novaPDF Paperless office solutions

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1 novaPDF Paperless office solutions novaPDF User Manual Copyright © 2019 Softland

2 novaPDF User Manual for novaPDF version 10 by Softland This documentation contains proprietary information of Softland. All rights reserved. No part of this documentation shall be reproduced, stored in a retrieval system or transmitted by any means, electronic, mechanical, photocopying, recoding, or otherwise, without permission from Softland. No patent liability is assumed with respect to the use of the information contained herein. The information in this document is subject to change without notice. Although every precaution has been taken in the preparation of this book, Softland assumes no responsibility for errors and omissions. Nor is any liability assumed for damages resulting from the information contained herein. Windows ® is a registered trademark of the Microsoft Corporation. All other products or company names in this document are used for identification purposes only, and may be trademarks of their respective owners.

3 3 Contents Table of Contents 8 Part I novaPDF ... 8 1 Installing novaPDF ... 8 System requirements ... 8 What edition to choose? ... 10 Feature matrix ... 14 License types ... 14 Activate ... 16 Free Trial ... 17 Online Activation ... 18 Manual Activation ... 21 2 Using novaPDF ... 21 Introduction ... 26 Getting Started ... 26 Create one document ... 27 Create/merge multiple documents ... 29 Create PDF ... 30 Tools ... 32 Language ... 33 Updates ... 34 Password ... 34 About ... 36 Create PDF from any application ... 39 Select profile ... 40 Standard save dialog ... 43 Merge Settings ... 44 Change Document Info ... 46 Change Passwords ... 47 Recipients ... 48 Simple save dialog ... 49 Data Entry Wizard ... 49 Merge ... 51 Information ... 52 Passwords ... 53 Recipients ... 54 Create PDF from Office applications ... 54 Create PDF from Microsoft Word ... 60 Create PDF from Microsoft Excel ... 65 Create PDF from Microsoft PowerPoint ... 71 Create PDF from Microsoft Publisher ... 75 Create PDF from Microsoft Visio ... 80 3 Configuring novaPDF ... 80 Printing Preferences ... 80 Settings ... 83 Manage Forms ... 85 Tools ... 87 Language novaPDF 10 User Manual Copyright © 2019 Softland 3

4 novaPDF 10 4 ... 88 Updates ... 89 Password ... 89 About ... 90 Printer Manager ... 90 Printers ... 92 Add/Modify Printer ... 92 General ... 93 Page defaults ... 93 Other defaults ... 95 Permissions ... 96 Profiles ... 97 Licensing ... 98 Activate ... 100 Free Trial ... 101 Online Activation ... 102 Manual Activation ... 105 Deactivate ... 107 Manage licenses ... 108 Tools ... 110 Language ... 111 Updates ... 112 Password ... 112 About ... 114 Profile Manager ... 118 General ... 119 Portable document format ... 120 Save ... 124 Merge ... 126 Info ... 127 Document Info ... 129 Custom properties ... 130 Copyright ... 131 View ... 133 Fonts ... 134 Fonts embedding ... 136 Graphics ... 138 Compression ... 139 Conversion ... 141 Downsampling ... 142 Bookmarks ... 143 Bookmarks configuration ... 146 Security ... 147 Security options ... 149 Other ... 151 Links ... 153 Advanced ... 154 User tags ... 156 Save rules ... 158 Layout ... 158 Watermarks, overlays, signatures ... 163 Actions, email, upload ... 165 Manage Presets ... 165 General ... 165 Save novaPDF 10 User Manual Copyright © 2019 Softland

5 5 Contents ... 170 Merge ... 174 Document ... 174 Info ... 177 Custom properties ... 178 Copyright ... 180 View ... 184 Fonts ... 187 Security ... 191 Graphics ... 191 Compression ... 195 Conversion ... 198 Downsampling ... 200 Other ... 200 Bookmarks ... 205 Links ... 208 Advanced ... 210 User tags ... 214 Save rules ... 216 Layout ... 216 Image Watermarks ... 220 Text Watermarks ... 224 Overlays ... 229 Signatures ... 235 Borders ... 238 Local ... 238 Open ... 240 Run ... 244 Copy ... 246 Delete ... 249 Email ... 249 MAPI ... 253 SMTP ... 258 Outlook ... 263 Upload ... 263 FTP ... 267 SFTP ... 271 About ... 272 Import Profiles ... 274 Printer Monitor ... 274 Real-time ... 276 Printers ... 276 Status ... 277 Columns ... 279 History ... 281 Printers ... 281 Monitoring History ... 282 Columns ... 284 Status ... 285 Tools ... 286 Language ... 287 Updates ... 288 Password ... 288 About novaPDF 10 User Manual Copyright © 2019 Softland 5

6 novaPDF 10 6 291 Part II PDF Add-in for Office ... 291 1 Configuring PDF Add-in ... 291 Settings ... 291 Printers Index 293 novaPDF 10 User Manual Copyright © 2019 Softland

