Outlook Create a Reply with Quick Steps

Transcript

1 Quick Steps ith w Reply Create a “ ” Overview If you often need to reply to messages with boilerplate text, the quickest way to do this , which is a new feature in Outlook Quick Steps is to use . with boilerplate text is quite easy to do: Creating a custom “Reply With” Quick Step New Quick Step and choose: Quick Step 1. Right click on any existing and highlight Alternatively, you can click the “ More ” icon in the Ribbon o New Quick Step and the select Custom from the menu. dialog box will then open. 2. The Edit Quick Step

2 Name Quick Step a name. 3. Under give your “Reply with” Choose an Action ” list, choose: Reply 4. From the “ 5. At the top of the dialog, you can specify a more suitable name for the Quick Step . o You can also click on the icon button next to it to change the icon of the Quick Step. 6. Click on the “ Show Options ” link below .

3 7. Type in your boilerplate text. There is no need to type your signature; Outlook will automatically add this o when using the Quick Step ! There is no need to specify the “ To: o ” field; Outlook will automatically fill in the address of the original sender when using the . Quick Step o ” variable will automatically be replaced with the original The “ subject of the message! 8. Optionally: o Specify other reply options such as “ Cc ”, “Bcc” , “Follow Up flag ”, and “Importance” . o Specify a keyboard shortcut and a description for the Quick Step which will be displayed as a . Tooltip o Have the message sent automatically after 1 minute. o Add additional actions such as moving it to a specific folder, assigning it to a specific category or marking it as read (which isn’t done automatically when replying via a Quick Step ).

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