1 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 1 HAPPY NEW YEAR from the CJIS Support Center! Inside this Issue: Incident Submissions P. 1 2019 Publication P. 2 Schedule P. 3 A Note from the Audi- tors -4 2019 Training Sched- P. 5 ule Incident Submission Process Since we are preparing for year ‐ end publications, we P. 6 CJIS Support Contact understands the data submis want to ensure everyone ‐ -7 List sion process. If you use a commercial vendor, your file must be created and submitted to TIBRS no later th of the month. Your file should only than the 10 contain data that was entered, edited, modified or deleted during the previous month. For example, your January 2019 submission is created using the time frame th 12/31,2018. It must be received by TBI no later than the 10 of 12/1 ‐ . of January Note: There are no mechanisms that will automatically send your TIBRS DATA sub ‐ missions to TBI. You are responsible for submitting your agency's data. The pub ‐ lication schedule is listed on the following page. Please contact your auditor if you have questions regarding your data.
2 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 2 Publication Schedule 1st Quarter, 2019 TIBRS DATE DEADLINE Preliminary 2018 data submissions due. This includes all agencies in the state. Thursday Jan. 10, 2019 incidents must be entered and submitted by this date. If your ALL 2018 they should be edited and resubmitted. errors, file includes Preliminary 2018 Crime on Campus data sent to colleges/universities for Friday agencies to review, verify, and resubmit. Jan. 18, 2019 Preliminary 2018 Crime in Tennessee/Hate Crime/LEOKA data sent to agen ‐ Friday Jan. 25, 2019 cies to review, verify, and resubmit. Monday FINAL 2018 Crime on Campus corrected data submissions due. incidents Feb. 11, 2019 must be edited and resubmitted on or before this date! All 2018 Crime on Campus preliminary publication sent to college/university Friday Mar. 8, 2019 agencies for review. FINAL 2018 Crime in Tennessee/Hate Crime/LEOKA data submissions all Monday due. Mar. 11, 2019 date! this before or and resubmitted on be must incidents All edited Monday 2018 Crime on Campus publication release date. Mar. 18, 2019 If you have any questions regarding TIBRS publication deadlines, please contact our CJIS Support Center Publications Specialist, Yeselin Melendrez. F or all other questions, please contact your TIBRS Auditor or contact anyone in the CJIS Support Center. Thank you for all that you do to help make TN the best incident based reporting state in the country!
3 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 3 3.) Who is the victim in a Credit/ A Note from the Auditors Debit Card Fraud? (February 2018) Happy New Year from your Auditors!! A. Bank or Business who suffers Let’s take an easy quiz to review the immediate loss topics covered last year. To help you B. Individual ‐ with the answer, the question con C. Society tains the month the article appeared ‐ in the newsletter. Archived newslet D. Government ters are available at https:// 4.) If a person is arrested based on a www.tn.gov/tbi/law ‐ enforcement ‐ warrant, the arrest type is: (August resources0/ resources/law ‐ enforcement ‐ 2018) tibrs.html. A. On View ‐ We hope you make 100! B. Summoned/Cited 1.) Cannabis Oil (aka Marijuana Oil) ‐ is not reported using the same guide C. Taken Into Custody lines for reporting Marijuana. ‐ D. Referred to Institution Au (January 2018) thority A. True 5.) Who is your TIBRS CJIS Support B. False ‐ Specialist (auditor)? (Every Newslet ter) 2.) Which of the following offenses is reportable to TIBRS? (July 2018) A. Middle ‐ Thomas Huffman A. Driving on Revoked License ‐ Randall Hendrix B. West B. Driving While in Possession Debbie Lamb C. East ‐ of Methamphetamine C. Driving on Suspended License (Questions and Answers continued on D. Speeding next page. )
