About michigan Substitute Permits

Transcript

1 A Michigan bout Substitute Permits Revised October 201 8

2 Table of Contents ... What are substitute permits? ... ... 3 3 What are the different types of substitute permits available in Michigan? ... What are the different uses and requirements for each type of substitute permit? .. 4 4 Daily Substitute Permit: ... ... ... 4 ... ... Extension of the Daily Substitute Permit: Full - ... ... 4 Year BASIC Substitute Permit: Year SHORTAGE Substitute Permit: 5 ... ... - Full 5 ... ... ... Expert Substitute Permit: 6 ... How do I obtain a permit for a substitute teacher in my school? What documentation are districts required to submit to MDE or maintain locally to 7 ... ... determine individuals’ eligibility for substitute permits? When do substitute permits become valid? ... ... 7 . ... ... Can substitute permits be renewed? 7 ... ... Appendix 1: Permit Eligibility Record 9 Directions for Using the Permit Eligibility Record: ... ... 9 ... ... ... 12 Appendix 2: Glossary 2 13 2 Page 9 of 5 - 10 - 8 201 v

3 What are permits? substitute Mich igan law requires schools to hire and employ properly certified and endorsed teachers (MCL 380.1231 and 380.1233). In order to systematically address needed exceptions to law, the Michigan Department of Education (MDE) has established administrative rules in accordance with MCL 380.1531 to authorize permits for both general education, as well as authorizations within CTE programs, and Special Education Approvals within the Michigan Administrative Rules for Special Education (MARSE). A school district or non public school shall obtain the appropriate permit, authorization, or approval to employ an individual or teacher who does not hold the valid and appropriate endorsement or certificate, including an individual employed section 1531f of 1976 PA 451, MCL under section 1233b, section 1233c, or 380.1233b, 380.1233c, or 380.1531f. What are the different types of substitute permits available in Michigan? The MDE issues four types of permit s to meet different school staffing needs when . They are: available a properly certified and endorsed teacher is not • Permit Daily Substitute ) extension and initial ( Year BASIC Substitute Permit - Full • Year SHORTAGE Substitute Permit - • Full • Expert Substitute Pe rmit Permits are granted to an employing school or school district. They are not portable between schools and are not held by an individual. There is no printable paper authorization. Verification of an issued permit is completed either through the public verification or the Michigan Online Educator Certification System (MOECS) . Permits: How site More information on applying for permits can be found in the They Work document. and are Individuals who do not meet the requirements of the regular permit system employed under MCL 380.1233b (9 12 limited areas), section 1233c (Detroit), - 380.1531f (tribal agreement) or foreign memorandum of understanding must be Michigan Department of Education working directly with the to ensure compliance specific laws and circumstances. with these very A school is not required to obtain a Daily Substitute Permit for a staff member employed directly by the school, if the staff member holds a valid Michigan teaching assignments of calendar certificate and is placed intermittently in not more than 90 - days outside the grade level and subject area validity of their teaching certificate. provides CTE programs the ability to 1165 Teacher Certification Code Rule 390 . certificated or endorsed individuals under an employ non - . Annual CTE Authorization 6 Unique to the CTE programs, this authorization does not require a minimum of - 0 3 13 3 Page 9 of 5 - 10 - 8 201 v

4 credits but rather, focuses on recent and relevant business or industry experience. Similar to a permit, this authorization is applied for and obtained through MOECS. Additionally, the Michigan Administrative Rules for Special Education (MARSE) authorize s MDE to grant temporary approval as a teacher of students with disabilities to individuals who hold a valid Michigan teaching certificate (R 340.1783). Similar to a permit, this Special Education Approval is applied for and obtained through MOECS. What are the different uses and requirements for permit? substitute each type of Daily Substitute Permit: • Used for INTERMITTENT daily substitute assignments when a teacher is unavailable t emporarily . • Requires at least 6 0 semester hours of satisfactory credit (grade ‘C’ or year - - better) combined from one or more regionally accredited two or four colleges or universities. calendar days • - 90 Is limited in a single teaching assignment to no more than . Extension of the Daily Substitute Permit: may be EXTENDED to provide additional coverage A Daily Substitute Permit • when the teacher is unable to return to the classroom and a properly prepared, certified, endorsed or otherwise authorized individual is unavailable . 0 semester hours • Requires at least 6 of satisfactory credit (grade ‘C’ or better) combined from one or more regionally accredited two - or four - year colleges or universities. uires a formal satisfactory observation. • Req teacher. Requires the district/school to assign a • mentor • Length of extension and any additional requirements will be established based upon circumstances. This extension • y the State Superintendent. must be approved b Year BASIC Substitute Permit: Full - 0 semester hours 6 Requires at least • of satisfactory credit (grade ‘C’ or year better) combined from one or more regionally accredited two - or four - rsities. colleges or unive core subject area • , the individual must have a If the assignment is in a corresponding major on the transcript or passing scor es on the state approved discipline . area test teacher. mentor Requires the district/school to assign a • 4 13 4 Page 9 of 5 - 10 - 8 201 v

