Justice for All: Effective Administration of Criminal Justice Training and Technical Assistance Program FY 2019 Competitive Announcement

Transcript

1 0329 OMB No. 1121- Approval Expires 11/30/2020 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance e (DOJ) , Office of Justice Programs (OJP ) The U.S. Department of Justic Bureau of Justice Assistance (BJA) ns for the Effective Administration of Criminal Justice is seeking applicatio Technical , as part of the Justice For All Reauthorization Act of Training and Assistance Program This program furthers the Department’s mission by assisting state, local and tribal 2016. jurisdictions in reducing crime and improving the functioning of the criminal justice system, specifically through support for statewide strategic planning and protection of constitutional under the Sixth Amendment to the U.S. Constitution rights . Justice For All: Effective Administration of Criminal Justice Training and Technical Assistance Program Competitive Announcement FY 2019 May 14, 2019 Due: Applications Eligibility Eligible applicants are limited to any national nonprofit organization, -profit (commercial) for organization (including tribal nonprofit or for -profit organizations), or institution of higher learning expertise and experience in managing (including tribal institutions of higher education) that has the provision of training and for evidence- based criminal justice technical assistance (TTA) programs. In addition, the applicant must show the capacity to provide technical expertise in implementing action research partnerships between criminal justice researchers and practitioners. All recipients and subrecipients (including any for -profit organization) must forgo any profit or management fee. BJA welcomes applications that involve two or more entities that w ould carry out the federal award; however, only one entity may be the appl icant. Any others must be proposed as 1 subrecipients (subgrantees). The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire TTA program. Under this soli citation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application. 1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information .

2 BJA may elect to make awards for applications submitted under this FY 20 solicitation in 19 future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations . Deadline Applicants must r egist er with Grants.gov at prior https://www.grants.gov/web/grants/home.html to submi tting an application. All applications are due by 11:59 p.m. eastern time on May 14, 2019 . To be considered timely, an application must be submitted by the application deadline using applicant must have received a validation message from Grants.gov that Grants.gov, and the indicates successful submission. OJP urges applicants to submit applications at least and timely 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. OJP encourages all applicants t o read this Important Notice: Applying for Grants in Grants.gov . For additional information, see How Apply in Section To D. Application and Submission Information . Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer at 5035, Support Hotline at 800– 518 –4726, 606– 545– https://www.grants.gov/web/grants/support.html at [email protected] , or . Grants.gov The Support Hotline 24 hours a day, 7 days a week, except on federal holidays . operates An a pplicant that experiences unforeseen Grants.gov technical issues beyond its control that email prevent submi tting its application by the deadline must it from the contact identified below wi thin 24 hours after the application deadline to request approval to submit its application Additional information on reporting technical issues appears after the deadline. under “Experiencing Unforeseen Grants.gov Technical Issues ” in the How To Apply section. For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center , toll- free at 800– 851– 3420; via TTY at 301– 240– 6310 (hearing impaired only); by email [email protected] 301– 240– 5830; or web chat at ; fax at https://webcontact.ncjrs.gov/ncjchat/chat.jsp . The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, 10:00 a.m. to 8: 00 p.m. eastern time on the solicitation close date. solicitation : BJA- 15252 2019- Grants. gov number assigned to this date: Release March 13, 2019 2 15252 2019- BJA-

3 Contents A. Program Description ... 4 Overview ... 4 ... Program -Specific Information 5 ... Objectives and Deliverables 6 ... Evide nce- Based Programs or Practices 9 10 ... Information Regarding Potential Evaluation of Programs and Activities B. Federal Award Information ...10 Type of Award ...10 Financial Management and System of Internal Controls ...11 ...11 Budget Information Cost Sharing or Matching Requirement ...12 . ...12 Pre -award Costs) -agreement Costs (also known as Pre ...12 Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ...13 ...13 Costs Associated with Language Assistance (if applicable) C. Eligibility Information ...13 D. Application and Submission Information ...13 ...13 What an Application Should Include 27 ... How To Apply ...31 E. Application Review Information Review Criteria ...31 ...33 Review Process F. Federal A ...34 ward Administration Information Federal Award Notices ...34 ...35 Admini strative, National Policy, and Other Legal Requirements General Information about Post ...36 -Federal Award Reporting Requirements G. Federal Awarding Agency Contact(s) ...36 ...36 H. Other Information ...36 of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Freedom ...37 Provide Feedback to OJP A: Application Checklist ...38 Appendix ...40 B: Performance Measures Table Appendix 3 15252 2019- BJA-

4 Justice For All: Effective Administration of Criminal Justice Training and Technical Assistance Program # 16.738 CFDA A. Program Description Overview was enacted to protect the rights of crime victims, The Justice for All Act of 2004 (JFAA) in crime laboratories , and expand DNA substantial backlog of DNA samples eliminate the testing capacity. JFAA was r eauthoriz ed and updated in 2016 through passage of the Justice For All Reauthorization Act (JFARA) . The reauthorization established the Effective hich Administration of Criminal Justice Act of 2016, w added two new activities to JFAA through amend an Edward Byrne Memorial Justice Assistance Grant (JAG) statute . The first ment to the each requires that [Link to BJA JAG Page] applicant include with its application a JAG "comprehensive statewide plan detailing how grants received under this section will be used to improve the administration of the criminal justice system." Each plan must be updated every 5 years, with annual progress reports. Second, the JFARA created a mandatory carve- out of JAG funds that will be used to provide technical assistance to states and local governments under two areas: 1. Support to develop and implement required statewide strategic plans to assist policy ; and makers with allocation of JAG resources 2. Support to meet the obligations established by the Sixth Amendment to the U.S. Constitution. Statutory Authority Any awards under this solicitation would be authorized by 34 U.S.C. § 10153(b). Overview and Program Specific Information BJA launched the JFARA training and technical assistance (TTA) programs in 2016, in described in the Act response to the new areas of authority . This included support for the development of statewide strategic planning to inform resource allocation under JAG, and TTA the provisions of the Sixth compliance with for state and local governments to ensure 2 the United States Constitution. Amendment of For more information on Sixth Amendment TTA , https://www.bja.gov/sixthamendment/ see . providers to deliver TTA The purpose of this two FY 2019 competitive grant is to select up to services to state and local governments requesting services under the two areas described The role of selected TTA providers is to assist BJA JAG grantees and other state and above. the initiative. Additionally, the selected TTA local jurisdictions in accomplishing the goals of for requests for assistance and providers are responsible for responding to grantee advancing 2 a speedy and This Amendment ensures that in all criminal prosecutions, defendants have a number of rights: to ; to confront witnesses against them; an impartial jury; to know the nature and cause of the accusations public trial; to to obtain witnesses in their favor; and the right to counsel. 4 15252 2019- BJA-

5 the state of knowledge about their respective subject . Approaches to TTA will range from (s) m short simple to complex, fro -term, from agency -specific to system -wide , depending on - to long the specific needs of the grantee or requestor. Mechanisms for providing TTA can include, but are not limited to: conference calls, on -site consultation, video conferencing, webinars, publications, peer -to-peer lear ning sessions, coaching, co mmunities of practice, customized resource packets, facilitated sessions, trainings, guided planning processes (e.g., strategic planning, development and/or review of policy and procedures, and in- person trainings). ategic planning , see For more information on statewide str https://www.ncja.org/ncja/ncja- -tta -services -strategic -planning services/ncja . For more information on Sixth Amendment TTA , see https://www.bja.gov/sixthamendment/ The FY 2019 solicitation seeks applications for funding under the following two categories: Category 1: Statewide Strategic Planning Training and Technical Assistance This category seeks a provider to deliver TTA and strategic planning services to policymakers at the state level in order to support strategic planning efforts as required by JAG. R ecipients of TTA services may include state- level policymakers, criminal justice advisors to governors and are vital partners to BJA in the administration of State Administering Agencies (SAAs). These JAG Program funding. In most states, these entities are responsible for disseminating state JAG funding) in a manner consistent with statutory and allocations (along with other DOJ , and programmatic requirements for providing assistance in addressing the pressing concerns of state and local criminal justice entities. The selected TTA provider should have demonstrated expertise in delivering and managing a national -level TTA program and have particular knowledge of s tate -level policymakers and criminal justice advisors to governors. In particular, the applicant should have demonstrated past experience in working with SAAs and/or an understanding of SAAs’ operations (including how JAG funds are managed at the state level), organizational structure, culture, and environment. Category 2: Sixth Amendment Training and Technical Assistance seeks to fund category a national that will work together partner Sixth Amendment TTA This with existing partners to manage and expand a robust TTA strategy for state and local governments and their agents responsible for ensuring protection of Constitutional rights under the Sixth Amendment. The applicant should have demonstrated expertise in delivering TTA on a national level and have particular knowledge of Sixth Amendment Rights. BJA is looking for a collaborative partnership that will provide expertise and experience working with a range of criminal justice stakeholders, particularly in the fields of defense, court administration, judiciary, and prosecution. The TTA provider should be capable of providing a wide range of expertise to in the following areas of audiences that have differing and sometimes conflicting interests rights : speedy trial, impartial jur ixth A emphasis in S mendment y, witnesses at trial, and right to Applicants should define the areas in which they will work and identify their focus counsel. based on the law and BJA’s existing work in this area. th Fulfilling 6 can be particularly complex in rural or small jurisdictions requirements Amendment where courts may not be in session daily and/or where there are long distances in the locations between key parties, creating more risk for delays in arraignments, hearings, and trials. 5 15252 2019- BJA-

