OVC Fiscal Year (FY) 2018 Comprehensive Services for Victims of All Forms of Human Trafficking

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1 Revised 6/1/2018 OMB No. 1121- 0329 Approval Expires 11/30/2020 U.S. Department of Justice Office of Justice Programs Office for Victims of Crime Office of Justice Programs U.S. Department of Justice (DOJ), (OJP), The Office for Victims of (OVC) is seeking applications to support comprehensive services to victims of all forms Crime of human trafficking throughout the United States. This program furthers the Department’s mission by enhancing the social service field’s response to victims of human trafficking. OVC Fiscal Year (FY) 2018 Comprehensive Services for Victims of All Forms of Human Trafficking Applications Due: June 25, 2018 Eligibility By statute, grants under this program may be awarded to states, territories, units of local government, federally recognized Indian tribal governments (as determined by the Secretary of the Interior), and nonprofit (defined as an organization that is described in section 501(c)(3) of Title 26 and is exempt from taxation under 501(a) of such title), nongovernmental organizations (including tribal nonprofits). For the purposes of this program, a unit of local government is any city, county, township, town, borough, parish, village, or other general purpose political vision of a state, territory, or federally recognized Indian tribal government. subdi All recipients and subrecipients must forgo any profit or management fee. VC may elect to fund applications submitted under this FY 2018 solicitation in future fiscal O years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations. N onprofit organizations that hold money in offshore accounts for the purpose of avoiding paying the tax described in 26 U.S.C. § 511(a) are not eligible to apply. VC welcomes applications under which two or more entities would carry out the federal award; O however, only one entity may be the applicant. Any others must be proposed subrecipients 1 The applicant must be the entity that would have primary responsibility for (“subgrantees"). carrying out the award, including administering the funding and managing the entire project. Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application. 1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

2 Current OVC trafficking victim services grantees who received funding from the OVC FY 2016 or 2017 Enhanced Collaborative Model to Combat Human Trafficking Solicitation and the FY 2016 or 2017 Comprehensive Services for Victims of Human Trafficking Solicitation are not eligible to apply for funding under this solicitation, unless the new proposal includes a distinct geographic scope not included in the FY 2016 or 2107 application. Deadline Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register .html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on June 25, 2018. To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. . OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov For additional information, see How to Apply in Section Section D. Application and Submission . Information Contact Information technical assistance with submitting an application, contact the Grants.gov Customer For 5035, at 545– –4726, 606– Support Hotline at 800– 518 The Grants.gov https://www.grants.gov/web/grants/support.html , or at [email protected] Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the OVC contact identified below to request approval to submit its within 24 hours after the application deadline application after the deadline. Additional information on reporting technical issues appears section. under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply For assistance with any other requirements of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center: toll free at 800– –3420; via TTY at 851 ; fax to 301– 5830; or 240– 301– 240– 6310 (hearing impaired only); email to [email protected] web chat at . The NCJRS Response Center https://webcontact.ncjrs.gov/ncjchat/chat.jsp operates from 10:00 a.m. to 6:00 p.m., eastern time, Monday through Friday, and from 10:00 a.m. to 8:00 p.m., eastern time on the solicitation closing date . Pre -Application Webinar OVC will conduct one pre-application webinar on Thursday, May 24, 2018, from 1:00 p.m. to 2:00 p.m. eastern time. Participation in the webinar is optional. OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants. You may register for the webinar at https://ojp.webex.com/ojp/onstage/g.php?MTID=e6d158e8c5a1c22a3724d77fd52c9f023. 2 14070 - 2018 - OVC

3 14070 -2018- Grants.gov number assigned to this solicitation: OVC Release date: May 10, 2018 3 - 2018 - OVC 14070

4 Contents Program ... 5 A. Description ... Overview 5 Program -Specific Information ... 5 Goals, Objectives, and Deliverables ... 9 Evidence-Based Programs or Practices ... 13 Information Regarding Potential Evaluation of Programs and Activities ... 14 ... B. Federal Award Information 14 Type of Award 14 ... Information ... Budget 16 Cost Sharing or Match Requirement (cash or in-kind) ... 16 Pre -Agreement Costs (also known as Pre -Award Costs) ... 16 Limitation on Use of Award Funds for Employee Waiver ... 17 Compensation; Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ... 17 Costs Associated with Language Assistance (if applicable) ... 17 Eligibility 18 Information... C. Application and Information Submission D. 18 ... What Include ... 18 Should an Application To Apply ... 37 How Review Application ... Information E. 41 Review Criteria ... 41 Review Process ... 42 43 F. Federal Award Administration Information ... Federal ... Notices 43 Award Administrative, National Policy, and Other Requirements ... 43 Legal General Information about Post-Federal Award Reporting Requirements ... 44 ... G. Federal Awarding Agency Contact(s) 45 H. Information ... 45 Other Freedom of Information Act and Pr ivacy Act (5 U.S.C. §§ 552 and 552a) ... 45 Provide Feedback to OJP ... 46 ... 47 Table Appendix A: Performance Measures Appendix B: FY 2018 - Guidance ... Supplemental 49 Budget ... Checklist Application 51 Appendix C: 4 14070 - 2018 - OVC

5 OVC FY 2018 Comprehensive Services for Victims of All Forms of Human Trafficking (CFDA # 16.320) A. Program Description Overview The primary goal of this program is to enhance the quality and quantity of services available to assist victims of human trafficking, as defined by the Trafficking Victims Protection Act (TVPA) of 2000, as amended. This solicitation will provide funding to victim service organizations with a demonstrated history of providing comprehensive services for victims of human trafficking. Funding will also support efforts to increase the capacity of communities to respond to human trafficking victims through the development of interagency partnerships, professional training, and public awareness activities. Statutory Authority: The statutory authority for this program is 22 U.S.C. § 7105(b)(2). -Specific Information Program To address the problem of human trafficking in the United States, Congress passed, and the President signed into law, the TVPA of 2000 (22 U.S.C. § 7101 et. seq.), which has been reauthorized several times, to address the problem of human trafficking. The TVPA seeks to combat “severe forms” of human trafficking by punishing traffickers, protecting victims, and -trafficking campaign. mobilizing U.S. Government agencies to wage a global anti OVC strives to uphold the intent of the TVPA and its subsequent authorizations to ensure that all trafficking victims receive support in accessing the services they need. Sex trafficking and labor trafficking occur within many different community settings and victims of these crimes are very diverse. Trafficking victims include foreign nationals and U.S. citizens. This solicitation places a priority on funding direct services provided by organizations with the capacity to implement a collaborative and “comprehensive” service model, engaging all appropriate community resources, to address the needs of victims of all forms of human trafficking. Under this program, a victim of trafficking is defined as a person who has been subjected to a “severe form of trafficking in persons,” which, as defined in 22 U.S.C. § 7102(9), means — a. sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in or which the person induced to perform such an act has not attained 18 years of age; the recruitment, harboring, transportation, provision, or obtaining of a person for labor or b. services through the use of force, fraud, or coercion for the purpose of subjection to slavery. involuntary servitude, peonage, debt bondage, or Comprehensive Service Model The Comprehensive Service Model (the Model) includes a wide variety of services that victims of human trafficking often need in order to address their needs for safety, security, and healing. No one agency is expected to provide all of the services in-house that are outlined within the Comprehensive Service Model; however, applicants are expected to demonstrate that there is a coordinated, communitywide approach in place to ensure that each of the services outlined 5 14070 - 2018 - OVC

6 within the Model is available to trafficking victims identified within their community, either in- house or through project partners and other community -based programs. The delivery of a coordinated, communitywide response to victims will include, but is not limited to, local, state, tribal, and federal law enforcement and prosecutors; legal assistance providers; child welfare and child protection service systems; domestic violence, youth, and homeless shelter systems and transitional housing programs; medical and mental health services and systems; immigrant and refugee service providers; child and adult educational systems; job training programs; substance abuse treatment agencies; drop-in centers for youth and adults; detention facilities; faith-based service providers; interpretation and translation providers; and other partners providing critical services. The Model supports the development of individualized service plans that are tailored to meet -centered approach, will victims’ identified needs. Using this Model, in coordination with a victim ensure that victims of human trafficking have the opportunity to make informed decisions about the support they need to work thr ough the impact of the crime. The Model supports the process of informing victims about their options and helping them work with local, state, tribal, and federal law enforcement in the prosecution of the trafficker. service within the Comprehensive Services Model, as it Intensive case management is a central ensures that victims have support in accessing a variety of services that are coordinated across multiple systems. It ensures the provision of “wraparound services” that meet victims where they are, and helps to express their choices while working through the trauma of the situation and interacting with the necessary local, state, and federal partners. Applicants must include a plan to ensure that case management is provided for all victims of human tr afficking enrolled in the OVC -funded program, regardless of where the victim resides. For example, case management should be provided, either in-house or through project partners, for victims under the age of 18 who may be placed in foster care, a group home, or reside with family; or for adults living independently or within a substance abuse treatment center or a shelter. Applicants seeking funding through this solicitation must demonstrate that they have prior experience serving trafficking victims. They also must document that they have a Comprehensive Service Model in place or have specific plans to use grant funding to develop such a model. Applicants must ensure that the services outlined below will be made available to victims of all forms of human trafficking within the stated geographic area, including foreign nationals, U.S. citizens, legal permanent residents (LPRs), adults, minors, males, and females. Applicants must include a description of how they will provide each of the direct services described below, either in-house or through project partners: • Intake and eligibility assessment, to determine if an individual meets the definition of a victim of a severe form of trafficking, as defined by the TVPA, and to determine eligibility services. ams and for progr • Intensive case management, including assessment of client needs, development of - individualized service plans, assessment of eligibility for other public or community based programs, assistance in accessing publicly funded programs, safety planning, assistance with crime victim compensation claims when possible, information and referrals, documentation of services provided, and routine followup to ensure that the partners. victim’s needs are being addressed, either in-house or through project 6 14070 - 2018 - OVC

7 • Shelter, housing and sustenance, to include access to a variety of emergency and transitional shelters, group and independent living options, and food. • Medical care. • Dental care. • Mental health treatment, emergency mental health assessments, and individual and/or group counseling. Programs include, but are not limited to, treatment and recovery support services that are evidence-based and trauma-informed. Services such as care coordination; peer support; and integrated mental heal th, substance use, and medical services must be included. All services and programs need to be person -centered; trauma-specific therapies; and have quality assurance practices for fidelity. • Interpreter/translator services. • Substance abuse treatment. Programs include, but are not limited to, treatment and recovery support services that are evidence-based and trauma-informed. Services such as care coordination; peer support; medication-assisted therapies; and integrated mental medical services must be included. All services and health, substance use, and programs need to be person-centered, trauma-specific therapies, and have quality assurance practices for fidelity. • Assistance in achieving certification from the U.S. Department of Health and Human Serv ices (HHS) for foreign national victims (HHS certification), including coordination with law enforcement and allied experts to obtain documentation necessary to achieve HHS certification; assistance in coordination with federal law enforcement to request Continued Presence (CP); and assistance in obtaining necessary documents to support their application for services and programs for which they may be eligible. Victim advocacy and information about crime victims’ rights and services, including • with the Federal Bureau of Investigation, Immigration and Customs coordination Enforcement, and U.S. Attorney’s Office victim/witness coordinators; victim/witness staff in district attorneys’ offices or within local law enforcement; victim advocates within intimate par tner violence and domestic violence or sexual assault crisis centers; and local Sexual Assault Response Teams, Sexual Assault Nurse Examiners, and Sexual Assault Forensic Examiner programs. Victim advocates within these settings may provide information on the status of an investigation or prosecution; assistance with the application process for state crime victim compensation benefits; sexual assault forensic medical exam options; accompaniment to court proceedings; additional comprehensive victim services, whether in-house or through referrals; and information to help clients exercise their rights as crime victims within the criminal justice process. • Literacy education, job training, and/or education/GED assistance that address the unique needs of clients. • Life skills training, including managing personal finances, parenting classes, and programs that help clients achieve -sufficiency. self • Employment assistance. assistance. Transportation • 7 14070 - 2018 - OVC

