P CaRD RESTRICTED ITEMS LIST

Transcript

1 P EMS LIST - CARD RESTRICTED IT If the Approving Official identifies any of these unauthorized items as Restricted Items: -Card Unit purchased by the Cardholder, s/he must notify the P immediately and reject the transaction in the online reconciliation system. Restricted Item: Alternate/Approved Payment Method: District issued credit cards may not be used to purchase gift Gift cards cards. District issued credit cards may not be used to purchase food, refreshments, coffee. Refer to Bulletin 2188.0 Purchase of Meals, Refreshments and Foods issued by the Chief Financial refreshments, coffee Food, Officer on January 24, 2006. If you are traveling, seek reimbursement by completing the E xpense Claim Form and submitting to Accounts Payable. Student Incentives, gifts, Use SAP Shopping Cart. - shirts, etc. t transferrable/require - These purchases/memberships are non Amazon Prime use the service therefore Membership, Costco an individual set up the membership to it is impossible to separate District use from personal use thus Membership, Sam’s Club making it prohibited. Membership, etc. - Card Any P - Card/T purchase using Title 1 funds Use SAP Shopping Cart transaction or obtain pre -approval to (e.g., program codes 7S046, -Card/T -Card from Title 1 Office with purchase designated use P 70S46, 70A56, and 7E046) on Single Plan for Student Achievement (SPSA). without pre -approval from Office/ in stated SPSA Title 1 Travel expenses, including Use Travel Credit Card. All other travel related expensive may airline tickets, dging, and car hotels/lo be reimbursable upon submitting Expense Claim Form to rental, telemarketing travel Accounts Payable. arrangements Food purchases for instructional purposes, such P-Card may be used with prior approval by the District Credit Form, visit Request xception as Culinary Arts Program, Card Program. For E livestock, Food Services and http://pcard.lausd.net Healthy Network Program the Transportation Division If no District for field trips. Contact on Busses are available, the T -Card may be used for companies Transportation, including T-Card the Approved Charter Bus list. If no issued to the is rental/use of buses, trains, -Card can be used with prior approval using school/office, the P for employee travel or ing, seek Exception Request form the . If you are travel school sponsored field trips reimbursement by completing the T ravel Request Process and . request reimbursement the submitting Card or T District . See BUL 5525. 2 Not allowed on P - - Card Travel Policy or Conventions Conferences at for Attendance and Taxi/Uber/Lyft -pay and request for the approval process for employees to self tips are not reimbursable) reimbursement ( Use SAP Shopping Cart. Instructions are available at Rental of non- District net/Page/3868 facilities and /or catering http://achieve.lausd. . Note: Some items on the Restricted Items List may be purchased with pre - approval from the P- Card Unit via the Exception Request Form. 8/17/18 Rev.

2 P EMS LIST - CARD RESTRICTED IT Book purchases for Program Use SAP Shopping Cart transaction. Code 14113 and 14152 Gasoline, fuel, oil, coal and Use Purchase Order if an approved District item or obtain prior liquefied petroleum, towing, approval from the District Credit Card Program. For exception automotive parts and http://pcard.lausd.net request, visit . related services Personal items or services Cash refunds for returned Not allowable District purchases. If District funds are utilized, purchases; you may be subject to disciplinary action and termination from Gifts, donations or the Credit Card program. contributions to individuals or organizations Tuition payments Utilize tuition reimbursement form. Medical services, medical drugs, pharmaceutical products or controlled - Use SAP Shopping Cart if an approved District item, unless pre substances approval obtained by the District Credit Card Program. Firearms, ammunition, explosives or other items considered being dangerous P-Card and/or Travel Credit Card may not be used to pay for Parking fees, tickets or parking fees. If you are traveling, seek reimbursement by parking stickers and traffic completing the Expense Claim Form and submitting to tickets, tolls, violations and Accounts Payable. express lane fees Computers, CPU and laptops; Microsoft software; Place order through ITD website at Adobe software (excluding http://achieve.lausd.net/Page/4635 and following procedures Primary Schools and in Reference Guide REF -6277.2. Elementary Schools) Cell phones, pagers and associated service fees involving student information or access must use SAP Purchases Computer software and related purchases Shopping Cart. Video Game Systems (Wii, Xbox, Nintendo), Video Use SAP Shopping Cart. Game , iPODs, iPOD Shuffles, iPAD, iPhones Use Re quisition, unless instructional such as floricultural, Flowers - horticultural programs, then may use P Card. Note: Some items on the Restricted Items List may be purchased with pre - approval from the P- Card Unit via the Exception Request Form. 8/17/18 Rev.

3 P CARD RESTRICTED IT EMS LIST - Use SAP Shopping Cart. Surveillance Cameras Large appliances such as Use SAP Shopping Cart. refrigerators, ranges/ovens, washing machines, dryers Parental charges including supplies, equipment, refreshments, instructional Contact Local District Parent & Community Engagement Office materials, travel, fuel or printing services The process for purchases these can be found at: iOS (iPad) mobile apps http://achieve.lausd.net/Page/4543 . Use SAP Shopping Cart. Apple vouchers and Apps Note: Some items on the Restricted Items List may be purchased with pre - approval from the P- Card Unit via the Exception Request Form. 8/17/18 Rev.

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