6 Criminal justice stakeholders and policy makers in rural jurisdictions have asked for assistance in creative ways to support their , particularly in light of new tools and technolog ies . In needs areas may not be feasible. these settings, approaches used in larger, more populous U rban and suburban jurisdictions face their own challenges , with larger volume of work being impacted , making management of cases and scheduling a challenge. more by variances in case flow The tasks associated with managing first appearance pre- trial motions and scheduling hearings can impede the protection of the right to know the nature and cause of an accusation. The impact of social media and mistrust of the criminal justice process have created challenges in the management of jurors and of witnesses including issues related to witness intimidation and juror interference. Given this range of needs, BJA is seeking a partner capable of addressing this range of needs with relevant and timely assistance. BJA currently funds three TTA partners who -12 jurisdictions with intensive, directly assist 10 -driven strategic planning TA as well as targeted TA on specific issues related to Sixth needs Amendment issues within their jurisdictions, with a focus on the right to counsel. These activities will continue through the first year of the award, and allow for continuity and expansion of the scope of work. The new provider will support assistance to additional jurisdictions, and will take over coordination and management of activities in year two. In year two, the provider will also take over the management of assessments, evaluations , a nd action research partnerships with state and local governments in order to support an objective assess ment of existing right -to- counsel services under Sixth Amendment case law. Finally, the provider will support and then providing take over management of a website resources and online tools for criminal justice provide targeted TA related to other professionals dealing with r ight -to-counsel issues; and Sixth Amendment issues. on these current efforts by providing This category seeks to build to more jurisdictions and to continue this work that will end with current partners in assistance late 2020. Objectives and Deliverables Category 1 Objectives : The objectives of this category are to (1) support the enhancement and development of resources and assistance to enhance state and local statewide strategic plans by providing planning requirements share to (2) ; and jurisdictions’ capacity to meet the JAG strategic strategic planning resour ces, information, and practices with stakeholders in the field. Deliverables TTA program to With guidance from BJA, the awardee will develop and manage a national -level how they will produce support statewide strategic planning efforts. Applicants should describe the following deliverables: • based A plan to assess state and local policymakers’ TTA strategic planning needs and, strategic plan development . Applicants must on the assessment, to support their describe how they will support the development and implementation of strategic plans as required by JAG. Applicants must detail the framework, methodologies, and timelines that will be o strategic planning processes . used to guide the The o TTA plan should include the availability of the following types of services (at a minimum): 6 15252 2019- BJA-

7  to determine analytical gaps and needs and Individual site assessments the development of recommendations for addressing them  ffsite assistance which in cludes: Onsite and o • Individualized TTA work plans for each site based on their individualized assessments. Work plans should be presented to the site , revised as needed, and agreed to by the site . Work plans are a living document and should be revised as needed. Work plans should include checklists to help sites execute key tasks. Please note that BJA may require the selected provider to submit for review and approval proposed TTA plans, protocols or strategies in advance of dissemination and implementation with grantees. • Efforts to anticipate, quickly identify, and address challenges that arise during TTA delivery. When challenges arise, the TTA provider should engage in strategies like case conferencing to harness the collective knowledge of subject matter experts .  A TTA team that will be supported by various consultants/ subject matter experts with expertise in a wide- range of topics, including, but not limited to: • Violent crime reduction • Crime analysis and data analysis capacity building Evidence- based approaches to supporting individuals with • substance abuse and/or mental health disorders partnership development • Research • Evaluation design, methodology, and advanced data analysis • -agency and multi -sector collaboration to enhance public Multi safety  P eer -to-peer learning opportunities that leverage the expertise of state and local policymakers and other subject experts : • This could include national and/or regional meetings, workshops, or other educational sessions. BJA asks that applicants propose a plan for meetings that best aligns with their overall TTA approach. • e of the state and local policymakers are awar A communications strategy to ensure that and have easy access to them , and other relevant information to available TTA services support strategic planning needs. to-date and o The applicant should consider the c reation of a dynamic, up- interactive website describing TTA services , augmented by social media outreach, an online newsletter, webinars, and blogging opportunities targeted towards state and local policymakers. Provide online resources, materials, and limited assistance (via phone or email) that is available to both state and local and the general public regarding strategic planning, lessons policymakers learned and related issues. Describe how these materials and web platform will be kept current, in terms of substantive information and technology. Applications should detail a materials production plan that aligns with the TTA o with both reach policymakers hard -copy delivery plan and considers how best to based resources. BJA strongly encourages the use of materials and web- distance learning opportunities such as webinars. 7 15252 2019- BJA-

8 o The applicant should consider the creation of a dynamic, up- to-date and interactive website describing TTA services, augmented by social media outreach, an online newsletter, webinars, and blogging opportunities targeted towards state and local policymakers . • Serve as a subject matter expert to proactively build field knowledge and capacity in the area of strategic planning. This may include coordinating and supporting participation in national meetings and conferences via workshops, panel presentations, and briefings. • A plan for how the TTA provider will assess the TTA provided (e.g., follow up surveys, pre/post phone data collection). Categor y 2 Objectives The objectives ategory are to (1) enhance the capacity of state and local jurisdictions to of this c protect Sixth Amendment rights through training, strategic planning assistance; and to (2) share resources, knowledge, and practices that will support jurisdictions’ efforts to meet their Sixth Amendment obligations . Deliverables -level program to With guidance from BJA, the awardee will develop and manage a national TTA of the Sixth Amendment in the requirement support state and local governments in enforcing the The awardee will: targeted areas described above. Provide on- demand TTA to include an assessment of state or local practices in • protecting Sixth Amendment rights with recommendations for improvement, engaging els. partners at the state and local lev • Develop and deliver customized TTA (both onsite and offsite) as requested by the state or local agent . Arrange travel and logistical requirements for each TTA engagement. jurisdictions. Over the 3- year project period, the awardee will engage with 4-8 online resources, materials, and limited assistance (via phone or e- Make mail) av ailable • to state and local agents and the general public, and share lessons learned and related issues. Describe how these materials will be kept current in terms of substantive information and technology and how this platform will be sustained after the c ompletion of the project term. • Identify gaps in research and provide recommendations on additional tools and resources needed. • Support action research, assessments and limited evaluations of practice to support strategic planning, knowledge of effective practices and documentation of innovati ve and evidence- based practices. Provide annual reports assessing TTA and practices, structures, and models • implemented pursuant to the grant. guides, as Develop and disseminate articles, publications, materials, webinars, and • needed, to reinforce information exchange. Plan to conduct one national and/or several regional meetings, conventions, or other • educational sessions for criminal court and defender system representatives and organizations, along with diverse stakeholders including law enforcement, prosecutors, ons, sheriffs and community stakeholders, to inform them of the available correcti resources. 8 15252 2019- BJA-

9 Work with the current TTA partner overseeing the website described above. In year two • of the award, transition to take over management of the website . Describe how the content for the web platform will be kept current in terms of substantive information /te chnology. , enhance and expand interactive content for the web platform two In year currently • managed by the existing provider. Content should expand beyond right -to-counsel issues to include best practices, structures, and models being used to a wide range of secure Sixth Amendment rights. The platform will provide information about TTA provided under the grants, collect relevant research on securing Sixth Amendment rights, build and host a database for promising practices, tools, and resources, and archive applicable trainings. The content will also support strategies for more rural jurisdictions. Describe how the content for the web platform will be kept current in terms y. technolog of substantive information/ Overall Requirements (all Categories) Upon BJA’s recommendation and approval, the awardee will collaborate with other entities , other BJA programs, and other federal agencies to enhance resources and knowledge, as well as leverage the respective expertise of partners to respond to the needs of the field and to collaborate and coordinate services and technical support across offices and departments. Applicants should review OJP policy and guidance on conference approval, planning, and e at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm reporting availabl to ensure that adequate time is included in the proposed project timeline to accommodate this process. The TTA provider s will be required to participate in BJA’s GrantStat and associated processes for specified grantees. Through GrantStat and its associated processes, BJA examines the performance of the grant programs funded by BJA by tracking gran tee or program performance along several key indicators. GrantStat and its associated processes call for the collection and analysis of performance data and other relevant grant -level information that enables BJA and its TTA partners to be held accountable for the grantee’s and program’s performance as measured against the program’s goals and objectives. This process also enables BJA to coordinate with m. The TTA provider will be the TTA partner to identify needs and plans to respond to the required to assist grantees in the collection of performance measure data, working in collaboration with local research partners. The Goals, Objectives and Deliverables are directly related to the performance measures that demonst rate the results of the work completed, as discussed in Section D. Application and Submission Information , under Program Narrative. ased Evidence-b Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to : • im proving the quantity and quality of evidence OJP generates . ns within OJP and the • i ntegrating evidence into program, practice, and policy decisio field . mproving i . ation of evidence into practice the transl • OJP considers programs and practices to be evidence- based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome 9 15252 2019- BJA-

10 evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a he activity or intervention. change, and the extent to which a change may be attributed to t Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or based. practice to be evidence- OJP CrimeSolutions.gov website at https://www.crimesolutions.gov The is one resource that applicants may use to find information about evidence- based programs in criminal justice, juvenile justice, and crime victim services. Information Regarding Potential Evaluation of Programs and Activities based programming and deems it The Department of Justice has prioritized the use of evidence- critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the Office of Justice Programs may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub- recipients will be expected to cooperate with program -related assessments or evaluation efforts, including through the collection and provision of in formation or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program. B. Federal Award Information two BJA expects to make at least awards for a minimum of $5,000,000 in total funds. In month for a 36- $2,500,000 to make up to or exceeding one award Category 1, BJA expects In Category 2, BJA expects to make one period of performance to begin on October 1, 2019. . for 36 months award up to or exceeding $2,500 ,000 may, in certain cases, provide additional BJA under this made funding in future years to awards . In making decisions regarding continuation solicitation, through continuation awards awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award. ons or any modificati to All awards are subject to the availability of appropriated funds and additional requirements that may be imposed by law. Type of Award BJA expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out strative, National Policy, and Other Legal Requirements award activities. See Admini , under , for a brief discussion of what may Section F. Federal Award Administration Information constitute substantial federal involvement. 10 15252 2019- BJA-

11 Financial Managemen t and System of Internal Controls s and subrecipient s (including recipient s or subrecipient s that are pass -through Award recipient 3 4 entit ies , as described in the Part 200 Uniform Requirements ) must as set out at 2 C.F.R. 200.303: (a) E stablish and maintain effective internal control over the F ederal award that the provides reasonable assurance that [ recipient (and any subrecipient) ] is managing the F award in compliance with F ederal statutes, regulations, ederal and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Feder al Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). (b) Comply with F ederal statutes, regulations, and the terms and conditions of the Federal awards. ] compliance with [the (c) Evaluate and monitor recipient’s (and any subrecipient’s) , and the terms and conditions of F ederal awards. s, regulations statute Take prompt action when instances of noncompliance are identified including (d) noncompliance identified in audit findings. Take reas onable measures to safeguard protected personally identifiable (e) information and other information the Federal awarding agency or pass -through ] considers entity designates as sensitive or [ the recipient (or any subrecipient) sensitive consistent with applicable F ederal , state , local , and tribal laws regarding privacy and obligations of confidentiality. To help ensure that applicants understand the applicable administrative requirements and cost to enroll, at no charge, in the DOJ rages prospective applicants Grants principles, OJP encou at https://onlinegfmt.training.ojp.gov available Financial Management Online Training, . (This training is required for all OJP award recipients.) financial their Also, applicants should be aware that OJP collects information from applicants on to make management and systems of internal controls (among other information) which is used award decisions. Under Section D. Application and Submission Information pplicants may , a of Internal access and review a questionnaire—the OJP Financial Management and System Controls Questionnaire all applicants (other than an individual applying in —that OJP requires his/her personal capacity) to download, complete, and submit as part of the application. Budget Information 3 -through entity” includes any recipient or subrecipient that provides For purposes of this solicitation, the phrase “pass a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program. Additional solicitation. , Section 4c of this What an Application Should Include information on proposed subawards is listed under 4 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. 11 15252 2019- BJA-