8 • 24-hour a day response, including evenings and weekends, to client emergencies and emergency calls from law enforcement. This may include hotline services, call - forwarding systems or rotating on-call cell phones, and a protocol for responding to victim emergencies and emergency referrals after hours. • Legal ser vices, including — assistance in screening each client to ensure they meet the definition of a victim o of a severe form of trafficking as defined by the TVPA; o screening and assessment to determine the type of legal assistance needed; o explanation of legal rights and protections, including assistance in obtaining restitution and victims’ rights enforcement and compliance efforts and counseling on expungement or vacatur of any conviction for a non-violent crime that is a direct result of being a trafficking victim ; coordination with law enforcement to request CP; o o an assistance in achieving HHS certification or for foreign national minors, Eligibility Letter for eligibility of benefits to the same extent as refugees; o assistance in applying for a T nonimmigrant status (T-visa) or other immigration relief; needed; assistance with payment of application fees and visa fees, if o assistance on family and civil matters related to the trafficking victimization, o in including, but not limited to, protection from abuse orders, representation family court proceedings, and emancipation of minors; assistance with repatriation or family o reunification; o facilitation of representation of the victim by attorneys willing to provide pro bono legal services; and general advocacy and assistance on matters that arise as a result of the human o trafficking victimization. OVC funding may not be used for criminal defense services. Direct representation Note: on vacatur or expungement matters through court filings or through other litigation services, is NOT an allowable cost under this cooperative agreement or with FY 2018 funds. Applicants must demonstrate that a coordinated, communitywide approach will be used to leverage various local, state, and federal resources for the provision of a comprehensive array of services for all victims identified through this initiative. Applications that fail to dedicate adequate funding to support direct services, and applicants that propose to perform all work on with other community in-house without demonstrated collaborati -based agencies, will not be considered responsive to the solicitation. 8 14070 - 2018 - OVC

9 OVC is interested in supporting programs that focus on one of the following three purpose areas: -2018-14566) Purpose Area 1: Comprehensive Services. (OVC Purpose Area 1 will provide funding to victim service providers with a demonstrated history of providing comprehensive services to victims of human trafficking . Comprehensive services include a range of services that victims of human trafficking often need in order to address their needs for safety, security, and healing. These services include, but are not limited to, case management, shelter, medical care, dental care, mental health treatment/counseling, substance abuse treatment, legal services , education, training, employment assistance, and transportation assistance. OVC anticipates funding approximately six awards under Purpose Area 1 for up to $775,000 each. Area Purpose Services for Sustained Caseloads. (OVC -2018-14567) 2: Comprehensive Purpose Area 2 will provide funding to victim service providers with a demonstrated history of providing comprehensive services to a sustained caseload of a large number of victims of human trafficking. Comprehensive services include a range of services that victims of human trafficking often need in order to address their needs for safety, security, and healing. These services include, but are not limited to, case management, shelter, medical care, dental care, mental health treatment/coun seling, substance abuse treatment, legal services, education, training, employment assistance, and transportation assistance. demonstrate a sustained significant caseload Applicants should of trafficking victims and a high need in their jurisdiction for services (for example, the use of waitlists for certain services). OVC anticipates funding approximately four awards under Purpose Area 2 for up to $925,000 each. (OVC Purpose Area 3: Capacity Building. -2018-14568) Purpose Area 3 is designed to strengthen t he capacity of victim service providers who have experience serving victims of human trafficking and/or related populations (e.g., victims of domestic violence, victims of sexual assault, and/or runaway and homeless youth, etc.) but who currently have a li mited capacity to implement the comprehensive services model due to limited staff and/or partnerships to fully meet the needs of human trafficking victims. Under this purpose area, grantees will carry out a planning phase during the first year of the project for the delivery of comprehensive services in collaboration with community partners. In years 2 and 3 of the project period, grantees will provide comprehensive services to victims of human trafficking. OVC anticipates funding approximately eight awards under Purpose Area 3 for up to $550,000 each. Goals, Objectives, and Deliverables The overarching goal of this program is to enhance the quality and quantity of services available to assist all victims of human trafficking in achieving their goals, which may include increased independence and self- sufficiency, and increased feelings of safety and well -being. The program’s primary objectives are to enhance interagency collaboration and the coordinated community response to victims of human trafficking, and to provide high-quality services that address the individualized needs of trafficking victims.

10 Grantees funded through this solicitation will be expected to engage in all of the following activities in order to meet program goals and objec tives: 1. Provide comprehensive services for victims of all forms of human trafficking, either in- partnerships; house or through community 2. Work in collaboration with federal, state, and local law enforcement, local service faith-based organizations to develop comprehensive providers, and community - and response protocols to ensure that trafficking victims are identified and referred for services; appropriate 3. Conduct training and public awareness activities for professionals and community members in order to improve their knowledge of human trafficking and their ability to identify and respond to victims; and 4. Conduct data collection and action research activities and evaluation to determine if the program is meeting stated goals and objectives. (Note: 2 to 7 percent of the total project budget, including match funds, must be dedicated to action research activities.) Funds awarded through this OVC cooperative agreement are intended primarily to support the cost of direct services that promote victim safety and stability in the aftermath of victimization, leading to the goal of independence and economic self- sufficiency. OVC does not set time limits on services and supports the provision of ongoing case management when there are no other specialized program s to provide case management services; however, funds awarded through this program are not intended to provide long-term financial support to trafficking victims. Applicants that fail to dedicate adequate funding to support the comprehensive services identified below will be negatively scored in the peer review. Applicants must demonstrate that a coordinated, communitywide approach will be used to leverage various local, state, and federal resources for the comprehensive service identified through this ini tiative. Comprehensive services should be implemented in coordination with existing community resources. To the extent possible, service providers should assess the needs of each client and make referrals to connect them with other service providers within the community to ensure that all of their needs are met, if not provided within the applicant’s organization. Collaborations are encouraged that yield appropriate interventions, and services to those with disabilities (such as Deaf and hard-of-hearing cli ents) and those with functional needs (such as people with developmental disabilities). This program supports services for sex trafficking and labor trafficking victims identified within a of backgrounds, and may specific geographic area. Such victims often represent a diversity include foreign nationals, U.S. citizens, LPRs, adults, minors, males, and females, among others. Service providers will be expected to serve victims of all forms of human trafficking identified above. Victim service provider partners should meet all of the following criteria: 1. Provide services to victims of human trafficking or related populations (e.g., victims of domestic violence, sexual assault, and/or runaway and homeless youth, etc.) as one of their primary purposes and have a demonstrated history of effective work in this field (e.g., etc.); mission statement, background information,

11 2. Address a demonstrated need in their community by providing services that promote the dignity and self-sufficiency of victims, improve their access to resources, and create options and for victims; safety. 3. Do not engage in or promote activities that compromise victim Activities That Compromise Victim Safety and Recovery The following activities have been found to jeopardize victim safety or deter or prevent physical or emotional healing for victims: OVC will not fund projects that include these activities. victims 1. The development and implementation of policies or procedures that exclude any from receiving safe shelter, advocacy services, counseling, and other assistance; 2. The development and implementation of policies or procedures that compromise the confidentiality of information and privacy of persons receiving OVC services; -funded 3. The development and implementation of policies or procedures that impose requirements on victims in order to receive services (e.g., receive counseling, seek civil or criminal remedies, etc.); safety The development and implementation of policies or procedures that fail to conduct 4. planning wi th victims; 5. The implementation of project designs and/or budget allocations that fail to account for the accessibility needs of individuals with disabilities and individuals who have limited English and proficiency or are Deaf or hard of hearing; response The establishment or enhancement of a multidisciplinary collaborative community 6. lacking the appropriate policies and procedures regarding victim confidentiality and members. information sharing for the Applications that propose activities that compromise victim safety and recovery may receive a deduction in points during the review process or may be eliminated from further consideration entirely. If funded, grantees may be required to modify their application project narrative and/or activities that are deemed to compromise victim safety during the review budget to remove any process. Lobbying, promoting, or advocating the legalization/regulation of prostitution The Federal Government is opposed to prostitution and related activities, which are inherentl y harmful and dehumanizing and contribute to the phenomenon of trafficking in persons. U.S. nongovernmental organizations and their subgrantees cannot use U.S. government funds to lobby for, promote, or advocate the legalization or regulation of prostitution as a legitimate form of work. Foreign nongovernmental organizations and their subgrantees that receive U.S. government funds to fight trafficking in persons cannot lobby for, promote, or advocate the legalization or regulation of prostitution as a legitimate form of work. It is the responsibility of the primary grantee to ensure these criteria are met by its subgrantees. Coordinating With Law Enforcement: OVC strongly encourages all grantees to assist clients above the age of 18 in complying with reasonable requests for local, state, federal, or tribal government agencies with the authority to investigate or prosecute trafficking acts. OVC is committed to the elimination of all forms of 11 14070 - 2018 - OVC

12 trafficking in persons, which requires the prosecution of traffickers as a key part of a multifaceted strategy. Victim -centered investigations and prosecutions of traffickers reduce harm and increase safety for our communities while supporting the healing of victims. Minors (defined here as persons under the age of 18), whether foreign nationals or U.S. citizens, should be encouraged to comply with reasonable requests, if possible, with the understanding that the extent of reasonable cooperation depends on the age, trauma, and maturity of the victim, among other things. Letters of Support From Law Enforcement and/or Prosecutorial Agencies Applicants must provide at least one letter of support from a local, state, tribal, and/or federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office(s). Note that law enforcement and prosecutor’s offices providing letters of support may do so for multiple applicants. Resource Coordination: Proposals should fill gaps in existing services. All applicants should determine if there is an existing federally funded trafficking victim service provider within their jurisdiction, and work to ensure that the new application does not duplicate existing services currently funded by OVC, the Department of Health and Human Services (HHS), the Office on Violence Against Women, or another federal office or agency. If there is currently a federally funded trafficking victim service grantee within the same jurisdiction as the applicant’s proposal, applicants must document (1) how the new proposal either supports different services than those already funded or provide strong justification for why additional funding is needed to fill existing gaps in services; and (2) how these services will be coordinated within the geographic area. Applicants must also include information about any other open award of federal and state funds (including programs supported by Victims of Crime Act (VOCA) victim assistance funds) that are being or will be used, in whole or in part, for one or more of the identical cost items outlined within this application. Applicants with current OVC funding for services for victims of human trafficking must demonstrate how the new proposal fills gaps in services not previously address ed by the existing OVC grant. The list of OVC -funded trafficking victim services grantees and the geographic regions they , and the serve are listed on the OVC website at http://ojp.gov/ovc/grants/traffickingmatrix.html . https://www.acf.hhs.gov/otip/grants list of some HHS -funded grantees is available at Applications that fail to address resource coordination with other OVC and federally and state-funded similar grant programs in their proposal will be negatively scored and may receive a deduction in points during the review process. With regard to services provided to individual clients, applicants must ensure that eligible victims ser ved under this program are not concurrently served with other federally funded grants, contracts, or subawards issued to the applicant agency specifically for services for victims of human trafficking, such as awards funded by HHS or other federal sources. Services can be provided to a victim in the aftermath of victim identification: service providers should facilitate victims’ access to other federal, state, or local programs for which they may be eligible, services. including HHS-funded 12 14070 - 2018 - OVC

