E and 1F3.1). Discrete images with separate titles 1B1.8. When an item shows two or more discrete images each with a separate title, and it lacks a comprehensive title, record the titles in the order layout. in which they appear or according to the f I the images are all by the same creator, separate the titles by se micolon, space ( ; ). If the images are by different pace, s separate the titles by a period and two spaces (. ). In creators, either case, a separate catalog record may be made for each. Chef der Blut Indianer ; Kriegs Chef der Piékan Indianer ; Kutanä Indianer / [statement of responsibility] ( three images on one sheet; same creator ) Abridging a long title proper 1B1.9. Abridge the transcription of a long title only when it can be done without loss of essential information. (If possible, however, try to retain the entire title for a print or drawing even if it is very Always include the first five words. Omit any long.) words or groups of words after the first unessential five words and indicate gaps by the mark of omission. 1B1.10. Abbreviated title In case of a severely abbreviated title, in whi c h it would cumbersome to bracket interpolated letters or words, spell be out the title and enclose it in square brackets . If d esirable, record the abbreviated title in a note. Title on item :
26 -19- Parl. Bldgs. Ottawa 10 Je 79 Title spelled out : [Parliament buildings, Ottawa, 10 June 1979] Insufficiently descriptive title 1B1.11. a title does not accurately or adequately describe When the nature and content of the item, supply additional information in the note area (cf. 1B2.3). Title supplied from another source 1B1.12. When no title is in the chief source, but one is tran- scribed from another source, enclose it in square brackets. Cite the source in a note. no title is in the chief source and two or more When disagree on the title, either in content or in sources and language, can be creator's intent, choose none credited with representing the the title from the most authoritative source and transcribe it in brackets. If a ppropriate, give one or more of the variant square in a note if those variant titles are likely to be sought by titles a catalog user. When no title is i n the c hief source and a title is found in a foreign source or different titles are found in tw o or more foreign sources, record the title as follows: a) creator's native language and there If the title is in the evidence that the autho mpiler of the source is either is r or co a title given by the creator or quo ti ng a title under which using the item was printed or published, transcribe the supplied title in the language as given and enclose it in square brackets. Cite the source in a note. b) If the foreign language title has been made up by th e author or compiler of the source and is in his or her own language (which may or may not be identical with that of the creator), devise a title in English, enclosing it in square brackets (see 1C). 1B1.13. Title on another copy, etc. a title is known to exist on another copy, edition, When or different state of the item, transcribe the title from that source, enclosing it in square brackets. Make a note of the source. 1B2. Title proper from chief source of information for collections 1B2.1. When a collection is acquired with a title specified by the donor or source, transcribe it as the title. Pictor ial archives of early American architecture
27 -20- Gilbert H. Grosvenor ection of coll of the Alexander Graham Bell photographs family ar s in a collec- a suitable collective title appe When tion, transcribe it as the title. Kern County, s of Photographic view California ( title on loose printed sheet with the collection ) When a name given by the collector or donor is not suitable as a title, and there is no requirement that this title be used, devise a title accor ding to the provisions in 1C. If it is that someone would refer possible to the donor's or collector's title, record the variant title in a note. Series title 1B2.2. identifiable and consistently used series When a clearly is provided either on some or all of the items in a series or title found in a reference source, is as the title proper. When use this supplied fr om a reference source, cite the source in a note. If desirable, transcribe the title proper of the individual items them- selves in a contents note (see 5B17). The illustration of the Siberian war Gems of American life When a tit en on some or all of the items in a le giv is not consistently used from item to item and one cannot series be in a reference source, choose the one that identifies the found series most adequately and succinctly. Insufficiently descriptive collection title 1B2.3. When a title specified by the donor or source does not or adequately describe accurately ature and content of the the n material, additional information, if brief, may be supplied as other title information (see 1F3.3) or, if lengthy, in the note area (cf. 1B1.11). 1C. Devising titles 1C1. the chief source of Supply a title when there is no title in nor in any other source. Devise information a title in English with an attempt t o make it distinctive, applying the following provisions. For single items , devise a brief descriptive title, and enclose it in square brackets. Fo r collections , devise a brief descriptive title and r ecord it without square brackets. The descriptive statement may
28 -21- incl the name of the creator, creating body, collector, or ude source. Details motiva- of the content, nature, scope, context, tion, arrangement, etc., of the material may be fully described in the note area. 1C2. as For documentary material, give the factual content as far following elements of information, as appro- possible. Include the priate: a) an identification of the main subject(s) depicted, i.e., persons, events, activities, and objects; b) n a nd geographical location(s) depicted, if know significant; c) the date (including month and day, if desirable) or dates of what is being depicted span if different from the da te of publication or execution (see also 2F and 2H). Single items : membership [New York Pilots' Association certificate] [Portrait of Cyrus Patten] [Ge n. Emiliano Zapata and his staff, Puebla, Mexico, 1911] ( drawing executed at later date ) Collections : Daniel M urra y collection of W.E.B. Du Bois photographic prints for the International Exposition in Paris, 1900 ( name of donor combined with description ) Edward Sheriff Curtis collection ( name of photographer ) National Child Labor Committee collection ( name of sponsoring body and source ) Child labor in agriculture Mexican cartes de visite album Geological and anthropological features of Alaska and the Aleutian Islands Views and activities in or near Deadwood, Hot Springs, and Sturgis, S.D., Colo., and Wyo. Abdul Hamid II collection
29 -22- 1C3. Use the most tersely descriptive phrasing of the subject(s) orks for which the interest is in the or w when devising a title f individual artist and the aesthetic value of the work itself. Single items : [Madonna and Child with SS. Peter and Paul] [Man smoking at window] [Landscape with winding river] [Six squares] Collections : Joseph Pennell collection of Whistleriana Nineteenth-century bird prints 1 (optional addition) 1D. General material designation immediately after the title proper the word Add "graphic" as the general material designation (GMD). Single items : [Man smoking at window] [graphic] General George Washington reviewing the the 18th of Cumberland Western Army at Fort Octobr. 1794 [graphic] John Eager Howard [graphic] Collections : erian The illustration of the Sib war [graphic] Views and activities in or near Hot Springs, and Sturgis, S.D., Deadwood, Colo., and Wyo. [graphic] Abdul Hamid II collection [graphic] Geological and anthropological features Alaska and the Aleutian Islands of [graphic] 1 In these and some other examples, the general material designation is given so as to make the example clearer. The use of the GMD does not imply that a designation is required.
30 -23- 1E. Parallel titles all parallel titles appearing in the sourc e Record of information. Transcribe parallel titles in the order indicated by their sequence on, or by the layout of, the source of information. Capitalize the first word of each parallel title. the order or layout appears to be entirely random, When record the parallel titles in sequence reading from top to bottom and from left to right, where appropriate. at holische St. Deutsche Römisch K Nicholas Kirche in New York = German Roman Catholic St. Nicholas Church in New York George Washington Eqer, général en chef e d l'armée englo ameriquaine, nommé dictateur par le Congres en février 1777 = George ne ral and Washington Eqer, ge commander en chief of the continental army in America gd auf Grizzly Bären [graphic] = Ja Chasse au grizzly bear = Hu nti ng of the grizzly bear ( title proper, GMD, and two parallel titles for a single item ) 1F. Other title information 1F1. Record all other title information appearing in the source of information according to the instructi on s in 0B-0J. Transcribe other title information in the order indicated by the sequence on, or the layout of, the source of information. Chemical the present day philosophers of : Dr. Priestley : Lavoisier Karen Female Institute, Tounghoo : with the native board of managers in the i r hunting dress Congress playing cards [grap hic] : crisp, flexible, luster finish, new designs : sold by dealers ( with general material designation ) Transcribe other title information following the title proper or parallel title to which it pertains. 1F2. Abridging other title information When other title information is very lengthy and can be abridged without loss of essential information, omit less important words or phrases, using the mark of omission. If desired, give in
31 -24- a note other title information that has not been transcribed. Karen Female Institute, Tounghoo : with the native board of managers ... Grand shootin g matc h! : a grand, dous, terrible ... shooting match trem en et will take place at old Tom Hack t's, in Bedford, N.H., on ... Oct. 17th, 1867 ... 1F3. More than one language or script a portion 1F3.1. not the whole When of the title proper (but title proper) is repeated in one or more different languages, transcribe 2 all statements after the first as other title information (cf. 1E). m Missouri (Februar 1834) rk a Fort Cla [graphic] : sur le Missouri (février 1834) : on the Missouri (February 1834) ( a portion of the title proper is repeated in two other languages, with GMD ) 1F3.2. When other title information is repeated in one or more dif- ferent languages and the title proper is not repeat ranscribe ed, t each statement as other title information. incoln : as president of the Abraham L United States : président des Etats-Unis : als Präsident der Vereinigten Staaten Other title information for collections 1F3.3. a collection has assigned a formal, traditional, or When title but otherwise lacks specific information making the form nature of the material clear, such information, if brief, may and/or added as other title information. Record it in English be reg a rdless of the language of the title proper. If too lengthy, record this information in the note area. Abdul-Hamid II collection : life in Turkey 1G. Statements of responsibility persons and the names of Record corporate bodies having content of the material intellectual to the creative and contributed cataloged, that is, designers, draftsmen, painters, being photographers, printmakers, and illustrators (both individuals and 2 This looks suspiciously like parallel titles. However, because the catalog record would be considerably lengthened by unnecessary repetition of the non-parallel portion of the title proper and because this is a means of reflecting more precisely what appears on a graphic item, they are treated as other title information.
32 -25- bodies). Do not record names of previous owners and col- corporate lectors in the statement of responsibility, but rather in a note regarding provenance. 3 Record a 1G1. as it appears. single statement of responsibility / drawn, engraved & published by W. Birch / painted by T. and W. Birch 1G2. For single items , transcribe the statement of responsibility as it appears in the source. Karen Female Institute, Tounghoo : with ers in their native board of manag the hunting dresses / drawn by Mrs. E llen B. Mason, from a photograph single item with statement of ( responsibility transcribed from the item itself ) F.S. Chanfrau in the character of "Mose" : as originally written for, and performed by him ... / James Brown, del. collections 1G3. For most f , transcribe names as they appear re- quently in the collection. If this does not apply, record them in standardized way, that is, always in the same form and with t he a same spelling. Abdul-Hamid II collection : life in Turkey / Abdullah Freres ( c ollect ion with statement o f responsibility transcribed as it appears most frequently ) Pan-American Exposition, Buffalo, N.Y. / C.D. Arnold co llection with statement of responsibility as it ( appears ul l name is known to be most frequently; f Charles Dudley Arnold ) 1G4. When there are two or m ore statements of responsibility, record them in the order indicated by their sequence on, or by the layout of, the source of information for the second and third levels of description. If the sequence and layout are ambiguous or insuf- ficient to determine the order, record the statements in the order that makes the most sense. The death cry / S. Eastman, U.S. Army, ; exec ed on stone by C. Schuesele ut del. [i.e. Schussele] 3 A statement is single when its words are linguistically connected or the words clearly read together without a break.
33 -26- [Romany rye in Christopher Street] / Ma John Sloan ; Chas. White, imp. Jagd auf Grizzly Bären = Chasse au grizzly bear = Hunting of the grizzly bear / Ch. Bodmer, pinx. ad nat. ; Lucas Weber, sc. When up to t hree pers ons or corporate bodies named in the 1G5. source of information performed the same function or had the same degree of responsibility, record all the names mentioned. If, how- the number of responsible persons or bodies is more than three ever, or some are unidentified, record the names or information about re- sponsibility in a note. ra phic] : Hermann Göring collection [g personal and official activities ( title proper, GMD, and other title information ) Various identified and unide ified nt amateur, commercial, and news photo- graphers, including E. Bieber, Rosemarie Clausen, Erich Engel, Heinrich Hoffmann, Robert Kropp, Helmuth Kurth, Eitel Lange, Robert Rohr, Scherl Bilderdienst, Carl Weinrother, and Weltbild. ( note ) 1G6. Attributions 1996 UPDATE : , Use instead: 5B7.2. This option reflects Optionally AACR2 practice of including attribution statements in a note. See corresponding AACR2 rules 1.1F2 and 1.7B6. Do not make an attribution unless there is strong sup- porting evidence. Record such a supplied name in a standardized way. For single items enclos e it in square brackets. For , col- lections , do not enclose it in square brackets. If necessary, give an explanatory note. Mr. F.S. Chanfrau "as Mose" : in the new piece called "a glance a t New York" / [James L. Magee] Monograms and devices 1G7. Record a name or initial(s) inferred from a monogram or device, follow ed by the word "monogram" or "device" in square brackets. If the full name is known, give it in a note. [Christ taking leave of his Mother] [graphic] / AD [monogram] ( woodcut, signed on block with Albrecht Durer's monogram ) 1G8. Explanation of function
34 -27- If desirable, add a word or short phrase in English, in square brackets, to the statement of responsibility when the rela- tionship between the title and the person(s) or body (bodies) named in the statement is not clear. Shepherd [delineator] ; H. Melville T.H. [printmaker] Information associated with statement of responsibil ity 1G9. on single unpublished items If desirable, with single unpublished items transcribe the item it from nformation associated with a statement of self i responsibility. collections For such associated , record information in a note. people Deadwood celebrating the building of the largest reduction works ... / J.C.H. Grabill, photographer, Dea dw ood and Sturgis, Dakota Ter[ritory] 1G10. Person or corporate body not given by name a statement o esponsibility even if no Transcribe f r person or body is explicitly named in that statement. A prospect of the Moro [sic] Castle and of city on the spot Havana from sea / drawn by an officer ; P.C. Canot, sculpt. The grand national caravan moving east / drawn by Hassan Straightshanks, under the immediate superintendence of Maj. Jack Downing ( "Straightshanks" is a pseudonym, "Downing" is a fictitious character ) When the real name is known, follow the transcription by "i.e." and the name in square brackets. / drawn on the spot by our corres po ndent [i.e. John Parker]
35 -28- 2. PUBLICATION, DISTRIBUTION, ETC., AREA Contents: 2A. Preliminary rules 2B. General rules 2C. Place of publication, distribution, etc. 2D. Name of publisher, distributor, etc. 2E. teme nt of function of publisher, distributor, Sta etc. 2F. Date of publication, distribution, etc. 2G. Place and name of manufacturer or printer and date 2H. Date of execution of unpublished material 2A. Preliminary rules 2A1. Use the pub lication, distribution, etc., area to record ation inform about the place, name, and date of publication and/or distribution, nting , manufacturing and as well as all types of pri activities considered by the to sponsor-advertiser cataloging agency important for graphic materials that have been commercially be produced. For unpublished material, this area consists only of the date element (see 2H). 2A2. Punctuation For instructions on the use of spaces before and after prescribed punctuation, see OD. the pub tion, distribution, etc., area by Precede lica period, space, dash, space (. -- ). Pre cede a second and any subsequently named place of by a semicolon ( ; ), eliminating any l publication word or inking phrase given in the source. Precede the name of a publisher, distributor, etc., by a colon ( : ). Precede the name of a second and any s ubsequent publisher by a colon unless a linking word or phrase is given in the source. nclo se a supplied statement of function in square E brackets. Precede the date of publication, distribution, etc., by a comma (, ). Enclose the details of printer or ma nufac turer in parentheses.
36 -29- Precede the name of a printer or manufacturer by a colon ( : ). Precede the date of printing or manufacture by a comma (, ). a If the publication, distribution, etc., area precedes w paragraph, end it with a mark of final punctuation, i .e., a ne period, closing parenthesis, closing bracket, or question mark. Sources of information 2A3. Record the elements of data in the pres crib ed order, even din gs are if this means transposing data, unless case en affected, ta would be or the grammatical construction of the da or one element is inseparably linked with another. In the disturbed, latter case, transcribe the data as found. 2B. General rules Printer equivalent to publisher 2B1. no publisher is named but a printer is, assume that When the printer is equivalent to the publisher and follow the provisions given below for publishers. 2B2. Printer and publisher explicitly stated When a printer is given in addition to the publisher and considered important, give the details of printing in is parentheses after the publisher (see also 2G ). The sa me may be done with manufacturers that are considered important. In case of doubt about whether is a publisher or a manufacturer, treat it as a named agency a publisher. New York : Published by W. Scha us , c1860 (Boston : Printed at J.H. Bufford's) London : Published by Ackermann & Co. ... ; Coblenz : Bei J. Hölscher ; Paris : Arthus Bertrand, éditeur, [between 1832 and 1841] ([Paris?] : Imp. de Bougeard) 2B3. Sponsor-advertiser Sponsor-advertisers may have a role both in the creation of the material as well as in its publication. Thus, a sponsor-advertiser may appe ar both in the statement of responsi- bility and in the publisher's position.
37 -30- Congress playi g cards : crisp, n luster finish, new designs : flexible, sold s dealer / The U.S. Playing Card Co. -- by a [S.l.] : The U.S. Playing C rd Co., c1900 U.S.A. : The U.S. Printing (Cincinnati, Co.) The U.S. Playing Card Co. commissioned ( the poster and acted as the publisher as well ) 2C. Place of publication, distribution, etc. 2C1. publicatio n, etc., in the form and the Record the place of case in which it appears in the source. grammatical If the place of publication appears together with the name of a larger jurisdiction (e.g., country, state, or similar designation), transcribe this as well. Include in the transcription any prepositions appearing before the name of the place, as well as companying words or ac phrases associated with the name. St. Louis, Mo. Cincinnati, U.S.A. Springland near Bristol, Penna A Lyon In London Printed at Bennington 2C2. If considered necessary for identification, add an alternative form of the transcribed place name in square brackets. Use the current, well-established English form of the name, if there is one. Christiania [Oslo] 2C3. Add the name of the country, state, province, etc., to the transcribed red necessary for place name if it is conside identification, or if it is considered necessary to distinguish the place from others of the same name. Use the current, well-established English form of the name, if there is one, and use abbreviations appearing in AACR 2, Appendix B. City alone appears in the chief source of information; larger jurisdiction supplied by cataloger : Cambridge [Mass.]
38 -31- Cambridge [Cambridgeshire] Newport [R.I.] Washington [Pa.] Lincoln [Neb.] Santiago [Chile] London [Ont.] City and larger jurisdiction appear in the source chief of information : Carbondale, Ill. Tolworth, England Lincoln, Nebr. 2C4. When a place name is found only in an abbreviated form in the chief source of information, give it as found, and add the full form or complete the name. Mpls [i.e. Minneapolis] Rio [de Janeiro] Phila[delphia] Philada. [i.e. Philadelphia] N[ew] Y[ork] ( the city ) 2C5. When two or more places are given as the places of pub- lication or distribution, and all the places are related to the same publisher or distributor, record all of them in the order in which they appear in the chief source of information. Meadville, Pa. ; St. Louis, Mo. Cincinnati ; New York 2C6. When, in cataloging a collection of published items having a series title and the same publisher and the place of publication is found to change in the course of publication, give the place of publication of the later part(s) in a note (see also 2D5).
39 -32- 2C7. When the place of publication appears only as part of area or appears as an integral part of the publisher another statement, transcribe it as such, and repeat the place of publi- as the first element of the publication area. Use th cation e current, well-established English form of the name, if there is one. Enclose this supplied element in square brackets. Place appears as part of the publisher statement : ey Caspar Closemann, Buchhandlern i n b Bresslaw zubefinden : Place of publication recorded as [Breslau] : Bey aspar Closemann, C Buchhandlern in Bresslaw zubefinden Place y and is appears in the statement of responsibilit repeated in square brackets : d / rawn, engraved & published by W. Birch in Springland near Bristol, Penna. -- [Springland : W. Birch] 2C8. Fictitious or incorrect place name When the place of publication given in t he source is known to be fictitious or incorrect, follow it by the abbreviation "i.e." give the basis for and the correction in square brackets, and correction in a note. Use the current, form of the well-established the name, if there is one. Address, district, or sign as place of publication 2C9. only an address, a district, or sign appears in the When source, supply the name of the place of publication in English, in square brackets. Use the current, well-established English form of the name, if there is one. When supplying the place, give a justification in the note area, if necessary. [London] : Published according to law & sold by R. Willock, bookseller in Cornhill, & J. Boydell, engraver in Cheapside [Paris] ( publisher statement reads : a l'enseigne de l'éléphant," the trade sign of a Paris printer) [London] ( publisher statement reads : "sold in St. Paul's Church yard")
40 -33- 2C10. Uncertain place of publication When the place of publication is uncertain, gi 2C10.1. ve the t place in square bracke probable s with a question mark. Use the current, well-established English form of the name, if there is one. [Amsterdam?] [Oslo?] [Leningrad?] 2C10.2. When no probable city of publication can be given, give the of the state, province, or country, or the probable state, name or country as the place of publication in square brackets, province, a question mark if necessa e the current, with ry. Us well-established English form of the name, if there is one. [Canada] [Surrey?] If, when supplying a place of publication, the reason for 2C10.3. the place is not apparent from the rest of the supplying description, give in a note the source of such information. 2C11. More than one language or script When the name of the place of p u blication appears in more than one language or script, give the statement the language in script of the title proper, or if does not apply, or this criterion give the statement that appears first. Give the parallel statement in a note, if desirable. 2C12. No place of publication When no p lace or probable place can be supplied, give the abbreviation "s.l." (sine loco), in square brackets. Capitalize only the "s" of "s.l." 2D. Name of publisher, distributor, etc. Give the name of the publisher, etc., following the place(s) 2D1. to which it relates. Transcribe the name of publisher, etc., in the full form and grammatical case (with associated words and phrases) in which it appears in the source. New York : Published by W. Schaus New York : Lith. & published by E. & J. Brown London : Pr inte d for Robt Sayer, map & printseller, at the Golden Buck near Serjeants Inn, Fleet Street
41 -34- Cincinnati : Russell-Morgan Printing Co. When there is more than one statement relatin g to 2D2. pub- all in the order in which etc., generally record them lishers, they appear or according to the typography and layout. Separate the parts of a complex publisher statement only if they are presented separately on the material (i.e., not linked by connecting words or phrases). : Published by J. Smith ; Pa ris : London Chez Bernard St. Louis : Published by Stork & Co. ; New York : Distributed by John Adams [London] : Published according to law & sold R. Willock, bookseller in Cornhill, by & J. Boydell, engraver in Cheapside 2D3. Qualifications, such as "printer to the King," are generally omitted. Insignificant information in the middle or at the end of publisher statement may be omi tted. A the ddresses are also generally omitted unless they aid in identifying the material. Indicate all omissions by the mark of omission. (However, see 2F2.) On source : London, published by Ackermann & Co ., 90 Strand Transcription, with mark of omission for the address : London : Published by Ackermann & Co. ... Transcribe a place of publication appea ri ng in the text of 2D4. the publisher statement as part of the publisher statement, but also it in square brackets as record the first element of the publication area (see 2C7 above). 2D5. When, in cataloging a collection of published items having a series title and the same publisher, the name or form of name of the publisher is found to change in the course of publication, give the publisher statement of t he later part(s) in a note (see also 2C6). When only the address, district, or sign of the publisher is 2D6. given in the source of information, record the name of the publisher in square brackets, if known, either before or after the address or sign, as appropriate. If necessary, give the source of this information in a note. 2D7. Enclose the name of the publisher in square brackets if it is inferred from a device, even if the device includes the publisher's initials or spelled-out name. Give a note to support the inference and cite a source of verification, if necessary.