12 Cost Sharing or Match ing Requirement However, if a successful application proposes a This solicitation does not require a match. voluntary match amount , and OJP approves the budget, the match amount incorporated total into the approved budget becomes mandatory and subject to audit. tional information on cost sharing and match, see the DOJ Grants Financial Guide at For addi https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm . Pre -agreement Costs (also known as Pre -award Costs) Pre -agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award. OJP does not typically approve pre- agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. A ll such costs incurred prior to award and prior applicant . (Gen to approval of the costs are incurred at the sole risk of the erally, no applicant should incur project costs before submitting an application requesting federal funding for those costs .) Sh ould there be extenuating circumstances that make it appropriate for OJP to consider approving -agreement costs, the applicant may contact the point of contact listed on the title pre s for approval. If solicitation for the requirements concerning written request page of this funds , award -agreement costs, consistent in advance by OJP may be used for pre approved . See the section on Costs with the ’s approved budget and applicable cost principles recipient at Requiring Prior Approval in the DOJ Grants Financial Guide https://ojp.gov/financialguide/DOJ/index.htm for more information. Limitation on Use of Award Funds for Employee Compensation; Waiver recipient may With respect to any award of more than $250,000 made under this solicitation, a not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to ederal government’s Senior Executive Service (SES) at an agency a member of the f 5 with a Certified SES Performance Appraisal System for that year. Th e 2019 salary table for SES employees is available on the Office of Personnel Management website at oversight/pay -wages/salary -leave/salaries -data- - https://www.opm.gov/policy tables/19Tables/exec/html/ES.aspx recipient may compensate an employee at a . Note: A greater rate, provided the amount in excess of this compensation limitation is paid with non- (Non -federal funds used for any such additional compensation will not be federal funds. , where match requirements apply.) If only a portion of an considered matching funds is charged s time to an employee' OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation. The Assistant Attorney General for OJP may exercise discretion to waive, on an individual An applicant basis, this limitation on compensation rates allowable under an award. that request include a detailed justification in the Budget Narrative of its s a waiver should An applicant that does not submit a waiver request and justification with its application. and resubmit the application should anticipate that OJP will require the applicant to adjust budget. 5 OJP does not apply this limitation on the use of award funds to the nonprof it organizations listed in Appendix VIII to 2 C.F.R. Part 200. 12 15252 2019- BJA-

13 The justification should address , in the context of the work the individual would do under the the particular qualifications and expertise of the individual, the uniqueness of a service award, program or the individual will provide, the individual’s specific knowledge of the proposed project, and a statement that whether and how the individual’s salary under the award explains would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she do under the award. would Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference -, meet ing -, or training -related activity (or similar event) to review carefully —before submitting an application—the OJP and DOJ pol of such icy and guidance on approval, planning, and reporting s, available at event https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm . OJP policy and guidance (1) encourage minimization of conference, meeting, and traini ng costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients , as well as some conference, meeting, and training recipients; and (3) set cost limits, which includ e a general prohibition of costs for grant all food and beverage costs. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, t he costs of taking reasonable steps to provide meaningful access to those services Reasonable steps or benefits for individuals with limited English proficiency may be allowable. to provide meaningful access to services or benefits may include interpretation or translation services , where appropriate. Civil Rights Compliance " section under “ For additional information, see the " Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards ” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm . C. Eligibility Information For eligibility information, see title page. For information on cost sharing or match requirement s, see Section B. Federal Award Information. D. Application and Submission Information What an Application Should Include This section describes in detail what an application should include. An a pplicant should anticipate that if it fails to submit an application that contains all of the specified elements , it may negatively affect the review of its application; and, should a decision be made to make an award, conditions that preclude the recipient from it may result in the inclusion of award accessing or us ing award funds until the recipient satisfies the conditions and OJP makes the funds available. is OJP application determines that Moreover, an applicant should anticipate that an not include the OJP determines does to the scope of the solicitation, or that nonresponsive 13 15252 2019- BJA-

14 application elements that BJA designated to be critical, will neither proceed to peer review , has For this solicitation, BJA nor receive further consideration. has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet , and Budget Narrative . : OJP has combined the Budget Detail Worksheet and Budget Narrative in a single NOTE document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed. OJP strongly recommends that applicants use appropriately descriptive file names ( e.g . , “Program Narrative,” “Budget Detail Worksheet ,” “Timelines,” “Memoranda of Understanding,” OJ “Résumés”) for all attachments. Also, P recommends that applicants include résumé s in a sin gle file. Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats. 1. Information to Complete the Application for Federal Assistance (SF -424) The SF -424 is a required standard form used as a cover sheet for submission of pre - applications, applications, and related information. Grants.gov and OJP Grants the Management System (GMS) take information f rom the applicant’s profile to populate the fields on this form. When selecting "type of applicant, " if the applicant is a for -profit entity, "Small Business " (as applicable) -Profit Organization" . select "For or To avoid processing delays, an applicant must include an accurate legal name on its - SF On the SF -424, c urrent OJP award recipients, when completing the field for “Legal 424. Name” (box 8a), should use the same legal name that appears on the prior year award ) Also, document (which is also the l current egal name stored in OJP’s financial system. Employer Identification Number (EIN) in box 8b exactly as it recipients should enter the , active appears on the prior year award document. An applicant with a current award( s) If the profile is not current, the applicant should must ensure that its GMS profile is current. Adjustment GMS profile prior to submit a G updating the information on its Notice rant applying under this solicitation. A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its its Data Universal Numbering System (DUNS) number in box 8c of the EIN in box 8b, and entity should attach official legal documents to its SF -424. A new applicant application (e.g., articles of incorporation, 501(c )(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF -424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the -424 an applicant should ensure that the information entered in the SF -424; therefore, SF How matches To Apply its current registration in SAM. See the section for more information on SAM and DUNS numbers. Intergovernmental Review: solicitation ("funding opportunity") is not subject to Executive Order 12372. (In This -424, an applicant is to answer question 19 by selecting the response that completing the SF the “Program is not covered by E.O. 12372.”) 14 15252 2019- BJA-

15 2. Project Abstract quality project abstract that summarizes the proposed should include a high- Applications fewer . Project abstracts should be: project in 400 words or Identify what category the applicant is applying for. • W ritte n for a general public audience. • Project Abstract S ubmitted as a separate attachment with “ ” as part of its file name. • • ingle -spaced, using a standard 12- point font (such as Times New Roman) with 1- inch S margins. Applicants should include the following: • List the category of funding requested (1 or 2) . • Funding requested . • Number of jurisdictions to be served. • design. Identify any partner organizations Briefly describe key highlights of the project’s key to implementation and how you will leverage expertise to provide relevant and prompt services . As a separate attachment, the project abstract will count against the page limit for the not program narrative. 3. Program Narrative The Program Narrative must respond to the requirements outlined in the relevant c ategory description. Specifically, applicants must address the category’s objectives and deliverables, and explain the strategies they will use to realize them. For more information about the required goals and deliverables in each category, please see the following pages: Category 1: Strategic Planning Training and Technical Assistance. See pages Statewide XX for this category’s required goals and objectives. Sixth Amendment Training and Technical Assistance . See pages 8-9 for Category 2: this category’s requ ired objectives and deliverables . Program Narrative should be double- -point font (Times spaced, using a standard 12 The New Roman is preferred) with 1- inch m argins, and should not exceed 12 pages. Number pages “1 of 12,” “2 of 12 ,” etc. Charts and graphs may be included in the narrative, and may -spaced and feature smaller fonts as necessary to present the included data. be single If the P may consider fails to comply with these length restrictions, BJA rogram Narrative such noncompliance in peer review and in final award decisions. 6 The following sections should be included as part of the Program Narrative : a. Statement of the Problem b. Project Design and Implementation 6 For information on subawards (including the details on proposed subawards that should be included in the . application), see "Budget and Associated Documentation" under Section D. Application and Submission Information 15 15252 2019- BJA-

16 es c. Capabilities and Competenci d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information about Post -Federal Award Reporting Requirements” in Section F. Federal Award Admini stration Information). The performance data directly relate to the objectives and deliverables identified under "Objectives and Deliverables" in Section A. Program Description. Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP. Post award, grant recipients will be required to submit performance metric data semi - annually through BJA’s online Training and Technical Assistance Reporting Portal. More information on the reporting requirements can be found at: https://www.bjatraining.org/working- with -nttac/providers . Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award. The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding. Performance m easures for this solicitation are listed in Appendix B: Performance Measures . Table e. Plan for Measuring Program Success to Inform Sustainment Note on P roject Evaluations to use award An applicant that proposes solicitation to conduct pro ject funds through this evaluations should be aware that certain pro ject evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of appli cable DOJ human subjects protection regulations . However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements , likely do not constitute “research.” Each applicant should provide sufficient information for OJP to determine whether the particular project it proposes would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects ”). “Research, ” for purposes of human subject s protection for OJP -funded programs, is defined as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. ” 28 C.F.R. 46.102(d). For additional information on determining whether a proposed activity would constitute research the decision tree applicants should consult s protection, for purposes of human subject in the 16 15252 2019- BJA-