13 The HHS Trafficking Victim Assistance Program (TVAP) is designed to fund case management services on a per capita basis for foreign national victims and potential victims seeking HHS certification. It is a valuable resource in communities where there are funding gaps due to the lack of federally funded victim service providers or significant spikes in caseloads. Applicants should plan on using OVC funds to provide services to foreign national trafficking clients , and should not anticipate leveraging TVAP funds as a matter of regardless of HHS certification course unless extraordinary circumstances arise. Grantees funded under this solicitation desiring to access TVAP funding due to such circumstances must contact their grant monitor to discuss the need. Training and Public Awareness : Training and public awareness activities are integral to a community’s response to human trafficking. Applicants are expected to conduct local trainings for project partners and for other opment opportunities community members, and provide project staff with professional devel (including travel to attend local and national victim assistance or regional or national trafficking conferences). Under this program, OVC recommends that a minimum of 2 percent (but no more than 5 percent) of the total victim service project cost, including match funds, be A Training Plan should be submitted as a separate attachment dedicated to these activities. to the application. For more information about what should be included in the Training Plan, please refer to page 35. Evalu ation and Collecting Data for Performance Measures : Data collection and evaluation activities are necessary to document the required performance measures and ensure projects meet intended goals related to victims of human trafficking. Under this program, each application must allocate a minimum of 2 percent of their total project budget to collect data on the performance measures of this grant. A Plan for Evaluation and Data Collection for this solicitation’s Measurable Performance Measures should be submitted as a separate component to the application. For more information about what should be included in the Plan, please refer to page 23. The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Information Submission , under Program Narrative. Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to— • improving the quantity and quality of evidence OJP generates; integrating evidence into program, practice, and policy decisions within OJP and • the and field; practice. improving the translation of evidence into • OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. 13 14070 - 2018 - OVC

14 ible, Causal evidence depends on the use of scientific methods to rule out, to the extent poss alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services. Information Regarding Potential Evaluation of Programs and Activities DOJ has prioritized the use of evidence-based programming and deems it critical to continue to ce programs to reach the build and expand the evidence informing criminal and juvenile justi highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients -related assessments or and subrecipients will be expected to cooper ate with program evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program. Information B. Federal Award OVC expects to make up to 18 awards for this program with amounts ranging from $550,000 to $925,000 depending on the purpose area (mentioned on page 9) with an estimated total , OVC expects to make awards for a 36-month period of . amount awarded of up to $12.75 million performance, to begin on October 1, 2018. the right to exercise discretion in setting award amounts. Award amounts OVC reserves will be based on the documented number of victims served by the applicant each year during 2016 and 2017 within the targeted geographic region, the geographic location of the project, the scope and complexity of the service strategy, funding priorities, and funding availability. OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award. All awards are subject to the availability of appropriated funds, and to any modifications or additional requirements that may be imposed by law. Type of Award OVC expects that any award under this solicitation will be made in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal , for a brief discussion , under Section F. Federal Award Administration Information Requirements of what may constitute substantial federal involv ement. 14 14070 - 2018 - OVC

15 Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass -through 2 3 entities ) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). (b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. (c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with awards. statutes, regulations, and the terms and conditions of Federal Take prompt action when instances of noncompliance are identified (d) including noncompliance identified in audit findings. Take reasonable measures to safeguard protected personally identifiable (e) information and other information the Federal awarding agency or pass -through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants . (This training Financial Management Online Training, available at https://ojpfgm.webfirst.com/ is required for all OJP award recipients.) Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information , applicants may OJP Financial Management and System of Internal the access and review a questionnaire – Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application. 2 -through entity” includes any recipient or subrecipient that provides For purposes of this solicitation, the phrase “pass a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program. Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation. 3 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain 200. the provisions of 2 C.F.R. Part modifications) 15 14070 - 2018 - OVC

16 Budget Information Under this program, each application must allocate a minimum of 2 percent of their total project budget to collect data on the performance measures of this grant. C ost Sharing or Match Requirement (cash or in-kind) Federal funds awarded under this solicitation may not cover more than 75 percent of the total 4 costs of the project. An applicant must identify the source of the 25 percent non-federal portion of the total project costs and how it will use match funds. If a successful applicant’s proposed match exceeds the required match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit. (“Match” funds may be used only for purposes that would be allowable for the federal funds.) Recipients may satisfy this match requirement with either cash or in-kind services. See the DOJ Grants Financial Guide at for examples of “in- https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm kind” s ervices. The formula for calculating the match is: Amount = Adjusted (Total) Project Costs Federal Award Percentage Federal Share R equired Recipient’s Share Percentage x Adjusted Project Cost = Required Match E xample: 75%/25% match requirement: for a federal award amount of $350,000, calculate match as follows: $466,667 $350,000 = 25% x $466,667 = $116,667 match 75% re-Agreement Costs (also known as Pre-Award Costs) P Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award. JP does not typically approve pre-agr eement costs; an applicant must request and obtain the O prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at for more information. https://ojp.gov/financialguide/doj/index.htm 4 Indian tribes and tribal organizations that otherwise are eligible for an award may be able to apply certain types of funds received from the federal government (for example, certain funds received under an Indian "self -determination contract") to satisfy all or part of a required "non- federal" match.

17 Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency 5 The 2018 salary table for with a Certified SES Performance Appraisal System for that year. SES employees is available on the Office of Personnel Management website at . Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements charged to an OJP award, the maximum apply.) If only a portion of an employee's time is allowable compensation is equal to the percentage of time worked times the maximum salary limitation. The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application. An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget. The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference, meeting, or training-related activity (or similar event) to review carefully—before submitting an application —the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at . OJP policy https://www.ojp.gov/financialguide/doj/PostawardRequirements/chapter3.10a.htm and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, and some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate. 5 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

18 Overview of Legal For additional information, see the "Civil Rights Compliance" section under “ Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 ” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm Awards . C. Eligibility Information eligibility information, see the title page. For For information on cost sharing or match requirements, see Section B. Federal Award Information. Information D. Application and Submission What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the available. funds Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that OVC has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, OVC has designated the following application elements as critical: Program • Narrative; • Plan for Collecting the Data Required for This Solicitation’s Performance Measures (as part of the Program Narrative); • Budget Detail Worksheet and Budget Narrative; Plan for Action Research; • • Project Timeline; Agency; Letter(s) of Support From a Law Enforcement and/or Prosecutorial • • Memoranda of Understanding (MOUs), Letters of Intent; Subcontracts/Subgrants; and Plan. Training NOTE : OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and ation about the Budget Detail Worksheet and Associated Documentation” below for more inform where it can be accessed. OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” es”) for all attachments. Also, OJP recommends that applicants include resumes in a “Resum single file. to be sure Please review the “Note on File Names and File Types” under How To Apply applications are submitted in permitted formats. 18 14070 - 2018 - OVC

19 Information to Complete the Application for Federal Assistance (SF -424) 1. The SF-424 is a required standard form used as a cover sheet for submission of pre- applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for -profit entity, select "For -Profit Or ganization" or "Small Business" (as applicable). To avoid processing delays, an applicant must include an accurate legal name on its SF -424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the s ame legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, these recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation. A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF -424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the -424; therefore, an applicant should ensure that the information entered in the SF-424 SF more information section for matches its current registration in SAM. See the How to Apply on SAM and DUNS numbers. Intergovernmental Review: is not subject to This solicitation ("funding opportunity") Executive Order 12372 . (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”) Project Abstract 2. Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be— • written for a general public audience. • submitted as a separate attachment with “Project Abstract” as part of its file name. • single-spaced, using a standard 12 -point font (such as Times New Roman) with 1-inch margins. The abstract must include the following information: • Legal name of the applicant (if two or more entities are applying, identify the legal name subrecipient(s)). for the lead applicant and the • area. Proposed purpose focused. Specific description of the geographic area where activities will be • • requested. Amount of federal funding 19 14070 - 2018 - OVC

20 2017. • Number of trafficking victims served each year in 2015, 2016, and count against the page limit for the As a separate attachment, the project abstract will not program narrative. Program 3. Narrative The program narrative should be double-spaced, using a standard 12-point font (Times New Roman preferred); have no less than 1-inch margins; and should not exceed 25 pages. Pages should be numbered. If the program narrative fails to comply with these length- related restrictions, OVC may consider such noncompliance in peer review and in final award decisions. 6 The following sections (headings) should be included as part of the program narrative: Problem Statement of the a. Applicants must include the following: i. Identification of the nature and scope of the problem that the program will address. Applicants must demonstrate the problem of human trafficking the within targeted geographic region, including local, state, and federal data regarding investigations, prosecutions, and the number of individuals identified as victims of human trafficking in the proposed geographic area. Applicant must cite the source of this data . Description of previous or current attempts to address the problem, including ii. 2015, documentation of the number of trafficking victims served each year during 2016, and 2017 within the targeted geographic region. At a minimum, applicants the total number of victims previously served within the targeted must identify geographic region, with federal and nonfederal funds; and the types of victims they have served (sex or labor trafficking victims). Applicant must cite the data . source of this iii. Outstanding problems, gaps in services, and unmet needs regarding services for human trafficking victims in the proposed geographic area. The applicant should also explain why their organization is best suited to meet the identified needs and gaps. See page 12 for more information about what an application must include - about describing gaps in services and coordinating resources with other OVC funded service providers. A description of how this funding opportunity will help address these problems. iv. v. A description of how this funding opportunity will help address the problem(s) and fill gaps in services. If the applicant organization is receiving state or federal funding to provide services and support for human trafficking victims, the program strategy must demonstrate how the OVC funding would leverage the other funding to enhance the response to victims. See Resource Coordination on 6 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information. 20 14070 - 2018 - OVC

21 page 12 for more information about what an application must include when describing gaps in services and coordinating resources with other federally Applications that fail to address resource funded service providers. coordination with other OVC and federally and state-funded similar grant programs in their proposal will be negatively scored during the review process. b. Project Design and Implementation i. Applicants must clearly state the goals, objectives, and primary activities that will be accomplished thr ough this project. These activities must be in alignment with the stated goals and objectives of this solicitation as described on pages 9 through 11. Applicants must include a logic model that graphically illustrates how the project’s goals, objectives, and activities are interrelated to address the stated problem. The logic model must be included as a separate attachment, and must include information related to anticipated outputs, performance measures, and short- and long-term outcomes that are anticipated for victims served and the community. Sample logic models are available at . www.ojjdp.gov/grantees/pm/logic_models.html purpose area Applicants must explain how they meet the requirements for the ii. they have selected. Applicants under Purpose Areas 1 and 2 must describe their plan to implement each of the direct services outlined on pages 6 through 8, either in-house or through project partners. The implementation plan must demonstrate that intensive case management and a comprehensive array of services will be provided in-house, or through community partners, to address the service needs of all types of trafficking victims that may be identified within a community, including victims of sex trafficking and labor trafficking, males, females, U.S. citizens, foreign nationals, LPRs, adults, and minors. Applicants under Purpose Area 3 must describe current services in place for victims of sex trafficking and labor trafficking, the current gaps in services for this population, and the proposed planning process toward implementing each of the direct services outlined on pages 6 through 8, either in- house or through project 3. partners in years 2 and All applicants must clearly indicate the name iii. or of the agency and the staff name position title of the person(s) that will be providing the direct services outlined in the proposal. For those services provided by project partners, applicants must also include information about how the performance of the service provider will monitored. be Applicants must describe how victim safety and confidentiality will be addressed. iv. Applications that propose activities that compromise victim safety and recovery may receive a deduction in points during the review process or may be eliminated from consideration entirely. See Activities That Compromise Victim Safety and Recovery on page 11. v. Applicants must include, for each named partner, an MOU, Letter of Intent, or to provide the service and subcontract that confirms the partner’s agreement or describes the cost agreement between the agencies. Subcontracts, MOUs, Letters of Intent should be submitted as one separate attachment to the 21 14070 - 2018 - OVC