42 -35- 2D8. When no name, address, or device of a publisher appears in source, supply the name of the publisher in the square brackets, if responsibility When the known. of a publisher for a particular item is uncertain or speculative, either add a question mark to any n in a note. Give supporting supplied name or give the informatio evidence in a note, if necessary. Publisher unknown 2D9. When no name can be given as that of the publisher, supply abbreviation "s.n." (si the e nomine) in square brackets. Do not n capitalize the "s" of "s.n." Paris : [s.n.] [S.l. : s.n.] place of publication and publisher unknown ( ) 2D10. When the name of the publisher appears in more t han one language statement in the language or script of or script, give the the t itle proper, or if this criterion does not apply, give th e statement that appears first. Give parallel statements in a note, if desirable. 2E. Statement (optional of function of publisher, distributor, etc. addition) Add one of the follow- to the name of a publisher, etc., ing terms, in square brackets, indicating function: distributor manufacturer printer publisher sponsor-advertiser unless a) the phrase naming the publisher, etc., includes words that indicate th e function performed by person(s) or body (bodies) named; or b) the function of the publishing, etc., agency is clear from the context. N w York : Published by J. Baillie, c1848 e (J. Baillie Lith. [printer]) Louis, Mo. : Keystone View Co. ; [S.l.] St. : B.L. Singley [distributor], c1900 2F. Date of publication, distribution, etc. 2F1. Give the date or span dates of commercial publication, etc., as a year or years. Optionally , include the month and day as found
43 -36- on the material. Change roman numerals indicating the year to arabic numerals unless they are erroneous or misprinted (see 2F3). Omit no," words and phrases such as "printed in the year" and "a n without using the mark of omission. : Pubd. T. Tegg III, Cheapside, [London] by June 6, 1814 ( option to include month and day used ) , if it is considered important to retain in Optionally the catalog rec ord the exact wording of imprint information, nscribe the date of publication, including dates appearing a tra s roman numerals, and any associated words or phrases as they appear the source. give in When the date transcribed is in roman numerals, th e date in arabic numerals in square brackets directly follo win g the form in roman numerals. When the date statement is very long, it may be abridged, using the mark of omission. : Pubd. by Robt. Sands, Cheapside, [London] on this day of May 13 th in the year MDCCCXIV  2F2. Date a ppe ars within the place or publisher statement or another area When eparab ly linked to the place or the date is ins publisher statement or to information in another area according to one wit h or more of the conditions enumerated in 1B1.1, record it the element to which it is linked and repeat it in square brackets as the date element of the area. ondo n L : Published May 1, 1801, by Dr. Thornton,  2F3. Fictitious or incorrect date When the year of publication or printing is known to be fictitious or incorrect, or has been misprinted, record it as given and follow it by the abbreviation "i.e." and the correction in square brackets. , 1812 [i.e. 1813] 2F4. Copyright dates 2F4.1. When th e dates of publication, distribution, etc., are unknown, give the copyright date or, in its absence, the date of manufacture (indicated as such) in its place. Use the abbreviation "c" for copyright and follow it by the year without spacing. c1967 , 1967 printing 2F4.2. When giving the copyright date, omit phrases such as "Entered according to Act of Congress in the year...," without using
44 -37- the mark of omission. Optional addition 2F4.3. following the . Add the date of copyright publication date if they differ. 1996 UPDATE : Add the date of copyright f ollowing the publication date, even if the dates are the same year. 1967, c1965 1905, c1905 2F5. Probable date of publication, etc. 2F5.1. When no date of publication, distribution, etc., copyright date, or date of manufacture can be found for the material, give a probable date or span dates of publication according to one of the patterns in Appendix A. Give any needed explanation in a note. 2F5.2. single items As a last resort with which no , for date can be ectured, use the abbreviation "s.d." (sine datum) in squ ar e conj brackets. 1996 UPDATE : Optionally , always provide a date. 2F6. In describi n g a collection consisting of items published over a number of years, record the date of the first published item and the last published item and connect them by a hyphen. , 1845-1860 the order of does not correspond When publication dates to the order of the item numeration, record the date of each item in a note, if desirable. , 1845-1860 ( dates of publication ) Plates published as follows: Pl. 1. 1846 - - Pl. 2. 1845 -- Pl. 3. 1860 --Pl. 4 . 1859. ( note ) 2G. Place and name of manufacturer or printer and date (optional addition) a separately named manufacturer or printer that is When considered important by the cataloging agency appears in the chief source of information, give the place, name, and/or date, if they differ from the place, name of publisher and/or date of publication. New York : Pu blished by W. Schaus, c1860 (Boston : Printed at J.H. Bufford's) 2H. Date of execution of unpublished material 2H1. Give the date or span dates of execution as a year or years.
45 -38- Optionally for single items, include month and day , as found on the material. 996 PDATE 1 U : Optionally , for collections, indicate dates or date spans most heavily represented within the collection as a bulk date. Single items : Ridge riders / Crandall. -- 1974. Deadwood people celebrating the building of the largest reduction works of the kind (for ld and silver ores) in the world / go J.C.H. Grabill, photographer, Deadwood and Sturgis, Dakota Ter[ritory]. -- 1888. Collections : National Child Labor Committee collection / Lewis Wickes Hine. -- 1908-1924, bulk 1910-1915. Add the copyright date following the d 2H2. ution if ate of exec they differ. 1996 UPDATE : Optionally , add the copyright date following the date of execution even if the dates are the same, to reflect copyri ght status of the material. , 1886, c1892 f Okla Views o homa / J.V. Dedrick. -- 1908, c1909. , 1918, c1918 1996 UPDATE : Optionally 2H2.1 the date of printing or , for photographs, add publication when it differs significant l y from the date when the image (i.e, negative) was made. [photographed 1863, printed 1970] 2H3. When the date of execution is an integral part of the transcribed title on a single item, transcribe it as such, and repeat it in square brackets as the date element in the publication, distribution, etc., area (see 1A3, 1B1.1). Near Sale's hous e, 23 Oct. 1886, Otago Harbour. – [23 Oct. 1886] 2H4. No date of execution When no date is known, supply a probable date according to the patterns show n in Appendix A, or use the known date of
46 -39- copyright. Give any necessary explanation in the note area. Use the "ca." (circa) and "c" (copyright), them in the abbreviations writing lowercase. Single items : David : Psalm 133 / A song of degrees of Ben Shahn. – [1960?] Karen Female Institute, Tounghoo : with native board of managers in thei r the hunting ss / drawn by Mrs. Ellen B. dre Mason, from a photograph. -- [ca. 1862] [Man with fishing rod] / D. Parker. -- [between 1979 and 1982] Collections : Clare Boothe Luce collection -- ca. 1933-1966 Photographic views of Kern ty, Coun / Carleton Emmons Watkins. -- California 1888? 2H5. As a last resort with single items , for which no date can be conjectured, date) to indicate this. use the abbreviation "n.d." (no 1996 UPDATE : Optionally , always devise a date to provide some chronological information even if it is only an estimate of several centuries.
47 -40- 3. PHYSICAL DESCRIPTION AREA Contents: 3A. Preliminary rules 3B. Statement of ex tent (including specific material designation 3C. Other physical details 3D. Dimensions 3E. Accompanying material C olle ctions containing more than one distinct 3F. category of material 3A. Preliminary rules 3A1. The statement of physical characteristics gives: a) an indication of the extent (e.g., number of physical units); b) specific material designation--an indication of the medium or format of the material (and in some cases both) c) an indication of the material upon which the image(s) is printed or executed (primary support), if significant; an indi cation of the material upon which the image is d) mounted (secondary support), if significant; e) other details of physical description, as appropriate; f) dimensions; g) an indication of accompanying material. The specific rules given below provide f or aspects of exceptional phy s ical description, as dictated by the nature of a particular medium or format. Examples in this area are intended to points illustrate specific only. Not all the elements that would be required in a full catalog record are provided in each case. Punctuation 3A2. For instructions on the use of spaces before and after prescribed punctuation, see 0D. P rece de the physical description area by a period, 1 space, dash, space (. -- ) or start a new paragraph. Precede other physical details by a colon ( : ). Precede dimensions by a semicolon ( ; ). Precede a statement of accompanying material by a plus sign ( + ). physical details of accompanying ma al in teri Enclose 1 The Library of Congress starts a new paragraph with this area.
48 -41- parentheses. Normally, an area begins with a capital letter, but in e hysical description area start instead with the lower ca p the s (e.g., ca. 2,500 items). End the physical description area with a period unless it already ends with a closing parenthesis or mark of abbreviation (e.g., cm.). 3A3. Sources of information Take physical description area from the information for any source. Take explicitly or implicitly stated information from the material itself. 3B. Stat ement of extent (including the specific material designation) 2 3B1 . There are four ways of stating the extent; indicate the number if there is only one item by an arabic numeral. Record 1 unit, even if implicit in the use of the specific material designation in the singular. For special additions, see 3B6. See also 3C4.2. a) Record the exact number of single items. 1 drawing 4,945 transparencies 16 pictures b) Record the approximate number of single items. ca. 465 prints ca. 2,500 photographic prints 3 c) Record the number of containers or volumes. 2 The methods a through d and the special additions provided for in 3B6 obviously offer several possibilities in the level of detail that can be achieved. It is recognized that institutions will set their own policies in this respect. 3 The Library of Congress generally does not record the number of containers or volumes unless they are contemporary with the material contained in them, they are an integral part of the material, or the number of items is very large and only a box or volume count is being given. Thus, if the Library has put a collection of 35 prints in 6 storage boxes, the statement of extent is 35 prints. If the Library has put a carte de visite album in 1 storage box, the statement of extent is 1 album.
49 -42- 1 portfolio 8 albums 65 boxes d) Record the linear (i.e., length of shelf or file drawer) or cubic measurement. 56 ft. 24 m. 6.3 cu. ft. 1996 UPDATE : The Library of Co ngr ess Prints and Photographs Division rarely describes collections in terms of linear feet, but provides this as an option to those institutions wishing to follow manuscript cataloging guidelines for certain collections. 3B2. Later addition of material to a collection is recognized that when collections are cataloged It there may be a need to provide for the later addition of material, is when new material accessioned from the same source as an as already cataloged collection, and it is appropriate to add it. Under these circumstances, por tions of the record are naturally to change (usually the statement of extent), with a final subject statement of exact contents when the decision is made to close the It may, however, instead be desirable to catalog the collection. addition separately, linking it to the collection by a note (see 5B22). 3B3. Series Record the number of items in a series according to what is in hand. If the series is evidently incomplete, as when numbers in the sequence are missing, make an explanatory note about what is wanting. Information on the component parts of a collection 3B4. a collection is being described and a more specific When statement of extent is desirable, add the number of component parts parentheses. This additional statement may show a single figure in representing the total number of components or it may show multiple figures rep re senting the subtotal for the different categories of material within a container or volume. When such details are a. For complex numerous or complex, give them in the note are collections, see also 3F. However, if the Library has put a large collection of items that are too numerous to count into 25 storage boxes, the statement of extent is 25 boxes.
50 -43- 1996 UPDATE : "Collection" here is meant in the broadest sense and can material with component parts, e.g., albums, signify any portfolios. 1 portfolio (40 lithographs) 1 album (78 cartes de visite photographic prints) 6 albums (127 photographic prints) 7 m. (ca. 8,000 items) 5 ft. (14 albums, 6 boxes) 3 sketchbooks (92 drawings) 155 photographic prints (101 gelatin silver prints, 54 albumen prints) 4 albums (65 photogra phic prints, 2 broadsides, 3 postcards) 16 prints (10 woodcuts, 6 wood engravings) ca. 45,500 contact sheets (1,182,500 images) 3B5. Specific material designation C ho ose a term from the list below for the specific material If desirable, give further description designation (SMD). in other physical details (see 3C) and in the note are a. The material on which the image has been printe d or executed and the mounting may also be of significance the and are then included with specific material designation (see 3B6.3 and 3B6.4). album collage contact sheet drawing item negative painting photomechanical print photograph photographic print picture portfolio print sketchbook slide transparency 1996 UPDATE : The SMD list is deli berat ely limited to a few general ter m s that can be readily recognized by a broad range of catalog users, from persons unfamiliar with terminology for graphic media to those with more specialized expertise. The SMD can optionally be followed by more specific terminology for the media (see 3C).
51 -44- 20 photographic prints : megalethoscope. 1996 UPDATE : Optionally 3 B5.1 , expand the SMD to include terms describing both media and format, by adding the format in parentheses after physical the general SMD. 1 print (poster) 25 photographic prints (postcards) 1 negative (stereograph) 1996 UPDATE : Option al ly , use any term from an established vocabulary 3B5.2 source or a published thesaurus. 20 megalethoscope prints 3B6. Special additions to the extent statement and the specific material designation 3B6.1. Multiple images more than one discrete image is on the same side of When a single support, indicate this in parentheses. 2 drawings (1 sheet) Optionally , make a separate record for each image and make a note as to their relationship. 3B6.2. Multiple sheets composing one image a ingle image consists of more than one sheet, When s indicate the number of sheets in parentheses. 1 print (24 sheets) 3B6.3. Primary support (optional addition) the extent statement to specify the type of Expand material for the primary support when this would convey significant information . Some typical cases are: a) the material is unusual as a support for the image medium or ably b e inferred from the specific it cannot reli material designation; b) such features of the material as texture, color, or weight are unusually important in relation to the image; c) the support needs to be described so as to make th e catalog record distinctive. 1 painting on wood 1 print on gold paper
52 -45- 2 drawings on green laid paper (1 sheet) 1 photographic print on leather 3B6.4. Secondary support (optional addition) ry support is not Normally, information on the seconda an given as part of the expansion of the extent statement. However, the mount or mat is of noted if with secondary support may be image historical, informational, aesthetic, or archival importance. 1 photographic print mounted on cardboard 12 photographic prints on cartes de visite mounts 39 photographic prints on stereo cards 125 photographic prints on cabinet cards 1 drawing mounted on plywood 28 photographic prints on printed mounts 1 print (3 sheets) mounted on masonite 35 slides in metal mounts with glass 275 slides in plastic mounts 4 3C. Other physical details The ma jor element of the physical description second area is a statement that: a) describes more specifically the means by which the image was produced; b) gives an indication of color; c) des cr ibes the means by which text with the image was produced. 4 Each institution must determine the specificity necessary for describing graphic media. If the holdings are solely graphics and the users tend to be specialists, media descriptions may be at a very specific level, e.g., 16 prints : woodcut 1 photographic print : albumen, gold toned 1 print : lithograph If, on the other hand, the holdings are to be used by researchers primarily interested in subject content rather than differences in media, the description may be at a more general level, that is basically the SMD and perhaps an indication of color (see 3C4).
53 -46- 3C1. Punctuation For instructions on the use of spaces before and after prescribed punctuation, see 0D. this element from the specific material Separate designation by a colon ( : ). Separate each part of the description of other physical details by a comma or conjunction. 1 print : woodcut, with text in letterpress 1 negative : glass, collodion 1 drawing : silverpoint 1 painting on paper : oil 1 print : lithograph, color 1 painting : watercolor 155 photographic prints : gelatin silver, albumen 3C2. Photographic materials 3C2.1. If desirable for photographic prints , give the trade name or other technical specification. when a photographic Always indicate print is negative. 1 photographic print : salted paper 6 photographic prints : cyanotype 1 photographic print : Kodak bull's eye 15 photographic prints : negative 3C2.2. With negatives , specify t he base of the emulsion if it is other than safety film. 1 negative ( i.e., safety film ) 655 negatives : nitrate 25 negatives : glass, stereograph Optionally , always specify the base. 1 negative : safety film , give the trade 3C2.3. If desirable for transparencies and slides
54 -47- name or other technical specification. 12 transparencies : Kodacolor 27 slides : lantern stereographs 3C2.4. With , add the word "half," as appropriate. 1 photographic print on stereo card : stereograph ( i.e., a full stereograph ) 25 photographic prints : half stereograph photomechanical prints 3C2.5. With , give the method of reproduction (photogravure, or whatever term is used on the material). collotype, 1 photomechanical print : photogravure 1 photomechanical print : rotogravure 25 photomechanical prints : halftone 37 photomechanical prints : woodburytype 3C3. Multiple techniques or processes When multiple techniques or processes are identified in a 3C3.1. single graphic item, name each, with the predominant technique, if any, named first. Terms for medium, technique, process, and format may be freely combined with the use of conjunctions and prepositions as necessary. 1 print : drypoint, sandpaper, and roulette drawing : wate r, gouache and pen and brown ink 1 rcolo over pencil, with gum arabic and scraping out collage : photographic prints, newspaper clipping s 1 , paint 1 print : drypoint and aquatint 3C3.2. When multiple techniques or processes are known to have been applied but ar e unidentified, use the terms "mixed media" or "multiple processes," as appropriate. print : m ix ed media, including etching, mezzotint, 1 drypoint, reversed soft ground engraving, electric stippler, scraping, and burnishing 1 photographic print : multiple processes 3C4. Color 3C4.1. Indicate if the image(s) is colored, hand colored, tinted,
55 -48- or paintings toned. (For s usually un- , an indication of color i coloring is known to have been done after necessary.) When hand the note. If desirable, image was originally issued, make an explanatory black and white. Use the abbreviations indicate if the image(s) is "col." (colored), "hand col." (hand colored), and "b&w" (black and white). UPDATE 1996 Optionally : , use only "color" and "hand-colored" and do abbreviate. Color refers to terial in which color is an not ma inherent part of the original creation. Hand-colored refers to to which color is applied in a later materials age, by hand, st stencil, or other met hod. When in doubt as to whether a piece is hand-colored, use color. 1 print (12 sheets) mounted on line n : woodcut, hand- colored 1 photographic print : col. 1 transparency : Kodachrome 1 print on green laid paper : etching and drypoint, blue ink 1 transparency : b&w 15 photographic prints : albumen, gold toned 1 photographic print : gum bichromate, black The presence of some color images i 3C4.2. collection may be n a indicated either in a gene ral way or the specific number may be given. 125 photographic prints : many color 50 25 etchings) : some hand-colored prints (25 woodcuts, 45 photographic prints : some sepia toned 61 photographic prints : albumen, some gold toned 45 photographic prints : 27 color 12 slides : lantern, 7 hand-colored 3C4.3. Optionally , for lithographs give the number of colors (i.e., stones) and, if desired, enumerate the colors in a note. 1 print : lithograph, 2 colors 1 print : chromolithograph, 7 colors 3D. Dimensions
56 -49- The ls to produce a measurement of graphic materia of di me statement nsions for the catalog record is an important aid in identifying the since dimensions material and also activity, in calculating space requiremen ts for storage or exhibition. Different types of graphic material require different types of to reflect adequately the size of the image or the measurements whole item. Both the primary and secondary supports of images may also figure importantly in measurements. 3D1. Punctuation For instructions on the use of spaces before and after prescribed punctuation, see 0D. Precede the dimensions with a semicolon ( ; ). 3D2. General rules 3D2.1. Generally, the statement of dimension shows the height x width. The side for height and the side fo r width are determined with reference to the position in which the image would be viewed. Height is always expressed first. 1 drawing ; 18 x 14 cm. 3D2.2. Generally, give the height x width for all graphics i n centimeters rounded off to the next whole centimeter up (e.g., if a meas urement is 37.1 centimeters, record it as 38 cm.). Use the abbreviation "cm." The followi les give guidance for special ng ru cases. Optionally, for single items , give the dimensions to the nearest millimeter. Since the size of some photographic materials is stan- in the trade in inches or millimeters, the standard size dardized may optionally be given in these cases. Use the abbreviations "in." and "mm." 1 drawing ; 15 x 18 cm. 1 photographic print ; 10 x 8 in. 1 negative ; 35 mm. Optional addition . Add inches in parentheses after the size, r ounding metric off the size up to the next quarter inch. (When using the option of measuring to the nearest millimeter, give the additional size to the nearest eighth inch.) 1 print ; 20 x 25 cm. (8 x 9 3/4 in.) 3D3. Single items 3D 3.1. For single drawings and planographic and relief pr ints , generally record the dimensions of the pictorial area, specified as
57 -50- such. If desirable, record the dimensions of the pictorial area in- printed text. For single intaglio cluding prints record the , dimensions of the plate mark (see also 3D5). In any case, precede the dimension by the aspect that has been measured, that is, "image," "image and text," "plate mark," or "sheet." 1 drawing ; image 16 x 15 cm. 1 print ; plate mark 27 x 34 cm. 1 print ; image and text 67 x 44 cm. 1 print : lithograph ; sheet 100 x 70 cm. When an image consists of more than one sheet, measure the 3D3.2. whole sheet. 1 picture (4 sheets) ; full sheet 220 x 120 cm. Optionally , when the sheet sizes are uniform, give the individual sheet sizes. 1 picture (4 sheets) ; each sheet 110 x 60 cm. 3D3.3. For unmounted photographic prints and those not on standard mounts, generally record the dimensions of the primary support. 1 photographic print ; 10 x 8 in. 1 photographic print ; 14 x 16 cm. 3D3.4. For photographic prints affixed to standard mounts , such as cabinet cards, record only the dimensions of the mount. 1 photographic print on stereo card : stereograph ; 9 x 18 cm. 1 photographic print on cabinet card : sepia toned ; 17 x 11 cm. 1 photographic print on cartes de visite mount ; 11 x 6 cm. For negatives 3D3.5. , record only the dimensions of the base of the emulsion. 1 negative ; 35 mm. 1 negative : glass ; 4 x 5 in. Optional addition 3D3.6. . Add other dimensions that help to identify the item (e.g., when there is a large difference between the image and primary support size) or that help to assess storage or exhibition requirements. Specify the aspect that has been measured. Separate each additional dimension by a comma. 1 print : etching ; plate mark 49 x 51 cm., on sheet 68 x 72 cm.
