Expense Item List for use with Expense Reports (1).xlsx

Transcript

1 Expense Item List for use on Expense Reports The Workday Expense Report allows you to enter the expense item by using the Expense Item name. Expense Items map to Spend Categories so that they can be posted to the General Ledger. Multiple Expense Items may map to the same Spend Category. Best Expense Practice is to enter the name or key word of the Expense Item and then choose the most appropriate one for your transactions. he items (in blue column) are how you should categorize and code your Expense Report transactions. The below chart provides you t on if Expense Item name (along with Expense Reporting Grouping that you can use to filter by Expense Item Categories), and a definiti currently available/applicable. p tion Ex ense Item Grou p Ex p ense Item Ex p ense Item Descri p The purchase of animal cages under by YARC. Equipment - Animal Caging - Asset Purchase Equipment Equipment - Animal Caging - Lease Equipment Equipment - Cleaning & Maintenance - Asset Equipment Purchase Equipment - Cleaning & Maintenance - Lease Equipment Equipment Equipment - Computer - Asset Purchase Equipment Equipment - Computer - Lease Equipment - Electrical & Power - Asset Purchase Equipment Equipment - Electrical & Power - Lease Equipment Equipment - Food Preparation and Serving - Equipment Asset Purchase Equipment - Food Preparation and Serving - Equipment Lease Equipment - Furniture - Asset Purchase Equipment Equipment - Furniture - Lease Equipment Equipment - Laboratory Instruments - Asset Equipment Purchase Equipment - Laboratory Instruments - Lease Equipment Equipment Equipment - Musical Instruments - Asset Purchase Equipment Equipment - Musical Instruments - Lease Equipment Equipment - Office & Photographic - Asset Purchase Equipment - Office & Photographic - Lease Equipment Equipment Equipment - Recreational and Athletic - Asset Purchase Equipment Equipment - Recreational and Athletic - Lease Equipment Equipment - Refrigeration, Air Conditioning, Air Circulation - Asset Purchase Equipment Equipment - Refrigeration, Air Conditioning, Air Circulation - Lease Equipment Equipment - Shop - Asset Purchase Equipment Equipment - Shop - Lease Equipment on Capital Projects - Central Only Equipment Program and Event Fees and Services Fees Services - Other Conference & Seminar Fees Fees Training and Conferences Bottled Water & Breakroom Supplies Food and Beverage Entertainment and Alcohol Food and Beverage Food and Beverage Group Meals and Food Maintenance Maintenance of Equipment Laundry Service and Linen Rental Rentals Rentals Rental of Photocopy Equipment Services - Other Data Editing Translation and Analysis Services - Other Human Research Payments Services - Other IT Services Services - Other Lab Services - Patient Care Services - Other Medical Services Other Services - Other Printing, Copy and Design Radiology Services Services - Other Recycling and Shredding Services - Other Services - Other Research Services Services - Outside Contractors Services - Other Services - Student Services - Other