17 uman subjects” section of the “ Requirements related to protection of h “Research and the ” webpage of the " Research Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards ," available through the OJP Funding . Resource Center at https://ojp.gov/funding/index.htm may applicant whose application a research or statistical component propose Every prospective also should review the “ Requirements ” section on that Data Privacy and Confidentiality webpage. 4. Budget and Associated Documentation The Budget Detail Worksheet and the Budget Narrative are now combined in a single document collectively referred to as the Budget Detail Worksheet. The Budget Detail Worksheet is a user - friendly, fillable, Microsoft Excel -based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases where the appli cant does not have access to If an applicant does not have access to Microsoft Excel or experiences technical difficulties. Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508 ible Adobe Portable Document Format (PDF) version. -compliant access Both versions of the Budget Detail Worksheet can be accessed at https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm . a. Budget Detail Worksheet The Budget Detail Worksheet should provide the detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs. For questions pertaining to budget and examples of allowable and unallowable costs, at https://ojp.gov/financialguide/DOJ/index.htm see the DOJ Grants Financial Guide . b. Budget Narrative The Budget Narrative should thoroughly and clearly describe every category of expense expect s p listed in the Budget Detail Worksheet. OJP roposed budgets to be complete, , and allowable cost effective (e.g., reasonable, allocable, and necessary for project s). activitie An a pplicant should demonstrate in its budget narrative how it will maximize cost cost effectiveness of award Budget narratives should generally describe expenditures. . For effectiveness in relation to potential alternatives and objectives of the project the example, a budget narrative should detail why planned in- person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality. should Narrative Budget be mathematically sound and correspond clearly with the The information and figures provided in the Budget Detail Worksheet. The narrative should costs, explain how the applicant estimated and calculated ose costs and how th are all to the completion of the proposed project. necessary The narrative may include tables 17 15252 2019- BJA-

18 , but need not be in a spreadsheet format . As with the Budget for clarification purposes Narrative Detail Worksheet, the Budget should describe costs by year. on Proposed Procurement c. Information on Proposed Subawards (if any) and Contracts (if any) . Applicants also subawards Applicants for OJP awards typically may propose to make contracts may propose to enter into procurement under the award. —i s a subaward or —for federal grants administrative purposes Whether an action procurement contract is a critical distinction as significantly different rules apply to subawards and procurement contracts. If a recipient enters into an agreement that is a subaward of an OJP award, specific rules apply —many of which are set by federal These rules place particular statutes and DOJ regulations; others by award conditions. The responsibilities on an OJP recipient for any subawards the OJP recipient may make. rules determine much of what the written subaward agreement itself must require or provide. The rules also determine much of what an OJP recipient must do both before and after it makes a subaward. If a recipient enters into an agreement that is a federal rules procurement contract under an OJP award, a substantially different set of applies. OJP has developed the following guidance documents to help clarify the differences between subawards and procurement contracts under an OJP award and outline the compliance and reporting requirements for each. This information can be accessed online at https://ojp.gov/training/training.htm . Subawards under OJP Awards and Procurement Contracts under Awards: A • Toolkit for OJP Reci pients . • Checklist to Determine Subrecipient or Contractor Classification. • Sole Source Justification Fact Sheet and Sole Source Review Checklist . party will do In general, the central question is the relationship between what the third- under its agreement with the recipient and what the recipient has committed (to OJP) to do under its award to further a public purpose (e.g., services the recipient will provide, products it will develop or modify, research or evaluation it will conduct). If a third party will provide some of the services the recipient has committed (to OJP) to provide, will develop or modify all or part of a product the recipient has committed (to OJP) to develop or modify, or will conduct part of the research or evaluation the recipient has committed (to OJP) to conduct, OJP will consider the agreement with the third party a subaward for purposes of federal grants administrative requirements. This will be true even if the recipient, for internal or other non- federal purposes, labels or treats its agreement as a procurement , a contract , or a procurement contract . Neither the title nor the structure of an agreement determines whether the agreement —for or is instead a subaward —is a purposes of federal grants administrative requirements The substance of the relationship should be given contract procurement under an award. greater consideration than the form of agreement between the recipient and the outside entity. 18 15252 2019- BJA-

19 1. Information on proposed subawards A recipient of an OJP award may not make subawards ("subgrants") unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically authoriz es (or requires) subawards, a recipient must have authorization from OJP before it may make a subaward. A particular subaward may be authorized by OJP because the recipient included a sufficiently -detailed description and justification of the proposed subaward in the Program Narrative, Budget Detail Worksheet , and Budget Narrative as approved by OJP. If, however, a particular subaward is not authorized by federal statute or regulation, and is not approved by OJP, the recipient will be required, post request and -award, to obtain written authorization from OJP before it may make the subaward. If an applicant proposes to make one or more subawards to carry out the federal award and program, the applicant should: (1) identify (if known) the proposed subrecipient(s), (2) describe in detail what each subrecipient will do to carry out the federal award and federal program, and (3) provide a justification for the subaward(s), with details on pertinent matters such as special qualifications and areas of expertise. Pertinent information on subawards should appear not only in the Program Narrative, but also in Narrative. the Budget Detail Worksheet and B udget 2. Information on proposed procurement contracts (with specific justification for 50,000) proposed noncompetitive contracts over $2 Unlike a recipient contemplating a subaward, a recipient of an OJP award generally —for does not need specific prior federal authoriz ation to enter into an agreement that —is considered a procurement purposes of federal grants administrative requirements (1) the recipient uses its own documented procurement provided that contract, procedures and (2) those procedures conform to applic able federal law, including the Procurement Standards of the (DOJ) Part 200 Uniform Requirements ( as set out at 2 Narrative should udget C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and B identify proposed procurement contracts. (As discussed abov e, subawards must be identified and described separately from procurement contracts.) The Procurement Standards in the Part 200 Uniform Requirements, however, reflect a general expectation that agreements that (for purposes of federal grants administrative ” under awards will be entered into on requirements) constitute procurement “contracts the basis of full and open competition. All noncompetitive (sole source) procurement contracts must meet the OJP requirements outlined at https://ojp.gov/training/subawards -procurement.htm . If a proposed procurement contract a recipient of would exceed the Simplified Acquisition Threshold—currently, $2 50,000— t proceed without competition unless and until the recipient an OJP award may no competitive approach for receives specific advance authorization from OJP to use a non- the procurement . An applicant that (at the time of its application) intends —without o a procurement contract that would exceed $2 competition—to enter int 50,000 should include a detailed justification that explains to OJP why, in the particular circumstances, it is appropriate to proceed without competition. ole source procurements that do not exceed the If the applicant receives an award, s Simplified Acquisition Threshold (currently $2 50,000) must have written justification for the noncompetitive procurement action maintained in the procurement file. If a 19 15252 2019- BJA-

20 procurement file does not have the documentation that meets the criteria outlined in 2 C.F.R. 200, the procurement expenditures may not be allowable. Sole source procurement over the $2 50,000 Simplified Acquisition Threshold must have prior approval from OJP using a Sole Source Grant Adjustment Notice (GAN). Written documentation justifying the noncompetitive procurement must be submitted with the GAN and maintained in the procurement file. d. Pre -Agreement Cost s -agreement costs, see Section B. Feder al Award Information For information on pre . 5. Indirect Cost Rate Agreement (if applicable) may be charged to an award only if: Indirect costs recipient The has a current (a) (unexpired) , federally approved indirect cost rate; or (b) is eligible to use , and elects to use, the “de minimis” indirect cost rate recipient The described in the Part 200 Uniform Requirements , as set out at 2 C.F.R. 200.414(f ). An a pplicant with a current (unexpired) federally approved indirect cost rate is to a ttach a copy of the indirect cost rate agreement to the application. An a pplicant that does not have a approved rate may request one through its current federally cognizant federal agency, which , or, i will review all documentation and approve a rate for the applicant entity f the applicant’s accounting system permits, applicants may propose to allocate costs in the direct cost categories. cognizant federal agency , for indirect costs For assistance with identifying the appropriate please contact the O Financial Office r (OCFO) Customer Service Center at hief ffice of the C 458– 0786 or at [email protected] 1– 800– . If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal at https://www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf . Certain OJP recipients have the option of electing to use the “de minimis” indirect cost rate . An applicant that is eligible to use the “de minimis” rate that wishes to use the "de minimis" attach written documentation to the application that advises OJP of both rate should —(1) the applicant’s eligibility to use the “de minimis” rate, If an to do so. (2) its election and applicant elects the “ de minimis ” rate, costs must be consistently charged as either eligible indirect or direct costs, but may not be double charged or inconsistently charged as both. The "d e minimis " rate may no longer be used once an approved federally negotiated indirect (No entity that ever has had a federally approved negotiated indirect cost rate is in place. cost rate is eligible to use the "de minimis" rate.) For the “de minimis” rate requirements (including information on eligibility to elect to use the rate), see the Part 200 Uniform Requirements, at 2 C.F.R. 200.414(f). 6. Tribal Authorizing Resolution (if applicable) es to provide direct services or A t y that propos ribe, tribal organization, or third part application a resolution, letter, assistance to residents on tribal lands should include in its that (as a legal matter) affidavit, or other documentation, as appropriate, that demonstrates the applicant has from the tribe(s) to implement the proposed authorization requisite the project on tribal lands. In those instances when an organization or consortium of tribes on behalf of a tribe or multiple specific tribes, the application should applies for an award include appropriate legal documentation, as described above, from all tribes that would 20 15252 2019- BJA-

21 assistance under the award. A consortium of tribes for which existing or receive services consortium bylaws allow action without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing body) may submit, instead, a copy of its consortium bylaws with the application. 7. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high risk status) Every OJP applicant (other than an individual applying in his or her personal capacity) is required to download, complete, and submit the OJP Financial Management and System of at Internal Controls Questionnaire (Ques tionnaire) https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf as part of its application. The Questionnaire helps OJP assess the financial management and intern al control systems, and the associated potential risks of an applicant as part of the pre- award risk assessment process. The Questionnaire should only be completed by financial staff most familiar with the applicant's systems, policies , and procedures in order to ensure that the correct responses are recorded and submitted to OJP. The responses on the Questionnaire directly impact the pre- award risk assessment and should accurately reflect the applicant’s financial the time of the application. The pre -award risk management and internal control system at assessment is only one of multiple factors and criteria used in determining funding. However, a pre -award risk assessment that indicates that an applicant poses a higher risk to OJP may affect the funding decision and/or result in additional reporting requirements, monitoring, special conditions, withholding of award funds, or other additional award requirements. Among other things, the form requires each applicant to disclose whether it currently is -making agency outside of DOJ. For purposes of designated “high risk” by a federal grant this disclosure, high risk includes any status under which a federal awarding a gency provides additional oversight due to the applicant’s past performance, or other programmatic or financial concerns with the applicant. If an applicant is designated high risk by another federal awarding agency, the applicant must provide the following information: • The federal awarding agency that currently designates the applicant high risk . • The date the applicant was designated high risk . • The high risk point of contact at that federal awarding agency (name, phone number, and email address) . • The reasons for the high risk status, as set out by the federal awarding agency . OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An applicant that is considered “high risk” by another federal awarding agency is not automati cally disqualified from receiving an OJP award. OJP may, however, consider the information in award decisions, and may impose additional OJP oversight of any award under this solicitation (including through the conditions that accompany the award document) . 8. Disclosure of Lobbying Activities applicant must pplicant that expends any Each complete and submit this information. An a information requested on the form is to provide all of the funds for lobbying activities posted at -LLL) Disclosure of Lobbying Activities (SF 21 15252 2019- BJA-