58 -51- 1 photographic print ; image 7 x 5 in., on sheet 10 x 8 in. 1 14 cm., o n drawing : pen and India ink ; image 13 x sheet 33 x 42 cm. 3D4. Nonrectangular and irregular shapes circular shapes , give the diameter, specified as such. 3D4.1. For Use the abbreviation "diam." print : mezzotint ; diam. image 6 cm., plate mark 8 x 1 7 cm., on sheet 24 x 17 cm. photographic print : Kodak bull's eye ; diam. image 5 1 cm., on sheet 16 x 14 cm. 3D4.2. oval shapes For and minor axes, specified as , give the major "oval." 1 print ; oval image 7 x 5 cm. For an i rr egular shape 3D4.3. , measure by squaring it off at the greatest points with two transparent triangles or strips of plastic. Use the abbreviation "irre g." and, if desirable, whatever word or phrase describes the shape. 1 col ge : photographic prints, newspaper clippings, la paint ; irreg. pentagon image 41 x 36 cm., on sheet 57 x 48 cm. Intaglio prints on tr immed sheets or with eradicated plate 3D5. marks a sheet has When cut on or inside the plate mark been subsequent to the creation of an intaglio print or the plate mark is indistinguishable, give the dimensions of the sheet and explain in a note. 3D6. Folded items When an item is kept folded, give the dimensions of the primary support and add the dimensions when folded. 1 print ; 36 x 63 cm., folded to 10 x 20 cm. 3D7. Sight measurements and framed items 3D7.1. When the full image is not visible because of a non-removable mat or other obstruction, give the sight measurements and, if desirable, the dimensions of the mat, etc. 1 print : lithograph ; visible image 26 x 30 cm., in mat 34 x 38 cm. ( window mat and backing are glued together )
59 -52- 1 ic prin t photograph daguerreotype ; visible oval : image 7 x 6 cm., in case 11 x 9 cm. frame o f specific historical im- 3D7.2. When the item is in a portance, frame is considered a part of the work itself, or the the work is permanently framed at the request of the creator or donor, give the dimensions of the frame separately, specified as such. painting ; visible image 30 x 24 cm., in frame 47 x 41 1 cm. 3D8. Daguerreotypes With daguerreotypes, specify the plate size, if known. 1 ic print : ninth plate daguerreotype ; 7 x photograph 6 cm. 3D9. Collections 3D9.1. In general, give the measurements for a collection according to the terms of the first statement of extent an d record only the outside dimensions . When some images are designed to be viewed and some vertically, to horizontally give the measurements according the majority. 75 photographic prints ; 7 x 9 in. 1 portfolio (28 etchings) ; 21 x 30 cm. 6 ; 54 albums (280 cartes de visite photographic prints) x 50 cm. 65 negatives : nitrate ; 2 1/4 x 2 1/4 in. 25 drawings : pen and India ink ; 16 x 27 cm. 247 photographic prints ; 5 x 4 in. 3D9.2. When the items, containers, or volumes are of two sizes, give both. en they are of more than two sizes, give the greatest Wh height of any of them followed by the greatest width of any of them and the words "or smaller." 488 photographic prints ; 4 x 5 in. and 5 x 7 in. 3 albums (633 photographic prints) ; 29 x 33 cm. or smaller 55 prints : lithograph ; 71 x 44 cm. or smaller 3E. Accompanying material T here are two ways of recording information abou t accompanying material:
60 -53- a) material at the end of Record the name of the accompanying the physical description. 200 photographic prints ; 20 x 25 cm. + 1 ms. catalog. b) Record the name and details of the accompanying material in a note (see 5B10 below). addition Optional . If method a is applied and further physical description is d esire d, add a statement of extent, other physical and dimensions of the accompanying material as details, appropriate. Formulate additional descriptions in accordance with the rules such physical des cripti for on and rules for other types of materials found in the special chapters in AACR 2. 415 photographic prints ; 7 x 9 in. + 4 maps (36 x 49 cm. and 64 x 44 cm.) 3F. Collectio ns containing more than one distinct category of material When falling into more a collection contains material one than distinct category (medium, format, or container), for which physical des cript ions are desired, record each part on a separate separate line, starting with the most numerous part. Give only the outside dimensions (see 3D9). 200 prints : lithograph, color ; 37 x 24 cm. 150 prints : etching ; 23 x 27 cm. 55 prints : wood engraving ; 36 x 46 cm. 280 photographic prints ; 13 x 18 cm. 150 negatives ; 35 mm. 65 prints : relief process ; 29 x 22 cm. albums (550 photographic prints) ; 51 x 46 cm. or 8 smaller 4. SERIES AREA Contents: 4A. Preliminary rules 4B. Title proper of series 4C. Parallel title of series 4D. Numbering within series 4E. Subseries 4A. Preliminary rules 4A1. Use the series area only when cataloging a single item that bears a series title .
61 -54- 4A2. Punctuation For instructions on the use of spaces before and after prescribed punctuation, see 0D. Precede the series area by period, dash (. -- ). Enclose each series statement in parentheses. a parallel series title by ). an equal sign ( = Precede within a series or Precede the numbering subseries by a semicolon ( ; ). Precede the title of a subseries by period, space (. ). 4A3. Sources of information Ta information recorded in the series area from the ke chief source of information as outlined in 0B1.1. 4B. Title proper of series B1. Transcribe the title proper of the series from the chie f 4 of information according to the provisions in 1B, using only source those that apply to titles transcribed from the item. London's country The famous Rahl & Bradley living bronze statues 4B2. Variant form of the title proper of the series Whe n the item being cataloged is from a series whose chosen title proper varies from the one appearing on the item (see 1B2.2), use the same form as was used for the collection. Give the variant form in a note, if it is of value in identifying the work. 4C. Parallel title of series w the instructions in 1E when recording th e Follo title of a series for th e second or third level of parallel description. 4D. Numbering within series 4D1. Record the numbering of the item within the series i n th e terms re that i t is a designation given given on the item. Be su either by the publisher or creator that applies to the group of items to which the one being cataloged is related. (Record numbers used to designate negatives, plates, etc., in the note area). Use s tanda rd abbreviations found in AACR 2, Appendix B and substitute
62 -55- arabic numerals for other numerals or spelled out numbers (see AACR 2, Appendix C). Substitute "no." for the symbol "#." The illustration of the Siberian war ; no. 3 4D2. Other designations When the item has a designation other than a number, give the designation as found. ; Tab. 56 ; pl. A 4E. Subseries When an item is one of a subseries and both the series the subseries are named in the chief source of information, give and the title proper of the main se ries first and follow it with the title of the subseries. Gems of American life. American beauties ; no. 15
63 -56- 5. NOTE AREA When the description in the are as preceding the note area does not clearly identify the m ateri al being cataloged, make all no t es necessary for unambiguous identification. Notes qualify ng instances where the amplify the formal description, inclu di and 1 do no t al low certain information to be placed there. They rules can, therefore, deal with any aspect of the material. By their very nature, notes cannot be enumerated ex - haustively, but they can be categorized in terms of the area of the addition, description. there are notes that do not correspond to In formal description. It may be useful to group notes that refer to when they are all based on one than one area, for ins more tance source. When appropriate, refer to a detailed description in an authoritative source, or use both notes and the reference to the authoritative source. Contents: 5A. Preliminary rules 5B. Notes 5A. Preliminary rules 5A1. Punctuation Begin the note area with a new paragraph. Precede each note by period, space, dash, space (. --), or start a new paragraph for each note. End each paragraph with a period or other mark of final punctuation, e.g., closing parenthesis or square bracket. Separate introductory wording from the main content of a note by colon, space (: ). If desirable, capitalize, italicize, underline, or otherwise emphasize such introductory wording. 5A2. Sources of information information recorded in no Take te s from any suitable source. U se squ are brackets only for interpolations within quotations. Form of notes 5A3. When data in a note correspond to data found in the en and statem title t of responsibility, publication, distribution, 1 It should be remembered that access points are not necessarily obtained solely from the body of the entry. In theory, any piece of information in the note area can be chosen by the cataloging institution as an access point in order to make the material as accessible as possible.
64 -57- etc., physical description, and series areas, give the elements of data in the the order in which they would appear in those areas. In u a case, use the prescribed punctuation, except substit te a such period for a period, space, dash, space. Originally printed: London : Gray, 1879 Plate from: Great expectations realized : or , B. Mas Civilizing mountain men / by Mrs. Ellen H. on. : American Baptist Publication Society, Philadelphia 1862. Other notes may be concerned with publicat io n or dis- on tributi ubsequent to creation and with matters of collections s management. Quotations Give material or from other sources quotations from the in quotation marks. Follow the quotation by an indication of its (separated by a dash), unless that source is the chief source source of information. It may be desirable to pinpoint the location of the quotation on the chief source. Do not use prescribed punctuation in quotations. "Du Tahiti lointain ce qu'y vit Gauguin u ne idole repue"--penned note in lower left margin. References refer ence t Make o text on the material, or in other sources, if these either support the cataloger's own assertions or repetiti save the catalog entry of information readily on in available from other sources. Formal notes U formal notes employing an invariable introducto r y se word or phrase or a standard verbal formula when uniformity of presentation assists in the recognition of the type of information being presented or when its use gives economy of space without loss of clarity. Informal notes making informal notes, use statements that present When the ti on as briefly as clarity, comprehension, and grammar informa permit. 5B. Notes A general outline of types of notes follows; notes other than those provided for may be made if desired. Specific applications of many of these notes are provided in the preceding sections. Make notes as called for in the following subrules, and,
65 -58- generally, h t hey are listed here. When in the order in whic co mbine appropriate, two or more notes to make one note. Institutional policy may dictate the order of notes. 5B1. Source of title proper Always make a note on the source of the title proper transcribed from a reference source; record the source also when the even if proper has been taken from accessories to the material title they form part of the chief source of information. Title from: cite the reference ( ) Title from frame inscription. Title from cover. Title from printed label affixed to verso of Library's copy. 5B2. Variations in title notes on titles borne by Make material other than the the one chosen as the title proper. Make a note on variations found in reference sources, if it helps to identify the material. Manuscript title on verso: Mrs. Humphrey's garden. Title inscribed by artist: Romany Marye's. Title varies on no. 2 and 6: Il lu stration from the Siberian War. Same image pu ed with other titles: Bird's-eye blish view of Cincinnati; Cincinnati, 1878. 5B3. Parallel titles and other title information. notes Make material on parallel titles appearing on the that have not been transcribed in the body of the entry; also give other title information appearing on the material, if c onsi dered important. 5B4. Continuation of title If t le desirable, complete the transcription if the ti proper and/or other titl e information was abridged in the description. Title continues: ... as originally written for, and performed by him at the Olympic and C ha tham Theatres, New York. 5B5. Translation of foreign title
66 -59- If translation of a foreign language desirable, give the title. Title translated: Landscape with plane trees. Picture caption 5B6. orial the pict element of a single work with text When has a distinctive caption independent (e.g., a poster or broadside) ed by th e words the chosen title, give it in a note introduc of caption." Headings and mottoes may "Picture be similarly described with the appropriate label. Picture caption: No, Ma'am, no! I am not a damaged article. Motto above title: Good cards make card games enjoyable. 5B7. Statements of responsibility Make notes to convey the following information: variant names of persons or corporate bodies named in a) statements of respo nsib ility if these are considered important for identification; b) statements of responsibility not recorded in the title and statement of responsibility area; c) names of persons or corporate bodies connected with the ial h e mater if they have not already been named in t description. Also attributed to Alexander Gardner. grap Photo hed, at least in part, by Willam H. Pennington. Designed in apparent collaboration with... Printed and signed by Cole Weston, s on of the photographer. Statement of responsibility taken from printed label on verso. Signatures and inscriptions 5B7.1. If desirable, show a signature or mark, monogram, etc., that is not descr ibed in the body of the entry. If desirable, indicate where such signatures and inscriptions appear. Do not record the actual signature i f it has already been transcribed in the body of the entry.
67 -60- Signed in medium, lower right corner: Ld. Grozelier. desirable, make a note of titles, dates, and o the If r hand of the creator. If that appear in the inscriptions desirable, distinguish between those in manuscript form and those included in the printed image. Signed on plate, lower right edge, and initialed in pencil, on right, below plate mark. Signed on stone, and in pencil by the artist; signed in pencil by the printer with the note "last pull BB." Signed on plate; signed and dated in blue pencil. Signed and dated in pencil. Inscription: to my friend Munakata. Signed with the artist's pseudonym. Hugh L. Scott by Ed Kopac"--label "Presented to Gen. inside original album cover. 5B7.2. Attributions and conjectures Make notes on attributions and cite sources, if appro- priate. Mention creators to whom the material has been attributed, in cases of doubtful origin. If desirable, record also conjectures that are not allowed in the body of the entry. Attribution made by donor Mrs. Maud Hunt Patterson, daughter of Leavitt Hunt. of the relationship of Attribution made on the basis print to Baillie's "Miss Mary T aylor & Mr. F.S. this in the ne w piece called 'A glance at New Chanfrau York,'" for which Magee is delineator. Variously attributed to Mathew B. Brady and Timothy O'Sullivan. Possibly photographed by Edward Sheriff Curtis. Hassan Straightshanks is the pseudonym of an unknown artist; Major Downing is a fictitious character. 5B7.3. Give the creator after whose original work the image(s) in hand has been made, if known and not part of the body of t he entry. After photographic print by Mathew B. Brady. After painting by Rembrandt. 5B8. Publication, state, and edition
68 -61- 5B8.1. on details concerning publication, distribution, Make notes printing, and manufacture that are not included in the body of the entry if they are considered important. Plates 33-44 have variant place of publication: St. Louis ; New York. Place of publication suggested by Weitenkampf. No. 10 has variant name of publisher: James Ackermann & Co. 5B8.2. Record the state, edition, and number within the edition they a ppe ar on the material or can be determined from a when reference source. When citing a catalogue raisonné, put the state, a nd related notations in parentheses immediately edition, after the reference. "Limited edition of 20 copies." Library has copy no. 450. Trial proof, with pencil corrections. Edition: 3/50. Edition of 50. 2d state. Edition: AP/30. References: Klipstein, 181 (2d state) References: Klipstein, 182 (5th state; trial proof, no. 5) 5B8.3. When graphic part material is being cataloged that is or was a published volume or portfolio, show its relationship to the of unit. Use introductory phrases such as "Plate in," "Ill. larger in," "In," and "Plate from" followed by a colon and the citation. Plates in: [citation] Ill. in: Frank Leslie's illustrated newspaper, v. 69 (1889), p. 101. Plate from: Great expectations realized : or, Civilizing mo untain men / by Mrs. Ellen H.B. Mason. Philadelphia : American Baptist Publication Society, 1862. ( i.e., the plate has been removed from the publication ) 5B9. Physical description/condition 5B9.1. Make notes on important physical details that are not
69 -62- alrea included in the physical description area. Includ e dy on the physical condition of the material if it is information gni ficant damaged or fragile. If desirable, make notes on si restoration work. Bad tear in upper right corner. Extensive foxing on original mount. Images badly faded. Sheet trimmed to or within plate mark. Plate mark indistinguishable. Impression is untrimmed proo f, with color marks in marg ins, a registration nd is cut to within color in upper margin. Label on verso states that the is [i.e. 9] colors." work "painted [i.e. printed] in 19 False biting detectable. Print dismounted, tear repaired, and print remounted, 1979 May 13. S. Jones. desirable, describe containers that are contemporary to the If material. Contemporary leather covered cartes de visite album, heavily embossed; metal clasp missing. 5B9.2. If it is desirable to distinguish a modern copy of an older photographic pr t or a modern photographic print made from an in original negative, make an explanatory note. Modern print from original negative made photographic 1915. Modern photographic prints from copy negatives of the original photographic prints. When detai ls are too numerous or complex to give in the 5B9.3. physical description area, give them in a note. Includes pamphlets, broadsides, photographic prints, newspaper clippings, collages, etc. Make an explanatory note about hand colorin g when it is 5B9.4. known to have be en don e after the image was originally issued. If desirable, enumerate the number of colors (stones) in a lithograph. Hand coloring done in the 20th century. Printed in black and brown. ( for l lithograph : 2 cols. )
70 -63- Printed in black, green, red, brown, gray, dark gray, ochre, dark brown, and yellow. ( for 1 lithograph : 9 cols. ) Other inscriptions 5B9.5. If of o r quote inscriptions by desirable, make a note persons other than the creator. " Du Tahiti lointain ce qu'y vit Gauguin une idole repue."--penned note in lower left margin. 5B9.6. Markings and stamps desirable, describe watermarks, trademarks, studio If imprints, remarques, etc., as documentation on the printer, publisher, creator, owner, or the paper. Photographer's stamp on verso. Photographer's hallmark embossed on separate piece of board mounted at lower right on mount. Watermark: Fleur-de-lis. Blind stamp: Printer's monogram. Blind stamps: Artist's monogram; tamarind tree. Blind stamp: Mushroom (artist's mark). Ink stamp of publisher on recto. Accompanying material 5B10. Make notes on accompanying material that is not described in the physical description area. Accompanied by official "news photo sheets," in which the photographic prints were published, 1945-1946. Accompanied by manuscript catalog. 5B11. Series Mak e notes regarding series titles, incomplete series (see also 3B3), and of numbers or letters that imply a series. 10-15, 2 2, and 24 Series incomplete: no. 6, 7, wanting. Photographic prints are numbered 1-25; no. 4-9, 15, 18, 21, and 24 wanting. Evidently incomplete series titled "Gems of American L ife, " in which there are subseries (in-dicated by
71 -64- labels as, "American Beauties" and "The on verso), such Young Housekeeper." Handwritten numbers on verso: no. 14, 15, 20, 21, 31, 570-572, and 576. References to published descriptions 5B12. references the best or fullest published de- Give to scription of a work or collection. C a published source when it would substantiate ite provided by the cataloger or when it would provide a information more detailed description of the material being cataloged. references to published descriptions in catalogues Give or authoritative checklists raisonnés standard and abbreviated in a form. Generally, for catalogues raisonnés only the surname of the compiler and the entry number are necessary for the citation. References: Wuerth, 153. References: Klipstein, 169 (4th state) References: British Museum Catalogue, 2176. r y of References: Special collections in the Libra Congress by Annette Melville. Washington, / compiled D.C. : Library of Congress, 1980. 5B13. Characteristics of original of photographic copy or photomechanical print If desirable, work(s) give the location of the original and the dimensions, if the information is readily available. O ginal: Painting in The Phillips Collection, ri Washington, D.C. Original: Watercolor in the Picture Division, Public of Canada, Archives awa, measures 29.3 x 32.5 cm. Ott (sheet) Original: Sixth plate daguerreotype measures 9 x 7 cm. 5B14. Subject description Use this note, introduced by the word "Subject" (followed by a colon), for an objective narrative summary of a collection or for cl arific ation of the content, meaning, or iconography of a single item. Information that places the material in a proper context and conjectural statem ents may be included. Extrapolations, guesses should be clearly conjectures, and educated indicated by wording or a question mark. For a collection include, as appropriate: date or span dates and bulk d ates depicted; the most significant topic(s),
72 -65- event(s), nd remarks on person(s), place(s), etc.; arrangement; a or handwritten explanatory or identifying text and the printed 1996 UPDATE : date or span dates and bulk da tes are language. [ placed in the physical description area.] this Use note also to describe the functional type(s) of a pshot, studio portrait, the material, e.g., poster, broadside, sn slide, etc. 5B15. Biographical/historical note Record any significant information on the c re ator or of the material collector ed to make the nature or scope of requir the irt h materials clear. For persons this may include place of b domicile, names and occupations, information on original and maiden or pseudonyms, significant accomplishments, place o f death, etc. corporate bodies, include For purpose, information on the functions, and history of the body, its administrative hierarchy, and earlier, variant, or successor names. 5B16. Arrangement When the general arrange ment o f a collection is not given elsewhere, ma e a note on that arrangement, specifying the k structure and order of the materials in the unit being cataloged. Arranged alphabetically by surname. Contents 5B17. If desirable, make a note of the specific contents of a collection having titled parts. Introduce this note by "Contents" "Partial contents," as appropriate, followed by a c olon . or Separate each part by space, dash, space ( -- ). Contents: Skating winter -- Gardening in spring -- in Fishing in summer -- Hiking in autumn. 5B18. Finding aids to collections Make a note on any guides the repository may have to the organization and contents of a colle ction. If the guide has been published, make a standard also bibliographic citation for it. Note existence of other related unpu the blished material, such as indexes, card catalogs, caption lists, l ecture notes, and checklists, which are not actually located with the collection. Original caption cards, arran y photo negative ged b number, are available in the Reading Room. Cards are file d in th e Biographical Index in the Reading Room. 5B19. Numbers or letters borne by the material
73 -66- If of important numbers borne by desirable, make a note the material other than those associated with a series title, such as ers, negative numbers, etc. (see collectors numbers, plate nu mb also 5B8.2 and 5B26). 5B20. Publication and other uses of the material other Make notes relating to subsequent publication and uses of the material, if considered important. blished as photogravure in: The North America n Pu / Edward S. Indian Seattle, Wash. : E.S. Curtis, Curtis. 1907-1930, suppl. v. 10, pl. 334. Published as cover of Vanity Fair, July 1930. 5B21. Relationship note the item or unit being catalo ged is related by When or hierarchy to a larger unit or collection, give the provenance title or other designation (if the collection of unit does not have a distinctive title) for the larger unit or collection. In addition, indicate the relationship material being cataloged of the the unit of "Forms part of" to which it is a part using the phrases collection or unit level descriptio n, and " In" for item for analysis. (See also 5B8.3.) In Lot 11695 In Biographical File. In Lot 7475-1. In the Benjamin Smith Barton collection. F orms part of the National Child Labor Committee Collection. Forms part of Lot 6735. part of the Gilbert H. Grosvenor Collection of Forms Photographs of the Alexander Graham Bell family. 5B22. Addition note When an addition to an already cataloged collection is being recorded as a separate record, make an addition note (see also 3B2). Addition to the National Child Labor Co mmitte e Collection.
74 -67- 5B23. "With" note cataloging as separate records two or more When separately titled images on a single support or parts either bound a note of t together he other images or or in one container, make parts. With: Views of Venice. With: Fishing in the Yellow Breeches. Terms of access, use, and reproduction 5B24. When the material is not generally available to researchers, 5B24.1. when access and handling is restricted, make a note either simply or tating s the fact of this restriction or specifying the details. Always introduce this note by the word "Restricted" so as to alert the catalog user. Restricted. Rest rict ed: Material extremely fragile; access by appointment only. Restricted: Closed to investigators until 1999. Restricted: Information on reprodu rights ction available at Reference Desk. Restricted: Permission f o r commercial use must be obtained in writing from Mrs. John Jones. Restricted: Unprocessed; access by appointment only. 5B24.2. Copyright When under a copyright restriction, make the material is a note. The note may be general or it may give the specific terms. Some material is copyrighted. Copyright interests have been reserved. For documentary reasons, it may be desirable to give the copyright holder's name, even if the material is no longer under copyright. Copyright held by Bernard Walter. 5B25. Provenance If significant, make a note on the history of considered the custody of the material being cataloged. For those who have left their marks on prints and drawings, give the designation if identified in Lugt, Les marques d e co llections de dessin & d'estampes , Amsterdam, 1921, and supplements. If desirable, add the
75 -68- year of a previous owner. It may or years of ownership to the name appropriate for clarity to introduce this note by the word be "Provenance" followed by a colon. When the provenance and source ot make this note, but record the 5B26) are the same, do n (see information in the source note. Provenance: Roger Marx (Lugt 2215b) From the collection of L. McGarry, 1948-1957. Originally collected by Paul Jones and maintained by his nephew, John Smith, after Jones' death. Purchased 187 in Henry Green, who added prints and drawings 8 by purchased auctions in New York and Paris, 1878-1893. at 5B26. Source Record how the materi al wa s acquired (i.e., gift, purchase, deposit, transfer, etc.) and th e don or or source (i.e., the immediate prior custodian). Unless this informa s tion i confidential, follow the status statement with the source and date of sition. In addition, the donor's relationship to the acqui material may be indicated. For cataloging purposes, the source of material acquired through purchase may be omitted. Add the year or years of accession (and the accession number, if desirable) to the name of the donor or source. When t he source is unknown, state this. Purchase, 1951-1968. Purchase from the Dinwiddy collection, 1901. Source unknown. International exchange, 1948. Bequest of Erwin Swann, 1974 (DLC/PP-1977:215) Purchase, Classic Photographic Apparatus, 1977. Transfer from the Manuscript Division (Josephus Daniels papers), 1948. Anonymous gift, 1979. Most copyright deposit of E.H. Harriman, 1899; source of remainder unknown. Exchange with the U.S. Army Signal Corps Museum, Fort Monmouth, N.J., 1960. Gift of Leavitt Hunt's daughter, Mrs. William E. Patterson, 1947. Gift and purchase, 1903-1936.