5 • Can be renewed for subsequent years if the following conditions have been met: o Renewal 1 : Effective or highly effective ratings in the assigned area and enrollment in a state approved teacher preparation program leading to certification. o Renewal 2 - 3 : A minimum of 6 semester credit hours towards itional credit hours completion of the program. Note: This means 6 add earned since the previous renewal. o Can be renewed a maximum of three times, allowing a substitute to area for a maximum of four years. serve in the assigned Full - Year SHORTAGE Substitute Permit: • Is only a pproved up to 0.5 FTE per teacher. Requires the teacher to hold a • Michigan Professional, Advanced Professional Teaching Certificate . , the individual m core discipline area If the assignment is in a • ust have a corresponding major or passing scores on the state approved subject area test . Is limited to a maximum of three subject areas per permit. • For assignments in special education, schools sh ould utilize the existing • Special Education Personnel Approval System . effective or highly effecti • Can be renewed with ve ratings in the assigned area a maximum of three times, allowing a substitute to serve in the assigned area for a maximum of four years. Expert Substitute Permit: • Is not approved for assignments of more than 0.5 FTE Requires the individual to have demonstrated unusual distinction or • in the field of specialization that will be taught. exceptional talent Requires the individual to have at least 5 years of successful work experience • in the field of specializa tion to be taught. o An individual who teaches a world language is exempt from this work requirement, but is required to demonstrate oral language proficiency by passage of an appropriate state approved world language oral examination. : • If the assign ment is in a core discipline area o or passing scores on a The individual must have a corresponding major . test state approved subject area or higher degree bachelor’s Requires the individual to hold a from a o regionally accredited institution. If the assignmen either: • t is in a non - core subject area the individual must and old a corresponding business or industry license; h o 5 13 5 Page 9 of 5 - 10 - 8 201 v

6 6 o at least of satisfactory credit (grade ‘C’ or better) 0 semester hours year - combined from one or more regionally accredited two or four colleges or universities. OR from a regionally accredited bachelor’s degree or higher o hold a institution. • Can be renewed with effective or highly effective ratings in the assigned area. that the district/school assign a mentor teacher. recommended • It is teacher in substitute How do I obtain a permit for a my school? . Establish that a properly certified and endorsed teacher is not available Step 1. Step 2. While continuing to search for qualified job candidates, determine the appropriate permit (or permits) needed for the candidate using the Permit Eligibility Record sed to transition a may be u Daily Substitute Permit A . Substitute Permit. or Basic ear Y - candidate into a Full Shortage Step 3. Complete all tasks related to confirming the requirements have been met background check per school safety law). for the permit (e.g. Step 4. Obtain appropriate access to the Michigan Online Educator Certification school user . as a System (MOECS) Step 5. Log in to the system and select “Permit s ” from the menu of options. Step 6. Using the Permit Eligibility Record and all supporting documentatio n, respond to and verify each question asked within the MOECS permit application. Each question routes MOECS to the permit that best fits the circumstances. Step 7. Once submitted, depending on the requirements and the permit type, the application will indicate on e of the following statuses: Pending Evaluation • Hold • ($45) Pending Payment • • Approved Denied • Additional guidance on applying for permits can be found in the Permits: How They Work document. 6 13 6 Page 9 of 5 - 10 - 8 201 v

7 ocumentation are districts required to What d submit to MDE or maintain locally to determine individuals’ eligibility for substitute permit s ? - Substitute Permits, school districts Expert ear For the Full and Y Basic , Shortage may be required to submit any of the following types of documentation in order to determine whether an individual is eligible for an initial substitute permit or renewal: sity transcripts • College or univer • Name & Personal Identification Code (PIC) of the mentor teacher Evidence of a formal observation • Score report from an approved content area • test • Documentation specifying “unusual di stinction or exceptional talent” (may vary) • business or industry license Copy of a It is important to note that in some cases (e.g., Daily Substitute Permit ) the permit application does not require subm ission of documents to the Michigan Department In such cases, documentation to support the application must be . of Education maintained at the school or school district for future audit. When do substitute permits become valid? All s August 31 or the ubstitute permits are valid from the date of issuance through last day of the academic issued, whichever date comes first. year for which they are . until it reaches the approved status not valid permit is A This includes the A non certified, inappropriately endorsed individual cannot be - . s payment proces placed in the assignment until the permit is issued and valid without jeopardizing State Aid funding. . retroactively not valid Permits are only valid from the issue date Permits are forward to ensure compliance with Michigan law, including school safety laws. . They are not portable Permits are granted to an employing school or school district . between schools and are not held by an individual There is no printable paper MOECS Verific . authorization ation of an issued permit is completed either through or the . public verification site substitute permits be renewed? Can Each of the substitute permit types has its own require ments for renewal or Expert , Shortage Basic and Year - extension. Renewal requirements for the Full Substitute Permits are included in the “What are the different uses and requirements for each type of teacher permit?” Additional section of this document. 7 13 7 Page 9 of 5 - 10 - 8 201 v