22 application. See page 35 for information that should be included in subcontracts, MOUs, or Letters of Intent. vi. Applicants must submit a project timeline as a separate attachment to the application. See page 36 for information about what should be included in the timeline. project Competencies c. Capabilities and must describe the staffing structure of the program, information about i. Applicants how the program will be managed, and how key staff, including case managers, supervised. will be Applicants must include an organizational chart and other information describing ii. the roles and responsibilities of key personnel. Applicants must also provide a list of the personnel responsible for managing and implementing major activities of the project and a description of the current and proposed professional staff members’ unique quali fications that will enable them to fulfill their grant as responsibilities. Position descriptions and resumes for staff should be included indicated on page 36. If additional staff will be hired to complete various activities for this project, the applicant should also attach a proposed job description and the selection criteria for the position. Applicants must demonstrate that personnel who provide direct services, iii. including case managers, will have prior victim service experience or will be rect supervision of a senior case manager or project director who has under the di such experience. Applicants must demonstrate a history of providing services on behalf of iv. victims of human trafficking. Applicants must include the number of human trafficking erved each year in 2015, 2016, and 2017 by the applicant agency and victims s budget. the formal partners included in the v. Applicants must describe their experience in providing or coordinating services for victims of all forms of human trafficking that might be identified within the target area, including foreign nationals, U.S. citizens, LPRs, adults, minors, females. males, and Applicants must demonstrate the expertise and organizational capacity to vi. ollaboration with successfully undertake an initiative that involves significant c other agencies, including local, state, and federal law enforcement; victim service and faith-based organizations; local medical providers; and other community services in order to enhance interagency collaboration and the coordinated munity response to victims of human com trafficking. Applicants must state their experience with managing federal grants that vii. support direct services to crime victims and document their administrative and financial capacity to manage federal grants. If the applicant has other grants for providing services to victims of human trafficking, training on human trafficking for the professionals, or outreach to trafficking victims, the applicant must describe 22 14070 - 2018 - OVC

23 scope of each of these grants and describe how activities and data collection on these projects will be tracked separately to avoid duplication. Applicants with current funding for services for victims of human trafficking must viii. ons not demonstrate how this application fills gaps in services or interventi previously addressed by current available funding. Plan for Collecting the Data Required for This Solicitation’s Performance d. Measures OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “ General Information about Post-Federal Award Reporting Requirements ” in Section F. Federal ). The performance data directly relate to the goals, Award Administration Information objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description . s section must include the following information: Your response to thi A plan for collecting all of the performance measures data required by this • solicitation. Award recipients will be required to provide the relevant data by submitting regular client and performance data through OVC’s online Trafficking Information Management System (TIMS) located at https://tims.ovcttac.gov/. Applicants should examine the key performance measures and required client data in Table Appendix A: Performance Measures . A description of the key staff who will be responsible for collecting data and a plan for • Online. using TIMS More information on performance measurement at OJP is provided at . www.ojp.gov/performance The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will equired data should it receive funding. gather the r required to submit performance data with the not Please note that applicants are application. Performance measures information is included as an alert that successful e data as part of the reporting applicants will be required to submit performanc requirements under an award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects’ protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements, likely do not constitute “research.” Each applicant should provide sufficient information for OJP to oject it proposes would either intentionally or unintentionally determine whether the particular pr collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects”). 23 14070 - 2018 - OVC

24 “Research,” for purposes of human subjects’ protection for OJP -funded programs, is defined as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.” 28 C.F.R. 46.102(d). For addition al information on determining whether a proposed activity would constitute research for purposes of human subjects protection, applicants should consult the decision tree in the “Research and the protection of human subjects” section of the “ Requirements related to Research” webpage of the " Overview of Legal Requirements Generally Applicable to OJP - FY 2018 Awards Grants and Cooperative Agreements ," available through the OJP Funding Resource Center at . https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm Every prospective applicant whose application may propose a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that webpage. 4. Budget and Associated Documentation The Budget Detail Worksheet and the Budget Narrative are now combined in a single document collectively referred to as the Budget Detail Worksheet. The Budget Detail Worksheet is a user -friendly, fillable, Microsoft Excel -based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that All applicants should use the Excel version when can be completed as necessary. completing the proposed budget in an application, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties. If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508-compliant ible Adobe Portable Document Format (PDF) version. access Both versions of the Budget Detail Worksheet can be accessed at . https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm Budget Detail Worksheet a. The Budget Detail Worksheet should provide the detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs. Grant funds awarded for services to victims of human trafficking are designed to support costs for the key activities of this program: direct victim services, training, and action research . Applicants must dedicate a line item, within the appropriate budget category, for each specialized service that is selecte d in the program narrative. Minimal funds should be dedicated toward supporting administrative costs. See Appendix B for further budget guidance. Personnel costs i. : Applicants must clearly demonstrate in the budget and the budget narrative the percent of time that each staff person will dedicate to the above mentioned key program activities. Project activities that do not fall within those key elements, but are part of a person’s salary and/or effort, should be for further budget Appendix B guidance. noted as other activities. See 24 14070 - 2018 - OVC

25 Administrative costs : Administrative costs related to the salary and fringe benefits ii. should not of executive-level leadership and accounting/financial administration exceed more than 10 percent of the total direct cost of the project. (Indirect costs supported with a federally approved Indirect Cost Rate Agreement are not included within this 10 percent limit.) : The Travel category of the Budget Detail Worksheet iii. Travel for required trainings should include costs to support the travel of staff to attend trainings related to human trafficking. For each event requiring staff travel, applicants must break out costs associated with travel, lodging, per diem, and ground transportation. Required trainings for OVC grantees are listed below: The Regional Financial Management Training Seminar sponsored by • OJP’s Office of the Chief Financial Officer (OCFO), unless the applicant has previously attended this seminar or plans to take the training online. Specific information about the dates and locations of upcoming OCFO events and information about the DOJ Grants Financial Management . Online Training can be found at www.ojp.usdoj.gov/training/training.htm The Programmatic Point of Contact and Financial Point of Contact are training. required to complete this • OVC annual grantee meetings, 2 days each, in Washington, D.C., for up to two staff members per year, subject to change. Note: Travel costs associated with project staff (e.g., travel for a consultant or a speaker) who are not directly employed by the grantee organization must be listed under the Consultant Budget category on the Budget Detail Worksheet. : Consultant rates may not exceed the maximum of $650 per day iv. Consultant rates or, if paid by the hour, $81.25 per hour for a maximum 8-hour workday. Rates that exceed the maximum rate must be strongly justified by the applicant at the time of the application and approved in writing by OVC after the award is made. Consultants or other providers who are donating the cost of their services as match toward the project are also subject to the $650 per day or $81.25 per hour limitation. For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/doj/index.htm . Narrative Budget b. every category of expense The budget narrative should thoroughly and clearly describe listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project ties). activi An applicant should demonstrate in its budget narrative how it will maximize cost effectiveness of award expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality. 25 14070 - 2018 - OVC

26 The budget narrative should be mathematically sound and correspond clearly with the information and figures provided in the Budget Detail Worksheet. The narrative should costs, and how those costs are explain how the applicant estimated and calculated all necessary to the completion of the proposed project. The narrative may include tables for clarification purposes, but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the budget narrative should describe costs by year. c. if any), and on Proposed Procurement Information on Proposed Subawards ( Contracts (if any) Applicants for OJP awards typically may propose to make subawards . Applicants also may propose to enter into procurement under the award. contracts Whether an action—for federal grants administrative purposes —is a subaward or procurement contract is a critical distinction as significantly different rules apply to subawards and procurement contracts. If a recipient enters into an agreement that is a subaward of an OJP award, specific rules apply —many o f which are set by federal statutes and DOJ regulations; others by award conditions. These rules place particular responsibilities on an OJP recipient for any subawards the OJP recipient may make. The rules determine much of what the written subaward agreement itself must require or provide. The rules also determine much of what an OJP recipient must do both before and after it makes a subaward. If a recipient enters into an agreement that is a ent set of federal rules procurement contract under an OJP award, a substantially differ applies. OJP has developed the following guidance documents to help clarify the differences between subawards and procurement contracts under an OJP award and outline the ation can be accessed compliance and reporting requirements for each. This inform . online at https://ojp.gov/training/training.htm • A Subawards under OJP Awards and Procurement Contracts under Awards: Toolkit for OJP Recipients . • Checklist to Determine Subrecipient or Contractor Classification. • Sole Source Justification Fact Sheet and Sole Source Review Checklist . In general, the central question is the relationship between what the third party will do under its agreement with the recipient and what the recipient has committed (to OJP) to do under its award to further a public purpose (e.g., services the recipient will provide, products it will develop or modify, research or evaluation it will conduct). If a third party will provide some of the services the recipient has committed (to OJP) to provide, will develop or modify all or part of a product the recipient has committed (to OJP) to develop or modify, or will conduct part of the research or evaluation the recipient has committed (to OJP) to conduct, OJP will consider the agreement with the third party a for purposes of federal grants administrative requirements. subaward or This will be true the recipient, for internal or other non-federal purposes, labels even if treats its agreement as a procurement, a contract, or a procurement contract. Neither the title nor the structure of an agreement determines whether the agreement—for —is a purposes of federal grants administrative requirements a or is instead subaward 26 14070 - 2018 - OVC

27 procurement contract under an award. The substance of the relationship should be given greater consideration than the form of agreement between the recipient and the outside entity. Information on proposed subawards 1. A recipient of an OJP award may not make subawards ("subgrants") unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires) subawards, a recipient must have authorization from OJP before it may make a subaward. A particular subaward may be authorized by OJP because the recipient included a sufficiently detailed description and justification of the proposed subaward in the Program Narrative, Budget Detail Worksheet, and Budget Narrative as approved by OJP. If, however, a particular subaward is not authorized by federal statute or regulation, and is not approved by OJP, the recipient will be required, post-award, to request and subaward. obtain written authorization from OJP before it may make the If an applicant proposes to make one or more subawards to carry out the federal award and program, the applicant should (1) identify (if known) the proposed subrecipient(s), (2) describe in detail what each subrecipient will do to carry out the federal award and federal program, and (3) provide a justification for the subaward(s), with details on pertinent matters such as special qualifications and areas of expertise. Pertinent information on subawards should appear not only in the Program Narrative, but also in Narrative. the Budget Detail Worksheet and Budget 2. Information on proposed procurement contracts (with specific justification for proposed noncompetitive contracts over $150,000) Unlike a recipient contemplating a subaward, a recipient of an OJP award generally that—for does not need specific prior federal authorization to enter into an agreement —is considered a procurement purposes of federal grants administrative requirements provided that (1) the recipient uses its own documented procurement contract, procedures and (2) those procedures conform to applicable federal law, including the Procurement Standards of the (DOJ) Part 200 Uniform Requirements (as set out at 2 C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and Budget Narrative should identify proposed procurement contracts. (As discussed above, subawards must be identified and described separately from procurement contracts.) The Procurement Standards in the Part 200 Uniform Requirements, however, reflect a general expectation that agreements that (for purposes of federal grants administrative requirements) constitute procurement “contracts” under awards will be entered into on the basis of full and open competition. All noncompetitive (sole source) procurement contracts must meet the OJP requirements outlined at If a proposed procurement contract -procurement.htm . https://ojp.gov/training/subawards would exceed the simplified acquisition threshold —currently $150,000—a recipient of an OJP award may not proceed without competition unless and until the recipient receives specific advance authorization from OJP to use a noncompetitive approach for the procurement. An applicant that (at the time of its application) intends —without —to enter into a procurement contract that would exceed $150,000 should competition

