BUPERSNOTE 5040

Transcript

1 Canc frp: Jan 2020 BUPERSNOTE 5040 BUPERS -00IG 22 Jan 2019 BUPERS N OTICE 5040 From: Chief of Naval Personnel Subj : COMMAND INSPECTION SCHEDULE FOR ACTIVITIES UNDER TH E FUNCTIONAL CONTROL OF THE CHIEF OF NAVAL PERSONNEL : (a) SECNAVINST 5040.3A Ref (b) BUPERSINST 5450.55 (c) BUPERSINST 5040.2G Encl : (1) CHNAVPERS IG Inspection Schedule (2) Inspection Staff Inputs (3) Command Inspection Areas of Review (4) BUPERS Self -Assessment Guide 1. . To publish the proposed schedule of inspections to be conducted by the Chief of Purpose (BUPERS -00IG) Naval Personnel (CHNAVPERS) Inspector General (IG) in fiscal years (FY) 2019 through 2021. 2. er reference (a) , t he Department of the Navy (DON) Inspection Program Background. P requires periodic evaluations of subordinate commands and activities in the performance of assigned mission, functions, and tasks. The CHNAVPERS IG will conduct command inspections (CI) of subordinate c ommands and activities per references (a) through (c). 3. Inspection Dates . Enclosure (1) is the proposed schedule of CIs to be conducted by CHNAVPERS IG. Dates listed are approximate and are provided for planning purposes. Specific dates will be coordinated with the commands and activities to be visited. Announcement letters will be provided approximately 6 months in advance of the actual on -site inspection date to facilitate the pre -inspection requirements. A detailed itinerary will be provided 1 month prior to the on- site inspection. 4. . The CI begins with the inspected command or activity forwarding specific Process documents and products, as detailed in enclosures (2) through (4) and announcement letter in an sent prior to the visit. These inputs serve to further the IG’s understanding of the command’s overall mission, readiness, top challenges, command climate, and any additional issues or risks , or d the c fficer (CO) , officer in c harge (OIC) ommanding o irector desires to forward for consideration. Prior to arrival, CHNAVPERS IG will conduct an online survey of the command’s military and civilian personnel to capture their

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3 BUPERSNOTE 5040 22 Jan 2019 CHNAVPERS IG INSPECTION SCHEDULE FY -19 ON- SITE VISIT DATES INPUTS DUE ( COMMAND 2) ) enclosure ( 2019 25 Apr 2019 Personnel Support Detachment 18 - Jan (PSD) Kitsap PSD Everett 2 – 10 May 2019 Jan 2019 Naval Consolidated Brig Mar 2019 18 – 26 July 2019 (NAVCONBRIG) Chesapeake Navy -Marine Corps Appellate 22 – 30 Aug 2019 May 2019 Leave Activity PSD New London 12 - 20 Sep 2019 Jun 2019 FY -20 (TENTATIVE) COMMAND SITE VISIT DATES INPUTS DUE (ENCL 2) ON- Navy Manpower Analysis Center 5 - 13 Dec 2019 Sep 2019 NAVCONBRIG Charleston Apr 2020 Jan 2020 PSD Charleston Apr 2020 Jan 2020 2020 PSD Atsugi Jun 2020 Mar Jun 2020 Mar 2020 PSD Yokosuka PSD North Island Sep 2020 Jun 2020 Jun 2020 PSD San Diego Sep 2020 Jun 2020 PSD Afloat West Sep 2020 Enclosure (1)

4 BUPERSNOTE 5040 22 Jan 2019 -21 (TENTATIVE) FY SITE VISIT DATES INPUTS DUE (ENCL 2) COMMAND ON- Navy Pay and Personnel Center Nov 2020 Aug 2020 My Navy Career Center Nov 2020 Feb 2021 Memphis Travel Processing Center Nov 2020 Feb 2021 2021 NAVCONBRIG Miramar Jan Apr 2021 Detachment Jun 2021 Mar 2021 NAVCONBRIG Miramar (Det) Navy Corrections Liaison Office Bremerton NAVCONBRIG Miramar Det Jun 2021 Mar 2021 Joint Base Lewis -McChord, Fort Lewis Sep 2021 Jun 2021 Norfolk My Navy Career Center PSD Afloat East Sep 2021 Jun 2021 Jun 2021 PSD Oceana Sep 2021 Enclosure (1) 2

5 BUPERSNOTE 5040 22 Jan 2019 INSPECTION STAFF INPUTS 1. Current organizational chart and personnel roster ( to include position title, rank and grade, and e -mail directory) supervisory status, and telephone List (5215 i 2. , please) of all command or activity -issued directives (instructions and ndex only , standard operating procedures ( SOP ) or policy documents, and a collateral duties list notices) 3. Any readily available recent background papers (do not create for us) , which might de scribe the command’s history, budget issues, or address any other additional major management issues 4. Command’s governing m ission, f unctions and t asks (MFT) instruction 5. Demographics d atasheet 6. or a reas of greatest risk : Top command issues a. What are the short and long term impacts of each issue or concern? (Where applicable, the impact should be directly tied to mission performance or main business lines/process.) b. What are you doing to resolve the issue? c. How do you measure progress? d. What commands, activities, or organizations (external to you) are currently engaged in helping resolve this issue? 7. Significant accomplishments 8. Surveys – electronic version of the command’s last two command climate survey s/ assessments 9. Summary of mo st recent self -assessment or self -inspection results nclude: 10. Command i n- brief with speaker notes , should i , self -assessment of mission performance, performance metrics, and a. Command’s mission mission challenges b. Analysis of governing MFT instruction (Is it accurate? Are any functions or tasks no longer performed? Are any new required functions or tasks not listed?) c. Unique challenges; other important items for situational awareness d. Perceptio or her hat the CO , OIC , or d irector thinks his n of workforce concerns (i.e., w hink or worry about ). employees t Enclosure ( 2)