8 It is vital document. Permit Renewal guidance on requirements can be found in the that administration, AND the candidate being considered for employment, understand the requirements for renewal or extension of each permit they are zing . Some renewal or extension requirements must be completed while the utili candidate is working in the assignment (e.g., effectiveness rating). Districts may apply for renewal of these permits through MOECS. Daily Substitute Permit A substitute teacher working under a may have his or her calendar extended placement days in a single teaching beyond the limit of - 90 assignment if the teacher of record is unable to return to the classroom and a properly prepar ed, certified, endorsed or otherwise authorized individual is As noted above, a formal satisfactory observation and assignment of a unavailable . s through MOECS. apply for extension must mentor teacher are required. Districts The Daily Substitute Permit is not renewable, and districts must apply for a new each year. Daily Substitute Permit 8 13 8 Page 9 of 5 - 10 - 8 201 v

9 Appendix 1: Permit Eligibility Record staff The Permit Eligibility Record is designed to guide a school’s administration and in determining the most appropriate permit to seek when a properly c ertified and . endorsed teacher is not available To better understand the uses and differences between each of the permits, please reference the “What are the different uses and requirements for each type of For definitions of all terms used in the section of this document. teacher permit?” Permit Eligibility Record, please consult Appendix 2: Glossary . It is vi tal that administration AND candidates being considered for employment, of each permit they are understand the requirements for renewal or extension utilizing. stem is strategically designed to meet both immediate staff needs The permit sy ( The . ) as well as a transition into longer term staffing needs Daily Substitute Permit Daily Substitute Permit can be easily obtained using the Michigan Online Educator Certification System (MOECS) and can be used to fill an immediate need as or Basic ear (either y - requirements are met to qualify for a Full ) Substitute Shortage Permit. Directions for Using the Permit Eligibility Record: Identify the candidate for whom a permit is being sought. Step 1. that the candidate would be - ) 9 1 8 Identify the academic year (e.g., 201 Step 2. needed to begin the assignment. Select the desired permit type for the candidate. If a renewal/extension Step 3. may be needed, take note of the number allowable. Step 4. Check off the requirements that have been met in the column for the tial permit. ini Step 5. Make note of any missing requirements and requirements that lend themselves to extension, renewal or obtaining a different type of permit. Step 6. Complete all tasks related to confirming the requirements have been met for the permit (e.g. background check per school safety law) to be requested. Michigan Online Educator Certification Apply for the permit using the Step 7. . System (MOECS) Step 8. ify the application. Submit supporting documents as needed to ver Step 9. Identify the date the permit was granted . Note: The permit is not valid This includes the $45 payment until it reaches the approved status . process . A non - certified, inappropriately endorsed individual cannot be placed in the assignmen t until the permit is issued and valid without jeopardizing State Aid funding. 9 13 9 Page 9 of 5 - 10 - 8 201 v

10 Step 10. Monitor candidate’s progress towards meeting potential renewal or extension requirements and/or continue to seek a certified and properly endorsed teacher. ded to transition to another permit OR for Repeat process as nee Step 11. renewal/extension. They are not portable Permits are granted to an employing school or school district . There is no printable paper . between schools and are not held by an individual authorization Verification of an issued permit is completed either through the . MOECS or the public verification site. Individuals who do not meet the requirements of the regular permit system and are employed under MCL 380.1233b (9 - 12 limited areas), section 1233c (Det roit), 380.1531f (tribal agreement) or foreign memorandum of understanding must be working directly with the Michigan Department of Education to ensure compliance with these very specific laws and circumstances. 10 13 10 Page 9 of 5 - 10 - 8 201 v