22 https://ojp.gov/funding/Apply/Resources/Disclosure.pdf . An applicant that does not expend em 10 (“a. Name and any funds for lobbying activities is to enter “N/A” in the text boxes for it Address of Lobbying Registrant” and “b. Individuals Performing Services”). 9. Additional Attachments a. Timeline Attach a project timeline that includes each project objective, activity, expected completion date, and responsible person or organization. b. Résumés Attach the résumés of key project staff and the identified research partner(s) , where applicable. anda of Understanding (MOU)/Letters of Support (LOS) c. Memor If submitting an application which includes more than one provider, include signed MOUs and/or LOS. sclosure of Proposed Subrecipients d. Applicant Di Attach a list of proposed subrecipients of grant funding , if applicable, that includes the name, organizational affiliation, and location of the proposed subrecipient entity. e. Applicant Disclosure of P ending Applications Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any pending applications for f ederally funded grants or cooperative agreements that (1) in the include requests for funding to support the same project being proposed application under this solicitation, and cover cost items outlined in identical any would (2) the submitted to OJP as part of the application under this solicitation. The budget applicant is to disclose applications made directly to federal awarding agencies , and also applications for (e.g., applications to state agencies that will subawards of federal funds subaward (“subgrant”) federal funds ). seeks this information to help avoid inappropriate duplication of funding. Leveraging OJP multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Each applicant that has one or more pending applications as described above is to information about pending applications submitted within the last 12 provide the following months : funding agency • The federal or state • The solicitation name/project name information a point of contact t the applicable federal or state The funding agency • 22 15252 2019- BJA-

23 Email Solicitation for Point of Contact Name/Phone/ Federal or State Federal or State Funding Agency Funding Agency Name/Project at Name Office of COPS Hiring 0000; DOJ/ 202/000 , Jane Doe - SAMPLE jane. Community Program Oriented [email protected] Policing Services ) Office (COPS Doe 0000; ealth and H uman John H , 202/000 - Drug - Free john. /Substance Services Communities [email protected] Mental Abuse Mentoring Program/ and North County Youth Health Services Administration Mentoring Program should include the table as a separate attachment application. The Each applicant to its .” The applicant d “Disclosure of Pending Applications name file should be ’s Legal Name on the application must match the entity named on the disclosure of pending applications statement. Any a pplicant that does not have any pending applications as described above is to : “[Applicant Name on SF- submit, as a separate attachment, a statement to this effect 424] does not have (and is not proposed as a subrecipient under) any pending funded grants or applications submitted within the last 12 months for federally (or for subawards under federal grants or cooperative cooperative agreements agreements) request funding to support the same project being proposed in this that that would cover and to OJP application identical cost items outlined in the budget any submitted as part of this application.” 7 DOJ High Risk Grantees f. Applicant Disclosure and Justification – submit , as a separate An applicant that is designated as a DOJ High Risk Grantee is to attachment to its application, information that OJP will use, among other pertinent information, to determine whether it will consider or select the application for an award under this solicitation. The file should be named "DOJ High Risk Gr antee Applicant Disclosure and Justification." (See, also, Application Review Information, for a brief discussion of how such information may considered in the application review process.) OJP constantly seeks to optimize its investments in criminal - and juvenile justice- focused programs and activities, increase program effectiveness, and maximize the – and program impact – from limited programmatic resources. Therefore, OJP return may remove from consideration or not select for award a "DOJ High Risk Gran tee" applicant that is determined to pose a substantial risk of program implementation failure. In making such determinations, OJP will consider one or more of the following factors: tive actions the applicant's lack of sufficient progress in addressing required correc necessary for removal of the DOJ High Risk Grantee designation; the nature and 7 A "DOJ High Risk Grantee" is a recipient that has received a DOJ High-Risk designation based on a documented deficiencies, ity, management system or other internal control history of unsatisfactory performance, financial instabil or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. 23 15252 2019- BJA-

24 severity of the issues leading to or accompanying the applicant's DOJ High Risk Grantee designation; or the applicant's expected ability to manage grant funds and achieve grant goals and objectives. In this attachment, the applicant is to provide any additional information or justification – especially with regard to corrective actions yet to be implemented (as of the application date) – that may help demonstrate how the applicant has addressed or otherwise mitigated such uncorrected matters, such that any negative impact on the proposed program and its implementation would be immaterial or would be significantly reduced or eliminated. (To the extent that the applicant believes that any of the information provided pursuant to this disclosure may be confidential in nature, the applicant should specifically identify it.) g. Research and Evaluation Independence and Integrity If a n application propos es research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant must demonstrate independenc e and integrity regarding both this proposed research and/or evaluation, and any current or prior related projects. addresses both i. and ii. below: Each application should include an attachment that i. For purposes of this solicitation, each applicant is to document research and evaluation independence and integrity by including one of the following two items: a. A specific assurance that the applicant has reviewed its application to identify (including review any actual or potential apparent conflicts of interest through principal , any co- pertinent information on the principal investigator of and any subrecipients) , and that the applicant has identified no investigators, such conflicts of interest —whether personal or financial or organizational (including on the part of the applicant entity or on the part of staff, investigators, or subrecipients) —that could affect the independence or integrity of the research, including the design, conduct, and reporting of the research. OR b. A specific description of actual or potential apparent conflicts of interest that the applicant has identified—including review of pertinent information through on the principal investigator, any co- principal investigators, and any subrecipients —that could affect the independence or integrity of the research, including the design, conduct, or reporting of the research. These conflicts on the part of investigators or other staff e.g., or ), financial, may be personal ( ). Some entity organizational (related to the applicant or any sub recipient examples of potential investigator (or other personal) conflict situations are those in which an investigator would be in a position to evaluate a spouse’s work product (actual conflict), or an investigator would be in a position to the work of a former or current colleague (potential apparent evaluate conflict). With regard to potential organizational conflicts of interest, as one to evaluate ould not be given an award example, generally an organization w 24 15252 2019- BJA-

25 a project tself provided substantial prior technical , if that organization had i assistance to that specific project or a location implementing the project (whether funded by OJP or other sources), because the organization in such an instance might appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person understanding all of the facts would be able to have confidence that the results of any research or evaluation project are objective and reliable. Any outside personal or financial interest that casts doubt on that objectivity and reliability of an evaluation or research product is a problem and must be disclosed. ii. In addition, for purposes of this solicitation , each applicant is to address possible mitigation of research integrity concerns by including, at a minimum, one of the following two items: a. If an applicant reasonably believes that no actual or potential apparent conflicts of interest (personal , financial, or organizational ) exist, then the applicant should provide a brief narrative explanation of how and why it reached that conclusion. The a pplicant also is to include an explanation of the specific processes and procedures that the applicant has in place, or will put in plac e, to identify and prevent (or, at the very least, mitigate) any such project during the period pertinent to the funded of conflicts of interest . Documentation that be helpful in this regard may performance include may policies regarding organizational, organizational codes of ethics/conduct and personal, and financial conflicts of interest. There is no guarantee that the plan, if any, will be accepted as proposed. OR b. If the applicant has identified actual or potential apparent conflicts of interest (personal, financial, or organizational) that could affect the independence and integrity of the research, including the design, conduct, or reporting of the the applicant is to provide research, a specific and robust mitigation plan to is expected to applicant the conflicts. At a minimum, those address each of the specific processes and procedures that the applicant has in place, explain , to identify and eliminate or will put in place (or, at the very least, mitigate) project during the period pertinent to the funded any such conflicts of interest of performance. Documentation that may be helpful in this regard may policies regarding include organizational codes of ethics/conduct and organizational, personal, and financial conflicts of interest. There is no guarantee that the plan, if any, will be accepted as proposed. OJP will assess research and evaluation independence and integrity based on such as considerations the adequacy of the applicant’s efforts to identify factors that could affect the objectivity or integrity of the proposed staff and/or the applicant entity (and any subrecipients) in carrying out the research, development, or evaluation activity; and the adequacy of the appl icant’s existing or proposed remedies to control any such factors. 25 15252 2019- BJA-

26 h. Disclosure of Process Related to Executive Compensation An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees. Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and t hose who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfied certain rules set out i n Internal Revenue Service (IRS) regulations with regard to its compensation decisions. Each applicant nonprofit organization must state at the time of its application Financial Management and System of Internal Controls (question 9c in the "OJP Questionnaire " located at http://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf earlier ) mentioned and whether or not the applicant entity believes (or asserts) that it currently satisfies the requirements of 26 C.F.R. 53.4958 -6 (which relate to establishing or invoking a rebuttable presumption of reasonableness of compensation of certain individuals and entities). that it believes (or asserts) A nonprofit organization that states in the questionnaire that it has satisfied the requirements of 26 C.F.R. 53.4958- 6 must then disclose, in an elated to Executive attachment to its application (to be titled "Disclosure of Process R Compensation") , the process used by the applicant nonprofit organization to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). At a minimum, the disclosure must describe in pertinent detail: (1) the composition of reviews and approves compensation arrangements for covered the body that persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and ap proves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant organization maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For purposes of the required disclosure, the following terms and phrases have the for use in connection with 26 C.F.R. 53.4958 RS -6: officers, meanings set out by the I , compensation, conflict of interest, appropriate directors, trustees, key employees data as to comparability, adequate documentation, and concurrent documentation. Applicant nonprofit organizations should note that following receipt of an appropriate request, OJP may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required 26 15252 2019- BJA-