77 -70- Guidelines for recording probable and uncertain dates APPENDIX A: Record probab le or uncertain dates according to the patterns shown below. 1892?...Probable date ca. 1892...Approximate date not after 1875...Terminal date not before 1916 July 17...Terminal date 1814 or 1815...One year or the other between 1906 and 1912...A year within this time frame 189-...Decade certain 189-?...Probable decade 18--...Century certain 18--?...Probable century
78 -71- APPENDIX B: Abbreviations b&w black and white cm. centimeter(s) circa ca. color col. col. colored copyright c cubic cu. diameter diam. foot, feet ft. illustration(s) ill. inch(es) in. meter(s) m. millimeter(s) mm. no date (of executio) n.d. no date (of publication) s.d. no name (of publisher) s.n. no place (of publication) s.l. number(s) no. page(s) p. sine datum s.d. sine loco s.l. sine nomine s.n.
79 -72- APPENDIX C: Glossary definitions in this glossary reflect usage in the context of The Anglo-American these rules. Most are from the glossary of the , sometimes modified to clarify their application Cataloguing Rules in this document. point. A name, term, code, etc., under which a catalog record Access may be searched and identified. Material tak into physical and legal custody of a Accession. en repository ( q.v. ). See also Deposit. material. Generally, textual Accompanying to be used material meant in conjunction with an item or collection. May also include maps, charts, plans, sound recordings, etc. Added An entry, additional to the main entry, by whi c h an entry. item or collecti on is represented in a catalog; a secondary See also entry. Main entry. After. Indicates a print made from another work (e.g, a drawing, painting, photographic print), by a sec o nd artist or craftsman. See also Reproductive print. Alternative title. The second part of a title proper ( q.v. ) that consists of two parts, each of which is are a title; the parts by the word "or" or its equivalent in another language, joined e.g., "The tempest, or, The enchanted island." Area. A major section of the description, comprising data of a particular categor y or set of categories. For original and graphic materials, t he a reas are: (1) Title and historical of responsibility; (2) Publication, distribution, statement (which includes date of execution for unpublis he d etc. (3) Physical description; (4) Series; (5) Note(s). materials); Each area is divided into a number of elements ( q.v. ). Attribution. Ascribing of a work to a par lar artist or ticu photographer. Bequest. Material given or left to a repository ( q.v. ) in a will. Blind stamp. A device embossed or impressed without ink onto the paper used fo r a print or photographic print, usually to identify the creator, printer, or publisher. of the entry. The portion of the catalog description that Body begins with the title and ends with the date of publication or execution. See also Imprint.
80 -73- Bulk In a collection, date(s) for which there is the m os t dates. material. Ca. See Circa. 1. A list of materials contained in a collection, an Catalog. institution, or group of institutions, arranged according to some definite plan. 2. In a wider sense, a list of materials prepared for a particular purpose, e.g., an exhibit catalog, a sales catalog. raisonné. ( French Catalogue ) A systematic and comprehensive annotated listing of all works of a creator in a particular or all media. Provides essential information by which medium individual works are identified. Chief The sou rce of data to be given first source of information. as the source description (or preference from which a catalog portion thereof) is prepared. Circa. ( Latin e.g., ca. ) Approximately. Use the abbreviation "ca.," 600 prints, ca. 8 ft., ca. 1875. Collage. A work created by affixing various materials (paper, wood, newspaper, cloth) to a picture surface. C o llection. A group of graphic items, including associated materials, either acquired by t he repository as an existing collec tion r assembled by the repository into a unit for o purposes. published cataloging The items, whether individually or not, do not a s a coll ection constitute a multipart However they were form ed , a collection is publication. as a unit in order to cataloged lect one or more of the ref characteristics: (1) the items following e the product or ar collection of one or more persons or family group; (2) the items are the product or collection of a corporate body; (3) the items represent the creative effort of one person, group, or corporate body; (4) the items were brought together by a collector, and it is necessary or desirable to maintain them as a unit even if there are disparate subjects or different formats; (5) the items were designated a "collection" at the time of accessioning, with the requirement that the items not be disseminated; (6) the items have inherent unity by virtue of a single topic or several thematically related topics; (7) the items have inherent unity by virtue of their medium or format. Subunits within collections may be formed according to the same characteristics. Container. Any housing for an item, a group of items, or a part of a group, which is phy si cally separable from the graphic material housed.
81 -74- Corporate An organization or group of pers ons that is body. by a particular name and that identified acts, or may act, as Typical examples of corporate entity. bodies are associa- an tions, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences. Cubic feet A measurement of volume for collections. Use or meters. the abbreviations "cu. ft." or "cu. m." Deposit. Material placed in the physical custody of a repositor y ( q.v. See also Accession. ) without transfer of ownership. Depository. Repository. See An emblematic design. Device. butor . An agent or agency having exclusive or shared rights Distri for the marketing of an item. Drawing. An original, freehand pictorial representation (other than print or a non-rigid support. watercolor) on paper or similar Edition. The total nu mber of prints ( q.v. ) and (usually artistic) photographic prints ( q.v. ) made and authorized by the artist or photographer f or sale. The particular work within an edition is usually expressed as it er separated by a s numb slash from the total number in the edition, .g., diagonal e 27/50. Element. A word, phrase, or group of ch ar acters representing a distinct unit of descriptive information and forming part of q.v. an area ( ) of the description. Entry. A record of an item or collection in a catalog ( q.v. ). See also Heading. Finding aid. Published and unpublished descriptions of gr aphi c material, the originating corporate body, an created either by individual creator or donor, or the repository, to establish physical and intell ectu al control over the material and to make it accessible to researchers. Basic finding aids include guides, inventories, card catalogs, checklists, shelflists, and indexes. Ft. See Cubic feet or meters; Linear feet or meters. GMD. See General material designation.
82 -75- General material designation. A term indicating the broad class of to which the item or collection belongs. See also material Specific material designation. materials. Generally, two-dimensional pictorial repre- Graphic sentations whether opaque (e.g., prints, photographic prints, jected without drawings), or intended to be viewed, or pro motion, by means of an optical device (e.g., transparencies, slides, negatives). Heading. A name, word, or p hras e placed at the head of a catalog entry to provide an access point ( q.v. ) in the catalog. ISBD. See International Standard Bibliographic Description. The place, name of publisher, and the date of publication Imprint. g record (in that order). It may include the in the catalo as th e name of the printer and place. It is recorded publication, distribution, etc., area. Inclusive dates. See Span dates. Inscription . Anything written on the material by the creator or, even if not known to be in the creator's hand, anything that may contribute to the identification of the material. Intaglio print. A print created from a plate with incised (recessed) lines and textures that have been cut, scratched, or e tched with acid into the su the plate to hold ink for rface of printing. International lio graphic Description. The name of a Standard Bib group of standards, officially cited as "ISBD;" developed by International Federation of Library Ass oc iations and the Institutions to standardize, as descrip- much as possible, the tive portion of catalog and bibliographical records produced in different countries; prescribes the elements constituting desc rip tion, their order, and the punctuation between the them. Inventory. Generally, a descriptive list of items or groups of items in a collection. The smallest discrete unit o f graph ic material. Single Item. graphic items may either be i nteg rated into a repository's format collections (such as posters, drawings, stereographs, et c. ) or filed by categories (such as biographical, geogra- phical, dl ess of the item's and subject collections), regar provenance. In such cases, the items are probably arranged by creator, su bject, or date. These items may or may not be individually cataloged.
83 -76- Letterpress. Refers to printing from moveable type. feet or A measurement of shelf or file space occupied Linear meters. ll a co by ection. Express this measurement with the abbreviations "ft." or "m." Main entry. The complete catalog record of an item or collection, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracings ( q.v. ) of all other headings ( q.v. ) under which the record is to be represented in the catalog ( q.v. ). Manuscript Writi ng made by hand, including typescript and text. inscription. See M. Cubic feet or meters; Linear feet or meters. at Any marks besides the sign Markings. ure and inscriptions, e.g., studio imprint, collector's stamp, etc. Monogram. A character or cipher composed of two or more letters interwoven or combined; usually represents a name or part of a name. N.d. See No date. Neg ative . A glass plate or piece of film on which appears a "negative" image, i.e., directly o ppo site to a "positive" image (photographic print) or transparency. No Without date, i.e., without a known or conjectured date of date. execution. Note. ains data Information that qualifies, amplifies, and expl recorded in the formal description (that is, in the title and statement of responsibility area, publication, distribution, etc., area, physical description area, and series area). See Oeuvre catalogue. Catalogue raisonné. Opaque. Not transmitting any light. title information . Any title other than the title proper Other ( q.v. ) or parallel titles ( ); also any phrase appearing in q.v. conjunction with the title proper, parallel titles, or other titles, indicative o f the character, contents, etc., of the material or the motives for, or occasion of, its production or publication. q.v. Subtitles ( ), even if they are linked to the title proper by a preposition, conjunction, or prepositional phrase, are included as other title information. Painting. Any pictorial representation produced by applying paint to a surface.
84 -77- Parallel The title proper ( q.v. title. i n another language or ) script, which is not grammatically linked to another part of the description. Photograph. See Negative, Photographic print. Photographic print. Any picture made by the action of light on s sensitive (usually) silver salts. At fir t, the image was from glass plates or paper n egati ves, or the image produced was repro duce d directly, as in a daguerreotype or tintype. term "photographic print" (rather than photograph) is The used here as a more precise term than "photograph," which technically can cover both positive and negative images. Photomechanical Any picture produced in imitation of another print. picture through the use of a photographic process to transfer the image to a printing surface. . Photomechanical reproduction See Photomechanical print. Photonegative. See Negative. Photoprint. See Photographic print. Physical description. A statement indicating the number of physical units; the specific material designation ( q.v. ); the primary support ( q.v. significant; the secondary support ( q.v. if ), ), if significant; other physical deta ils, as appropriate; dimensions; and accompanying material ( ). q.v. Picture. A two-dimensional visual representation accessible to the q.v. naked eye and generally on an opaque primary support ( ). Use when a more specific term (e.g., print, photographic print, drawin g) is not appropriate or when the process is unknown. Planographic print. Print produced from a printing surface that is (planographic) as opposed to the raised surface of flat relief blocks and the incised surface of intaglio plates. mark. Plate intaglio print ( q.v. The indentation in the paper of an ) made by the edges (usually beveled) of the metal plate during printing. li o. A container for holding loose materials, consisting of Portfo two covers joined together at the back; the covers are usually tied with tapes at the fore edge, top, and bottom. Primary support. The support or base on which an image is printed or executed.
85 -78- Print. A design or picture transferred from an engraved plate, wood lithographic stone, or other medium. block, Generally, there raph are ic print ( three types: planog q.v. ), relief print q.v. ( q.v. ). ), and intaglio print ( ra lly, the history of successive custody of a Provenance. Gene particular item or collection. Provenience. See Provenance. source. Reference ich authoritative Any publication from wh information can be obtained. Not limited to standard refer- ence works. Relief print. on raised A print that is printed from the ink of a wood block or s ome ot portions her form of relief block linoleum). The portions not to be inked and printed (e.g., are cut away so that what remains stands out in relief. A drawn, etched, or incised design or sketch done by the Remarque. artist on the margin of a printing plate or stone, often removed before the regular printing. Institution having custody of graph ic m aterials. In Repository. document, repo sit ory and institution are used inter- this changeably. Reproductive print. An original print (usually engraving) tha t is either a copy in another medium o f an original work or is a print based on another work in a different medium. See also After. s.d. Sine datum. See See s.l. Sine loco. s.n. See Sine nomine. Secondary The material (oth er than normal museum support. overmatting) to whi ch the primary support is attached; mounting. S er ies. The term "series" has different connotations in libraries (publisher's series), museums (artist's series), and archives (series in a record group). term, One cannot avoid using the however, when trying to convey the relatedness of a group of graphic items. For the purpose of these rules, the term generally connotes a group of items related to each other by the fact that each (or most of the items) bears, in addition to its own title proper ( q.v. ), a collective title (i.e., series title) applying to the group as a whole. The individual items may or may not be numbered. Because of the circumstances under which a repository acquires original and h isto rical graphic materials, it is quite possible that it might not have all of the items comprising a particular series or, indeed, even know what would constitute a complete series.
86 -79- Signa Autograph or cipher of an artist or photographe r ture. indicating approval of the work. Sine Latin datum (s.d.). ( ) Without date, i.e., without a known or conjectured date of publication. Sine loco (s.l.). Latin ( ) Without place, i.e., without the name of the place of publication. nomine (s.n.). Latin ) Without name, i.e., without the name of Sine ( the publisher. Transpare nt mat erial on which there is a two-dimensional Slide. age, us ually held in a mount, and designed for use in a im projector or viewer. S da tes. 1. The inclusive dates during which a single item was pan or the items in a collec tio n were executed or executed published. 2. The inclusive dates depicted. Specific material designation. A term indicating the special class material to which an item or collection belongs. of See also General material designation. Sponsor-advertiser. The company, institution, organization, or i nd ividual who commissions and/or finances a work. Sponsor-advertisers may be considered to a partial have aut relation to a poster, since they have " horship" commissioned the work and are responsible for the spe cifi c promotional goal it is designed to serve. State. state of a particular plate or In printmaking, refers to the an impression from that plate, before or after sign ificant alterations in the design. There may be several states; the number may be inscribed on the print as a roman numeral. Statement of responsibility. A statem ent transcribed from or attributed to the material being describe lating to d, re responsible for the intellectual or persons creative content, or to corporate bodies ( q.v. ) from which the content emanates. Subseries. q.v. A series ( ) within a series; that is, a series which always appears in conjunction with another, usu ally more comprehensive, series of which it forms a section. Its title may or may not be dependent on the title of another series.
87 -80- Subtitle. title information ( q.v. Other is subordinate to the ) that q.v. title proper ( pletes and qualifies it, or t com ) and tha makes it more explicit. A word, phrase, character, or group of characters, normally Title. appeari ng on or with the material, naming the item or Titles for graphic materials collection. will often not lend themselves easily to separation into title proper ( q.v. ) and other q.v. title information ( ), but if the data can be clearly separated, the prescribed punctuation should be applied. Title The first element of the title and statement of proper. re sponsi bility area. The chief name of the material, in- cluding any alternative title ( q.v. ) but exclud i ng parallel titles ( q.v. q.v. ) and other title information ( ). The record of the headings ( q.v. ) under which an item or Tracing. collection is represented in the catalog. Trademark. Any symbol or combination of symbol and character(s) used to represent or identify a product or its maker. Transparency. A sheet of transparent material bearing an image and designed for use with an overhead projector or a light box. It may be mounted in a frame. atermark. Monogram ( q.v. W ), decorative device ( q.v. ), symbol, o r name, often of the paper manufa ct urer incorporated into the paper at the time of its manufacture. These marks may be used to trace the origin of the paper or to identify some prints.
88 -81- EXAMPLES following are sample descriptions the The prepared under of these rules. They mostly do not include main entries provisions added entries and subject tracings. These examples should be or regarded as illustrative, not prescriptive. Referen ce numbers in the left margin are keyed to explanatory comm ents b elow the example. Double spaces are used before ake the and after the physical description area to m descriptions easier to read. This spacing is not m and atory. Occasionally, the general material designation is given to show how it would appear in the record. The general material designation is an optional addition.
89 -82- Example 1 First and second level of description for single item (see Figure 1) Level 1 (paragraphing not used, so as to conserve space) (1) Chef der Blut Indianer ; Kriegs Chef der Piekan (2) Indianer ; Kutanä Indianer / gravé par J. Hürlimann. -- London : Published by Ackermann ... , [between 1832 and 1841]. -- 1 print. -- Subject: Portraits of three Indians (half-length), separately titled. (1) Only the three chief titles are recorded (cf. Level 2 below). Only the first statement of responsibility is recorded, (2) which, in this case, is the printmaker's name rather than the painter after whom the print was made (Bodmer). Level 1 (paragraphing used) Chef der Blut Indianer ; Kriegs Chef der Piekan Indianer ; Kutanä Indianer / gravé par J. Hürlimann. -- London : Published by Ackermann ... , [between 1832 and 1841] 1 print. Subject: Portraits of three Indians (half- length), separately titled.
90 -83- Level 2 Chef der Blut Indianer [graphic] = Chef des (1,2) Indiens Sangs = Chief of the Blood-Indians ; Kriegs Chef der Piekan Indianer = Chef de guerre des Indiens Piékanns = War-chief of the Piekann Indians ; Kutanä Indianer = Indien Kutané = Koutani Indian / peint (3) d'après nat. par Ch. Bodmer ; gravé par J. Hurlimann. (4,5) -- London : Published by Ackermann ... ; Koblenz : Bei J. Hölscher ; Paris : Arthus Bertrand, éditeur, [between 1832 and 1841] ([Paris?] : Imp. de Bougeard) (6,7) 1 print : lithograph, b&w ; image 33 x 41 cm., on sheet 46 x 57 cm. Blind stamp: C. Bodmer Direct. (8) Plate from: Reise in das innere Nord-America in den Jahren 1832 bis 1834 / Maximilian Alexander Philipp, Prinz von Wied-Neuwied. Coblenz : J. Hölscher, 1839-1841. -- Hand colored plate in French edition: Voyage dans l'intérieure de l'Amérique du Nord. Paris : Arthus Bertrand, 1840-1843. Subject: Portraits of three Indians (half-length), separately titled. Upper right: Tab. 46. Source unknown. (1) Three separate titles, each with two parallel titles (1E). The titles are separated by semicolon because there is only one creator (1B1.8). (2) Option for general material designation used and is inserted after the first title proper (1D). (3) Multiple statements of responsibility given as they appear on the item (1G4). (4) Address of the publisher is omitted (2D3). (5) Multiple publisher statements given as they appear on the item (2D2). Probable period of time in which the image was made, given (6) in square brackets because supplied by the cataloger (2F5). (7) Printer appears separately and prominently on the item and is therefore recorded (2G). Probable place of printing is supplied by the cataloger (2C10.1). (8) The print being cataloged was removed from a publication; citation is given (5B8.3). In addition, the cataloger alerts the researcher to a source with hand colored plates.
91 -84- Example 2 Single item with main entry and tracings (see Figure 2) (1) Caldwall, James, 1739-1789. (2) Chemical philosophers of the present day : Dr. (3) Priestley : Lavoisier / Opie and David, pinxt. ; Caldwall, sculpt. -- London : Published May 1, 1801, by Dr. Thornton,  (4) 1 print : engraving ; plate mark 47 x 32 cm., on sheet 55 x 42 cm. (3) Portrait of Priestley, after painting by John Opie, and of Lavoisier, after painting by Jacques Louis David. Subject: Two head-and-shoulders portraits in separate ornamental oval frames; one frame held by eagle. Source unknown. (5) 1. Priestley, Joseph, 1733-1804. 2. Lavoisier, Antoine Laurent, 1743-1794. 3. Portrait prints. 4. Chemistry. I. Opie, John, 1761-1807. II. David, Jacques Louis, 1748-1825. III. Thornton, Dr. IV. Title. (1) Main entry. Since the names "Dr. Priestley" and "Lavoisier" are actually (2) separated on the item, they are recorded as other title information to reflect this layout to the catalog user (1F1). (3) Since the role of Opie and of David may not be clear to those unfamiliar with conventions in printmaking or the meaning of "pinxt.," it is explained in a note. (4) The date, an integral part of the publisher statement, is repeated as the date element and enclosed in square brackets (2F2). (5) Tracings. Arabic numbers indicate subjects (which, here, are merely shown as an example and are not prescribed); roman numerals indicate added entries.
92 -85- Example 3 Single item with parallel titles Weber, Lucas. (1) Jagd auf Grizzly Bären [graphic] = Chasse du grizzly bear = Hunting of the grizzly bear / Ch. Bodmer, pinx. ad nat. ; Lucas Weber, sc. -- Coblenz : Bei J. Hölscher ; Paris : Arthus Bertrand, (2) éditeur, [between 1832 and 1841] ([Paris?] : Imp. par Chardon aine et Axe) 1 print : lithograph, b&w ; image and text 38 x 45 cm., on sheet 42 x 48 cm. Blind stamp: C. Bodmer Direct. Subject: Men in rowboat (left background) coming ashore to shoot ravaging bears (right foreground) Plate from: Reise in das innere Nord-America in den Jahren 1832 bis 1834 / Maximilian Alexander Philipp, Prinz von Wied-Neuwied. Coblenz : J. Hölscher, 1839-1841, pl. 36. Gift of Joseph Verner Reed, 1949. Description done schematically: Title proper [GMD] = First parallel title = Second parallel title / first statement of responsibility ; second statement of responsibility. -- First place of publication : First publisher statement ; Second place of publication : Second publisher statement, date of publication (Place of printing : Printer statement) Extent and SMD : other physical details ; dimen- sions. Notes. (1) Printmaker used as main entry. (2) Date given as sometime between 1832 and 1841 (2F5.1).
93 -86- Example 4 Single item with publisher and distributor Waiting for Uncle Sam [graphic] : on the beach (1) Porto Rico. -- Meadville, Pa. ; St. Louis, Mo. : Keystone View Company ; [S.l.] : B.L. Singley (2) [distributor], c1900. 1 photographic print : stereograph ; 9 x 18 cm. Subject: Rear view of four little nude children looking out to sea. (3) Keystone View Company, no. 10262. Copyright deposit of B.L. Singley, 1900. The two place names related to the publisher appear on the (1) item and are recorded in that order (2C5). (2) The distributor, whose function as such is deduced from the copyright claim, is named prominently on the item and is recorded in addition to the publisher (2D2). The place of distribution, however, is unknown; this is indicated in the same way it is for no known place of publication (2C12). (3) The publisher's number is noted (5B19).
94 -87- Example 5 Single published item without known individual creator Brooklyn base ball team, 1899. -- [New York] : (1) Gardner & Co., c1899. (2) 1 photographic print on printed mount : sepia toned (3) ; image 42 x 54 cm., on mount 50 x 59 cm. Subject: Studio portrait of New York baseball team. Printed identifications on mount: manager McGunnigle, players Smith, Pinckney, Corkhill, Caruthers, Terry, Collings, Foutz, Hughes, O'Brien, Bushong, Clark, Visner, Lovett. Copyright deposit. (1) The title, which includes a date, is transcribed as it appears on the item (1A3). (2) The secondary support is described because of the printing on it and the information it includes (3B6.4). (3) Because there is a large difference between the image and mount sizes, dimensions are given for both (3D3.6). Example 6 Single item with title from accessory to the chief source (1) [Portrait of Cyrus Patten] / Anson, New York. -- 1852. 1 photograph : daguerreotype ; visible oval image 7 x 6 cm., in case 11 x 9 cm. Date and identification from pencil inscription inside back cover. Full leather case, hinged. Subject: Half-length portrait of gray-haired man with side whiskers. Gift of Douglas L. Parker, 1967. (1) Since only the surname of the photographer can be found for this unpublished item, geographical information associated with the name is recorded (1G9).