11 NON-CORE NC 1.0 year One academic C CORE vs. REQUIRED IN SOME SITUATIONS: REQUIRED IN ALL SITUATIONS C { KEY 0.5 year SYMBOL One academic C 8 -1 4 -2 09 0.5 year One academic Beginning Academic Year Last Updated C NC 1.0 days 90 calendar FTE LIMIT EXPERTISE TERM LIMIT OR HIGHER OR HIGHER EXPERIENCE FINGERPRINT DATE GRANTED: { BA OR HIGHER 5 YEARS’ WORK MAJOR OR TEST MENTOR ASSIGNED 0 COLLEGE CREDITS BACKGROUND AND 6 EFFECTIVE EVALUATION PROGRAM ENROLLMENT +6 CREDITS IN PROGRAM PROFESSIONAL CERTIFICATE BUSINESS OR INDUSTRY LICENSE Select desired permit type Check off requirements met below But be careful for or renewal at right All checked? Apply! term and FTE limits! 3 2 1 Educator’s Name PERMIT ELIGIBILITY RECORD

12 Appendix 2: Glossary For the purpose of certain permit renewals, credit earned Additional 6 cre dits – ; these toward the completion of an approved teacher preparation program college or regionally accredited must be new credits , earned from a and in addition to what was completed for any previous renewal. university, In some instances a permit will require an earned . BA or Higher achelor’s degree b – A degree would also be acceptable. This degree must be from a n advanced college or university. regionally accredited Background and Fingerprinting Background checks and fingerprinting are required – in accordance with MCL 380.1230g. The Industry License – Business or Michigan Department of Licensing and Regulatory Affairs issues licenses to individuals within other fields of business and industry, from dance studios to physical therapist s. Core Subject Areas s core subject areas by The following have been designated a – MDE: Art, Civics & Government , Economics, English, Foreign Languages , , Geography Music, Reading, Sciences , Mathematics, Language Arts , History year Substitute Effective Evaluation or Higher – Individuals working under Full - Permits and Expert Substitute Permits meet the definition of a teacher and therefore should be evaluated accordingly . For more information on teacher evaluations refer to Public Act 173 of 2015 . Work in the field of business or industry related to the – Experience (5 years) While there course being taught is required for the Expert Substitute Permit . is no time frame in which this experience has occurred, it is required that there be a minimum of 5 years. – Expertise and may take a Expert Substitute Permit Expertise is required for the ocumentation will be required and cannot simply be variety of forms. D anecdotal. Full Full Time Equivalency is a limitation set on both the year Shortage - FTE Limit – and the . The intent of these permits is Expert Substitute Permits Substitute not to fill a full - time position, but rather focus on a gap in staffing where a shortage exists or to provide a unique learning opportunity for students . utilizing someone who works in another field of business or industry A 0.5 courses/hours per day OR even one day per week of 3 FTE may include 1 - instruction. 12 13 12 Page 9 of 5 - 10 - 8 201 v

13 Major or Test – A major has been determined to be equivalent to 30 semester A test may vary depending on the credit hours in a specific content area . content area, but typi Michigan Test for Teacher cally includes the . Certification The verification of major or passing test score is necessary to ensure content knowledge in core subject areas. e or more years of successful teaching Mentor – A mentor is a teacher with thre experience and ideally experience and expertise in the content or specialty content similar area for which the mentee is assigned . In situations where area expertise is not available, a mentor with teaching experience and similar student population is preferred. experience serving a – 6 0 College Credits All substitute permits require that an individual have completed at least 6 0 semester hours of satisfactory credit (defined as a grade of ‘C’ or higher) combined from one or more regionally accredited colleges or universities. a The holder of – Professional Certificate or Higher l, Advanced Professiona Professional , Continuing, Permanent or Life certificate has had the Teaching opportunity to teach, in the area or areas for which they have been prepared as a part of their teacher preparation program, for a minimum of three years. Program Enrollment – Enrollment in a program typically involves either a letter from a university stating enrollment OR a transcript indicating a course is in progress . Additionally, enrollment could be verified by documentation of registration and payment verific ation for an upcoming course. – Regionally A by one of the A college or university that is accredited ccredited Council for regional accrediting agencies recognized and published by the Higher Educati on Accreditation . Most Michigan colleges and universities, Higher including community colleges, are regionally accredited through the Learning Commission of the North Central Association of Colleges and Schools . Shortage – A shortage area is one in which posting and advertising for the produced assignment has no qualified candidate and that the lack of a qualified individual jeopardizes the instructional needs of the students. – 90 Term Limit has a term limit of - calendar days . The The Daily Substitute Permit permit cannot be utilized for more than the set term limit . If additional days extension are needed, a different permit type should be sought and/or an quested. re 13 13 13 Page 9 of 5 - 10 - 8 201 v

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