27 to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organiz ation determines compensation). How To Apply Applicants must register in and submit applications through Grants.gov primary source to find , a federal funding opportunities and apply for funding. Find complete instructions on how to register and submit an application at https://www.grants.gov/web/grants/support.html . Applicants that experience technical difficulties during this process should call the Grants.gov Customer Support Hotline at 800 – 518 – 4726 or 606 –545– 5035 , which operates 24 hours a day, 7 days a week, except on federal holidays. Registering with Grants.gov is a one- time process; however, processing delays may occur, and it can take several weeks for first -time registrants to receive confirmation of registration and a user password. OJP encourages applicants to several wee ks before the register at application submission deadline. In addition, OJP urges applicants to submit applications 72 hours prior to the application due date, in order least for the applicant to receive to allow time validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. strongly encourages all prospective applicants to sign up for Grants.gov email notifications OJP regarding this solicitation at https://www.grants.gov/web/grants/manage- subscriptions.html . If this solicitation is cancelled or modified , individuals who sign up with Grants.gov for updates will be automatically notified. Browser Information: Grants.gov was built to be compatible with Internet Explorer. For technical assistance with Google Chrome, or another browser, contact Grants.gov Customer Support. Note on Attachments Grants.gov has t wo categories of files for attachments: “ mandatory ” and : .” OJP receives all files attached in both “optional . Attachments are also labeled to categories describe the file being attached (e.g., Project Narrative, Budget Narrative , Other) . Please ensure that all required documents are attached in the correct Grants.gov category and are labeled correctly. Do not embed ” attachments within another file . “mandatory An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button. button on the Forms tab of Check Application An application can be checked for errors via the Manage Workspace page. The button is active if the set of forms in the workspace matches the Cross- Form Errors message after those required in the application package. If you receive a clicking the Check Application button, refer to the Cross -Form Errors help article for more detailed information about this validation error. Note on File Names and File Types: Grants.gov only permits the use of certain specific the characters characters in the file names of attachment s. Valid file names may include only any application that includes shown in the table below. Grants.gov rejects an attachment(s) with a file name that contains any forwards characters not shown in the table below. Grants.gov OJP Grants Management System (GMS). the submitted applications to successfully 27 15252 2019- BJA-

28 Characters haracters C Special Characters Special Characters Special – Z) Upper case (A Curly braces { } Parenthesis ( ) Square brackets [ ] – Lower case (a z) * Exclamation point (!) Tilde (~) Ampersand (&) (__) Underscore Semicolon ( ; ) Apostrophe ( ‘ ) Comma ( , ) Hyphen ( ) - Number sign (#) At sign (@) Dollar sign ($) Space Equal sign (=) Percent sign (%) Plus sign (+) Period (.) *When using the ampersand (&) in XML, applicants must use the “&” format. GMS does not accept executable file types as application attachments . These disallowed file types include, but are not limited to, the following extensions: ” “ .bat, ” “ .exe, ” “ .vbs, ” “.com, “.cfg, ” “ .dat, ” “ .db, ” “ .dbf,” “ .dll, ” “ .ini, ” “ .log, ” “ .ora, ” “.sys,” and “.zip. ” GMS may reject applications with files that use these extensions. It is important to allow time to change the type of file(s) if the application is rejected. All applicants are required to complete the following steps: Unique Entity Identifier (DUNS Number) and System for Award Management (SAM) Every applicant entity must compl y with all applicable S AM and unique entity identifier (currently, a D UNS number) requirements. SAM is the repository for certain standard information about federal financial assistance applicants, recipients, and subrecipients. A DUNS digit identification number provided by the commercial company Dun number is a unique nine- and Bradstreet. More detailed information about SAM and the DUNS number is in the numbered sections below. applicable SAM and unique identifier If an applicant entity has not fully complied wit h the OJP makes award decisions , OJP may determine that the applicant is requirements by the time not qualified to receive an use that determination as a basis for making the may award and award to a different applicant. Applying as an Individual ndividual who wishes to apply in his/h An i er personal capacity should search Grants.gov for funding opportunit ies for which individuals are eligible to apply . Use the Funding Opportunity Number (FON) to register. (An a pplicant applying as an individual must comply with all applicable Grants.gov individual registration requirements .) Enter the FON at https://apply07.grants.gov/apply/IndCPRegister to complete the registration . (An ap plicant and form applying as an create a username and password for Grants.gov individual should complete all steps below except 1, 2 and 4. ) Registration and Submission Steps 1. Acquire a unique entity identifier (currently, a DUNS number) . The Office of Management and Budget requires every applicant for a federal award (other than an include a "unique entity identifier " in each application, including an application individual) to Currently, a DUNS number is the required unique entity identifier. for a supplemental award. 28 15252 2019- BJA-

29 Th is unique entity , and to validate address and point identifier is used for tracking purposes , recipients, and subrecipients. It will be used of contact information for applicants throughout the life cycle of an OJP award . Obtaining a DUNS number is a free, one -time activity. Call Dun and Bradstreet at 866– 705– 5711 to obtain a DUNS number or apply online at https://www.dnb.com/ . A DUNS number is usually received within 2 business days. 2. Acquire or maintain registration with SAM. Any applicant for an OJP award creating a new entity registration (or updating or renewing a registration) in SAM.gov must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. to learn more about what is required Postal Service Mail. Read the Alert at sam.gov/SAM/ in the notarized letter, and read the Frequently Asked Questions (FAQs) at All applicants for OJP to learn more about this process change. www.gsa.gov/samupdate awards (other than individuals) must maintain current registrations in the SAM database. Applicants will need the authorizing official of the organization and an Employer ation procedures can be Identification Number (EIN). Information about SAM registr sam.gov/SAM/ . accessed at An application cannot be successfully submitted in Grants.gov until Grants.gov receives the SAM registration information. Once the SAM registration/renewal is complete, the information transfer from SAM to Grants.gov can take as long as 48 hours. OJP recom mends that the applicant register or renew registration with SAM as early as possible. 3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov username username and password . Complete the AOR profile on Grants.gov and create a and password. An DUNS number "unique entity identifier" ( ) must be used applicant entity’s to complete this step. For more information about the registration process for organizations and other entities , go to https://www.grants.gov/web/grants/applicants/organization- . Individuals registering with Grants.gov should go to registration.html https://www.grants.gov/web/grants/applicants/registration.html . confirmation for the AOR from the E -Business Point of Contact (E -Biz POC). 4. Acquire The E -Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization’s AOR. The E -Biz POC will need the Marketing Partner Identification Number (MPIN) password obtained when registering with SAM to complete this step. Note that an organization can have more than one AOR. opportunity on Grants.gov. 5. Search for the f se the following identifying U unding on Grants.gov. The Catalog of information when searching for the funding opportunity Federal Domestic Assistance (CFDA) number for this solicitation is 16.738 , titled “Edward and the funding opportunity number is Byrne Memorial Justice Assistance Grant Program ,” BJA- 15252 . 2019- 6. Select the correct Competition ID. Some OJP solicitations posted to Grants.gov contain multiple purpose areas, denoted by the individual Competition ID. Select the appropriate the purpose area of application: Competition ID for the intended . 1: Strategic Planning Training and Technical Assistance Competition ID: Category 15258. -2019- BJA 29 15252 2019- BJA-

30 Category 2: Sixth Amendment Training and Technical Assistance. Competition ID: -2019- 15259. BJA 7. Access Funding Opportunity and Application Package from Grants.gov . Select “Apply for Grants ” under the “A pplican ts” column. Enter your email address to be notified of any changes to the opportunity package before the closing date. Click the Workspace icon to use Grants.gov Workspace. 8. Submit a valid application consistent with this solicitation by following the directions in Grants.gov. To preview the application prior to (or after) submitting, go to the View Application tab in Workspace. For additional information, review the View Application Tab help article and Attachments Tab help article. Within 24– 48 hours after submitting the electronic application, the applicant should receive two notifications from Grants.gov. The he will state whether the application first will confirm the receipt of the application. T second and successfully submitted, or whether it has been rejected due to has been validated errors, with an explanation. It is possible to first receive a message indicating that the application is received, and then rec eive a rejection notice a few minutes or hours later. Submitting an application well ahead of the deadline provides time to correct the problem(s) that caused the rejection. Important: OJP urges each applicant to submit its application at least 72 hours pr ior to the application due date, to allow time to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any must be successfully Applica problems that may have caused a rejection notification. tions May 14, 2019. by 11:59 submitted through Grants.gov p.m. eastern time on stration.html https://www.grants.gov/web/grants/applicants/organization- regi Go to for further numbers , SAM, and Grants.gov registration steps and timeframes. details on DUNS Note: Application Versions the most If an applicant submits multiple versions of the same application, OJP will review only recent -valid ated version submitted. system Experiencing Unforeseen Grants.gov Technical Issues An a pplicant that experiences unforeseen Grants.gov technical issues beyond its control that Customer Grants.gov the contact must prevent it from submitting its application by the deadline at https://www.grants.gov/web/grants/support.html Support Hotline or the SAM Help Desk (Federal Service Desk) at https://www.fsd.gov /fsd -gov/home.do to report the technical issue and receive a tracking number. The applicant must email the contact identified in the Contact Information section on the title page within 24 hours after the application deadline to request approval to submit its application after the deadline. The applicant's email must describe the technical difficulties, and must include a timeline of the applicant’s submission efforts, the complete grant application, the applicant’s DUNS number, and any Grants.gov Help Desk or SAM tracking number(s). OJP . to submit a late application automatically approve requests does not After Note: , and contacts the Grants. OJP verify gov or SAM Help Desks to reviews the applicant's request the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the untimely application 's failure submission was due to procedures, OJP will deny the to follow all required the applicant application. applicant’s request to submit its 30 15252 2019- BJA-