95 -88- Example 7 Single item with title transcribed from published source (1) [A Nakoak chief's daughter] [graphic] / [Edward (2) Sheriff Curtis]. --  (3) 1 photographic print ; 19.3 x 14.7 cm. (7 5/8 x 5 6/8 in.) "The Chief's Daughter"--in ink on verso; possibly (4) inscribed by Imogen Cunningham. Curtis no. in image: x331-10. (5) Published as photogravure in: The North American Indian / Edward S. Curtis. Seattle, Wash. : E.S. Curtis, 1907-1930, suppl. v. 10, pl. 334. Subject: Woman seated on ceremonial platform supported by two totems, symbols of her slaves. Wearing woven hat with abalone shell earrings, cedar-bark wrap; ring in nose. Copyright deposit, c1910. (1) The published title (from The North American Indian , published by Curtis himself) is transcribed as the title proper since it is the one most likely to be known by a catalog user and the manuscript title on the item is evidently not in the hand of the creator (1A2, 1B1.12). (2) The date has been derived from the Curtis number, which is known to incorporate the date. (3) The cataloger has chosen not to take the option to give the photographic print size in inches, but has instead recorded the size to the nearest millimeter with the inches in parentheses, as an optional addition (3D2.2). (4) The person is named, since she is a famous photographer herself. (5) The item being described is an original photographic print. Its subsequent publication as a fine photomechanical print is noted (5B20).
96 -89- Example 8 Single item that was removed from a publication (see Figure 3) Karen Female Institute, Tounghoo : with the (1) native board of managers in their hunting dresses / drawn by Mrs. Ellen B. Mason, from a photograph. -- [ca. 1862] (2) 1 print : lithograph, 4 cols. ; sheet 17 x 21 cm. (3) Subject: Five men with spears and bayonet seated cross-legged in foreground. Building in left back- ground. Toungu, Lower Burma. (4) Plate from: Great expectations realized : or, Civilizing mountain men / by Mrs. Ellen H.B. Mason Philadelphia : American Baptist Publication Society, 1862. Source unknown. (1) Since the layout is ambiguous, the sense of the text helps to determine what is the title proper, other title information, and statement of responsibility (1A2, 1B1.6, 1F1, 1G2). (2) The probable date of execution is determined on the basis of the publication date of the book (2H4). (3) The number of colors, in which the item was printed, is given (3C4.3). (4) The book, in which this print was, is cited (5B8.3). The data are recorded in the same order as they would be in a catalog record, except a period is substituted for a period, space, dash, space between "Mason" and "Philadelphia" (5A3).
97 -90- Example 9 Single item with foreign language title [Die Mütter] / Käthe Kollwitz ; [printed by] (1,2,3) Felsing. -- [1922-1923] (4) 1 print : woodcut ; image 34 x 40 cm., on sheet 47 x 56 cm. -- (Krieg ; 6) References: Klipstein, 182 (5th state) Trial proof, no. 5. Signed in pencil by artist (5) and printer. Subject: Women (and children?) clinging to each other in group; watching fearfully. Purchase (Pennell Fund, 390030-7), 1969. (1) The title, found in the German catalogue raisonné, is used, since it is also in the artist's native language (1B1.12a). (2) The name of the artist is transcribed as it appears on the item (1G2). (3) The function of the second name given in the area of responsibility (and appearing on the item) is given for clarity (1G8). (4) Span dates of execution are given (2H1). (5) In addition to the cited catalogue raisonné, a note on the edition and information on the signatures are given (5B8.2, 5B7.1).
98 -91- Example 10 Single item with well-established English title [The three trees / Rembrandt Harmenszoon van (1) Rijn]. --  1 print : etching ; image 20 x 28 cm. (2) (2) Image trimmed to or within plate mark at bottom. (3) References: Biörklund, 43-B; Rovinskii, 212. (4) From the Gardiner Greene Hubbard Collection. Gift of Mrs. Gardiner Greene Hubbard, 1898. (1) The well-established English title and the date are supplied from the references cited in the note area (1B1.12b). (2) Since the plate mark has been obliterated on one edge of this intaglio print, the image size is given, and a note is made (3D5, 5B9.1). (3) References to catalogues raisonnés are made to substantiate information provided by the cataloger and to direct the catalog user to a more detailed description (5B12). (4) A provenance note is given because of the importance of the Hubbard Collection (5B25).
99 -92- Example 11 Single item with supplied date of publication The death cry [graphic] / S. Eastman, U.S. Army, (1) del. ; executed on stone by C. Schuesele [i.e. Schussele]. -- Phila[delphia] : Printed in color by P.S. Duval, [betweeen 1848 and 1854?] (2) 1 print : chromolithograph ; image 24 x 17 cm., (3) on sheet 14 x 26 cm. (2) Dated according to time period Schussele was in Philadelphia working for Duval. Subject: Indian holding scalp of dead white man at his feet. Source unknown. (1) Multiple statements of responsibility are transcribed as they appear on the item (1G4). In addition, a name is corrected, presuming it was not deliberately printed incorrectly. (2) Probable period of time, during which the item was published is given, with an explanatory note (2F5.1). (3) The dimensions of both sheet and image are given, since there is a large difference between them (3D3.6).
100 -93- Example 12 Single item without a true title (see Figure 4) (1,2,3) H.R. Robinson, 52 Courtland St. ... : caricatures (4,5) and prints. -- [New York : H.R. Robinson, 1841 or 1842] 1 print : lithograph, b&w ; hexagon sheet 26 x 45 (6) cm. (7) Subject: Advertisement for print shop, showing lettering and central motif of wig, a play on Robinson's work for the Whigs. Source unknown. (1) Text on the item provides the only title-like data (1B1.5). (2) Initials are recorded without internal spaces (0H2). (3) Title is abridged, omitting unessential information that consists of a repetition of the street address (1B1.). (4) Name of publisher is deduced from the text (used as title) and the use of the print as an advertisement for the publisher (2D8). (5) Probable date given according to the pattern in Appendix A (2F5.1). (6) Nonrectangular shape is described (3D4.3). (7) Explanations of functional type and the visual content are given in the subject note (5B14).
101 -94- Example 13 Single item without explicit name in statement of responsibility (1) A prospect of the Moro [sic] Castle and city of (2) Havana from the sea / drawn on the spot by an officer ; P.C. Canot, sculp. -- [London] : Published according (3) to law & sold by R. Willock, bookseller in Cornhill, (4) and J. Boydell, engraver in Cheapside, [ca. 1768] 1 print : engraving ; image 27 x 42 cm., on sheet 34 x 42 cm. (5) Sheet trimmed at or within plate mark on right and left. Transfer from the Map Division, 1914. (1) An inaccuracy with the title is indicated (0F1). (2) Part of the statement of responsibility area includes a person not explicitly named (1G10). (3) The parts of a complex publisher statement are not recorded separately as they are linked by a connecting word (2D2). (4) A probable date is given (2F6.1, Appendix A). (5) A physical detail is noted (5B9.1).
102 -95- Example 14 Single item with month and day of publication (see Figure 5) R___l advice [graphic] / Lewis Marks, del. -- (1) [London] : Pubd. by T. Tegg III, Cheapside, June 6, 1814. 1 print : etching, with watercolor ; image 25 x (2,3) 36 cm., on sheet 26 x 37 cm. Plate mark indistinguishable. (3) References: Catalogue of political and personal satires / British Museum (BMC, 12278) (4) Subject: British cartoon published to coincide with the arrival of the allied sovereigns, when the Regent's enemies exploited his relations with his wife. Shows Queen Charlotte as an ugly old woman enthroned on dias; Regent (George, Prince of Wales later George IV) wearing turban-cornet surmounted by feathers. (5) In upper right margin: 333. Purchase from Maggs Bros., 1913. (1) The option has been taken to record month and day as they appear on the item (2F1). (2) Other physical details give the printing process and an indication of color (3C3.1). (3) Although this is an intaglio print, the image rather than the plate mard has been measured; a note explains why (5B9.1). (4) A short explanation of the subject is given; the British Museum Catalogue can be consulted for further information. (5) A number implying a series is given (5B11).
103 -96- Example 15 Single item with foreign title (1) Friedr. Hecker's Abschied in Strasburg : auf seiner Reise nach Amerika. -- Frankfurt a[m] (2) (3,4) Main : Druck u. Verlag v. Ed. Gust. May, [1849?] 1 print : lithograph, hand colored ; image and text 33 x 23 cm., on sheet 43 x 29 cm. Title translated: Friedrich Hecker's farewell in Strasbourg, upon his trip to America. Four line quote (presumably of Hecker) below image. Source unknown. (1) The abbreviated name is not completed because it can be understood (0J2). (2) The abbreviated place of publication is completed (2C4). (3) The abbreviations in the publisher statement are transcribed as they appear (2D1). (4) The probable date of publication is given, based on the date of the event, according to the pattern in Appendix A (2F5.1). For a single item, this supplied date is enclosed in square brackets (0B1.1, 0B2).
104 -97- Example 16 Single item with pseudonym and fictitious name in the statement of responsibility (1) The grand national caravan moving east / drawn by Hassan Straightshanks, under the immediate (2) superintendence of Maj. Jack Downing. -- [New York : Endicott & Sweet?], c1833. 1 print : lithograph ; image 24 x 33 cm., on sheet 27 x 42 cm. Below title: There hath not been the like of them, neither shall there be any more after them, even to the years of many generations. (1) Hassan Straightshanks is the pseudonym of unknown artist; Major Downing is a fictitious character. References: A history of American graphic humor / by William Murrell. New York : Whitney Museum of American Art, 1933-1938, no. 115. Subject: Satirical portrayal of Andrew Jackson's tour of the northeast in 1833. (2) Copyright deposit of Endicott & Swett?, 1833. (1) The statement of responsibility is transcribed even though the true identities are unknown or simply fictitious; an explanatory note is made, which may be deemed unnecessary in some cataloging institutions (1G10). (2) The place of publication and publisher are conjectured based on the probable copyright holder; evidence is such that these conjectures may appear in the body of the entry with a question mark.
105 -98- Example 17 Single item with picture caption independent of title (see Figure 6) (1) F.S. Chanfrau in the character of "Mose" : as originally written for, and performed by him at the (2) Olympic and Chatham Theatres, New York / James Brown, (3,4) del. -- N[ew] Y[ork] : Lith. & published by E. & J. Brown ... , c1848. (5) 1 print : lithograph, b&w ; image and text 32 x 24 cm., on sheet 45 x 33 cm. (6) Picture caption: I'm bound not to run wid der machine any more. Subject: Francis S. Chanfrau as fireman; full- length portrait, in defiant stance; firemen and hoses in background. Copyright deposit. (1) The title can be separated into title proper and other title information (1A1.3, 1F1). Alternatively, the title could be abridged: F.S. Chanfrau in the character of "Mose" ... A note as follows could then be made, if desirable. Title continues: ... as originally written for, and performed by him at the Olympic and Chatham Theatres, New York. (2) Statement of responsibility is transcribed as it appears (1G1). (3) Since the place name (referring to the city) is found in abbreviated form on the item, the name is completed in square brackets (2C4). (4) The publisher's name is transcribed with the words associated with it as a single statement, even though two functions are given (2D1). (5) Since there is a fairly large difference between the image and sheet sizes, both are recorded (3D3.6). The cataloger has also chosen to include the text with the measurement of the pictorial area (3D3.1). (6) The picture caption (which is independent of the title) is recorded (5B6).
106 -99- Example 18 Single item with beginning text used as title Grand shooting match! : a grand, tremendous, (1,2) terrible ... shooting match will take place (3) at old Tom Hackett's in Bedford, N.H., on ... (4) Oct. 17th, 1867 ... -- Bedford Centre, New Hampshire : From the Gospel Banner Press,  (5) 1 print : woodcut, with text in letterpress ; sheet 56 x 35 cm. Picture caption: A shot in the locker. (6) In Rare Book and Special Collections Division (Broadside Collection, Portfolio 94-16) (1) The beginning (and in this case, the most prominent) words of the item are transcribed as the title proper (1B1.5). (2) The exclamation mark is recorded even though it precedes the mark of omission (0C10). (3) Other title information is abridged to eliminate unessential words (1F2). (4) The name of the publisher is transcribed with associated words appearing on the item (2D1). (5) The date, an integral part of the title, is repeated as the date element in the publication, distribution, etc., area, and enclosed in square brackets (2F2). (6) This item has been cataloged for its pictorial interest. It might also have been cataloged as a single sheet publication according to the provisions in Bibliographic Description of Rare Books .
107 -100- Example 19 Single item with opening text that provides a title (see Figure 7) (1) Sheriff's sale of real estate : by virtue of a writ of Levari Facias, to me directed, will be sold (2,3) at public sale, on ... February fourth, 1880 ... (4,5) -- Doylestown, Penn'a : Sheriff's Office, 1880 (Bucks County Intelligencer Steam-Power Job Print) (6) 1 print : woodcut, with text in letterpress ; (7) sheet 59 x 47 cm. (8) Subject: Advertisement for public auction of John H. Kephart's lot, two-story frame house, and barn. Illustration of house and barn. Purchase, 1979. (1) Opening text provides title, which is the main entry (1B1.5). Other title information is abridged (1F2). (2) (3) Since the mark of omission precedes a period (the prescribed punctuation at the beginning of the publication, distribution, etc., area), the period is omitted (0C7). (4) Larger jurisdiction is given as it appears on the item (2C1). (5) Sponsor-advertiser is used as the publisher (2B3). (6) The means by which the text was produced is described in other physical details (3Cc). (7) The cataloging agency has chosen to measure only the sheet and indicates this (3D3.1). (8) The functional type of the material is given, as well as a description of the illustration (5B14).
108 -101- Example 20 Single item with sponsor-advertiser Congress playing cards : crisp, flexible, (1 luster finish, new designs : sold by dealers / (2) (3) The U.S. Playing Card Co. -- [S.l.] : The U.S. (4) Playing Card Co., c1900 (Cincinnati, U.S.A. : The U.S. Printing Co.) (5) 1 print (3 sheets) : lithograph, color ; 221 x 107 cm. (6) Motto above title: Good cards make card games enjoyable. Subject: Advertising poster, illustrated with two couples playing cards. (7) Copyright deposit of The U.S. Printing Co. (1) The most prominent words on the item are transcribed as the title proper, omitting text that actually appears before it, i.e., the motto (1A2, 1B1.4). The U.S. Playing Card Co., the sponsor-advertiser of this (2) poster, is recorded both in the statement of responsibility and the publisher statement to reflect its dual role (2B3). The place of publication is unknown, although the place of (3) printing is known (2C12, 2G). (4) The place of publication and its larger jurisdiction are transcribed as they appear on the item (2C1). (5) Multiple sheets compose the item (3B6.2), and only the outside measurements are given (3D3.2). (6) The motto is recorded to reflect the item's layout and to help identify the particular item (5B6). (7) For the historical record, the copyright holder's name is given, even though the item is no longer under copyright (5B24.2).
109 -102- Example 21 Two single items with similar titles John C. Heenan, the champion of America / (1) photo. by Meade Bros. ; L. Grozelier's Lith. -- New York : Published by W. Schaus, c1860 (2) ([Boston] : Printed at J.H. Bufford's) (3) 1 print on chine colle : lithograph ; image and text 41 x 29 cm., on sheet 58 x 43 cm. Signed in medium: Ld. Grozelier. (4) Subject: Head-and-shoulders portrait of John Carmel Heenan, boxer. Copyright deposit, 1860. John C. Heenan, champion of America, born (5) in West Troy, New York, May 2, 1835 ... / from photograph in attitude taken by Gillis & Johnson. -- N[ew] Y[ork] : H. Dexter & Co., c1860. 1 print : lithograph ; image and text 43 x 30 cm., on sheet 61 x 49 cm. Title continues: ... height 6 ft. 1 ½ inch, fighting weight from 180 to 185 lbs. Subject: Full-length portrait of John Carmel Heenan, in boxing stance. (6) Copyright deposit of William Carland, 1860. (1) Multiple statements of responsibility are transcribed a they appear on the item, even though it is actually Leopold Grozelier who made the image. (2) The printer, appearing separately on the print, is recorded in addition to the publisher (2B2). (3) The primary support is given because it aids in identifying this particular print (3B6.3). (4) The signature, not in the body of the entry where printed information has been recorded, is given in a note (5B7.1). (5) The second example here is also a print made after a photographic print, but the printmaker is unknown; the statement of responsibility on the item is recorded, but the main entry will be H. Dexter & Co.
110 -103- Single item, unpublished Example 22 Vanity Fair [graphic] / F. Depero. -- 1930. 1 collage on bristol board : cut colored paper ; (1) on support 43.7 x 34.4 cm. Subject: Lettering and illustration for magazine cover; face with horned helmet and cigarette. (2) Published as cover of Vanity Fair, July 1930. Restricted. Bequest of Erwin Swann, 1974. (1) The cataloger has chosen to give the dimensions of this single item to the nearest millimeter (3D2.2). (2) Subsequent publication of the original item being cataloged is recorded (5B20).
111 -104- Example 23 Single item, unpublished The nefarious laboratory villian [sic] ... / [Ralph (1,2) Barton]. -- [192-?] (3) (4) 1 drawing on illustration board : India ink, ink wash, over black crayon [?] and opaque white ; on support 37.7 x 28.0 cm. Title from handwritten notation below image. (5) (6) Title continues: ... knows a little about science and is more than a little crazy, likes to preform [sic] innocent little experiments on his fellow humans. Subject: Caricature of a mad scientist. Restricted. Bequest of Erwin Swann, 1977. (1) Inaccuracies in the title are followed by "sic" (0F1). (2) The cataloger attributes this item to the cartoonist Ralph Barton; the name is supplied in a standardized form in square brackets (1G6). (3) The probable date is given according to a pattern in Appendix A (2H4). (4) Multiple techniques are described in other physical details (3C3.1). (5) The manuscript title is described (5B1). (6) The lengthy title is continued in a note to reflect what appears on the item to the catalog user (5B4).
112 -105- Example 24 Collection with printed series title The Famous Rahl & Bradley living bronze statues. -- New York : Knowlton, c1895. 16 photographic prints on cabinet cards : sepia toned (1) ; 17 x 11 cm. On each image there is surface abrasion, lower (2) right, on base of statue's pedestal, as though printing (?) had been obliterated on purpose. Subject: Humans posing as bronze statues of mythological and classical figures. Copyright deposit, c1895. (1) Only the dimensions of the mount are given (3D3.4). (2) A physical condition, which mars the items, is described (5B9.1). Single item from the collection described above: Orpheus and Euridice. -- New York : Knowlton, (1) c1895. 1 photographic print on cabinet card : sepia toned ; (2) 17 x 11 cm. -- (The famous Rahl & Bradley living bronze statues) Subject: Man and woman posing as bronze statues on pedestal. (3) In Lot 11805. (1) The title proper of the item within a series is given. (2) Series title is given (and traced) so as to relate the item to the rest (4B1). (3) Relationship note for item analysis (5B21).
113 -106- Example 25 Collection with printed series title Gems of American life. -- Bethlehem, Pa. : F.L. (1) Stuber, c1870-c1871. (2) 9 photographic prints on stereo cards : stereograph ; 9 x 18 cm. Evidently an incomplete series titled "Gems of (3) American Life," in which there are subseries (indicated by labels on verso), such as "American Beauties" and "The Young Housekeeper." Handwritten numbers on verso: no. 14, 15, 20, 21, 31, 570-572, 576. Subject: Stiffly posed sentimental images of American women. Includes portraits of Hattie Chase and Julia Townsend, referred to as "American Beauties." Copyright deposit. (1) Series title printed on each item (1B2.2). (2) Only the number of items in hand are recorded (3B3). (3) A note regarding the series and the subseries, including information on its completeness and the specific numbers (5B11). Item with its own title proper and subseries title, from collection described above (see Figure 8): (1) Hattie Chase. -- Bethlehem, Pa. : F.L. Stuber, c1871. 1 photographic print on stereo card : stereograph ; (2) 9 x 18 cm. -- (Gems of American life. American beauties ; no. 15) Subseries title from printed label on verso. "No. 15" handwritten on verso. In Lot 3527.
114 -107- (1) Title proper of an item in a collection having a series title. (2) Series title, subseries title, and number within the series are recorded in the series area (4B1, 4D1, 4E). There would be tracings for the series and subseries so that a catalog user could find the item under these titles as well as its own title proper.
115 -108- Example 26 Collection with printed series title The illustration of the Siberian War. -- Tokyo : (1) Shobido & Co., 1919. (2) 17 prints : lithograph, color ; 40 x 55 cm. Subject: Series of prints, numbered 1-17, (3) showing Japanese expeditionary force sent to Siberia in 1918, landing and in battle. (4) Partial contents: No. 1. The landing of the Japanese army, welcomed by every nation, at Vladivostok -- No. 4. The Japanese army defeated the German-Austrian army near Usri, Siberia -- No. 5. The first battle near Manturia. The Japanese soldiers defeated the enemys cavarly [sic] -- No. 7. The Japanese cavarly taking possession of Khobarovsk, pursueing and attacking the enemies [sic] -- No. 14. Our cavalrys occupied Khabarovsk, and march-past took place in front at the enemys gan-boats [sic] -- No. 17. Our army attacks from sky, water and shore, and requlsed [sic] enemy of Siberia. Source unknown. (1) Title is used as main entry since there is no statement of responsibility. (2) For a collection the outside dimensions are only recorded, and therefore 3D3.1 is not followed. (3) The subject and series notes are combined (5B11 and 5B14). (4) Partial contents are given so the catalog user can get a sense of the material (5B17).
116 -109- Single item from the collection described above: The Battle of Usri [i.e. Ussuri], Siberia : Captain (1) Konomi died in the battle, fighting. -- Tokyo : (2) Shobido & Co.,  1 print : lithograph, color ; image 36 x 52 cm., (3) on sheet 39 x 55 cm. -- (The illustration of the Siberian War ; no. 3) Title is same as no. 13 in the series, but different image. Subject: Raging battle scene. Soldiers charging with bayonets; cannons, explosions; airplanes overhead. Captain Konomi commanding in midst of fighting. In Lot 8223. (1) Title, with correction (0F1), is used as main entry. (2) Whereas the date--which was deduced from the subject matter of the prints--is not bracketed for the collection description, it is for the description of the single item(0B). (3) Series title and the number of the item within the series (4B1, 4D1). (4) Relationship note for item analysis (5B21).