2 Services - Other Study Participant Advance Book Advertising and Promotion Services - Other Yale Press Production Costs Professional Services - Advertising and Services - Professional Promotion Professional Services - Musical Services - Professional Professional Services - Other Services - Professional Professional Services - Study Subject Services - Professional Recruitment Professional Services - Theatrical Services - Professional Professional Services - Unallowable Services - Professional Professional Services- Software Services - Professional Supplies Animal Purchase and Supplies Materials Film, Slides, Tapes & Recordings Supplies Supplies Materials for Buildings and Grounds Supplies Materials Periodical & Books Supplies Medical Supplies Supplies Postage Supplies - Chemicals (Not Restricted or Supplies Hazardous) Supplies - Genomic Arrays Supplies Supplies - Office Supplies Supplies - Other Supplies Supplies - Research Supplies Supplies - Research Supplies - Safety and Protective Items Supplies Supplies Supplies - Software Cloud License Supplies - Software Purchased Supplies Supplies Theatrical Production Materials Supplies - Restricted Supplies - Diagnostic Imaging Supplies - Radioisotopes Supplies - Restricted Training and Development Training and Conferences Airfare - Domestic Travel Airfare for travel within the United States Travel Airfare - International Airfare for travel outside the United States Domestic Per Diem Meal Travel Meal for domestic travel using federal per diem Travel Domestic Per Diem Meal eff. 10/2016 Meal for domestic travel using federal per diem Travel Ground Transportation Travel International Per Diem Meal Meal for international travel using federal per diem Travel International Per Diem Meal - Manual Manual expense item for international per diem rate corrections or payouts at less than the Federal Per Diem Rate. Lodging Travel Lodging Personal Vehicle Reimbursement for University Travel Mileage Reimbursement Travel Net Personal Expense Adjustment Travel Travel Parking Individual meals while traveling. Not a group business Travel - Individual Meal Travel meal; not per diem. Travel Travel - Other Travel Travel and Expense Advance Gas & Oil for Vehicles Vehicle Expenses Appreciation and Recognition Yale - Other Expenses Collection Digitization Expense Collection Digitization Expense Yale - Other Expenses Collection E-materials backfiles Collection E-materials backfiles Yale - Other Expenses Yale - Other Expenses Collection E-materials digitized archival Collection E-materials digitized archival Yale - Other Expenses Collection NonRare Microforms Collection NonRare Microforms Yale - Other Expenses Collection NonRare Music Scores Collection NonRare Music Scores Collection NonRare Video Recordings Yale - Other Expenses Collection NonRare Video Recordings Yale - Other Expenses Collection Rare Maps Collection Rare Maps Collection Rare Serials Yale - Other Expenses Collection Rare Serials Yale - Other Expenses Community Support Yale - Other Expenses Dining CGS - Non-food Items Dining CGS - Non-food Items Yale - Other Expenses Employee Personal Expense Yale - Other Expenses Freight Shipping and Transportation Yale - Other Expenses Materials for Resale Yale - Other Expenses Materials University Owned Clothing Yale - Other Expenses Other Expenses Yale - Other Expenses Other Unallowable Costs Yale - Other Expenses Petty Cash Replenishment for Advances Petty Cash Replenishment for Advances Yale - Other Expenses Prepaid Expenses Prepaid Expenses

3 Yale - Other Expenses Relocation Supplies - Dining and Food Service Operations - Yale - Other Expenses Supplies - Dining and Food Service Operations - General General Supplies - Dining and Food Service Operations - Supplies - Dining and Food Service Operations - Paper & Yale - Other Expenses Disposables Paper & Disposables Supplies - University Collections Yale - Other Expenses Supplies - University Collections Telecommunications Expense Yale - Other Expenses Yale Collections (Libraries and Collection Art and Museum Museums) Collection E-Books Yale Collections (Libraries and Museums) Yale Collections (Libraries and Collection E-Databases Museums) Yale Collections (Libraries and Collection E-Journals Museums) Yale Collections (Libraries and Collection E-Materials Other Museums) Yale Collections (Libraries and Collection Manuscripts Rare Museums) Yale Collections (Libraries and Collection NonRare Monographs Museums) Yale Collections (Libraries and Collection NonRare Serials Museums) Yale Collections (Libraries and Collection Rare Archives-Mixed Format Museums) Yale Collections (Libraries and Collection Rare Graphic Materials Museums) Yale Collections (Libraries and Collection Rare Monographs Museums) Yale Collections (Libraries and Collection Rare Other Museums) Yale Collections (Libraries and Collection Restoration Services Museums) Yale Collections (Libraries and Collection Services Bibliographic Museums) Yale Collections (Libraries and Collection Services Binding Museums) Yale Collections (Libraries and Collection Services Other Museums) Collection Services Preservation Yale Collections (Libraries and Museums) Yale Collections (Libraries and Collections NonRare Other Museums) Yale Press Production Costs Book Production Costs Buy-in Yale Press Production Costs Book Production Costs Commission Yale Press Production Costs Book Production Costs Freight Yale Press Production Costs Book Production Costs Manufacturing Yale Press Production Costs Book Production Costs Other Yale Press Production Costs Book Production Costs Plant Yale Press Production Costs Book Production Costs Royalty

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