31 The following conditions generally insufficient to justify late submissions: are • Failure to register in SAM or Grants .gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.) • Failure to follow Grants.gov instructions on how to register and apply as posted on its website. he OJP solicitation. • Failure to follow each instruction in t • Technical issues with the applicant’s computer or information technology e nvironment, such as issues with firewalls or browser incompatibility . Notifications regarding known technical problems with Grants.gov, if any, are posted at the top of the OJP Funding Resource Center at https://ojp.gov/funding/index.htm . E. Application Review Information Criteria Review Applications that meet basic minimum requirements will be evaluated by peer reviewers using the following review criteria: percent (10 1. Statement of the Problem ) a. Describe the need for TTA as well as the challenges grantees in and requestors the field face in planning, implementing, or expanding comprehensive efforts in the subject matter area of the application. b. Provide a clear and concise statement that demonstrates a thorough understanding of why the operation and expansion of the TTA/ resource center is important, if applicable, as well as the scope of its potential contributions to the field. 2. Project Design and Implementation (40 percent ) a. Describe how the applicant will identify, assess, and deliver the proposed will be delivered TTA in the subject matter area assistance. Detail how effective on pages 6 -9. outlined in the program objectives and deliverables as Applicants are expected to address these expectations in addition to category - specific ones. Describe the specific activities for providing TTA and outreach to initiated requestors. grantees and field- b. Provide a complete description of all the requested deliverables and the methods for their delivery (e.g. adult learning principles, development sources, distance learning, process for information assessment, and revision). Detail how the applicant will i mplement the deliverables listed in the Program -specific Information section. Describe the goals and objectives and identify strategies for as well as timelines. realizing each program deliverable any materials to be developed and/or technical assistance to be c. Describe provided as they relate to the applicable category. TTA/ center d. Articulate the applicant’s vision for the role of the , if resource applicable. a well thought e. Provide -out plan for transferring knowledge, best practices, and overall reentry field, including a description of how the applicant assistance to the 31 15252 2019- BJA-

32 envisions working on behalf of BJA and other partners in providing these services. f. Provide a timeline (as an attachment) for completing the deliverables and identify the percentage of tim e to be dedicated by the individuals responsible for those tasks. 3. Capabilities and Competencies (30 percent ) a. Describe the applicant, its partners, and each organization’s role. Demonstrate the capability of the lead organization and any collaborative partners (subrecipients) to implement each component of the project, including gathering and analyzing information, developing a plan, evaluating the program, and staff capacity to provide technical assistance to large numbers of grantees simultaneously. b. Describe the organization’s ability to provide proactive, comprehensive, user - friendly TTA by developing protocols for the assessment and delivery of TTA, as well as tracking, evaluation, and necessary follow -up activities. c. Provide examples of the organization’s experience in using TTA strategies that -to- include developing grantee tools and resources, using distance learning, peer peer consultations, and onsite and offsite technical assistance. plans to work wit h to deliver TTA d. List the consultants with whom the applicant services. ’s ability to conduct e. Describe the management structure and outline the applicant by virtue of its experience, and recruit and partner with individuals and activities other organizations with the expertise to enhance the applicant’s experience in developing and providing TTA. The management and organizational structure described should match the staff needs necessary to accomplish the tasks outlined in the implementation plan. Detailed information contained in the Project ptions, and Letters of Support will form the basis for Timeline , Position Descri assigning points relative to this criterion. 4. Plan for Collecting the Data Required for this Solicitation’s Performance Measures ) (10 percent e to measure project performance. This a. Describe the process the applicant will us should include measures for adhering to project timelines, meeting deliverable schedules, obtaining input from customers, and seeking feedback from stakeholders. b. Identify what data will be collected, who will be responsible for collecting and reporting the data, who is responsible for performance measurement, how the data will be stored, how any personally identifiable information (PII) will be protected, and uss how the project will how the information will be used to guide the program. Disc address collection of data from public sources and any specific , where possible, gaps in data working with the field . 5. Budget (10 ) percent -specific requirements and ensure that your budget a. Review all of the category appropriate allocations to meet program -specific requirements. Applicants includes should submit a budget which outlines how much is allocated in order to meet each of the specific program needs (i.e., training, site visits, staffing). b. Applicants should submit a budget that is complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities). Included in their 32 15252 2019- BJA-

33 budgets, applicant s should propose a reasonable amount to respond to field requests for assistance. c. Ensure adequate funds are included to support proposed activities per the solicitation, including needed travel and staff to oversee the core management of the project with BJA and in coordination with partners. d. Budget narratives should generally demonst rate how applicants will maximize cost . Budget narratives should also demonstrate cost effe ctiveness of grant expenditures 8 effectiveness in relation to potential alternatives and the goals of the project Review Process . BJA reviews the OJP is committed to ensuring a fair and open process for making awards application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Peer reviewers will review the applications submitted under this solicitation that meet basic minimum requirements. For purposes of assessing whether an me ets basic application minimum requirements and should proceed to further consideration, OJP screens applicat ions for compliance with those Although specific requirements may vary, the following requirements. are common requirements applicable to all solicitations for funding under OJP programs : • The application must be submitted by an eligible type of applicant . • The application must request funding within programmatic funding constraints (if applicable) . . • The a pplication must be responsive to the scope of the solicitation • include pplication The a must .” items designated as “critical elements all For a list of critical elements for this solicitation , see “What an Application Should Include” the Section D. Application and Submission Information. under Peer review panel s will evaluate, score, and rate applications that meet basic minimum requirements . BJA may use internal peer reviewers, external peer reviewers, or a combination, to assess applications on technical merit using the solicitation’s review criteria . An internal reviewer is a current D OJ employee who is well -versed or has expertise in the subject matter of this solicitation. An external peer reviewer is an expert in the subject matter of a given who solicitation is not a current D OJ employee. Peer reviewers’ ratings and any resulting recommendations are advisory only , although reviewer views are considered carefully. Other BJA include geographic diversity, strategic priorities, and available important considerations for funding, as well as the extent to which the Budget Detail Worksheet and Budget Narrative accurately explain project costs are reasonable, necessary, and otherwise allowable under that federal law and applicable federal cost pr inciples. Pursuant to the Part 200 Uniform Requirements , before award decisions are made, OJP also information Among other things t reviews applicant. o the posed by related to the degree of risk help assess whether an applicant that has one or more prior federal awards has a satisfactory 8 exceed that which would be Generally speaking, a reasonable cost is a cost that, in its nature or amount, does not incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. 33 15252 2019- BJA-

34 record with respect to performance, integrity, and business ethics, O JP che the cks whether applicant is listed in SAM as excluded from receiving a federal award. f OJP anticipates that an award will exceed $2 50,000 in federal funds , OJP also In addition, i must review and consider any information about the applicant that appears in the non- public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System , [FAPIIS ]). Important note on FAPIIS An applicant, at its option , may review and comment on any information about itself that currently appears in FAPIIS entered by a federal awarding agency . OJP will consider and was any such comments by the applicant, in addition to the other information in FAPIIS , in its assessment of the risk posed by the applicant. The evaluation of risks goes beyond information in SAM, however . OJP itself has in place a framework for evaluating risks posed by applicants for competitive awards takes into . OJP account information pertinent to matters such as : 1. Applicant f inancial stability and fiscal integrity . ’s ability to meet applicant the , and management systems 2. Quality of the applicant’s , including those outlined in the DOJ Grants Financial prescribed management standards Guide. under OJP and other DOJ awards (including 3. Applicant's history of performance , as well as awards from compliance with reporting requirements and award conditions) other federal agencies . 4. Reports and findings from audits of the applicant , including audits under the Part 200 Uniform Requirements . effectively , and to regulatory requirements 5. Applicant 's a bility to comply with statutory and . implement other award requirements Absent explicit statutory authorization or written delegation of authority to the contrary, all final , who may take into account not award decisions will be made by the Assistant Attorney General only peer review ratings and BJA recommendations, but also other factors as indicated in this section. Information F. Federal Award Administration Federal Award Notices Award notifications will be made by September 30 , 2019 . OJP sends award notifications by GMS email through to the individuals listed in the application as the point of contact and the authorizing official l notification includes detailed instructions . The emai (E-Biz POC and AOR) on how to access and view the award documents, and steps to take in GMS to start the award acceptance process . GMS automatically issues the notifications at 9:00 p.m. eastern time on the award date. For each successful applicant, an individual with the necessary authority to bind the applicant will be required to log ; execute a set of legal certifications and a set of legal assurances in; designate a financial point of contact; thoroughly review the award, including all award conditions; and sign and accept the award. The award acceptance process requires a physical 34 15252 2019- BJA-

35 signature on the award document by the authorized representative. The fully executed award tted then scanned must submi be to OJP. document and ther Legal Requirements Administrative, National Policy, and O OJP - If selected for funding, in addition to implementing the funded project consistent with the approved application, the recipient must comply with all award conditions , as well as all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with . award acceptance) OJP strongly encourages prospective applicants to review information on post -award legal requirements and common OJP award conditions prior to submitting an application. Applicants should consult the “ Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards ,” available in the OJP Funding . In addition, applicants shoul Resource Center at https://ojp.gov/funding/index.htm d examine the pplicant each successful a , as legal documents both documents following two execute must before it may receive any award funds. (An applicant is not required to submit these documents as part of an application.) • Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug- Free Workplace Requirements Certified Standard Assurances • “ The webpages accessible through the Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements ” are intended to give applicants for - FY 2018 Awards OJP awards a general overview of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants and cooperative agreements awarded in FY 2019 . Ind ividual OJP awards typically also will include additional award conditions. Those program, or solicitation under which the additional conditions may relate to the particular statute, s made; to the substance of the funded application; to the recipient's performance under award i other federal awards; to the recipient's legal status (e.g., as a for -profit entity); or to other pertinent considerations. expects that it will make any award under this solicitation in the form of a As stated above, BJA cooperative agreement. Cooperative agreements include a condition in the award document that sets out the nature of the “substantial federal involvement” in carrying out the award and program. Generally stated, under OJP cooperative agreement awards, responsibility for the -to-day conduct of the funded project rests with the recipient. OJP, however, may have day substantial involvement in matters such as substantive coordination of technical efforts and site ct work plans, research designs, data selection, as well as review and approval of proje collection instruments, and major project -generated materials. In addition, OJP often indicates in the award terms and conditions that it may redirect the project if necessary. In addition to an award condition that s ets out the nature of the anticipated “substantial federal involvement” in the award, cooperative agreements awarded by OJP include an award condition that requires specific reporting in connection with conferences, meetings, retreats, seminars, training activities, or similar events funded under the award. symposia, Awards under this solicitation will include a condition (the specific terms of which will govern the award) related to verification of employment eligibility. The condition will, generally speaking, 35 15252 2019- BJA-