117 -110- Example 27 Collection with separately printed title Photographic views of Kern County, California. (1) -- Carleton Emmons Watkins. -- 1888? (2,3) 415 photographic prints ; 7 x 9 in. + 4 maps (36 x 49 cm. and 64 x 44 cm.) Title from loose printed page (from an original album?) The three original? albums were dismantled and (4) the photographic prints and captions mounted by the Library on 8 x 10 in. boards. (5) References: Guide to the special collections of prints & photographs in the Library of Congress / compiled by Paul Vanderbilt. Washington, D.C. : Library of Congress, 1955, no. 755. (6) Subject: Survey of Kern Co., showing ranch houses and buildings, dairy farming, ranching and agriculture, livestock, fruit culture, irrigation canals, artesian wells, lakes and river, Bakersfield, adobe Indian homes, antimony. Arranged by "Watkins photo no.," with unnumbered ones filed at end. Most include long, printed caption labels. Transfer from Accession Division, 1929. (1) Standardized form of photographer's name is used because it only appears as "Watkins" on the material, if it appears at all (1G3). (2) Standardized inch size given (3D2.2). (3) Accompanying material and dimensions given as part of the physical description area (3Ea). (4) Note on the original form and how it was altered (5B9.1). (5) Reference to published description for more information (5B12). (6) Subject description, including information on identifying text, and arrangement notes are combined (5B14, 5B16).
118 -111- Example 28 Collection with title devised by cataloger describing visual content Geological and anthropological features of Alaska and the Aleutian Islands / Edward Sheriff Curtis. (1) -- 1899. (2) 178 photographic prints ; 7 x 9 in. and 5 x 7 in. Subject: Taken during the Harriman Alaska Expedition of 1899. Arranged by the following categories: 1. Landscapes -- 2. Flora and fauna -- 3. Native Alaskans; totem poles -- 4. Towns, villages, camps; boats; people, including Harriman Expedition personnel. All numbered in the image. Many published as photogravures in: Harriman Alaska expedition, 1899. New York : Doubleday, Page & Co., 1902, vols. 1-3. Most copyright deposit of E.H. Harriman, 1899; source of remainder unknown. (1) The date is established according to the copyright date, the known date of the expedition, and by comparing the original images with the published photogravures. (2) The photographic prints are two sizes (3D9.2).
119 -112- Example 29 Collection with title devised by cataloger from the name of the sponsoring body/source (1) National Child Labor Committee collection (2,3) / Lewis Wickes Hine. -- l908-l924. (4,5) 21 albums (4,945 photographic prints) ; 27 x 30 cm. (6) Subject: Photographic prints by Hine for National Child Labor Committee, New York. Original photographic prints organized topically and pasted into albums compiled by the Library; each annotated with Hine number for which there is a caption card; 248 corresponding original glass negatives in LC-H5 and LC-H51 series. (7) Contents: Agriculture, 1909-1917 -- Canneries, 1909-1916 -- Coal mines, 1908-1910 -- Glass factories, 1908-1924 -- Street trades, 1908-1924 -- Tenement homework, 1910-1924 -- Children in W. Va., Oct. 1924 -- Miscellaneous child labor, 1908-1924. Gift of the National Child Labor Committee, 1955. (1) The cataloger has devised a title from the name of the sponsoring body, which is also the source (1C2). (2) Although the photographer's name does not actually appear on the material, his name is known from the accession record. His name is given in standardized form, without square brackets (0B1.2, 1G3). (3) Span dates are given (2H1). (4) The component parts of the collection are described (3B4). (5) The measurement refers to the outside dimensions of the uniform size albums (3D9.1). (6) The subject description is general, covering only what is common to all 21 albums, since the units will be described in separate catalog records (see Example 11a). Information is given on physical description--what was done subsequent to the arrival of the collection--and on corresponding negatives, as well as information on a finding aid that is not filed with the collection (5B9.1, 5B14, 5B18). (7) The full contents, an indication of each unit, is given so that the catalog user can see the full range of the collection (5B17).
120 -113- Subunit from the collection described above, cataloged separately: (1) Child labor in agriculture / Lewis Wickes Hine. -- 1909-1917. 3 albums (633 photographic prints) ; 27 x 30 cm. (2) Subject: Children harvesting crops, operating farm machinery, caring for animals, etc. (3) Forms part of the National Child Labor Committee Collection. The cataloger has devised a descriptive title (1C2). (1) The component parts of the unit are given (3B4). (2) (3) The relationship note ties this unit to the larger collection (5B21); the catalog user looks to the collection description for other notes concerning the collection as a whole. Single item from the collection described above, cataloged separately: (1) [Two boys, horse, and colt in barnyard, (2,3) western Mass. / Lewis Wickes Hine]. -- [Aug. 1915] 1 photographic print ; 4 x 5 in. Caption card: Eight-year old Jack taking care of the colt ... 3972 Western Mass., Aug. 1915. See Hine Report, Rural Child Labor, August 1915. (4) Hine no. 3972. (5) In Lot 7475, album 2. (1) Title devised by the cataloger to describe the image. What is on the caption card is not considered to be a title (1A2). (2) The photographer's name, which does not appear on the item, is enclosed in square brackets (0B2). (3) Date of execution (month and day) are taken from the caption card (0B2, 2H1). (4) The original Hine negative number is given (5B19). (5) Relationship note for item analysis (5B21).
121 -114- Example 30 Collection with title devised by cataloger Pan-American Exposition, Buffalo, N.Y. (1) / C.D. Arnold [photographer]. -- 1901. (2) (3,4) 365 photographic prints ; 8 x 10 in. or smaller. (5) Subject: General, high, and night views; individual buildings; statuary, fountains, and gardens; American Indians; sham battle; infant incubators and other midway attractions; bridges; Latin American dancers, matadors, and musicians; address by Pres. McKinley; portrait of General Manager F.T. Cummings on horseback. Arranged by building name and other categories. All photographic prints captioned and numbered in the image. Copyright deposit, 1901. (1) Title devised by cataloger is not enclosed in square brackets for a collection description (1C1, 1C2). (2) Photographer's name is recorded as it appears most frequently on the material (though his full name is known to be Charles Dudley Arnold). His function is given in square brackets (1G8). (3) Standard inch size is given, and the words "or smaller" indicate more than two sizes (3D9.2). The majority of the images are oriented horizontally rather than vertically (3D9.1.). (4) Period is added at the end of the physical description area (3A2). (5) Information on arrangement and numbering is included in the subject description (5B11, 5B14, 5B16). Single item from collection described above, cataloged separately (see Figure 9): Pan-Am[erican Exposition] emergency hospital (1) (2) nurses / C.D. Arnold [photographer]. -- 1901. (3) 1 photographic print ; 10 x 8 cm. (4) No. 763. Subject: Six nurses in uniform, sitting and standing, posed in doorway. (5) In Lot 4654-23.
122 -115- Title is transcribed from the item; letters and words are (1) interpolated in order to make it clear (0J2). (2) Initials are recorded without internal spacing (0H2). (3) Dimensions are given height x width according to the way in which the image would be viewed (3D2.1). (4) A number that implies a series is given (5B11). (5) Relationship note for item analysis (5B21).
123 -116- Example 31 Collection with title stipulated by donor Gilbert H. Grosvenor collection of photographs (1) of the Alexander Graham Bell family. -- ca. (2) 1800-ca.1965. (3) 56 ft. (ca. 28,000 pictures) References: Beverly W. Brannan with Patricia T. Thompson, "Alexander Graham Bell: A photograph album" in Library of Congress Quarterly Journal, v. 34, no. 2 (April 1977), p. 73-96. (4) Subject: Visual archives (primarily photographic prints, but also prints and charts) of one family line, documenting scientific endeavors and family and personal relationships. Thirty-one units of original materials are arranged (5) in a numbered series, kept in the order in which they arrived. Groups of original and recently copied materials are arranged alphabetically by subject in three lettered units. Provenance: From the collections of Bell's descendants. Transfer from the Manuscript Division (Alexander (6) Graham Bell Family papers), 1975. (1) Title stipulated by donor is used as main entry. Span dates of the material are given, though approximate (2) (2H1, Appendix A). (3) The linear measurement is given for this large quantity of material (3B1d), as well as an indication of the component parts (3B4). No dimensions need otherwise be given (3D9.1). Only a brief subject description is given because each of (4) the subunits of the collection will be cataloged separately. (5) An indication of the arrangement is given so the catalog user knows what to expect (5B16). (6) The related collection in the Manuscript Division is named so that the researcher will know what to request when looking for textual material.
124 -117- Subunit from the collection described above, cataloged separately: (1) Portraits of English and Western European nobility and clergy. -- ca. 1700-ca. 1900. 20 prints : lithograph, b&w ; 23 x 23 cm. + (2) newspaper clippings 1 album (ca. 120 lithographs and newspaper (3) (4) clippings) ; 28 x 23 cm. Forms part of the Gilbert H. Grosvenor Collection (5) of Photographs of the Alexander Graham Bell Family. (6) Provenance: From the collection of Alexander Graham Bell. (1) Title devised by the cataloger is recorded without square brackets (1C1.1, 1C1.2). The two distinct categories of material are recorded (2) separately in the physical description area (3F). The first category has accompanying material recorded at the end of the physical description. (3) The second category of material includes newspaper clippings a well, but since they are an integral part of the album, they are described as a component part (3B4) rather than as accompanying material. (4) The outside dimensions are given according to the terms of the first statement of extent, i.e., the album (3D9.1). (5) The relationship note ties this subunit to the collection (5B21); the catalog user looks to the collection description for other notes concerning the collection as a whole. (6) The provenance note gives the previous ownership of this particular subunit of the larger collection (5B25). Another subunit from the collection described above: Portraits and genealogy of Alexander Graham Bell and (1) his ancestors. -- 1837-1916. (2) 35 photographic prints ; 10 x 8 in. or smaller (3) 3 albums (125 photographic prints) ; 31 x 21 cm. or smaller. (4) Forms part of the Gilbert H. Grovesnor Collection of Photographs of the Alexander Graham Bell Family.
125 -118- (1) Title devised by cataloger is used as main entry. Two distinct categories of material are described (3F). The (2) first category contains photographic prints of various sizes (3D9.2). The second category is described in terms of the albums (3) (3B1b), and the dimensions give the maximum size of the albums (3D9.2). (4) The relationship note ties this unit to the larger collection (5B21); the catalog user looks to the collection description for other notes concerning the collection as a whole. Another subunit from the collection described above: (1,2) Album pintoresco de la Isla de Cuba. -- [Germany?] : (3) B. May y Ca., 1858 (Berlin : Storch & Kramer) 1 v. (28 chromolithographs, 2 maps) ; 26 x 36 cm. (4,5,6) Title from first print and decorative cover. "Isla (7) de Cuba" appears on each print along with title of its own. Subject: Cuban land- and cityscapes; scenes of home and family life. Includes 2 maps of Havana. (8) Forms part of the Gilbert H. Grosvenor Collection of Photographs of the Alexander Graham Bell Family. (9) "Presented to AGB by Mr. Graham?"--pencil inscription inside front cover. (1) Although these prints are bound in covers, they are not being considered as a bona fide publication and are therefore cataloged as a collection according to these rules rather than according to those for books (0A). (2) The probable country of publication is given, since the city or probable city is unknown (2C10.1). (3) A printer appears separately from the publisher and is recorded in the printer position as an optional addition (2G). (4) The statement of extent describes the basic unit the catalog user would see, which is also an integral part of the graphic material (3B1c). Dimensions are given according to the first statement of (5) extent, i.e., the volume (3D9.1). (6) Information on the component parts of the volume are given (3B4). (7) The source of the title and a variant title are given in a note. The variant title will be made an access point (5B2). (8) The relationship note ties this unit to the larger collection (5B21); the catalog user looks to the collection description for other notes concerning the collection as a whole.
126 -119- Example 32 Two subunits from the same collection, cataloged separately Inauguration of Miguel Aleman as governor of the state (1) of Veracruz, Mexico. -- 1836 Dec. 1. (2) 1 album (35 photographic prints) ; 22 x 33 cm. Four photographic prints evidently torn out of the album before acquisition. Subject: Miguel Aleman (b. 1905) receiving congratulations, delivering speech, surrounded by crowds, posed with individuals. Images are uncaptioned, except one person is identified, in pencil, as Heriberto Jara. (3) Forms part of the Josephus Daniels Collection. Transfer from the Manuscript Division (Josephus Daniels papers), 1948. (1) Descriptive title devised by the cataloger (1C2). (2) The "container," which is original to the collection, and its component parts are given (3B1c, 3B4). (3) The relationship note tells the catalog user that there is a larger collection to which this material belongs (5B21). Group portraits of Pres. Woodrow Wilson and members (1) of his cabinet. -- ca. 1913-1920. 14 photographic prints ; 10 x 8 cm. (2) Photographers include G.V. Buck, Clinedinst, Edmonston, and Harris & Ewing. Forms part of the Josephus Daniels Collection. Transfer from the Manuscript Division (Josephus Daniels papers), 1948. (1) Span dates for the unit are given (2H1). (2) Because there are more than three known photographers, in addition to unknown photographers, the names are given in a note (1G5, 5B7b).
127 -120- ILLUSTRATIONS Figure 1 (see Example 1) Neg. no. LC-USZ62-79248
128 -121- Figure 2 (see Example 2) Neg. no. LC-USZ62-44066
129 -122- Figure 3 (see Example 8) Neg. no. LC-USZ62-79252
130 -123- Figure 4 (see Example 12) Neg. no. LC-USZ62-79255
131 -124- Figure 5 (see Example 14) Neg. no. LC-USZ62-79251
132 -125- Figure 6 (see Example 17) Neg. no. LC-USZ62-2523
133 -126- Figure 7 (see Example 19) Neg. no. LC-USZ62-79253
134 -127- Figure 8 (see Example 25) Neg. no. LC-USZ62-79249 and 79250
135 -128- Figure 9 (see Example 30) Neg. no. LC-USZ62-79254
136 -129- CONCORDANCE BETWEEN GRAPHIC MATERIALS AND MARC 21 GM MARC Field , Subfield 245 Chapter 1 h 245 1D P P 245 1G c Chapter 2 260 2C a 260 P 260 P b 2D, 2E 2F, 2H 260 P c 260 P e, 2G f, P g P Chapter 3 300 300 a 3B P 3C 300 P b 300 P c 3D 3E 300 e P 4XX Chapter 4 Chapter 5 5XX 5B1 to 5B11 500 5B12 510 5B13 534, 535 5B14 520 545 5B15 5B16 351 505 5B17 5B18 555 500 5B19 5B20 581 5B21 580 5B22 500 501 5B23 5B24 506, 540 5B25 561 5B26 541 Th e following note fie lds are u sed in visu al mater ials cata loging but a re no t ye t specifically a Graphic M aterials : ddressed in 530 - Addi tional phy sical for m availab le note 533 - Repr oduction n ote 544 - L ocation o f other a rchival materia ls note 585 - Exhibit ions note
137 -130- EXAMPL C RECORDS F OR GRAP HIC MATERI ALS ES OF MAR Introduction When aterials rules g overn the content o f MARC fields Graphic M 590, the c ield 0 login g sourc e is giv en as "gi hc" in f through 40 sub field 'e'. 245 ata en 1987 and 1995, describe following MARC records, created betwe in The pictures Library ss Print s and Photographs Division (P&P). They illustrate a the of Congre of media and genres; published and unpublished materials; minimal-l eve l and variety cataloging. full-level es also show varying levels of description. Readers The exampl mple rec single i tems, gr oups, and collecti ons. will find sa ords for examples help clarify the r elationship of Graphic Ma terials The conventi ons to the headings and MARC control fields for which Graphic descriptive does not pr Materials uideline s. The exa mples rep resent o nly how t he ovide g descriptive guideli nes in Graphic Mat eria ls rules are app lied i n P&P c atalo ging; other combinations of description and ind g tools are possible. Proper noun exin points en from th e Lib rary of Congr ess Name Authorities (LCNA) or access are tak of Congre ss Subject H eading s (LCSH Library e formula ted acc ording t o ), or ar A ACR2 and the L ibrary of Congr ess Subject Cataloging Manual , as appropriate. Topical headings and genre a nd physical char acteristics terms are t aken f rom the mgpc" Thesaurus (desig nated " lctgm" and "g Materials in subfield 2 of for Graphic MARC fields 650 and 655). Readers should con sult the MARC 21 Fo rmat for Bib liographic Data for the most current information on field definitions and coding used in the examples. The Web a ddress is : http://lcweb.loc.gov/marc .
138 -131- Example 1 Single item (minimal-level record) der/06: k Lea Lea der/07: m kf|||| 007 007 cr|||| 008 920825s1957____xx_nnn_________kn_____ 010 P a 92515486 a LC-USZ62-105354 P b DLC P 037 neg.) P c (b&w film copy P a DL C P c DL C P e gihc 040 00 P a [She pher dess 245 ng tw o lamb s in Az erba ijan] P h [gr aphi c]. holdi 260 c  P P chanica l print (po stcard) : P b color. 300 a 1 photome P 540 al information see a Rights status not evaluated. For gener “Copyrig ht and Other Restrictions ...” (http://lc web.loc .gov/rr /print/195 _copr.h tml) 650 -7 P a Women P z Azerbaijan P y 1950-1960. P 2 lctgm 650 -7 a Shephe rdesses P z Azerbaijan P y 1950-1960. P 2 lctgm P -7 z Azerbaijan a Sheep P 650 P y 1950-1960. P 2 lctgm P x Color 655 a Postcar ds P P P y 1950-1960. P 2 gmgpc -7 655 -7 P a Photomec hanical prints P x Color P y 1950-1960. P 2 gmgpc b Prints and Photographs Division 852 rary of Congr ess P a Lib P e P Washington, D.C. 20540 USA P n dcu 856 41 P 3 b&w film copy ne g. P d cph P f 3c05354 P g urn:hdl:loc.pnp/cph.3c05354 P u http://hdl.loc.gov/loc.pnp/cph.3c05354
139 -132- Example 2 Single item (full-level record) der/06: k Lea Lea der/07: m kj|bo| 007 007 cr|||| 008 920218s1957____nyunnn_________kneng __ 010 P a 92504636 a LC-USZC2-3758 P b DLC P c (color film copy slide) 037 P a LC-USZ62-22 P b DLC P c (b&w film copy neg.) 037 P P C P c DL C P e gihc 040 a DL P a np----- 043 2 110 a Currie r & I ves. P ing the p 14 ky M ountains, emigra nts cross a The Roc lains P h [graphic] 245 P P c F.F. Palmer, del. ; Currier & I ves lith., N.Y. / P a New Yo rk : P b Published by Currier & I ves, P c c1866. 260 300 a 1 print : P b lithograph, b&w ; P c image and text 49 x 66 cm. P 500 P a Artist: Frances F. Palmer. 510 4 P a Currier & I ves : a catalogue raisonné / compiled by Gale Research. Detroit, MI : Gale Resear ch, c1983, c no. 5633. P P a No known restrictions on publication. 540 P a Westwar d movemen 650 P y 1860-1870. P 2 lctgm -7 t -4 P 651 t Plains P y 1860-1870. a Grea 655 P a Lith ograp -7 P y 1860-1870. P 2 gmgpc hs 700 1- P a Palmer, F. F. P q (Frances Flora), P d ca. 1812-1876, P e artist. b Prints and Photographs Division 852 rary of Congr ess P a Lib P e P Washington, D.C. 20540 USA P n dcu 856 41 P 3 color film copy slide P d cph P f 3f03758 P g urn:hdl:loc.pnp/cph.3f03758 u P http://hdl.loc.gov/loc.pnp/cph.3f03758 856 41 P 3 b&w film copy ne g. P d cph P f 3a04024 P g urn:hdl:loc.pnp/cph.3a04024 P u http://hdl.loc.gov/loc.pnp/cph.3a04024
140 -133- Example 3 Single item (full-level record) der/06: k Lea Lea der/07: m kj|bo| 007 008 871020s1952____xxunnn_________kn_____ 010 P a 87708677 a DL 040 P c DL C P e gihc P C 1 P a Shahn, Ben, P d 1898-1969, P 100 e artist. 245 P a [Pho enix] P h [graph ic] / P c Ben Shahn. 10 P 260 c  P a 1 print : P b silkscre 300 ed in blac k ; P c image 58 x 54 cm., en, print on sheet 7 8 x 57 cm. 500 P a Title a nd date f rom Amer ican pri nts in the L ibrary of Congr ess / compiled by Kare n Beall. Baltimore : Johns Hopkins Press, 1970. P 500 a Signed in red ink. 500 P a Edition of 59. P a Library has 14/59. P 500 5 DLC 541 P c Purcha se (Penne ll Fund); P d 1958. 650 -7 P a Phoenix (Mythical bird) P y 1950-1960. P 2 lctgm 655 P a Silkscr een prin ts P y 1950-1960. P 2 gmgpc -7 852 P a Lib rary of Congr ess P b Prints and Photographs Division P e Washington, D.C. 20540 USA P n dcu
141 -134- Example 4 Single item (full-level record) der/06: k Lea Lea der/07: m kj|co| 007 007 cr|||| 008 950503s1919____xxunnn_________kneng__ 010 P a 95506484 a LC-USZC4-3690 P b DLC P c ( co lo r f il 037 op y tr an sp ar en cy) P m c P a DL C P c DL C P e gihc 040 1 P a Barney , Maginel Wright, P d 1877- 100 e artist. P 245 P a War gardens over the top--the se eds of victory insure the fruits of 10 t. P P c Magin el Wrigh t Enrigh ic] / peace h [graph P c c1919. 260 P a 1 print (poster) : P b color ; P c 74 x 57 cm. 300 520 0 a Woman wit h hoe cha sing fle eing ve getabl es. P P a Copyrig ht by National War Gar den Commission. 500 500 a Promotional goal: U.S. J7. 1919. P 540 P a No known restrictions on publication. 650 -7 P a Victor y g ardens P z United Sta tes P y 1910-1920. P 2 lctgm 650 -7 a Vege tables P z United Sta tes P y 1910-1920. P 2 lctgm P -4 l aspect a World War, 1914-1918 P x Economic & industria 650 s P z P tes. United Sta -7 P a War post ers 655 x American P y 1910-1920. P 2 gmgpc P 655 -7 P a Prints P x Color P y 1910-1920. P 2 gmgpc 710 2- a National War Garden Commission, P e funder/sponsor. P b Prints and Photographs Division P rary 852 ess P a Lib P e of Congr Washington, D.C. 20540 USA P n dcu 856 41 P 3 c ol or fi lm co py t ra ns pa re nc y P d cph P f 3g03690 P g urn:hdl:loc.pnp/cph.3g03690 P u http://hdl.loc.gov/loc.pnp/cph.3g03690
142 -135- Example 5 Single item (full-level record) der/06: k Lea Lea der/07: m 007 kj|bo| cr|||| 007 008 940810s1885____riunnn_________kneng__ C P c DL a DL P e gihc 040 C P P a What Cheer Show Print, 110 e lithographer, P e publisher. 2 P 10 a Coming! Aitken & Watson Mesmeric Co. will commence a series 245 P h [graph P P b to be hel d in of entertainments in mesmerism! ic] : ll, Attlebo ro, Mass. on Tuesda y & Wednesda G.A.R. Ha vening s, y e April 28 & 29, 1885. P nce, R.I . : P b What Cheer Show Print, P c  260 a Provide P a 1 print ( poster) : P b lithogr aph, b& w ; P c 107 x 73 cm. 300 P 500 d by "What Che er Show Pr int, 129 & 131 Eddy Street, a Create between Broad & Pine, Providence, R.I ." 500 P a "The most amusing, instructive and laugha ble entertainment ever witnessed." 540 P a No known restrictions on publication. 541 P c Transf erred f rom; P a LC Rare Book and Spec ial Collections Division; P d 1956. P a Forms part of the McManus-Young Collection. 580 P a Hy pnotism 650 y 1880-1890. P 2 lctgm - 7 P - 7 P a Magic P 650 P 2 lctgm y 1880-1890. 655 P a Theatr ical poste rs - 7 x American P y 1880-1890. P 2 gmgpc P 655 - 7 P a Lith ograp hs P y 1880-1890. P 2 gmgpc 710 2- a Aitken & Watson Mesmeric Co. P 1 P 773 y of Congr ess) P w (DLC) t Magic Poster Collection (Librar 95861316 852 P a Lib rary of Congr ess P b Prints and Photographs Division P e Washington, D.C. 20540 USA n dcu P 856 41 P 3 interme diary roll film P d var P f 2041 P g urn:hdl:loc.pnp/var.2041 P u http://hdl.loc.gov/loc.pnp/var.2041
143 -136- Example 6 Single item (full-level record) der/06: k Lea Lea der/07: m 007 kd|bo| cr|||| 007 008 970625s1956____xxunnn_________kneng__ C P c DL a DL P e gihc 040 C P P a Marcus, Edwin, P d 1885-1961, P e artist. 100 1 P P ht their ow n "red" carpet P h [graph ic] / a Broug c Marcu s. 10 245 P c c[19 56 Ap r.] 260 P a 1 draw ing : 300 b ink and w hite-out o ver penc il ; P c 39 x 33 cm. P 520 P a Cartoon shows Soviet leaders Khrushchev and Bulg anin, outside a 0 unrolling two carpets, one labeled "` End' of door labeled "London," In Ap other " st `Pea ce' Ge Cominform Middle Ea ril " and the stures." n an apparent 1956, the two leaders made a state visit to London. I o make thi s visit a suc cess, the Soviet Unio effort t ed that it n announc would be w ndorse a UN effo rt to settle the Arab -Isr aeli illing to e conflict and that the Cominform (the international organization of Communist parties) had been dissolved. Despite these moves, the Communist leaders received a cool reception in L ondon. 540 P a Publication may be re stricted. For information see “Cartoon Drawing s: Rights . ..”(http ://lcweb .loc.g ov/rr/pr int/res/1 07_cd.ht ml) 541 P e Acc. no. DLC/PP-1962:R3.35. 8 P 581 a Published in New York Times, Apr. 22, 1956. P Aleksandrovich, P d 1895-1975. 10 a Bulganin, Nikolay 600 P a Khrushchev, Nikita Sergeevich, 600 d 1894-1971. 10 P 24 P a Communist Information Bureau P y 1950-1960. 610 -7 P 650 ternatio nal rela tions P z Soviet Union P y 1950-1960. P 2 lctgm a In 650 P a In ternatio nal rela tions -7 z Middle Ea st P y 1950-1960. P 2 lctgm P 650 -4 P a Cold War P y 1950-1960. 2 gmgpc 655 a Editori al carto ons P x American P y 1950-1960. P P -7 655 -7 P a Drawi ngs P y 1950-1960. P 2 gmgpc 852 P a Lib rary of Congr ess P b Prints and Photographs Division P e Washington, D.C. 20540 USA n dcu P 856 41 P 3 origin al P d acd P f 2a10339 P g urn:hdl:loc.pnp/acd.2a10339 P u http://hdl.loc.gov/loc.pnp/acd.2a10339
144 -137- Example 7 Collection containing various media der/06: k Leader/07: Lea c 007 kf|mo| kh|mo| 007 007 kj|mo| kd|bo| 007 cr|||| 007 950925i18381969xxunnn_________kneng__ 008 a 95514327 P 010 a DL C P c DL 040 P e gihc P C P 043 a n-us--- P 00 a Visual Materials from the National Association for the 245 ress) P Advancement of Colored People Records (L ibrary of Cong h phic ]. [gra 33 P a Visual Materials from the NAACP Records 246 33 246 a Nationa l Associa tion for th e Advanc ement of Colored Pe ople P Collection 246 P a NAACP Collection 33 260 P c ca. 1838-1969, bulk 1944-1955. P a 4,596 ite ms : P b photog raphic p rints, pho tomecha nical pr ints, 300 c aphs, en gs, and drawing s, most b& w, a few color ; P gravin lithogr various sizes, most 8 x 10 in. or smaller, some as large as 76 x 61 cm. 351 P a Organized into nine categorie s: People and Groups, Administrative Programs, General Progra ms and Related Subjects, International Events an d Views, M ilitary Service s, Miscell aneous, Exhibit Materia ls, Draw Prints, an d Suppleme ntary Archive s; P b ings and ries are further d into 49 L OTs. Catego subdivide 0 a Primarily imag es of national and local NAACP administrative staff 520 P and programs. Almost half of the collection consists of portraits of dquarte r staff, state an d nationa NAACP hea ence de legate s, l confer branch o s, and mem bers, as well as e ntertain fficer ts figur es, ers, spor government officials, and other profe ssionals. Other photographs document the Assoc iation' s long-t erm eff orts to pro mote civil rights legislation through litigation, public protest, and sustained monitoring nchings and other injustices against Africa n and reporting of ly Americans. Many photographs cover national and reg ional conference act iv it ies , fu ndr ais in g an d m emb ers hi p ca mp aig ns, and mar che s. In addition, the NAACP's efforts to integrate the Ar med Forces are shown, particularly dur ing World War II . Of special note are snapshots taken by NAACP staff. 555 8 P a Finding aid (electronic): ava ilable on the Internet at the L ibrary of Congress Web site.