6 BUPERSNOTE 5040 22 Jan 2019 COMMAND INSPECTION AREAS OF REVIEW Mission Performance Functions and Programs Command Relationships and Communication /Disaster Preparedness Continuity of Operations Planning Manpower Management Mission Readiness/ Mission , Functions , and Tasks Strategic Planning Mission Support Functions and Programs Casualty Assistance Calls Program Civilian Equal Employment Opportunity Civilian Recognition/ Awar ds Program Civilian Performance Appraisal Program Civilian Personnel Management Civilian Position Descriptions Civilian Training and Education Command Managed Equal Opportunity Program Correspondence Management Program Directives Management Program Drug -Free Workplace Program Forms Management Program Fraud, Waste, and Abuse Awareness (FOIA) Freedom of Information Act and Privacy Act (PA) Legal Services /Ethics Managers’ Internal Control Program Navy Voting Assistance Program Public Affairs Matters Records Management Program Transportation/Government -Leased Vehicles Victim and Witness Assistance Program Resource Management Budget Formulation and Execution Business Process Standardization Civilian Time and Attendance Contract Management Financial Managemen t/Comptroller Government Commercial Purchase Card Program Government Travel Charge Card Program Government Travel Program – Travel Management Property Management Program/ Defense Property Accountability System (DPAS) Small Purchases Supply Support Enclosure ( 3)

7 BUPERSNOTE 5040 22 Jan 2019 Information Technology (IT)/Cybersecurity Cybersecurity IT IT Systems Certification and Accreditation Privacy Program Security Program Key Control Program Industrial Security Insider Threat Program Operations Security (OPSEC) Personnel /Information Security Physical Security/ Antiterrorism and Force Protection Special Security Program Facilities, Safety and Environmental Energy Conversation Program Environmental Facilities Maintenance Hazardous Material Program Industrial Shops (Brigs) Safety and Occupational Health Program Quality of Life Programs Drug and Alcohol Abuse Prevention and Control Family Advocacy Program Family Care Plan Hazing Compliance and Training Individual Medical Readiness Morale, Welfare, and Recreation Funds Control/Unit Recreation Funds Navy Community Service Program Personal Financial Management Program Physical Readiness Program Sexual Assault Prevention and Response Program Suicide Prevention Program Tobacco Cessation Program ysis Program Urinal Enclosure ( 2 3)

8 BUPERSNOTE 5040 22 Jan 2019 Command and Sailor Programs Command Indoctrination Program Command Career Counselor Program Command Good Order and Discipline Collateral Duties Management Sailor 360 Individual Medical Readiness Command Individual Augmentee Coordinator (continued) Command and Sailor Programs Deployment Health Assessments Enlisted Evaluations/Counseling Military Education and Training Military Leave Accounting Officer Fitness Reports /Counseling Ombudsman Program Outside Employment of Military Personnel Overseas Screening Personnel Tempo (PERSTEMPO) Sailor Career Management Program Single Sailor Program Sailor Recognition Sponsorship Program Transition Goals, Plans, Success Watch Bill Program Enclosure ( 3 3)

9 BUPERSNOTE 5040 22 Jan 2019 BUPERS SELF- ASSESSMENT GUIDE 1. (IG) c ommand inspection (CI) , In preparation for the CHNAVPERS Inspector General must commands and activities elf -assessment of each functional area, to include all conduct a s collateral duty responsibilities. The IG conducts CIs based on compliance with regulatory guidance located in various directives , regulations, and laws. 2. A sample form follows. When assigning an ove rall status of your functional area, use Red (0 - 49 percent compliant), Yellow (51- 75 percent compliant) and Green (76- 100 percent compliant) -fill area in PowerPoint to select the appropriate as a scoring convention and using the shape color in the status box located in the upper right corner of the slide. This determination will be ubject matter e xpert's best judgment centered on self -assessments against based using the s established standards, directives , an d checklists . NOTE : It is important to be objec tively honest with the status of your compliance area. Do not unrealistically score the area too high or too low. The goal is to have a “no surprise” inspection, so your best judgment is needed . The two - elf fold purpose of the s -assessment is: and a. To provide a guide for a critical assessment of operational and material readiness and feedback systems that are being effectiveness and efficiency, with an emphasis on metrics used to evaluate success, and the verification of compliance with all regulatory guidance; and b. To provide a potential framework for future day -to-day command management. 3. elf -assessment, each functional area must be examined within the context In completing the s of the following: a. Policies/Guidelines. List all overarching regulatory guidance that dictates how the business is intended to be executed. b. These are those specific items utilized to ensure your program is Key Processes/Tools. being managed properly. c. Program Successes. These are goals an d achievements that outline successful events and efforts. d. Program Challenges , Issues , and Risks. These are the issues and challenges to executing a fully compliant program. These are big picture issues that require efforts from outside BUPERS. Indicators (Metrics). These are the tools used to ensure or verify your successful e. Key efforts at ensuring total program compliance. Enclosure (4)

10 BUPERSNOTE 5040 22 Jan 2019 have to overcome you Opportunities for Improvement. These are the local hurdles that f. that are currently precluding you from being able to have a fu lly compliant program. Enclosure (4) 2

11 BUPERSNOTE 5040 22 Jan 2019 3 Enclosure (4)

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