28 include a detailed justification that explains to OJP why, in the particular circumstances, it is appropriate to proceed without competition. If the applicant receives an award, sole source procurements that do not exceed the Simplified Acquisition Threshold (currently $150,000) must have written justification for the noncompetitive procurement action maintained in the procurement file. If a procurement file does not have the documentation that meets the criteria outlined in 2 C.F.R. 200, the procurement expenditures may not be allowable. Sole source procurement over the $150,000 Simplified Acquisition Threshold must have prior approval from OJP using a Sole Source GAN. Written documentation justifying the noncompetitive procurement must be submitted with the GAN and maintained in the procurement file. d. Pre -Agreement Costs For information on pre-agreement costs, see Section B. Federal Award Information . Indirect Cost Rate Agreement (if applicable) 5. Indirect costs may be charged to an award only if: The recipient has a current (unexpired), federally approved indirect cost rate; or (a) The recipient is eligible to use, and elects to use, the “de minimis” indirect cost rate (b) described in the Part 200 Uniform Requirements, as set out at 2 C.F.R. 200.414(f). An applicant with a current (unexpired) federally approved indirect cost rate is to attach a copy of the indirect cost rate agreement to the application. An applicant that does not have a current federally approved rate may request one through its cognizant federal agency, which will review all documentation and approve a rate for the applicant entity, or, if the applicant’s accounting system permits, applicants may propose to allocate costs in the direct cost categories. For assistance with identifying the appropriate cognizant federal agency for indirect costs, please contact the Office of the Chief Financial Officer (OCFO) Customer Service Center at . If DOJ is the cognizant federal agency, applicants 800– 458– 0786 or at [email protected] may obtain information needed to submit an indirect cost rate proposal at https://www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf . Certain OJP recipients have the option of electing to use the “de minimis” indirect cost rate. An applicant that is eligible to use the “de minimis” rate that wishes to use the "de minimis" rate should attach written documentation to the application that advises OJP of both (1) the applicant’s eligibility to use the “de minimis” rate, and (2) its election to do so. If an eligible applicant elects the “de minimis” rate, costs must be consistently charged as either indir ect or direct costs, but may not be double charged or inconsistently charged as both. The "de minimis" rate may no longer be used once an approved federally negotiated indirect cost rate is in place. (No entity that ever has had a federally approved negoti ated indirect cost rate is eligible to use the "de minimis" rate.) For the “de minimis” rate requirements (including on eligibility to elect to use the rate), see the Part 200 Uniform Requirements, at 2 C.F.R. 200.414(f). 28 OVC-2018-14070

29 6. Tribal Authorizing Resolution (if applicable) A tribe, tribal organization, or third party that proposes to provide direct services or assistance to residents on tribal lands should include in its application a resolution, letter, affidavit, or other documentation, as appropriate, that demonstrates (as a legal matter) that the applicant has the requisite authorization from the tribe(s) to implement the proposed project on tribal lands. In those instances when an organization or consortium of tribes applies for an award on behalf of a tribe or multiple specific tribes, the application should include appropriate legal documentation, as described above, from all tribes that would receive services or assistance under the award. A consortium of tr ibes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing um bylaws with the application. body) may submit, instead, a copy of its consorti An applicant unable to submit an application that includes a fully executed (i.e., signed) copy of legal appropriate documentation, as described above, consistent with the applicable tribe’s governance structure, should, at a minimum, submit an unsigned, draft version of such legal documentation as part of its application (except for cases in which, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all es). If selected for funding, OJP will make use of and access to consortium member trib documentation. award funds contingent on receipt of the fully executed legal 7. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) Every OJP applicant (other than an individual applying in his or her personal capacity) is required to download, complete, and submit the OJP Financial Management and System of Internal Controls Questionnaire (Questionnaire) at as part of its application. https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf The Questionnaire helps OJP assess the financial management and internal control sociated potential risks of an applicant as part of the pre-award risk systems, and the as assessment process. The Questionnaire should only be completed by financial staff most familiar with the applicant's systems, policies, and procedures in order to ensure that the correct responses are recorded and submitted to OJP. The responses on the Questionnaire directly impact the pre -award risk assessment and should accurately reflect the applicant’s financial management and internal control system at the time of the application. The pre-award risk assessment is only one of multiple factors and criteria used in determining funding. However, a pre-award risk assessment that indicates that an applicant poses a higher risk to OJP may affect the funding decision and/or result in additi onal reporting requirements, monitoring, special conditions, withholding of award funds, or other additional award requirements. Among other things, the form requires each applicant to disclose whether it currently is designated “high risk” by a federal grantmaking agency outside of DOJ. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the applicant’s past performance, or other programmatic or financial concerns with t he applicant. If an applicant is designated high risk by another federal awarding agency, the applicant must provide the following information:

30 • The federal awarding agency that currently designates the applicant high risk The date the applicant was designated high risk • The high-risk point of contact at that federal awarding agency (name, phone number, • address) and email The reasons for the high -risk status, as set out by the federal awarding • agency OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An applicant that is considered “high risk” by another federal awarding agency is not automatically disqualified from receiving an OJP award. OJP may, however, consider the information in award decisions, and may impose additional OJP oversight of any award under this solicitation (including through the conditions that accompany the award document). 8. Activities Disclosure of Lobbying Each applicant must complete and submit this information. An applicant that expends any funds for lobbying activities is to provide all of the information requested on the form Disclosure of Lobbying Activities (SF- LLL) posted at . An applicant that does not expend https://ojp.gov/funding/Apply/Resources/Disclosure.pdf any funds for lobbying activities is to enter “N/A” in the text boxes for item 10 (“a. Name and Address of Lobbying Registrant” and “b. Individuals Performing Services”). 9. Additional Attachments a. Ap plicant Disclosure of Pending Applications Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any pending applications for federally funded grants or cooperative agreements that include requests for funding to support the same project being proposed in the (1) (2) would cover any identical cost items outlined in application under this solicitation, and the budget submitted to OJP as part of the application under this solicitation. The applicant is to disclose applications made directly to federal awarding agencies, and also applications for subawards of federal funds (e.g., applications to state agencies that will subaward (“subgrant”) federal funds). OJP seeks this information to help avoid inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Each applicant that has one or more pending applications as described above is to provide the following information about pending applications submitted within the last 12 months: • The federal or State funding agency • The solicitation name/project name • The point of contact information at the applicable federal or State funding agency 30 OVC-2018-14070

31 Name/Phone/ Federal or State Email Solicitation for Point of Contact Federal or State Funding Agency Funding Agency at Name/Project Name COPS Hiring Jane Doe, 202/000 - 0000; Office of DOJ/ Community Program Oriented [email protected] SAMPLE Services Policing (COPS) H ealth and H John Doe, 202/000 Drug - - 0000; Free uman Services Communities [email protected] /Substance and Mentoring Program/ Abuse Mental Health Services North County Youth Mentoring Program Administration Each applicant should include the table as a separate attachment to its application. The Pending Applications.” The applicant’s Legal Name file should be named “Disclosure of on the application must match the entity named on the disclosure of pending applications statement. Any applicant that does not have any pending applications as described above is to submit, as a separate attachment, a statement to this effect: “[Applicant Name on SF -424] does not have (and is not proposed as a subrecipient under) any pending applications submitted within the last 12 months for federally funded grants or wards under federal grants or cooperative cooperative agreements (or for suba agreements) that request funding to support the same project being proposed in this application to OJP and that would cover any identical cost items outlined in the budget submitted as part of this application.” b. Research and Evaluation Independence and Integrity If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant must demonstrate independence and integrity regarding both this proposed research and/or evaluation, and any current or prior related projects. both i. and ii. below. Each application should include an attachment that addresses i. For purposes of this solicitation, each applicant is to document research and evaluation independence and integrity by including one of the following two items: a. A specific assurance that the applicant has reviewed its application to identify any actual or potential apparent conflicts of interest (including through review of pertinent information on the principal investigator, any co-principal investigators, and any subrecipients), and that the applicant has identified no —whether personal or financial or organizational cts of interest such confli (including on the part of the applicant entity or on the part of staff, investigators, or subrecipients) —that could affect the independence or integrity of the research, including the design, conduct, and reporting of the research.

32 OR b. A specific description of actual or potential apparent conflicts of interest that the applicant has identified—including through review of pertinent information on the principal investigator, any co -principal investigators, and any —that could affect the independence or integrity of the research, subrecipients including the design, conduct, or reporting of the research. These conflicts may be personal (e.g., on the part of investigators or other staff), financial, or organizational (related to the applicant or any subrecipient entity). Some examples of potential investigator (or other personal) conflict situations are those in which an investigator would be in a position to evaluate a spouse’s work p roduct (actual conflict), or an investigator would be in a position to evaluate the work of a former or current colleague (potential apparent conflict). With regard to potential organizational conflicts of interest, as one example, generally an organization would not be given an award to evaluate a project if that organization had itself provided substantial prior technical assistance to that specific project or a location implementing the project zation in such (whether funded by OJP or other sources), because the organi an instance might appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person understanding all of the facts would be able to have confidence that the results of any research or evaluation project are objective and reliable. Any outside personal or financial interest that casts doubt on that objectivity and reliability of an evaluation or research product is a problem and must be disclosed. In addition, for purposes of this solicitation, each appli ii. cant is to address possible mitigation of research integrity concerns by including, at a minimum, one of the items: following two a. If an applicant reasonably believes that no actual or potential apparent conflicts of interest (personal, financial, or organizational) exist, then the applicant should provide a brief narrative explanation of how and why it reached that conclusion. The applicant also is to include an explanation of the specific processes and procedures that the applicant has in place, or will p ut in place, to identify and prevent (or, at the very least, mitigate) any such conflicts of interest pertinent to the funded project during the period of performance. Documentation that may be helpful in this regard may include organizational codes of ethics/conduct and policies regarding organizational, personal, and financial conflicts of interest. There is no guarantee that the proposed. plan, if any, will be accepted as OR If the applicant has identified actual or potential apparent conflicts of inte b. rest (personal, financial, or organizational) that could affect the independence and integrity of the research, including the design, conduct, or reporting of the research, the applicant is to provide a specific and robust mitigation plan to address each of those conflicts. At a minimum, the applicant is expected to explain the specific processes and procedures that the applicant has in place, or will put in place, to identify and eliminate (or, at the very least, mitigate) any such conflicts of interest pertinent to the funded project during the period 32 14070 - 2018 - OVC

33 of performance. Documentation that may be helpful in this regard may include organizational codes of ethics/conduct and policies regarding organizational, personal, and financial conflicts of interest. There is no guarantee that the plan, if any, will be accepted as proposed. OJP will assess research and evaluation independence and integrity based on considerations such as the adequacy of the applicant’s efforts to identify factors that could affect the objectivity or integrity of the proposed staff and/or the applicant entity (and any subrecipients) in carrying out the research, development, or evaluation activity; and the adequacy of the applicant’s existi ng or proposed remedies to control any such factors. Compensation Disclosure of Process Related to Executive c. An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees. Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfied certain rules set out in Internal Revenue Service (IRS) regulations with regard to its compensation decisions. Each applicant nonprofit organization must state at the time of its application (question 9c in the "OJP Financial Management and System of Internal Controls Questionnaire" located at and mentioned earlier) http://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf whether or not the applicant entity believes (or asserts) that it currently satisfies th e requirements of 26 C.F.R. 53.4958-6 (which relate to establishing or invoking a rebuttable presumption of reasonableness of compensation of certain individuals and entities). A nonprofit organization that states in the questionnaire that it believes (or asserts) that it has satisfied the requirements of 26 C.F.R. 53.4958-6 must then disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process used by the applicant nonprofit organizati on to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). At a minimum, the disclosure must describe in pertinent detail (1) the composition of the body that reviews and approves compensation arrangements for covered to persons; (2) the methods and practices used by the applicant nonprofit organization ensure that no individual with a conflict of interest participates as a member of the person; body that reviews and approves a compensation arrangement for a covered (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the with applicant organization maintains as concurrent documentation of the decisions 33 14070 - 2018 - OVC