145 -138- Example 7 (continued) 8 P 555 a Finding aid (unpublished): available in the Prints and Photographs microfil Reading m. Room and on be restricted. For information 540 a Publication of some images may P see “Na tional Ass ... (NAA CP) Recor ds” ociation .gov/rr /print/086 _naa.htm l) (http://lc web.loc P a Ima ailable o n microfi lm (includ ing find ing aid) ; ges av b Library P 530 of Congress Photoduplication Service. 545 P a In 1909 the National Association for the Advancement of Colored rigina lly k nown as th e Nationa l Negr o Committee People (o n to ) bega work towa imination o f racia l and soci al injustic es aga inst rd the el ights n Americ n the coll ection r eflect t he civil r mages i Africa ans. I of campaigns and administrative activities of the Association. Many the photographs are from wire ser vices and independent commercial n taken by photographers. Some photos appear to have bee Wilkins, Charles Association staff members, in particular, Roy nd possibly others, w hile inve stigatin g civil r ights Houston, a injustices. Numerous photos bear stamps and other editorial markings, indicating they for were acquired and used primarily ion in the N AACP's of publicat gazine ( the "Cri sis") an d in its ficial ma newsletter (the "Bulletin"). 500 P aphers are well represente d in the work a African American photogr ayne, of professionals such as James Allen, Ed Bagwell, Cecil L Morgan & Marvin Smith, Ernest Withers, James Van Der Ze e, and Finding s. des index to all photog rapher ock Studio. the Scurl aid inclu a African American artists are r epresented in the works of Richmond 500 P Barthe, William Chase, Elton Fax, Laurence Foy, Hube rt Harper, te, Louise Jefferson, Cornelius Johnson, Frank Walts, and Garrett Why thers. among o P me ted textual materia ls--memo s descri bing how photos ca 500 a Associa anization, hand- an d ty pewritte n caption s, notes, p ress to the org releas es, prog rams, an d accomp any ing env elopes w ith annotations--are filed with corresponding photog raphs and photomechanical prints to provide contextual information for the images neous sup plementa ry and duplic ate textua l materia ls . Miscella Archives and are filed under are housed in P&P's Supplementary collection name and LOT number . 500 P a In addition to more than 4,000 photogra phic prints the collection includes special formats: 12 color t ranspar encies, 11 16mm col or film c transpa s, 1 35mm slid e, 55 b& w nega tives, 22 p anorami rencie photographs, 14 cartoons, 2 illustrations, 2 engraving s, and 3 hinged wooden panels--as well as paper printing plates, engraving plates, and printing blocks.
146 -139- Example 7 (continued) P a Cata rds fo r each LOT a re avai lable in th e Library's 500 log reco automated catalog. They provide additional access to prominent phers subjects and people depicted, as well as prominent photogra associated with each LO T. P essions from National Association for c Transferred in various acc 541 d People Re cords; the Adva a LC Manuscript ncement of Colore P d 1968-1993. P Division; P a National Association for the Advancement of Colored People P 610 24 y 1900-1970. P a Afric an Ameri cans P y 1830-1970. 650 -4 x Civil righ -4 an Ameri cans P a Afric ts P y 1830-1970. 650 P -7 650 a Civil rig hts leade rs P y 1900-1970. P 2 lctgm P 655 P a Portra its P y 1900-1970. P 2 gmgpc -7 -7 a Gelati n silver p rints P y 1900-1970. P 2 gmgpc 655 P -7 P a Snapsho ts P y 1900-1970. P 2 gmgpc 655 655 -7 a Group p ortraits P y 1900-1970. P 2 gmgpc P 655 P a Portra it photog raphs P y 1900-1970. P 2 gmgpc -7 655 -7 P a Cartoons (Commentary) P y 1900-1970. P 2 gmgpc 655 -7 a Drawi ngs P y 1900-1970. P 2 gmgpc P -7 a Ill ustration s P y 1900-1970. P 2 gmgpc 655 P -7 P a Lith ograp hs P y 1830-1970. P 2 gmgpc 655 655 -7 a Panora mic photog raphs P y 1900-1970. P 2 gmgpc P 655 P a Photomec hanical prints P y 1900-1970. P 2 gmgpc -7 655 -7 P a Printing plates P y 1900-1970. P 2 gmgpc 655 -7 a Engr avings P y 1830-1970. P 2 gmgpc P 2- a National Association for the Advancement of Colored People, 710 P e P donor. 710 P a National Association for the Advancement of Colored People P t 2- Records, 1909-1987. 852 P a Lib rary of Congr ess P b Prints and Photographs Division P e Washington, D.C. 20540 USA n dcu P 856 41 P 3 finding aid P d eadpnp P f pp996001 P g urn:hdl:loc.pnp/eadpnp.pp996001 P u http://hdl.loc.gov/loc.pnp/eadpnp.pp996001
147 -140- Example 8 Sub-unit from collection described in Example 7 der/06: k Lea Lea der/07: d 007 kh|bo| 951017s1961____nyunnn_________kneng 008 __ a 95517578 010 P P P 040 C P e gihc a DL C c DL a n-us-ny P 043 P a Bagwell, Ed, P 100 1 e photographer. 10 a NAACP ph otogra phs of a F reedom F und drive , member ship 245 P campaign, and NAACP rally in Harlem (New York, N.Y.), during the summer of 1961 P h [gr aphi c]. 260 P c 1961. P a 15 conta ct sheet 300 ges ) : P b gelat in silver ; P c 8 x 10 in. s (363 ima or smaller. P a 27 photo ic prints : P b gelat in silver ; P c 8 x 10 in. 300 graph a Orga nized into tw o categ ories: Con tact she ets ; Enla rgeme nts. 351 P 520 P a Includes NAACP staff a nd volunteers soliciting memberships at 0 NAACP donation tables set up in the street; people posting salons and barber shops; workers at membership signs at area beauty ade and NAACP sponsored NAACP offices answering phones; a par in front o f the Hote l Theres a. Some ph rally n at the r ally otos take show a Black Muslim counter demonstration with people carry ing signs depicting Patrice L umumba and others with signs marked: "Integ ration, no, separation y es." Two images from this group de pict Malcolm X talking you th secre tary Herber t Wright. with NAACP l photos of a celebrity, possibly Includes severa Dinah Washington, talking with peop le at the N AACP membe rship tab le on the s treet; a w p ho to s o f R oy W il ki ns wi th fe Ph il ip Ra nd ol ph at th e r al ly. A. 555 8 P a Finding aid (electronic): ava ilable on the Internet at the L ibrary of Congress Web site. 555 8 P a Finding aid (unpublished): available in the Prints and Photographs Reading Room and on m. microfil P be restricted. For information 540 a Publication of some images may tional Ass ociation ... (NAA CP) Recor see “Na ds” (http://lc web.loc .gov/rr /print/086 _naa.htm l) 530 P a Ima ges av ailable o n microfi lm (includ ing find ing aid) ; P b Library of Congress Photoduplication Service. P a Photos by Ed Bag well. 500 500 P a Some ima ges on th e contac t sheets a re mark ed with g rease p encil. 500 P a LOT title devised by Library staff.
148 -141- Example 8 (continued) P a Forms part of: Visual Materials from the National Association for 580 ress). the Advancement of Colored People Records (L ibrary of Cong 24 P a National Association for the Advancement of Colored People P x 610 z New York (State) P People P y 1960-1970. P z New York 24 P a National Association for the Advancement of Colored People P x 610 ng & e nlistment P Recruiti P z New York P y z New York (State) 1960-1970. -7 y a Member ship camp aigns P z New York (State) P z New York P 650 P P 2 lctgm 1960-1970. 650 -4 P a Blac k Muslims P y 1960-1970. 650 -7 P a Demons trations P z New York (State) P z New York P y 1960-1970. P 2 lctgm -7 a Gelati n silver p rints P y 1960-1970. P 2 gmgpc 655 P -7 655 a Contac t sheets P y 1960-1970. P 2 gmgpc P 773 0 P t Visual Materials from the National Association for the Advancement of Colored People Records (L ibrary of Cong ress) P w (DLC) 95514327 852 a Lib rary of Congr ess P P P e b Prints and Photographs Division Washington, D.C. 20540 USA P n dcu 856 41 P 3 finding aid P d eadpnp P f pp996001 P g urn:hdl:loc.pnp/eadpnp.pp996001 P u http://hdl.loc.gov/loc.pnp/eadpnp.pp996001
149 -142- Example 9 Sub-unit from a collection der/06: k Lea Lea der/07: d 007 kl|co| 950720s1921____xxunnn_________lneng__ 008 010 a 95858418 P C 040 c DL P P e gihc a DL C P P a Ray, Geor ge N. P q (George Nicholas), P 100 P e 1 d 1887-1959, ct. archite P lterations to a house ("residence" ) for 245 Architectural drawings for a 10 Mrs. James R. Marwick, 1632 Rhode Island Avenue, N.W., Washington, D.C. aphi c]. P h [gr P c 1921. 260 P 300 P b graphite, colored pencil, ink, colored ink, and a 75 items : blueprin P c in folder(s) 89 x 123 cm. or smaller. t ; P a UNIT title devised. 500 a Commission no. 182. 500 P 520 0 a Includes preliminary and working drawings showing house, P nd stairw ay s as plans , elevat ions, sec tions, and details; mantels, a sketches; mechanical sy stems drawings; miscellaneous supplementary ls. materia P a Forms part of Waggama n & Ray Ar chive. 580 P a May 540 icted: I nformati on on rep roductio n rights availab le in be restr LC P&P Restrictions Notebook. 506 P a O ri gi na l m at er ia ls se rv ed by a pp oi nt me nt on ly. 555 8 a Finding aid (unpu blished) : Filed by UNI T number, availab le in P Photogr ding Room . Prints and aphs Rea -7 P a Houses P z Washington (D.C.) P y 1920-1930. P 2 lctgm 650 -7 ys a Stairwa 650 P z Washington (D.C.) P y 1920-1930. P 2 lctgm P z Washington (D.C.) 650 a Mantel s P P P y 1920-1930. P 2 lctgm -7 655 -7 P a Archit ectura l drawing s P y 1920-1930. P 2 gmgpc 655 -7 a Mecha nical sy stems dra wings P y 1920-1930. P 2 gmgpc P -7 P a Sketche s P y 1920-1930. P 2 gmgpc 655 773 0 P t Waggaman & Ray Archive (Librar y of Congr ess) P w (DLC) 95858230 P P a Lib rary of Congr ess 852 b Prints and Photographs Division P e Washington, D.C. 20540 USA P n dcu
150 -143- Example 10 Sub-unit from collection der/06: k Lea Lea der/07: d 007 kl|co| 950721i19071908xxunnn_________lneng__ 008 010 P a 95858293 040 P c DL C P e gihc P a DL C a A.B. Mullett & Co., P e archi tect. P 2 110 P a Archit 245 l drawing s for a g arage ("auto mobile she d") for U.S. 10 ectura Express Co., 3rd Street and G Street, N.E. (lot 42, square 777), h [gr aphi c]. Washington, D.C. P c 1907-1908. P 260 P a 9 items : P b ink, wash, colored ink, graphite, waterc olor, and 300 t ; P c in folde r(s) 71 x 10 2 cm. blueprin P 500 a UNIT title devised. P a Commission no. 256. 500 a City name from dra . Mullett & Co. for a power plant 500 wings by A.B P at same location, which were processed a s ADE - UNIT 33. P a In 520 orking d rawing s showing garag e as plan s, eleva tions, 0 cludes w ions; elec trical sy stems and structur al drawi ngs. and sect P 541 P a Suzanne Mullett Smith ; P d 1987; P e c Gift; (DLC/PP-1989:104). 580 a Forms part of A.B. Mullett & Co. Archive. P roductio P be restr icted: I 540 on on rep a May n rights availab le in nformati LC P&P Restrictions Notebook. 506 P a O ri gi na l m at er ia ls se rv ed by a pp oi nt me nt on ly. 555 8 a Finding aid (unpu blished) : Filed by UNI T number, availab le in P Photogr ding Room . Prints and aphs Rea 24 P a U ni te d S ta te s E xp re ss Co mp an 610 P x Building s P z Washington y (D.C.) y 1900-1910. P z Washington (D.C.) -7 a Gara 650 P P P y 1900-1910. P 2 lctgm ges 655 -7 P a Archit ectura l drawing s P y 1900-1910. P 2 gmgpc 655 -7 a Structu ral dra wings P y 1900-1910. P 2 gmgpc P wings 655 a Electr ical sy stems dra P P y 1900-1910. P 2 gmgpc -7 710 2- P a United States Express Company, P e client. 773 P t A.B. Mullett & Co. Archive (L ibrary of Cong ress) P w (DLC) 0 95858231 852 P a Lib rary of Congr ess P b Prints and Photographs Division P e Washington, D.C. 20540 USA P n dcu
151 -144- Example 11 Album with component parts described Lea der/07: c der/06: k Lea 007 kh|bo| 931112i18511870fr_nnn_________knfre__ 008 010 P a 93516336 P P 040 C P e gihc a DL C c DL a e-fr--- P 043 P a Baldus, Edouard, 100 d 1813-1889, P e photographer. 1 P 10 a Vues de Paris et se s environ s en photog raphies P h [gr aphi c]. 245 P P c 1851-1870. 260 P a 1 album ( 30 albume 300 old toned) ; P c 30.5 x 45 c m. n prints, g (album) 0 P views, ta ken mid-1 9th centu ry , of the ma jor monume nts in 520 a Scenic , Dôme nd Paris, F de Triomp he, Notr e-Dame The Arc and arou rance. a Madeleine, Tuileries, the Panthéon, the L ouvre, des Invalides, L Hôtel de Ville, Saint Chapelle, Pavillon Denon, Place de la Concorde, at Versailles, among others, are Palais du Luxembourg, and the palace aph of the Ile de la Cité take represented. There is one photogr n from the Louvre. 545 P a Édouard-Denis Baldus was one of the le ading architectural France. A founding member of photographers of mid-19th century the Société H éliogr aphique, he parti cipated in the Comité des Monume nts Historiqu es, photog raphing historic m onuments i n Paris, Fontainebleau, Burgundy , Dauphine and Provence between 1851 and photographs taken 1852. Baldus is also known for his documentary during renovation of the L ouvre. a Mounts st Baldus. P 500 amped: E. 500 P a Captions stamped or handwritten on most mounts; numbers ts. stamped o n some moun c Gift; P a Graha me T. Small wood, Jr.; P d 1957. 541 P 610 P a Notre-Dame de Paris (Cathedral) P y 1850-1870. 24 610 P a Hôtel de ville (Paris, France) P y 1850-1870. 24 24 P a Panthéon (Paris, France) 610 y 1850-1870. P 610 P a Louvre (Paris, Fr ance) P y 1850-1870. 24 610 24 P a Bours e de Pari s P y 1850-1870. 610 24 a M us eé de Cl un y P y 1850-1870. P 610 24 a Palais de justice (Paris, France) P y 1850-1870. P 610 P a Château de Versailles (Versailles, F rance) P y 1850-1870. 24 610 24 P a Tuileries Palace (Paris, France ) P y 1850-1870. 610 P a Dôme des Invalides (Par is, France) P y 1850-1870. 24 610 24 P a Eglise de la Madeleine (Paris, Fr ance) P y 1850-1870. 610 24 P a Saint-Sulpice (Church : Paris, France) P y 1850-1870.