4 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 4 6.) In the event of a change at your 9.) A family goes to the movies, leav ‐ ‐ agency involving the RAC, Alt RAC, or ing home at 6:15 p.m., 1 2018. They ‐ 2 ‐ Chief Law Enforcement Official, are ‐ 2 2018, returned home at 8:50 p.m., 1 ‐ you required to notify TBI? (April to find their home broken into. The and September 2018) ‐ officer arrives at 9:15 p.m., 1 ‐ 2 2018. What is my incident date and A. Yes time? (November 2018) B. No 2 ‐ 2018, 8:50 p.m. A. 1 ‐ 7.) A good narrative does not need to 2018, 6:15 p.m. B. 1 ‐ 2 ‐ be lengthy but must contain: (October 2018) 2018, 9:15 p.m. ‐ 2 ‐ C. 1 A. Who, What, When 10.) If a Burglary/Breaking & Entering occurs and the damage to gain entry is B. Who, What, When, How valued at $200, would an additional C. Who, What, When, Where and offense of Vandalism be reported? How, include Why if known (December 2018) 8.) For an audit, should you provide A. Yes your auditor with all incident infor ‐ B. No mation including the narrative, sup ‐ plemental narratives and/ or reports at the time of the audit? (May 2018) A. Yes B. No Answers: e in Possession of Methamphetamine, reported (1.) B. False (2.) B. Driving Whil as a Drug/Narcotics Violation (3.) A. Bank or Business who suffers the immediate loss (4.) Taken into Custody (5.) Middle ‐ Thomas Huffman, West ‐ Randall Hendrix, East ‐ Debbie Lamb. (6.) Yes (7.) C. Who, What, When, and How, include Why if Known (8.) A. Yes (9.) B 1 ‐ 2 ‐ 2018, 6:15 p.m. (10.) B. No
5 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 5 2019 TIBRS Training If anyone is interested in scheduling a class for early next year, please con ‐ RAC will be required to take Intro tact [email protected] A new RAC or Alt. ‐ duction to Data Collection AND TnCOP Software (if your agency uses TnCOP) OR ). If you have any questions please TIBRS Review (if you are a vendor agency reach out. If you have major staff changes (new RAC, new ALT. RAC, new Chief, ‐ new Sheriff etc.), please contact the TIBRS unit and update us of the change im mediately. January 2019 nd TBI on Ɵ Collec Introduc Ɵ on to Data Headquarters 22 January Tuesday, rd January 23 Wednesday, TnCOP So Ō ware TBI Headquarters th 29 January Tuesday, Wri Ɵ Overview & Report TIBRS ng TBI Headquarters February 2019 th Ɵ Introduc February 5 TN Jackson, on Ɵ Collec Data to Tuesday, on th February 6 Wednesday, TIBRS Review Jackson, TN th ng Ɵ Wri Report & Overview TN Jackson, Thursday, February 7 TIBRS th Headquarters TBI on Ɵ Collec Data to Wednesday, February 20 Introduc Ɵ on st So Headquarters TBI ware Ō 21 TnCOP Thursday, February th Headquarters TBI RAC February on/CrimeInsight Ɵ Orienta 26 Tuesday, TIBRS Training—As a Friendly Reminder TIBRS Overview & Report Writing class does not count toward initial or recer ‐ g Agency Coordinators (RACs) or tification training requirements for Reportin Alternate RACs. CrimeInsight class does not count toward initial or recertification training requirements for Reporting Agency Coordinators (RACs) or Alternate RACs. How ‐ ever, due to the many advantages of using CrimeInsight, we highly recommend that RACs and Alt. RACs attend the class if at all possible. Due to limited seating, TnCOP Software classes are for new users only.