34 respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For purposes of the required disclosure, the following terms and phrases have the meanings set out by the IRS for use in connection with 26 C.F.R. 53.4958-6: officers, t of interest, appropriate directors, trustees, key employees, compensation, conflic data as to comparability, adequate documentation, and concurrent documentation. Applicant nonprofit organizations should note that following receipt of an appropriate request, OJP may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation). Plan for Action Research d. Applicants must describe a plan for action research activities that will guide them in assessing program performance through the life of the award. Action research ( https://www.ovc.gov/pdftxt/Action-Research-Fact-Sheet-508.pdf ) involves the collection and analysis of data during a project to assess project performance, identify areas for improvement, and provide direction. It is a collaborative effort between a researcher and project staff that provides timely analysis of data to help inform project activities. Action research is not a systematic investigation designed to develop or contribute to generalizable knowledge, and therefore would not be considered research involving human subjects. Action researchers are expected to be knowledgeable in the collection and analysis of data, relevant evaluation literature, and esearch the operation of the program. Grantees will provide OVC with annual action r reports (annual summary reports and a comprehensive final report over the award period). The plan must include the following information: • A description of the proposed action research consultant(s) who will conduct project, research and evaluation activities for the consultant(s), A description of the qualifications of the • Identification of key staff who will be involved in action research activities and the • and work of the consultant, research. An explanation of the basic methodology and timeline for the action • Applicants must allocate 2 to 7 percent of their total project budget, including match funds, to support action research activities. The plan must include an itemized list of costs to conduct action research activities including the percent of time that staff contribute to action research; the cost of a consultant; and costs related to travel or supplies related to action research. The applicant should incorporate these e. costs within their Budget Detail Worksheet and Budget Narrativ Evaluator staff should be external to the applicant organization. Applicants are encouraged to partner with consultants who have a working knowledge of social service programs, such as institutions of higher learning with this specialty. 34 14070 - 2018 - OVC

35 e. Logic Model Applicants must include a logic model that graphically illustrates how the project’s goals, objectives, and activities are interrelated to address the stated problem. See the “Project Design and Implementation” section on page 21 for more information about what to include in the logic model. Plan Training f. Training and public awareness activities are integral to a community’s response to human trafficking. Applicants must include, as a separate attachment to this application, plans for conducting local trainings for project partners and other implementation community members, public awareness activities, and plans to provide staff with professional development opportunities (including travel to attend local and national egional or national trafficking conferences). victim assistance or r The training plan should include information about (1) target audiences for trainings and public awareness activities, (2) topics of trainings, (3) tentative dates or frequency of training events, and (4) the key staff involved in delivering training. The plan should also identify specific professional development opportunities for staff, including costs to attend local or national victim assistance or regional or national trafficking conferences. Costs dedicated to training, public awareness, and professional development activities must be detailed in the training plan and also included as line items within the appropriate categories of the Budget Detail Worksheet and Budget Narrative . Under this program, OVC recommends that a minimum of 2 percent (but no more than 5 percent) of the total project budget, including match funds, be dedicated to conducting training and public awareness activities and providing project staff ies. with professional development opportunit An agency that receives both OVC funds and HHS funding through the Rescue & Restore Victims of Human Trafficking Regional Program for training and public awareness activities must describe how activities and data collection on these projects will be tracked separately to avoid duplication. Note: All training hosted by the applicant organization with funds awarded through this cooperative agreement would be subject to regulations, policies, and guidance outlined . This includes the requirement www.ojp.gov/funding/confcost.htm on the OJP Website at to obtain specific DOJ prior approval at least 120 days before the date of a conference, training, or other formal event planned and implemented with the use of grant funds. The training plan submitted within the application program narrative should include the submission of requests for DOJ prior approval. For additional conference information, see Section B on page 17. bcontracts/Subgrants MOUs, Letters of Intent, and Su g. For services to be provided by project partners, the applicant must name the project partner that will provide the specific service in the program narrative, and include, as an attachment to the application, a subcontract/subgrant, Letter of Intent, or MOU describing the commitment from that organization to perform a specific service, and a description of the fee for the service or cost to the grant for each service. If services are 35 14070 - 2018 - OVC

36 to be provided as in-kind match, pro bono, or at no cost to the grant, this must be clearly stated in the MOU, Letter of Intent, or subcontract/subgrant. MOUs, Letters of Intent, and subcontracts/subgrants must include the following: (1) names of the organizations involved in the agreement; (2) scope of the direct specialized service(s) and other work to be performed under the agreement; (3) duration of the agreement; (4) estimated cost per victim or cost of actual services provided describing whether it is a fee-for -service, in-kind match, or no cost; (5) whether or not there is a cap on the total amount of the agreement; and (6) whether or not there is a maximum number of victims that may be served under the agreement. If any of the required direct services above are to be provided pro bono or accessed through other government - subsidized or otherwise funded programs, applicants must describe how services will be provided to victims without the use of grant funds. MOUs and Letters of Intent should be submitted as one separate attachment to the application. Applications with insufficient documentation to fully demonstrate the applicant’s ability to implement their proposed service plan will be negatively scored during the review process. Awards made to applicants under this solicitation will contain a special condition precluding access to the full amount of grant funds until all supporting documentation is received and approved by OVC. h. Agencies Letters of Support From Law Enforcement and/or Prosecutorial letter of support from a local, state, tribal, and/or Applicants must provide at least one federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office(s). Note that law enforcement and prosecutor’s offices providing letters of support may do so for multiple applicants. Timeline i. Project The timeline document must include the following: • Milestone project goals. and Related objectives, activities (including data collection and programmatic • financial reporting), and expected completion dates. • Organization timeline. and person(s) responsible for completing each task on the i. Resumes Position Descriptions and Position descriptions and resumes for key positions should be tailored to the applicant to demonstrate qualifications of staff involved in the project. j. Certificate Privacy OVC and recipients of OVC funding are subject to confidentiality requirements protecting research and statistical information collected that is identifiable to a private person under the DOJ regulations found at 28 C.F.R. Part 22. Identifying characteristics include, but are not limited to, identifiers such as name, address, Social Security number or other identifying number, fingerprints, voiceprints, photographs, genetic information, or any other item or combination of data about a person that could reasonably lead, directly or indirectly, by reference to other information, to identification of that individual(s). OVC 36 14070 - 2018 - OVC

37 requires that applicants submit an updated Privacy Certificate with their application. A Privacy Certifi cate must be approved prior to engaging in any project activities that involve data collection on individuals through observations, interviews, reports, or review of administrative records, or any project tasks likely to result in the gathering or ent of information identifiable to individuals. OVC -funded activities that require developm a Privacy Certificate prior to conducting the activity include, but may not be limited to, a needs assessment, program evaluation, survey, or focus group interview. For sample Privacy Certificates, visit https://ojp.gov/funding/Apply/Resources/PrivacyCertification.pdf and view the two model Privacy Certificates available for adaptation. For additional guidance on Privacy Certificate content, visit the National Institute of Justice’s Privacy https://www.nij.gov/funding/humansubjects/pages/privacy - Certificate Guidance at . certificate-guidance.aspx How To Apply Applicants must register in and submit applications through Grants.gov , a primary source to find federal funding opportunities and apply for funding. Find complete instructions on how to register and submit an application at https://www.grants.gov/web/grants/support.html . Applicants that experience technical difficulties during this process should call the Grants.gov –4726 545– 606– or 518 5035 , which operates 24 hours a day, Customer Support Hotline at 800– 7 days a week, except on federal holidays. Grants.gov has updated its application tool. The legacy PDF Important Grants.gov update. application package was retired on December 31, 2017. Grants.gov Workspace is now the standard application method for applyi ng for grants. OJP applicants should familiarize themselves with the Workspace option now. For complete information and instructions on using Workspace (and other changes), go to the Workspace Overview page at . https://www.grants.gov/web/grants/applicants/workspace-overview.html processing delays may occur, Registering with Grants.gov is a one-time process; however, and it can take several weeks for first-time registrants to receive confirmation of registration the register several weeks before and a user password. OJP encourages applicants to application submission deadline. In addition, OJP urges applicants to submit applications at least 72 hours prior to the application due date, in order to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. ospective applicants to sign up for Grants.gov email notifications OJP strongly encourages all pr . If regarding this solicitation at https://www.grants.gov/web/grants/manage-subscriptions.html on is cancelled or modified, individuals who sign up with Grants.gov for updates will this solicitati be automatically notified. Grants.gov was built to be compatible with Internet Explorer. For Browser Information: technical assistance with Google Chrome, or another browser, contact Grants.gov Customer Support. Grants.gov has two categories of files for attachments: “mandatory” and Note on Attachments: “optional.” OJP receives all files attached in both categories. Attachments are also labeled to attached (e.g., Project Narrative, Budget Narrative, Other, etc.) Please describe the file being ensure that all required documents are attached in the correct Grants.gov category and are labeled correctly. Do not embed “mandatory” attachments within another file. 37 14070 - 2018 - OVC

38 Note on File Names and File Types: permits the use of certain specific Grants.gov only characters in the file names of attachments. Valid file names may include only the characters shown in the table below. Grants.gov rejects any application that includes an attachment(s) with a file name that contains any characters not shown in the table below. Grants.gov forwards successfully submitted applications to the OJP Grants Management System (GMS). Characters Special Characters – Z) Parenthesis ( ) Upper case (A Curly braces { } Square brackets [ ] Ampersand (&)* Lower case (a z) – Tilde (~) Exclamation point (!) Underscore ( ) Comma ( , ) Semicolon ( ; ) Apostrophe ( ‘ ) ) Dollar sign ($) Number sign (#) Hyphen ( - At sign (@) Equal sign (=) Space Percent sign (%) Plus sign (+) Period (.) *When using the ampersand (&) in XML, applicants must use the “&” format. GMS does not accept executable file types as application attachments . These disallowed file types include, but are not limited to, the following extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” and “.zip.” GMS may reject applications with files that use these extensions. It is important to allow time to change the type of file(s) if rejected. the application is All applicants are required to complete the following steps: Unique Entity Identifier (DUNS Number) and SAM Every applicant entity must comply with all applicable SAM and unique entity identifier (currently, a DUNS number) requirements. SAM is the repository for certain standard information about federal financial assistance applicants, recipients, and subrecipients. A DUNS digit identification number provided by the commercial company Dun number is a unique nine- numbered Bradstreet. More detailed information about SAM and the DUNS number is in the and sections below. If an applicant entity has not fully complied with the applicable SAM and unique identifier requirements by the time OJP makes award decisions, OJP may determine that the applicant is not qualified to receive an award and may use that determination as a basis for making the award to a different applicant. Applying as an Individual An individual who wishes to apply in his/her personal capacity should search Grants.gov for funding opportunities for which individuals are eligible to apply. Use the Funding Opportunity Number (FON) to register. (An applicant applying as an individual must comply with all applicable Grants.gov individual registration requirements.) to complete the registration Enter the FON at https://apply07.grants.gov/apply/IndCPRegister form and create a username and password for Grants.gov. (An applicant applying as an idual should complete all steps below except 1, 2 and 4.) indiv 38 14070 - 2018 - OVC

39 Registration and Submission Steps In general, the Office of 1. Acquire a unique entity identifier (currently, a DUNS number). award (other than an Management and Budget requires every applicant for a federal individual) to include a "unique entity identifier" in each application, including an application for a supplemental award. Currently, a DUNS number is the required unique entity identifier. This unique entity identifier is used for tracking purposes, and to validate address and point of contact information for applicants, recipients, and subrecipients. It will be used throughout the life cycle of an OJP award. Obtaining a DUNS number is a free, one-time activity. Call eet at 866– 705– 5711 to obtain a DUNS number or apply online at Dun and Bradstr https://www.dnb.com/ . A DUNS number is usually received within 1-2 business days. Acquire or maintain registration with SAM. Any applicant for an OJP aw ard creating a 2. entity registration in SAM.gov must provide an original, signed notarized letter stating new that the applicant is the authorized Entity Administrator before the registration will be activated. To learn more about this process change, read the FAQs at https://www.gsa.gov/about-us/organization/federal -acquisition-service/office-of-sys tems - award-environment-iae/sam -update . Information about the management/integrated- letter is posted at https://www.fsd.gov/fsd- notarized gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb 0013183 . All applicants for OJP awards (other than individuals) must maintain current registrations in the SAM database. Applicants will need the authorizing official of the organization and an EIN. An applicant must be registered in SAM to successfully register in Grants.gov. Each update or renew its SAM registration at least annually applicant must to maintain an active status. SAM registration and renewal can take as long as 10 business days to complete (2 more weeks to acquire an EIN). An application cannot be successfully submitted in Grants.gov until Grants.gov receives the SAM registration information. Once the SAM registration/renewal is complete, the information transfer from SAM to Grants.gov can take as long as 48 hours. OJP recommends that the applicant register or renew registration with SAM as early as possible. Information about SAM registration procedures can be accessed at www.SAM.gov . 3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password . Complete the AOR profile on Grants.gov and create a username and password. An applicant entity’s "unique entity identifier" (DUNS number) must be used to complete this step. For more information about the registration process for organizations https://www.grants.gov/web/grants/applicants/organization- and other entities, go to registration.html . Individuals registering with Grants.gov should go to https://www.grants.gov/web/grants/applicants/registration.html . 4. confirmation for the AOR from the E -Business Point of Contact (E -Biz POC). Acquire The E -Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization’s AOR. The E -Biz POC will need the Marketing Partner Identification Number (MPIN) password obtained when registering with SAM to complete this step. Note that an organization can have more than one AOR.