152 -145- Example 11 (continued) -4 P ) P y 1850-1870. 650 a Arc de Triomphe (Paris, France P P rals P z France P z Paris P y 1850-1870. -7 2 lctgm 650 a Cathed z Paris -7 es P z France P a Church P y 1850-1870. P 2 lctgm 650 P -7 P a Monumen ts & memor ials 650 z France P z Paris P y 1850-1870. P 2 P lctgm P -7 P z France P z Paris a Plazas y 1850-1870. P 2 lctgm 650 P -7 P 650 & palac es P z France P z Versail les P y 1850-1870. P 2 a Castles lctgm 650 -7 P a Gover nment fa cilities P z France P z Paris P y 1850-1870. P 2 lctgm 650 P a Founta ins P z France P z Paris P y 1850-1870. P 2 lctgm -7 -7 P a Memoria l arche s P z France 650 z Paris P y 1850-1870. P 2 lctgm P 651 -4 a Place de la Concorde (Paris, Franc e) P y 1850-1870. P 651 P a Place Vendôme (Paris, France ) P y 1850-1870. -4 651 -4 P a Seine River (France) P y 1850-1870. 655 -7 a Photog raph alb ums P y 1850-1870. P 2 gmgpc P -7 P a Albumen prints P y 1850-1870. P 2 gmgpc 655 700 1- P a Smallwood, Grahame T., P e donor. P 852 P a Lib rary of Congr ess b Prints and Photographs Division P e Washington, D.C. 20540 USA P n dcu
153 -146- INDEX see AACR 2, Anglo-American Cataloguing Rules Abbreviations, App. B; App. B (AACR 2) general rules, 0H, 0J2 title, 1B1.10 publication, distribution, etc., area, 2C4, 2F4, 2H4 physical description area, 3B1(b), 3C4.1, 3D2.2 Abridgement title proper, 1B1.9 Accents adding ones not in source of information, 0G1 Access points choice and form, Introduction p. 6 definition, App. C note area, 5 (footnote 1) Access, restrictions on notes on, 5B24.1 Accession definition, App. C Accession number note area, 5B26 Accession record as source of information, 0B1.1(c) Accession, year(s) of, see Date, accession Accompanying material as source of information, 0B definition, App. C general rules, 0A(b), 0B notes on, 5B10 recording of, 3E, 5B10 Acronyms, 0H2 Added entry definition, App. C Addition to already cataloged collection physical description area, 3B2 notes on, 5B22 Address of publisher, distributor, etc., 2D3, 2D6 Advertisement as source of information, 0B1.1(c)
154 -147- Album, see Container Alphabetic designation, Numeric and/or alphabetic, see chronological, or other designation Alternative titles definition, App. C Anglo-American Cataloguing Rules for description of published volumes and portfolios, 0A for form and choice of access points, Introduction p. 6 history of, Preface, p. 1 relationship to graphics rules, Introduction p. 3f Anonymous source notes on, 5B26 Approximate dates, 2F5.1, 2H4, App. A Arabic numerals statement of extent, 3B1 substitution for roman numerals, 2F1 Areas of description definition, App. C language and script, 0E1 omission of, 0C6 prescribed sources for, 0B2 see also Elements of description; Note area; Physical description area; Publication, distribution, etc., area; Series area; Title and statement of responsibility area Arrangement of material in collections notes on, 5B14, 5B16, 5B17, 5B18 Attribution, Introduction p. 4f definition, App. C notes on, 5B7.2 statement of responsibility, 1G6 Auction catalog as source of information, 0B1.1(b) Base, see Negative; Primary support Bequest definition, App. C notes on, 5B26 Bibliographic citations, etc. note area, 5A3, 5B12 Biographical note, 5B15
155 -148- Blind stamp definition, App. C notes on, 5B9.6 Body of the entry definition, App. C see Box, Container see Parentheses; Square brackets Brackets, Bulk dates definition, App. C, 2H1 Cabinet card dimensions, 3D3.4 see also Secondary support Capitalization, App. A (AACR 2) schematic illustration of, 0D Caption as source of information, 0B1 Cartes de visite dimensions, 3D3.4 see also Secondary support Catalog definition, App. C Catalogue raisonné as source of information, 0B1.1(b) definition, App. C note area, 5B12 Change of name place of publication, 2C6 publisher, 2D5 Chief source of information definition, App. C for rules see Sources of information Circular shape dimensions, 3D4.1 Citations, bibliographic, see Bibliographic citations Cities, towns, etc. included in statement of responsibility, 1G9 Clippings accompanying material, 0A(b)
156 -149- as source of information, 0B1 see also Accompanying material Collage definition, App. C specific material designation, 3B5 Collection addition of material to, 3B2, 5B22 arrangement of, 5B14, 5B16 chief source of information for, 0B1.2 contents, 5B17 definition, App. C devising title for, 1C dimensions, 3D9, 3F insufficiently descriptive title for, 1B2.3 multiple categories of material, 3F recording title proper, 1B2.1 series title, 1B2.2 statement of extent, 3B1, 3F subject description, 5B14 Collector notes on, 5B25 Color notes on, 5B9.4 other physical details, 3C4 Coloring, hand, see Color Condition, see Physical condition Conjecture, Introduction p. 4f interpolation of, 0J1 notes on, 5B7.2 see also Attribution; Probable date of execution; Probable date of publication, distribution, etc .; Probable place of publication, distribution, etc. Container as source of information, 0B1 definition, App. C notes on, 5B9.1 statement of extent, 3B1(c) Contents specific listing of, 5B17 summary of, 5B14 Copyright date, 2F4, 2H2 Copyright status notes on, 5B24.2 Corporate body
157 -150- definition, App. C see Corrections, Errors Country, state, etc. added to place of publication, distribution, etc., 2C2, 2C3 Creator of work after whom item being cataloged was made notes on, 5B7.3 see also Reproductive print Cubic feet or meters statement of extent, 3B1(d) Daguerreotype description of case, 5B9.1 dimensions, 3D7, 3D8 Dash, use of beginning of title, 1A1.2 prescribed punctuation, 0C1 note area, 5A3 transcription of, 0C5 Date accession, 5B26 as part of other title information, 1A3, 2H3 as part of place or publisher statement, 2F2 as part of title proper, 1A3, 2H3 as roman numeral, 2F1 bulk, see Bulk dates copyright, 2F4, 2H2 execution of unpublished material, 2H fictitious or incorrect, 2F3 inclusive, see Span dates manufacture, 2F4, 2G multiple (execution and printing), 2H2.1 printing, 2G publication, distribution, etc., 2F Dealer's catalog as source of information, 0B1.1(b) Deposit definition, App. C Depository, see Repository Detail, levels of, see Levels of description Device definition, App. C notes on, 5B7.2 publication, distribution, etc., area, 2D7
158 -151- statement of responsibility, 1G7 Devising titles, 1C Diacritical mark adding one not in source of information, 0G1 Diameter measurement, 3D4.1 Dimensions, 3D-3F Distribution area, see Publication, distribution, etc., area see Date Distribution date, Distributor added in square brackets to name of publisher, distributor, etc., 2E definition, App. C Donor notes on, 5B25, 5B26 Drawing definition, App. C dimensions, 3D3.1 specific material designation, 3B5 Edition definition, App. C notes on, 5B8.2 Elements of description adjacent elements to be bracketed, 0C11 definition, App. C general rules, 0D omission of, 0C6 Ellipsis, see Omissions Equal sign, use of parallel titles, 1E Errors recording, 0F see also Fictitious or incorrect attribution to a person or corporate body; Fictitious or incorrect publication, distribution, etc., details Exhibit catalog as source of information, 0B1.1(b) Explanatory words or phrases, see Words or phrases
159 -152- Extent, statement of, 3B Fictitious or incorrect attribution to a person or corporate body general rule, 0F notes on, 5B7.2 statement of responsibility, 1G10 Fictitious or incorrect date, see Fictitious or incorrect publication, distribution, etc., details see Fictitious or incorrect Fictitious or incorrect place name, publication, distribution, etc., details Fictitious or incorrect publication, distribution, etc., details general rule, 0F publication, distribution, etc., area, 2C8, 2F3 Finding aid notes on, 5B18 First level of description, 0D1 Folded item dimensions, 3D6 Formal notes, 5A3 Framed item dimensions, 3D7.2 Full stop, use of, see Punctuation of description Function, designations of statement of responsibility, 1G8 publication, distribution, etc., area, 2E GMD, see General material designation General material designation, 1D adjacent to a bracketed element, 0C11 definition, App. C see also Extent, statement of; Specific material designation General rules, 0A-0J Glossary, App. C Graphic materials definition, App. C Group cataloging, see Collection Hallmark
160 -153- notes on, 5B9.6 see Hand coloring, Color Heading definition, App. C as access point, Introduction p. 6 form of, Introduction p. 6 Hierarchy note, 5B21 History of item or collection notes on, 5B8.3, 5B15, 5B25, 5B26 i.e., use of errors, 0F1, 2F3 explanatory, 1G10, 2C4 ISBD, see International Standard Bibliographic Description Imprint definition, App. C see also Publication, distribution, etc., area Inaccuracies, see Errors Inclusive dates, see Span dates Incomplete date, number, word, or name, see Abbreviations, Interpolation Incomplete series, 3B3 Initials and initialisms completion of, 0J2 monograms and devices, 1G7, 2D7 recording, 0H2 Inscription definition, App. C notes on, 5B7.1, 5B9.5 Intaglio print definition, App. C dimensions, 3D3.1, 3D5 International Standard Bibliographic Description definition, App. C punctuation, use of, Introduction p. 5, 0C4 (footnote 3) Interpolation, 0J addition to place of publication, distribution, etc., 2C2, 2C3 completion of abbreviated names, words, and numbers, 0J2, 2C4 conjecture, 0J1 correction, 0F
161 -154- explanatory information, 0F1, 1G7, 1G8, 1G10 language and script, 0E3 statement of responsibility, 1G7, 1G8, 1G10 note area, 5A2 publication, distribution, etc., area, 2C2-2C4, 2E Inventory accompanying material, 0A(b) as source of information, 0B1.1(c) definition, App. C Irregular shape dimensions, 3D4.3 Item definition, App. C see Items, number of, Extent, statement of Language multiple titles, 1B1.7 name of publisher, 2D10 notes on, 5B14 of description, 0E place of publication, 2C11 repetition of title proper, 1E, 1F3.1 translation of foreign title, 5B5 Letterpress definition, App. C see Letters, initial, Initials and initialisms Levels of description, 0D physical description area, 3B1 (footnote 2) Linear feet or meters definition, App. C statement of extent, 3B1(d) Lithograph number of colors, 3C4.3 see also Planographic print Location finding aid, notes on, 5B18 original of photographic copy or photomechanical print, 5B13 Main entry definition, App. C Manufacturer added in square brackets after name of publisher, distributor, etc., 2E recording, 2B2
162 -155- Manuscript material as source of information, 0B definition, App. C with collection, 0A(b) Markings notes on, 5B9.6 Medium, see Extent, statement of Mixed media in a single item, 3C3.2 Modern copy of older photographic print notes on, 5B9.2 Monogram definition, App. C notes on, 5B7.1 statement of responsibility, 1G7 Motto notes on, 5B6 omission from title and statement of responsibility area, 1B1.4 Mounting, see Secondary support Multilevel description collection made up of several types of material, 3B4, 3F Multiple dates, see Date Multiple images on one sheet dimensions, 3D3.1 statement of extent, 3B6.1 titles of, 1B1.8 Multiple publication, distribution, etc., details, 2C5 Multiple sheets composing one image dimensions, 3D3.2 statement of extent, 3B6.2 Multiple statements of responsibility, 1G4, 1G5 Multiple techniques or processes in single item, 3C3 Multiple titles, 1B1.7, 1B1.8 n.d. definition, App. C use of, 2H5 see also No date
163 -156- Nature, scope, or form of material notes on, 5B14 Negative definition, App. C description of base, 3C2.2 dimensions, 3D2.2, 3D3.5 other physical details, 3C2.2 specific material designation, 3B5 Nitrate film base physical description area, 3C2.2 No date (n.d.) definition, App. C see also n.d. Notes accession number and year, 5B26 continuation of title, 5B4 definition, App. C form of, 5A3 formal notes, 5A3 informal notes, 5A3 on access, 5B24.1 on accompanying material, 5B10 on addition to collection, 5B22 on anonymous source, 5B26 on arrangement of collection, 5B14, 5B16-5B18 on attribution, 5B7.2 on biography or history of creator or collector, 5B15 on blind stamp, 5B9.6 on collector, 5B25 on conjecture, 5B7.2 on container, 5B9.1 on contents of collection, 5B14, 5B17, 5B18 on copyright status and holder, 5B24.2 on creator of work after whom item being cataloged was made, 5B7.3 on donor, 5B26 on edition, 5B8.2 on finding aid, 5B18 on hallmark, 5B9.6 on inscription, 5B7.1, 5B9.5 on item that is or was part of a publication, 5B8.3 on language of accompanying material or captions, 5B14 on markings, 5B9.6 on modern copy of older photographic print, 5B9.2 on monogram, 5B7.1 on motto, 5B6 on numerical designations, 5B19 on parallel title and other title information, 5B3 on photographic copy, 5B13 on photomechanical print, 5B13 on physical condition, 5B9.1
164 -157- on physical description, 5B9 on provenance, 5B25 on publication, distribution, etc., 5B8 on relationship to larger unit or collection, 5B21 on remarque, 5B9.6 on reproductive print, 5B7.3 on responsibility, 5B7 on restrictions on access, use, or reproduction, 5B24.1 on series, 5B11 on signature, 5B7.1 on source, 5B26 on stamp, 5B9.6 on state and edition, 5B8.2 on studio imprint, 5B9.6 on subsequent publication, 5B20 on title proper, 5B1 on trademark, 5B9.6 on unknown source, 5B26 on variations in title, 5B2 on variations in place or publisher, distributor, etc., 5B8.1 on watermark, 5B9.6 order of, 5B picture caption, 5B6 punctuation of, 5A1-5A3, 5B17 quotations in, 5A2 references, 5A3 references to published description, 5B12, 5B18 subject description, 5B14 summary of contents, 5B14 translation of foreign title, 5B5 "with" note, 5B23 Number borne by item other than series designation notes on, 5B19 see Number of items, Extent, statement of Number within series, 4D within subseries, 4E Numeric and/or alphabetic, chronological, or other designation as part of title proper, 1A3, 1B1.1 notes on, 5B11 within series, 4D within subseries, 4E Oeuvre catalogue, see Catalogue raisonné Omissions from transcription, 0C7 in abridged title, 1B1.9 lacunae in source of information, 0C8
165 -158- of area, 0C6 of data not considered part of any area, 0C9 of element, 0C6 of non-title data, 1B1.4 punctuation preceding, 0C10 Opaque definition, App. C Opening words of text used as title, 1B1.5 Other title information, 1F date as part of, 1A3 definition, App. C notes on, 5B3 to supply additional information for collection, 1B2.3, 1F3.3 Oval shape dimensions, 3D4.2 Owner's mark notes on, 5B9.6, 5B25 Painting definition, App. C specific material designation, 3B5 Paragraphing areas of description general rule, 0C1 physical description area, 3A2 note area, 5A1 Parallel title, 1E definition, App. C notes on, 5B3 series, 4C Parentheses accompanying material, 3E component parts of collection, 3B4 dimensions, 3D2.2 in description (general rule), 0C3 manufacturer information, 2A2, 2G physical description area, 3B4, 3D2.2, 3E printer information, 2A2, 2B2, 2G series area, 4 statement of extent, 3B4 transcription of, 0C5 Partial contents, see Contents Period, use of, see Punctuation of description
166 -159- Photograph, see Photographic print Photographic copy of original item, 0A(a) notes on, 5B9.2, 5B13 Photographic print definition, App. C description of mounting, 3B6.4 dimensions, 3D2.2, 3D3.3, 3D3.4 other physical details, 3C2.1, 3C2.4 specific material designation, 3B5 Photomechanical print, 0A(a) definition, App. C notes on, 5B13 other physical details, 3C2.5 specific material designation, 3B5 see Photomechanical reproduction, Photomechanical print Photonegative, see Negative Photoprint, see Photographic print Physical condition notes on, 5B9.1 Physical description component parts of collection, 3B4 dimensions, 3D definition, App. C notes on, 5B9 of accompanying material, 3E of collection containing more than one distinct category of material, 3F of multiple images on one support, 3B6.1 of multiple sheets composing one image, 3B6.2 of multiple techniques or processes, 3C3 of primary support, 3B6.3 of secondary support, 3B6.4 of color, 3C4 of photographic materials, 3C2 other physical details, 3C source of, 3A3 statement of extent, 3B specific material designation, 3B5 Picture definition, App. C specific material designation, 3B5 Picture caption, 5B6 Place of creation for unpublished material, 1G9 Place of manufacture
167 -160- publication, distribution, etc., area, 2G Place of printing publication, distribution, etc., area, 2G Place of publication, distribution, etc., 2C abbreviations, App. B. 14 (AACR 2) Planographic print definition, App. C dimensions, 3D3.1 Plate mark definition, App. C dimensions, 3D3.1, 3D5 notes on, 5B9.1 Plus sign, use of accompanying material, 3E Portfolio definition, App. C see also Container Prescribed sources of information, see Sources of information Primary support definition, App. C physical description, 3B6.3 Print definition, App. C dimensions, 3D3.1, 3D5 specific material designation, 3B5 see also Intaglio print; Planographic print; Relief print Printer added in square brackets to name of publisher, distributor, etc., 2E equivalent to publisher, 2B1 Probable creatorship, see Attribution Probable date of execution, 2H4, App. A Probable date of publication, distribution, etc., 2F5, App. A Probable place of publication, distribution, etc., 2C10 Provenance as source of information, 0B1.1(c) definition, App. C notes on, 5B25 Provenience, see Provenance
168 -161- Pseudonym in statement of responsibility, 1G10 notes on, 5B7 Publication, distribution, etc., area, 2 addition to place of publication, etc., 2C2-2C4 address, district, or sign as name of publisher, etc., 2D6 address, district, or sign as place of publication, etc., 2C9 address omitted, 2D3 approximate date, 2F5, App. A change in name of publisher, etc., in series, 2D5 change in place of publication, etc., in series 2C6 copyright date, 2F4 date of publication, etc., 2F date as part of the place or publisher statement or another area, 2F2, 2H3 date of execution of unpublished material, 2H date of manufacture, 2G date of printing, 2G device as name of publisher, etc., 2D7 fictitious or incorrect date, 2F3 fictitious or incorrect place of publication, etc., 2C8 function of publisher, etc., 2E multiple places of publication, etc., 2C5 multiple statements of publication, distribution, etc., 2D2 name of publisher, distributor, etc., 2D name of publisher, etc., as address, district, or sign, 2D6 name of publisher, etc., in multiple languages or scripts, 2D10 name of publisher, etc., inferred from device, 2D7 no date, 2F5.2, 2H3 no place of publication, 2C12 no publisher, etc., 2D8, 2D9 notes on, 2C10.3, 5B8 place of manufacture, 2G place of printing, 2G place of publication, etc., 2C place of publication, etc., as part of another area, 2C7 place of publication, etc., as part of publisher statement, 2D4 place of publication, etc., in multiple languages or scripts, 2C11 printer and publisher explicitly stated, 2B2 printer equivalent to publisher, 2B1 probable date of publication, etc., 2F5 qualifications to names of publishers, etc., 2D3 sponsor-advertiser as publisher, 2B3 uncertain place of publication, etc., 2C10 Published description as source of information, 0B1.1(b) notes on, 5B12, 5B18 Publisher, distributor, etc. function, 2E
169 -162- Punctuation of description general rules, 0C note area, 5A1, 5A3, 5B17 physical description area, 3A2, 3C1, 3D1 publication, distribution, etc., area, 2A2 series area, 4A2 title and statement of responsibility area, 1A Quotation note area, 5A2 Question mark, use of, 0J1, 2A2, 2C10, 5B14, App. A Reference sources definition, App. C; 0B1.1(b) note area, 5A3, 5B1, 5B2, 5B12 Relationship note, 5B21 Relief print definition, App. C dimensions, 3D3.1 Remarque definition, App. C notes on, 5B9.6 Repository definition, App. C Reproduction, see Photographic copy of original item; Photomechanical print Reproductive print definition, App. C notes on, 5B7.3 Responsibility, statement of, see Statement of responsibility Restrictions on access, use, or reproduction notes on, 5B24 Roman numerals retention of or substitution of arabic numerals for, 2F1 s.d. use of, 2F5.2 see also Sine datum s.l. use of, 2C12 see also Sine loco
170 -163- SMD, see Specific material designation s.n. use of, 2D9 see also Sine nomine Scope, nature, or form of material notes on, 5B14 Scope of the rules, Introduction p. 3f, Introduction p. 5f, 0A see Language and script Script, Second level of description, 0D2 Secondary support, 3B6.4 definition, App. C dimensions, 3D3.4 Semicolon, use of, see Punctuation of description Series definition, App. C notes on, 5B11 physical description area, 3B3 publication, distribution, etc., area, 2C6, 2D5 Series area, 4 Series designations, nonnumerical, 4D2 notes on, 5B11 Series numbers, 4D1 sic use of, 0F1 Sight measurements, 3D7.1 Signature definition, App. C notes on, 5B7.1 Sine datum definition, App. C see also s.d. Sine loco definition, App. C see also s.l. Sine nomine definition, App. C see also s.n.
171 -164- Size, see Dimensions Slide definition, App. C dimensions, 3D2.2 other physical details, 3C2.3 specific material designation, 3B5 Source of material being cataloged notes on, 5B26 Sources of information different from sources for book cataloging, Introduction p. 4 general rules, 0B note area, 5A2 notes on, 5B1, 5B2 physical description area, 3A3 publication, distribution, etc., area, 2A3 series area, 4A3 title and statement of responsibility area, 1A2 Span dates definition, App. C recording, 2F1, 2F5.1, 2F6 Specific material designation definition, App. C for rules see Extent, statement of Sponsor-advertiser added in square brackets to name of publisher, distributor, etc., 2E definition, App. C statement of responsibility, 2B3 Square brackets, use of correction of inaccuracy, 0F1 in description (general rules), 0B2, 0C11, 0E2, 0F1, 0J for abbreviated titles, 1B1.10 note area, 5A2 publication, distribution, etc.,area, 2C2-2C4, 2C7-2C10, 2C12, 2D4, 2D6, 2D8, 2D9, 2E, 2F2, 2F3 statement of responsibility, 1G6-1G8, 1G10 title for single item, 1B1.12 transcription of, 0C5 State or edition notes on, 5B8.2 Statement of responsibility, 1G definition, App. C notes on, 5B7 Stereograph
172 -165- specifying whole or half, 3C2.4 Studio imprint notes on, 5B9.6 statement of responsibility, 1G9 Subject description, 5B14 Subsequent publication notes on, 5B20 Subseries, 4E definition, App. C Subtitle definition, App. C Summary of contents of collection, see Subject description see Support, primary, Primary support see Secondary support Support, secondary, Terms of access, reproduction, and use notes on, 5B24 Third level of description, 0D3 Title definition, App. C continuation of long title in note area, 5B4 insufficiently descriptive title for collection, 1B2.3 insufficiently descriptive title for single item, 1B1.11 omission of non-title data from, 1B1.4 translation of foreign title, 5B5 variations in, see Variations in title Title proper abridgement of, 1B1.9 date as part of, 1A3 definition, App. C; 1B1.1 devising title, 1C elements scattered, 1B1.6 foreign source, 1B1.12 insufficiently descriptive title for collection, 1B2.3 insufficiently descriptive title for single item, 1B1.11 lack of, 1B1.5, 1B1.12, 1C multiple titles proper, 1B1.7 notes on source of title proper, 5B1 notes on variations in title proper, 5B2 omission of non-title data, 1B1.4 on another copy, 1B1.13 recording (collection), 1B2.1 recording (single item), 1B1.2 separate titles for discrete images, 1B1.8
173 -166- series area, 4B supplied from another source, 1B1.12 variant titles proper (series area), 4B2 Title and statement of responsibility area, 1 punctuation, 1A1 sources of information, 1A2 Tracing definition, App. C Trade name for material other physical details, 3C2.3, 3C2.5, 3C4 Trademark definition, App. C notes on, 5B9.6 Translation of foreign title, 1B1.12, 5B5 Transparency definition, App. C dimensions, 3D2.2 other physical details, 3C2.3 specific material designation, 3B5 Uncertain creatorship, 1G6 notes on, 5B7.2 Uncertain place of publication, 2C10 Uncertain publisher, 2D8 Unknown date of execution of unpublished material, 2H5 Unknown place of publication, 2C12 Unknown publisher, 2D9 Unknown source of material, 5B26 Unnamed creator, 1G5, 1G6, 1G10 Unpublished description as source of information, 0B1.1(c) notes on, 5B18 Variations in place or publisher's, distributor's, etc., name notes on, 5B8.1 Variations in title, 1B1.3 among sources of information, 1B1.12 notes on, 5B2
174 -167- Watermark definition, App. C notes on, 5B9.6 Words and phrases explanation of function in statement of responsibility, 1G8 explanation of function in publisher, etc., statement, 2E Work after another in a different medium notes on, 5B7.3 see also Reproductive print