6 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 6 CJIS Support Center 901 R.S. Gass Blvd Nashville, TN 37316 Fax 615-744-4555 ASSISTANT DIRECTOR, CJIS DIVISION [email protected] Pam Beck 744 ‐ (615) 4206 ‐ CJIS SUPERVISOR TIBRS & N ‐ DEX (615) 744 [email protected] Dale King ‐ 4026 CJIS PROJECT MANAGER (615) 744 ‐ 4020 [email protected] Susan Smithson ADMINISTRATIVE ASSISTANT III [email protected] 4298 Cindy Gore (615) 744 ‐ CJIS SUPPORT SPECIALISTS: DATA ANALYSIS AND PUBLISHING Steven Jancarek ‐ (615) 744 4024 [email protected] Data Analysis/Data Maintenance Yeselin Melendrez (615) 744 ‐ 4136 [email protected] Publications/Data Management CJIS QUALITY CONTROL/DATA SUBMISSIONS 4030 Ashley Anderson (615) 744 ‐ [email protected] CJIS SUPPORT SPECIALISTS: AUDITING Debbie Lamb 7853 (865) 549 [email protected] ‐ East TN TIBRS Lead Auditor Thomas Huffman [email protected] 4018 ‐ (615) 744 Middle TN TIBRS Auditor Randall Hendrix (731) 984 ‐ 6677 [email protected] West TN TIBRS Auditor CJIS SUPPORT SPECIALISTS: TRAINING Zack Frisbee ‐ 4214 [email protected] (615) 744 TIBRS Lead Trainer Abby Claud 4290 [email protected] (615) 744 ‐ TIBRS Trainer Thomas Huffman Debbie Lamb Randall Hendrix East TN West TN Middle TN Point of Contact Point of Contact Point of Contact Randall Hendrix Debbie Lamb Thomas Huffman 901 R.S. Gass Blvd. 121 Executive Drive 1791 Neals Commerce Lane Nashville, TN 37216 Knoxville, TN 37914 Jackson, TN 38305 (865) 549 ‐ 7853 (615) 744 ‐ 4018 (731) 984 ‐ 6677 ‐ FAX: (731) 668 9769 FAX: (865) 549 ‐ 7811 FAX: (615) 744 ‐ 4555 [email protected] [email protected] [email protected]
7 CJIS Support Center—TIBRS Newsletter January 2019 | Volume 24 Issue 1, P. 7 Debbie Lamb East Tennessee ‐ 7853 Fax (865) 549 7811 (865) 549 ‐ ‐ 1791 Neals Commerce Lane, Knoxville, TN 37914 Email: [email protected] Anderson Claiborne Hamblen Knox Morgan Scott Washington Bledsoe Cocke Hamilton Loudon Overton Sequatchie Blount Cumberland Hancock Marion Pickett Sevier Bradley Fentress Hawkins McMinn Polk Sullivan Campbell Grainger Jefferson Meigs Rhea Unicoi Carter Greene Johnson Monroe Roane Union ‐ Middle Tennessee Thomas Huffman Randall Hendrix ‐ West Tennessee ‐ 4290 FAX (615) 744 (615) 744 4018 ‐ 9769 ‐ 6677 FAX (731) 668 ‐ (731) 984 901 R.S. Gass Boulevard, Nashville, TN 37216 121 Executive Drive, Jackson, TN 38305 Email: [email protected] Email: [email protected] Grundy White Putnam Bedford Benton Gibson Houston Montgomery Williamson Jackson Robertson Cannon Carroll Giles Humphreys Obion Wilson Cheatham Lincoln Rutherford Chester Hardeman Lake Perry Macon Clay Smith Crockett Hardin Lauderdale Shelby Sumner Coffee Marshall Decatur Haywood Lawrence Stewart Trousdale Maury Davidson Dickson Henderson Lewis Tipton DeKalb Moore Van Buren Dyer Henry McNairy Wayne Morristown PD Warren Franklin Fayette Hickman Madison Weakley TIBRS User Group Officers Patrick President Memphis Police Department [email protected] Twele Vice President Donna Patty Knoxville Police Department [email protected] Secretary/Treasurer Jane Johnson Portland Police Department [email protected] Samantha East Representative Knoxville Police Department [email protected] McClain Middle East Misty Lebanon Police Department [email protected] Representative Christensen Middle West Paige Waynesboro Police Department [email protected] Jackson Representative Angela West Representative Memphis Police Department [email protected] Smith Jennifer Colleges/Universities East Tennessee State University [email protected] Mayberry