40 5. Use the following identifying Search for the funding opportunity on Grants.gov. information when searching for the funding opportunity on Grants.gov. The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.320, titled “Services and the funding opportunity number is OVC -2018- 14070 . for Trafficking Victims,” 6. Select the correct Competition ID. Some OJP solicitations posted to Grants.gov contain multiple purpose areas, denoted by the individual Competition ID. If applying to a solicitation with multiple Competition IDs, select the appropriate Competition ID for the intended application. purpose area of the Purpose Area 1: Comprehensive Services. (OVC -2018- 14566) Purpose Area 2: Comprehensive Services for Sustained Caseloads. (OVC -2018 - 14567) -2018-14568) Purpose Area 3: Capacity Building . (OVC Access Funding Opportunity and Application Package from Grants.gov 7. . Select “Apply for Grants” under the “Applicants” column. Enter your email address to be notified of any changes to the opportunity package before the closing date. Click the Workspace icon to Workspace. use Grants.gov 8. Submit a valid application consistent with this solicitation by following the directions in Grants.gov. Within 24-48 hours after submitting the electronic application, the applicant should receive two notifications from Grants.gov. The first will confirm the receipt of the application. The second will state whether the application has been validated and successfully submitted, or whether it has been rejected due to errors, with an explanation. It is possible to first receive a message indicating that the application is received, and then receive a rejection notice a few minutes or hours later. Submitting an application well ahead of the deadline provides time to correct the problem(s) that caused the rejection. Important: OJP urges each applicant to submit its applicati on at least 72 hours prior to the application due date, to allow time to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. Applications mus t be successfully submitted through Grants.gov by 11:59 p.m. eastern time on June 25, 2018. for further Go to https://www.grants.gov/web/grants/applicants/organization-regi stration.html details on DUNS numbers, SAM, and Grants.gov registration steps and timeframes. Note: Application Versions If an applicant submits multiple versions of the same application, OJP will review only the most ersion submitted. recent system -validated v Experiencing Unforeseen Grants.gov Technical Issues An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must contact the Grants.gov Customer Support Hotline at https://www.grants.gov/web/grants/support.html or the SAM Help Desk to report the technical issue and https://www.fsd.gov/fsd-gov/home.do (Federal Service Desk) at receive a tracking number. The applicant must email the OVC contact identified in the Contact within 24 hours after the application deadline Information section on the title page to request 40 14070 - 2018 - OVC

41 approval to submit its application after the deadline. The applicant's email must describe the technical difficulties, and must include a timeline of the applicant’s submission efforts, the complete grant application, the applicant’s DUNS number, and any Grants.gov Help Desk or SAM tracking number(s). Note: OJP does not automatically approve requests to submit a late application . After OJP reviews the applicant's request, and contacts the Grants.gov or SAM Help Desks to verify the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the untimely application submission was due to the applicant's failure to follow all required procedures, OJP will deny the applicant’s request to submit its application. The following conditions generally are insufficient to justify late submissions: • Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to hours.) Grants.gov can take up to 48 • Failure to follow Grants.gov instructions on how to register and apply as posted on its website • Failure to follow each instruction in the OJP solicitation environment, Technical issues with the applicant’s computer or information technology • incompatibility such as issues with firewalls or browser Notifications regarding known technical problems with Grants.gov, if any, are posted at the top of the OJP Funding Resource Center at https://ojp.gov/funding/index.htm . Application Review Information E. Re view Criteria Applications that meet basic minimum requirements will be evaluated by peer reviewers using What the following review criteria, which were described in the section of this solicitation titled “ an Application Should Include .” (15%) Statement of the Problem 1. 2. (40%) Project Design and Implementation 3. Capabilities and Competencies (15%) (2%) 4. Plan for Collecting the Data Required for This Solicitation’s Performance Measures Research (8%) Plan for Action 5. 6. Budget: complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities). Budget narratives should generally demonstrate how narratives applicants will maximize cost effectiveness of grant expenditures. Budget should demonstrate cost effectiveness in relation to potential alternatives and the goals 7 (10%) of the project. 7. Training Plan (5%) 8. Letters of Support From Law Enforcement and/or Prosecutorial Agencies; MOUs, Letters of Intent, and Subcontracts/Subgrants (5%) 7 Generally speaking, a reasonable cost is a cost that, in its nature or amount, does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decis ion was made to incur the costs. 41 14070 - 2018 - OVC

42 Review Process OJP is committed to ensuring a fair and open process for making awards. OVC reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. Peer reviewers will review the applications submitted under this solicitation that meet basic minimum requirements. For purposes of assessing whether an application meets basic minimum requirements and should proceed to further consideration, OJP screens applications for compliance with those requirements. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs: • The application must be submitted by an eligible type of applicant. • The application must request funding within programmatic funding constraints (if applicable). solicitation. The application must be responsive to the scope of the • • elements.” The application must include all items designated as “critical The applicant must not be identified in SAM as excluded from receiving federal • awards. For a list of the critical elements for this solicitation, see “What an Application Should Include” Section D. Application and Submission Information. under Peer review panels will evaluate, score, and rate applications that meet basic minimum requirements. OVC may use internal peer reviewers, external peer reviewers, or a combination, ons on technical merit using the solicitation’s review criteria. An external peer to assess applicati reviewer is an expert in the subject matter of a given solicitation who is not a current DOJ employee. An internal reviewer is a current DOJ employee who is well -versed or has expertise in the subject matter of this solicitation. Peer reviewers’ ratings and any resulting recommendations are advisory only, although reviewer views are considered carefully. Other important considerations for OVC include geographic diversity, strategic priorities, and available funding, as well as the extent to which the Budget Detail Worksheet and Budget Narrative accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award. In addition, if OJP anticipates that an award will ex ceed $150,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System (FAPIIS)). An applicant, at its option, may review and comment on any Important note on FAPIIS: information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such com ments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant. 42 14070 - 2018 - OVC

43 The evaluation of risks goes beyond information in SAM, however. OJP itself has in place a framework for evaluating risks posed by applicants for competitive awards. OJP takes into — account information pertinent to matters such as 1. Applicant financial stability and fiscal integrity, 2. Quality of the applicant’s management systems, and the applicant’s ability to meet prescribed management standards, including those outlined in the DOJ Grants Financial Guide, 3. Applicant's history of performance under OJP and other DOJ awards (including compliance with reporting requirements and award conditions), and awards from other federal agencies, 4. Reports and findings from audits of the applicant, including audits under the Part 200 Uniform Requirements, 5. Applicant's ability to comply with statutory and regulatory requirements, and to effectively implement other award requirements. Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not only peer review ratings and OVC recommendations, but also other factors as indicated in this section. F. Information Federal Award Administration Federal Award Notices Award notifications will be made by September 30, 2018. OJP sends award notifications by email through GMS to the individuals listed in the applicati on as the point of contact and the authorizing official (E -Biz POC and AOR). The email notification includes detailed instructions on how to access and view the award documents, and steps to take in GMS to start the award acceptance process. GMS automatically issues the notifications at 9:00 p.m. eastern time on the award date. For each successful applicant, an individual with the necessary authority to bind the applicant will be required to log in; execute a set of legal certifications and a set of legal assurances; designate a financial point of contact; thoroughly review the award, including all award conditions; and sign and accept the award. The award acceptance process requires physical signature of the award document by the authorized representative and the scanning and submission of the fully executed award document to OJP. Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP - approved applicati on, the recipient must comply with all award conditions, as well as all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). OJP strongly encourages prospective applicants to review information on post-award legal requirements and common OJP award conditions prior to submitting an application. Overview of Legal Requirements Generally Applicable to OJP Applicants should consult the “ Grants and Cooperative Agreements - ,” available in the OJP Funding FY 2018 Awards 43 14070 - 2018 - OVC

44 . In addition, applicants should examine the Resource Center at https://ojp.gov/funding/index.htm following two legal documents, as each successful applicant must execute both documents before it may receive any award funds. (An applicant is not required to submit these documents as part of an application.) • Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Certified Standard • Assurances The Overview of Legal Requirements Generally Applicable to webpages accessible through the “ FY 2018 Awards ” are intended to give applicants for OJP Grants and Cooperative Agreements - OJP awards a general overview of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants and cooperative agreements awarded in FY 2018. Individual OJP awards typically also will include additional award conditions. Those additional conditions may relate to the particular statute, program, or solicitation under which the award is made; to the substance of the funded application; to the recipient's performance under -profit entity); or to other other federal awards; to the recipient's legal status (e.g., as a for pertinent considerations. As stated above, OVC expects that it will make any award under this solicitation in the form of a cooperative agreement. Cooperative agreements include a condition in the award document that sets out the nature of the “substantial federal involvement” in carrying out the award and program. Generally stated, under OJP cooperative agreement awards, responsibility for the day -to-day conduct of the funded project rests with the recipient. OJP, however, may have substantial involvement in matters such as substantive coordination of technical efforts and site plans, research designs, data collection selection, and review and approval of project work instruments, and major project-generated materials. In addition, OJP often indicates in the award terms and conditions that it may redirect the project if necessary. In addition to an award condition that sets out the nature of the anticipated “substantial federal involvement” in the award, cooperative agreements awarded by OJP include an award condition that requires specific reporting in connection with conferences, meetings, retreats, seminars, symposia, training activities, or similar events funded under the award. -Federal Award Reporting Requirements General Information about Post In addition to the deliverables described in Section A. Program Description , any recipient of an awa rd under this solicitation will be required to submit the following reports and data. . Recipients typically must submit quarterly financial reports, semiannual Required reports annual audit report in progress reports, final financial and progress reports, and, if applicable, an accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.) Awards that exc eed $500,000 will include an additional condition that, under specific circumstances, will require the recipient to report (to FAPIIS) information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either the OJP award or any other grant, cooperative agreement, or procurement contract from the federal 44 14070 - 2018 - OVC