36 require the recipient (and any subrecipient) that accepts the award to verify the employment eligibility of any individual hired under the award, consonant with 8 U.S.C. § 1324a(a)(1). Awards under this solicitation will include a condition (the s pecific terms of which will govern the award) related to competition requirements set forth at 2 C.F.R. § 200.319. The condition will, generally speaking, prohibit recipients (and any subrecipients) from procuring goods and services with award funds by means of any competition that disadvantages or excludes vendors on the basis of their having (or their having had) a prior or existing contractual relationship with the federal government. General Information a bout Post -federal Award Reporting Requirements In addition to the deliverables described in Section A. Program Description , any recipient of an award under this solicitation will be required to submit the following reports and data. Required reports typically must submit quarterly financial reports , semi -annual . Recipients progress reports , final financial and progress report s, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions . Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, s. ) OJP may require additional r eport , under specific that condition Awards that exceed $500,000 will include an additional circumstances, will require the recipient to report ( ) information on civil, criminal, and to FAPIIS administrative proceedings connected with (or connected to the performance of) either the OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. nformation on this reporting requirement appears in the text of the Additional i award condition posted on the OJP webpage at https://ojp.gov/funding/FAPIIS.htm . Data on performance measures. In addition to required reports, each award recipient also must provide data that measure the results of the work done under the award. To demonstrate program progress and success, as well as to assist DOJ in fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103– 62, and the GPRA 352, OJP will require any award Modernization Act of 2010, Public Law 111– recipient, post . Successful applicants as part of regular progress reporting data award, to provide performance will be required to access OJP’s performance measurement page at http://www.ojp.gov/performance for an overview of performance measurement activ ities at OJP . Performance measures for this program are also listed as Appendix B . G. Federal Awarding Agency Contact(s) title (s), see the contact OJP page. For information for Grants.gov, see page. title the For contact H. Other Information (5 U.S.C. 552 and 5 U.S.C. 552a) Freedom of Information Act and Privacy Act All applications submitted to OJP (including all attachments to applications) are subject to the federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold information that is responsive to a request pursuant to FOIA if DOJ determines that the 36 15252 2019- BJA-

37 responsive information either is protected under the Privacy Act or falls within the scope of one of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant to FOIA not to release some or all portions of an application. In its review of records that are responsive to a FOIA request, OJP will withhold information in scope of the Privacy Act or one of the statutory those records that plainly falls within the exemptions under FOIA. (Some examples include certain types of information in budgets, and names and contact information for project staff other than certain key personnel.) In appropriate circumstances, OJP will request the views of the applicant/recipient that submitted a responsive document. For example, if OJP receives a request pursuant to FOIA for an application submitted by a -profit organization or an institution of higher education, or for an application that nonprofit or for involves research, OJP typically will contact the applicant/recipient that submitted the application and ask it to identify —quite precisely —any particular information in the application that the applicant/recipient believes falls under a FOIA exemption, the specific exemption it believes applies, and why. After considering the submission by the applicant/recipi ent, OJP makes an independent assessment regarding withholding information. OJP general ly follows a similar process for requests pursuant to FOIA for applications that may contain law -enforcement sensitive information. Provide Feedback to OJP encourages applicants to OJP To assist OJP in improving its application and award processes, provide feedback on this solicitation, the application submission process, and/or the application review process. Provide feedback to [email protected] . This IMPORTANT: y from this email is for feedback and suggestions only. OJP does not repl y prospective to messages it receives in this mailbox. applicant that has specific An mailbox questions on any program or technical aspect of the solicitation must use the appropriate number or email telephone to obtain information. These listed on the front of this document contacts are provided to help ensure that prospective applicants can directly reach an individual who can address specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant applications, please email your to résumé [email protected] . (Do not send your résumé to the OJP Solicitation Feedback on or entity can be a Neither you nor anyone else from your organizati Note: .) email account has submitted an peer reviewer in a competition in which you or your organization/entity application. 37 15252 2019- BJA-

38 Appendix A: Application Checklist Justice For All Act: riminal Justice Effective Administration of C Training and Technical Assistance Program is application checklist has been created as an aid Th in developing an application. What an Applicant Should Do: Prior to Registering in Grants.gov : _____ a DUNS Number (see page 28) Acquire _____ Acquire or renew registration with SAM (see page 29) To Register with Grants.gov : _____ and Grants.gov username /password (see page 29) AOR Acquire Acquire AOR confirmation from the E -Biz POC (see page 29) _____ Find Funding Opportunity: To _____ Search for the Funding Opportunity on Grants.gov (see page 29) _____ (see page 29) Select the correct Competition ID _____ Access Funding Opportunity and Application Package (see page 30) _____ Sign up for Grants.gov email notifications (optional) (see page 27) Read _____ Important Notice: Applying for Grants in Grants.gov approval, planning, and reporting _____ Read OJP policy and guidance on conference available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm (see page 13) Grants.gov Application Submission , Receive Email After Notifications That : _____ received, (1) application has been ____ been successfully validated or rejected with errors _ (2) application has either (see page 30) or Received: are Notifications If No Grants.gov Receipt , and V alidation Error _____ NCJRS regarding experiencing technical difficulties contact (see page 2) Overview of Post -Award Legal Requirements : _____ Review " the Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards " in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm . Scope Requirement: requested is within the allowable limit of $1,500,000 _____ The f ederal amount Eligible applicants are limited to any national nonprofit organization, : Eligibility Requirement -profit organizations), or -profit (commercial) organization (including tribal nonprofit or for for institution of higher learning (including tribal institutions of higher education) that have expertise based criminal and experience in managing training and technical assistance for evidence- justice programs. In addition, the applicant must show the capacity to provide technical expertise in implementing action research partnerships between criminal justice researchers 38 15252 2019- BJA-

39 and practitioners. All recipients and subrecipients (including any for -profit organization) must forgo any profit or management fee. What an Application Should Include: _____ Application for Federal Assistance (SF -424) (se e page 14) _____ Project A bstract (see page 15) _____ P rogram Narrative (see page 15) _____ Budget Detail Worksheet (see page 17 ) _____ Budget Narrative (see page 17) _____ Indirect Cost Rate Agreement (if applicable) (see page 20 ) _____ Tribal Authorizing Resolution (if applicable) (see page 20) _____ Financial Management and System of Internal Controls Questionnaire (see page 21) _____ LLL) Disclosure of Lobbying Activities (SF- (see page 21) _____ Additional Attachments _____ Project Timeline (see page 22 ) ge _____ Résumés of Key Personnel (see pa 22) _____ Memoranda of Understanding/Letters of Support (see page 22) _____ Applicant Disclosure of Proposed Recipients (see page 22) _____ Applicant Disclosure of Pending Applications (see page 22) DOJ High Risk Grantees (if applicable) _____ Applicant Disclosure and Justification – (see page 23) 24) (see page _____ Research and Evaluation Independence and Integrity 26) _____ Disclosure of Process related to Executive Compensation (see page for Employee Compensation (if applicable) ; Waiver Request and Justification _____ (see page 12) 39 15252 2019- BJA-

40 Appendix Measures Table B: Performance Performance Measure Data Grantee Provides Objectives Number of trainings (by Number of trainings Objective 1: Support the type): conducted development of training tools to for criminal justice stakeholders to develop, • In-person implement, and enhance • based Web- statewide strategic • CD/DVD planning and the • -to-peer Peer provisions of the Sixth • Workshop . Amendment Number of participants Number of individuals who: who attended the training • Attended the Percentage of person) training (in- participants who or started the successfully completed training (web- the training based) Percentage of • Completed the participants who rated training the training as • Completed an satisfactory or better evaluation at the Percentage of conclusion of the participants trained who training subsequently • Completed an demonstrated evaluation and performance rated the training improvement as satisfactory or better Completed the • -test with an post improved score test over their pre- Number of individuals who: Percentage of scholarship recipients surveyed who reported • Received a that the training scholarship provided information • Completed the that could be utilized in training their job • Completed a survey at the conclusion of the training Reported the • training provided 40 BJA- 2019- 15252

41 Objectives Performance Measure Data Grantee Provides information that could be utilized in their job curricula Number of training Number of developed curricula: Number of curricula that were pilot tested • Developed Percentage of curricula Pilot tested • that were revised after Revised after being • pilot testing pilot tested Objective 2: Support the Percentage of Number of onsite visits • requesting agencies development, completed that rated services as implementation, and Number of reports • enhancement of strategic satisfactory or better submitted to plans and programs to Percentage of requesting agencies align with the provisions of requesting agencies after onsite visits the Sixth Amendment that were planning to • Number of requesting -term and through short implement one or more agencies that comprehensive technical recommendations completed an assistance. evaluation of services • Number of agencies services that rated the as satisfactory or better (in terms of timeliness and quality) • -ups Number of follow with requesting agencies completed 6 months after onsite visit Number of agencies • that were planning to implement at least one or more recommendations 6 er the months aft onsite visit Percentage of peer - to - Number of peer • visitors who reported peer visits completed that the visit to the other • Number of peer agency was useful in visitors who completed providing information on an evaluation policies or practices • Number of peer Percentage of peer visitors who reported visitors who were that the visit was 41 BJA- 2019- 15252

42 Performance Measure Objectives Data Grantee Provides planning to implement useful in providing information on policies one or more policies or or practices practices 6 months after they were observed at -ups Number of follow • the visited site with the requesting peer visitor completed 6 months after the peer -to-peer visit • Number of peer visitors who were planning to implement at least one or more recommendations 6 months after the onsite visit Percentage of Number of other • requesting agencies of onsite services other onsite services provided that rated the services • ng Number of requesti provided as satisfactory agencies that or better completed an evaluation of other onsite services Number of agencies • that rated the services as satisfactory or better Objective 3: Increase Number of conferences • Number of conferences or advisory/focus information and resources or advisory/focus shared with the criminal groups held groups held justice community on Percentage of • Number of conference strategic planning and advisory/focus groups or advisory/focus group Sixth Amendment evaluated as attendees who provisions. satisfactor y or better completed an evaluation • Number of conference or advisory/focus group attendees who rated the advisory/focus group as satisfactory or better Number of publications • Number of developed publications/resources Number of publications developed disseminated 42 BJA- 2019- 15252

43 Objectives Data Grantee Provides Performance Measure • Number of publications/ resources disseminated Percentage of websites • Number of websites developed and developed maintained Number of websites • Percentage increase in maintained the number of visits to • Number of visits to websites websites during the current reporting period Number of visits to • websites during the previous reporting period Percentage of • Number of information information requests requests responded to Number of information • requests responded to 43 BJA- 2019- 15252

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