45 government. Additional information on this reporting requirement appears in the text of the award condition posted on the OJP webpage at https://ojp.gov/funding/FAPIIS.htm . Data on performance measures. In addition to required reports, each award recipient also must provide data that measure the results of the work done under the award. To demonstrate program progress and success, and to assist DOJ in fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111– 352. OJP will require any award recipient, post-award, to provide performance data as part of regular progress reporting. Successful applicants will be required to access OJP’s performance measurement page at https://ojp.gov/performance/ to view the specific reporting requirements . for this grant program. Performance measures are also listed in Appendix A Federal Awarding Agency G. Contact(s) For OJP contact(s), see the title page. contact information for Grants.gov, see the title page. For Information H. Other Freedom of Information Act and Privacy Act (5 U.S.C. §§ 552 and 552a) All applications submitted to OJP (including all attachments to applications) are subject to the dom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold federal Free information that is responsive to a request pursuant to FOIA if DOJ determines that the responsive information either is protected under the Privacy Act or falls within the scope of one of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant to FOIA not to release some or all portions of an application. In its review of records that are responsive to a FOIA request, OJP will withhold information in those records that plainly falls within the scope of the Privacy Act or one of the statutory exemptions under FOIA. (Some examples include certain types of information in budgets, and names and contact information for project staff other than certain key personnel.) In appropriate circumstances, OJP will request the views of the applicant/recipient that submitted a responsive document. For example, if OJP receives a request pursuant to FOIA for an application submitted by a anization or an institution of higher education, or for an application that nonprofit or for -profit org involves research, OJP typically will contact the applicant/recipient that submitted the application and ask it to identify ation —any particular information in the applic —quite precisely that the applicant/recipient believes falls under a FOIA exemption, the specific exemption it believes applies, and why. After considering the submission by the applicant/recipient, OJP makes an independent assessment regarding withholding information. OJP generally follows a similar process for requests pursuant to FOIA for applications that may contain law -enforcement sensitive information. 45 14070 - 2018 - OVC

46 Provide Feedback to OJP To assist OJP in improving its application and award processes, OJP encourages applicants to provide feedback on this solicitation, the application submission process, and/or the application review process. Provide feedback to [email protected] . This email is for feedback and suggestions only. OJP does not reply from this IMPORTANT: mailbox to messages it receives in this mailbox. Any prospective applicant that has specific questions on any program or technical aspect of the solicitation must use the appropriate telephone number or email listed on the front of this doc ument to obtain information. These contacts are provided to help ensure that prospective applicants can directly reach an individual who can address specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant appli cations, please email your resume to [email protected] . (Do not send your resume to the OJP Solicitation Feedback email account.) Note: Neither you nor anyone else from your organization or entity can be a peer reviewer in a competition in which you or your organization/entity has submitted an application.

47 Appendix A: Performance Measures Table Description Performance Measure(s) Objective Percentage of trafficking Number of NEW trafficking Provide one or more of victims served for the first time victims served. the priority specialized service areas for all during the performance period, broken down by the type of victims of human trafficking (sex, labor, or both trafficking, either in-house or through referrals. sex and labor). Total number of trafficking victims served during the performance period. This includes NEW clients and existing clients served during the performance period. Total number of specialized 4 Number of victim services services provided to trafficking 8 provided. victims during the performance 1 period, broken down by the type of service. Percentage of victims who completed services, if Number of victims enrolled in possible. services. 2 7 3 Number of victims who completed the services in which they were enrolled, if possible. Percentage of trafficking Total number of victims referred victims referred for services. for services. Work in collaboration with Number of collaborative federal, state, and local partners providing services. law enforcement, local service providers, and - and faith- community based organizations to Number of human trafficking ensure trafficking victims victims identified. are identified and referred for appropriate services. 4 Number of training events Conduct training and 5 conducted. public awareness 8 activities for professionals and community members in order to improve their 2 Number of participants who knowledge of human 2 attended training. trafficking and their ability 8 to identify and respond to victims. 47 OVC - 2018 - 14070

48 Description Objective Performance Measure(s) Percentage of all required Number of annual action Conduct data collection research reports. reports completed. and action research activities to determine if the program is meeting Submission of a comprehensive stated goals and final report for the entire project period. objectives. 48 14070 - 2018 - OVC

49 Supplemental Budget Guidance Appendix B: FY 2018 - The human trafficking awards issued by OVC are primarily designed to support direct services to the victims. For that reason, OVC has capped the amount that applicants can request for certain key activities, ranging from 2 to 10 percent of the requested project cost. These include project evaluation, training/outreach, and administrative costs. This budget guidance outlines the maximum allowable percentages for each type of activity. The chart below contains further information to assist applicants in their budget development process. Description Type of Costs Indicate for all proposed grant Personnel Costs - funded positions the percent of time that each will dedicate to direct victim services, training/outreach, action research, administrative tasks, or other duties. Each staff member’s time must total 100 percent Note: regardless of the percent allocation included in the budget. For example, a case manager position will dedicate 50 percent to the project. The breakdown of time is 75 percent direct services; 5 percent administrative tasks; 15 percent training activities; and 5 percent other activities (i.e., attending mandated and/or project-related meetings). not Note: Data collection is considered part of the key acti vities, and should therefore be considered as Other Activities . Administrative Costs Salary and fringe benefits of executive - level leadership and accounting/financial administration. Note: These, should not exceed more than 10 percent cost of the project (excluding indirect of the total direct costs). Evaluation Costs Applicants are required to develop a plan for action research activities. The plan must include an itemized list of costs to conduct action research activities that staff contribute to including the percent of time action research; the cost of a consultant/subaward; and costs related to travel or supplies related to action research. The applicant should incorporate these costs within their Budget Detail Worksheet and Budget Narrative. 2 to 7 percent of the total project budget, Note: including match funds, must be dedicated to action research activities. 49 14070 - 2018 - OVC

50 Type of Costs Description Training/Outreach Training and public awareness activities may include conducting local trainings for project partners and other community members, providing staff with professional development opportunities (including travel to attend local and national victim assistance or regional or national trafficking conferences), etc. Note: Project staff attendance at any OVC -required not training or meeting is subject to the allowable cost percentage under this key activity. Note: 2 to 5 percent of the total project budget, including match funds, must be dedicated to conducting public awareness activities. training and Direct Victim Services Applicants should outline the type of support to be provided to human trafficking victims in the program narrative, and dedicate a budget line item for each service type to be provided under the corresponding budget category, including proposed consultants and/or subawardees, as applicable. Sample Key Activity Summary Key Activity Outreach/Training Administrative Other Direct Services Subtotals/Totals Evaluation Budget Category Match Match Match Federal Federal Match Federal Match Federal Federal Federal Match Personnel Amount % Amount % Amount % Amount % Amount % Amount % % Amount Amount % Amount % % Amount Name and Role in Project $ 6,240 $ 780 5% $ 3,120 2% $ 312 10% $ 6,240 8% $ 1,248 10% 5% 85% $ 13,260 70% $ 43,680 0% $ - 62,400 15,600 $ 3,120 5% Name and Role in Project $ - 0% $ - 0% $ - 0% $ - 5% $ 5,850 0% $ - 0% $ - 0% $ - 95% $ 111,150 0% $ - 117,000 0% 25% $ 37,500 50% $ 8,100 0% $ - 0% $ - 10% $ 15,000 0% $ - 0% $ - 50% $ 8,100 65% $ 97,500 0% $ - 150,000 16,200 Name and Role in Project Name and Role in Project 6% $ 6,365 0% $ - 0% $ - 10% $ 936 20% $ 3,744 65% $ 6,084 40% $ 7,488 0% $ - 34% $ 1,123 25% $ 2,340 18,720 9,360 Name and Role in Project 0% - 0% $ - 0% $ - 0% $ - 5% $ 450 0% $ - $ $ - 0% $ - 95% $ 8,550 100% $ 9,000 9,000 9,000 0% Name and Role in Project $ - 0% $ - 0% $ - 0% $ - 0% $ - 0% $ - 0% $ - 100% $ 11,250 0% $ - 0% $ - 0 11,250 0% Subtotal Personnel $ 13,056 $ 1,248 $ 13,728 $ 46,985 $ 32,610 $ 3,120 $ 18,672 $ 8,880 $ 7,332 $ 357,120 $ 61,410 $ 31,284 - Consultants/Contractual - TBD University of Subaward , - $ $ 55,650 $ 55,650 Project Evaluation All Other Budget Categories $ 233,000 1,000 $ 500 $ 5,000 $ 98,230 $ 3,250 $ 184,840 $ 337,230 $ 188,590 $ Totals $ 250,000 $ 8,880 $ 246,728 $ 46,985 $ 32,610 $ 1,748 $ 116,902 $ 10,582 $ 197,896 $ 750,000 $ 59,770 $ 36,284 Award Amount: Total $1,000,000 Allowable % Maximum Proposed Key Activities Allowable Budget Amount 10.00% $100,000 $ 55,865 Administrative Evaluation 7.00% $ 61,518 $70,000 5.00% $50,000 $ 46,866 Outreach/Training A downloadable and updatable excel spreadsheet is provided at -summary.xlsx activity -key- -sample trafficking https://www.ovc.gov/grants/human- . 50 14070 - 2018 - OVC

51 Appendix C: Application Checklist OVC FY 2018 Comprehensive Services for Victims of All Forms of Human Trafficking aid in developing an application. This application checklist has been created as an What an Applicant Should Do: Prior to Registering in Grants.gov: Acquire a DUNS Number (see page 39) Acquire or renew registration with SAM (see page 39) To Register with Grants.gov : Acquire AOR and Grants.gov username/password (see page 39) Acquire AOR confirmation from the POC E-Biz (see page 39) To Find Funding Opportunity: on Grants.gov (see page 40) Search for the Funding Opportunity Select the correct Competition ID (see page 40) Access Funding Opportunity and Application Package (see page 40) Sign up for Grants.gov email notifications (optional) (see page 37) Grants.gov Read Important Notice: Applying for Grants in Read OJP policy and guidance on conference approval, planning, and reporting ojp.gov/financialguide/doj/PostawardRequirements/chapter3.10a.htm Available at (see page 17) Receive Grants.gov Email Notifications That: After Application Submission , (1) application has been received, (2) application has either been successfully validated or rejected with errors (see page 40) If No Grants.gov Receipt, and Validation or Error Notifications are Received: contact OVC’s NCJRS Resources Center regarding experiencing technical difficulties (see page 2) Overview of Post : -Award Legal Requirements Overview of Legal Requirements Generally Applicable to OJP Grants and Review the " Cooperative Agreements - FY 2018 Awards " in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm . Scope Requirement: The federal amount requested is within the allowable limit(s) of the specific purpose area 9. (from $550,000 to $925,000), as defined on page For eligibility information, see the title page. Eligibility Requirement: What an Application Should Include: Application for Federal Assistance (SF -424) (see page 19) Articles of Incorporation or 501(c)(3) Status Documentation (see page 19) Project Abstract (see page 19) Narrative 20) (see page Program Plan for Collecting the Data Required for This Solicitation’s Performance 23) (see page Measures 51 14070 - 2018 - OVC

52 Worksheet (see page 24) Budget Detail Budget Narrative (see page 25) Information on Proposed Subawards and/or Proposed Procurement Contracts (if 26) (see page applicable) Indirect Cost Rate Agreement (if applicable) (see page 28 ) (see page Tribal Authorizing Resolution (if applicable) 29) Financial Management and System of Internal Controls Questionnaire (see page 29) Disclosure of Lobbying Activities (SF -LLL) (see page 30) Additional Attachments Applicant Disclosure of Pending Applications (see page 30) 31) (see page Integrity and Research and Evaluation Independence Executive Compensation (see page 33) Disclosure of Process Related to Plan for Action Research (see page 34) Logic Model (see page 35) Training Plan (see page 35) MOUs, Letters of Intent, and Subcontracts/Subgrants (see page 35) Letter(s) of Support From Law Enforcement and/or Prosecutorial Agencies (see page 36) Project Timeline (see page 36) Position Descriptions and Resumes (see page 36) (see page 36) Certificate Privacy applicable) Request and Justification for Employee Compensation; Waiver (if (see page 17) 52 14070 - 2018 - OVC

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