7 novaPDF Part I

8 novaPDF 10 8 novaPDF 1 Installing novaPDF 1.1 1.1.1 System requirements To install novaPDF you need administrator rights and one of the following operating systems: Windows 10 · Windows 8/8.1 (64-bit) · · Windows 7 · Windows 7 (64-bit) · Windows Server 2016 · Windows Server 2012 · Windows 2008 Server R2 (64-bit) · Windows Vista · Windows Vista (64-bit) novaPDF requires .NET framework installed (version 4.6). If it's not already installed, it will prompt the installation of .NET during the setup. Installation of novaPDF will resume automatically after the framework is installed. It needs approximately 200MB of free space. 1.1.2 What edition to choose? There are three licensing options for novaPDF: Lite , Standard and Professional . implements the basic functionality of a printer driver, giving users the possibility to novaPDF Lite create high-quality searchable PDF files from any Windows application. Main features: · PDF Linearization - this give you the option to create PDF files optimized for loading on webpages (fast web view). · PDF/A Compliance . Creates PDFs compliant with PDF/A-1a and PDF/A-1b specifications. · Merge PDF Files . Append or insert content to an existing PDF file. · Document Information . Include title, author, keywords in your PDF file. · PDF Viewer Options . You can control how the PDF file will be displayed after it's generated in the default PDF viewer. · Custom Save Options . Configure it to use predefined save settings. · . Custom actions can be defined to be performed after the PDF was After Save Actions successfully generated. · Create Private Profiles . Define different profiles for future use, each with its own printing settings. · Import/Export Profiles . The printing profiles can be exported or imported into different installations. · Predefined/Custom Page Sizes . Choose a default page size (like Letter, Legal, A3, A4, A5, A6, ...) or define your own. - Fonts (TrueType, OpenType and Type1) can Fonts embedding and font subsets embedding · novaPDF 10 User Manual Copyright © 2019 Softland

9 novaPDF 9 be embedded in the PDF file to ensure perfect portability. · Multi-language support - choose a language for the user interface - can be installed on one computer in a network environment and Network printer sharing · used by any other computer in that network. · Save PDF to Server - can save the PDF from a client computer directly to the server. - Define profiles on the server computer and they will automatically be · Public Profiles propagated to all client computers. Add-ins for Microsoft Office . novaPDF installs several add-ins for Microsoft® Office · applications (Word, Excel, PowerPoint, Publisher, Visio) that allows one-click conversion to PDF. PDF Bookmarks - it can detect the headings in the printed document and add bookmarks in · the generated PDF files. You have to define the text attributes for the document headings (font, size, style, color) and for the generated bookmarks. Create PDF links · - recognizes links to files and formatted URLs (starting with "http://", "www", "mailto:" or "ftp://") visible in the original document, and creates them in the generated PDF file as links, so they can be opened by clicking them in the PDF viewer. · Printer Manager - Add multiple virtual printers all using the same application driver. Printer Monitor · - Monitor the printing jobs in realtime and filter saved printing logs. novaPDF Standard has all the features of novaPDF Lite plus: · Graphics options - You can compress, downsample or convert text and graphics to reduce PDF size. · - You can define multiple image watermarks and add them to individual PDF Watermarks pages or the entire PDF document. Page Left, Right, Top and Bottom Margins - You can set a margin region that will remain · empty when printing. · Page zoom (1%-400% zoom factor) - You can zoom a page if you need advanced settings of how the document should be positioned on the PDF page. · Network printer sharing - can be installed on one computer in a network environment and used by any other computer in that network. · Save PDF to Server - can save the PDF from a client computer directly to the server. · Public Profiles - Define profiles on the server computer and they will automatically be propagated to all client computers. novaPDF Professional has all the features of novaPDF Standard plus: · - you will be able to apply digital signatures to generated PDF files. Digitally sign PDF files · 128 bit/256 bit AES and RC4 encryption - full 128-bit and 256-bit AES encryption and RC4 is supported by novaPDF Professional and the user is able to control whether the PDF can be viewed, printed, modified, annotated or if it should permit copying/pasting content from it. · Send PDF via email - once created, the PDF file can be automatically sent via email to different recipients, either using the default email client or directly from the application (using SMTP configuration). Additionally you can choose to zip the PDF and send it as attachment. · PDF Overlay - this allows adding the content of the document currently being printed via novaPDF Professional as the background or foreground of an existing PDF file, with options to customize the position of that added content. - can be installed on one computer in a network environment and Network printer sharing · novaPDF 10 User Manual Copyright © 2019 Softland

10 novaPDF 10 10 used by any other computer in that network. · Save PDF to Server - can save the PDF from a client computer directly to the server. - once the PDF is generated you can upload it (or another file) to an Upload PDF to FTP/SFTP · FTP or SFTP server. · Public Profiles - Define profiles on the server computer and they will automatically be propagated to all client computers. 1.1.2.1 Feature matrix Detailed feature matrix for novaPDF Lite, Standard and Professional editions. The Professional edition has all the features enabled while the Standard and Lite editions have fewer features. novaPDF novaPDF novaPDF Feature Lite Standard Professional $39.99 Price $49.99 $29.99 Print from any Windows Application Free updates (for minor versions) Free technical support UPDATED : Add-ins for Microsoft Office UPDATED : Interface available in multiple languages Upload generated PDF to FTP or SFTP servers MSI installer for easy deployment Driver certification for Windows 10/ 8 / 7 and Windows Server 2008 / 2012 PDF/A-1a and PDF/A-1b compliance PDF Linearization (create PDF files optimized for the web) Change PDF version (switch between PDF 1.3, 1.4, 1.5, 1.6 and 1.7) Save PDF to Local or Server Prompt standard Save dialog Add Copyright Information for PDFs Change default printer settings Prompt Advanced Save dialog After save actions novaPDF 10 User Manual Copyright © 2019 Softland

11 novaPDF 11 NEW: Custom save rules with support for regular expressions Append/Insert content in existing PDF files (merge PDFs) Batch/bulk conversion of multiple documents to PDF Automatic actions in case of name conflicts Define pages with margins Add new virtual PDF printers with Printer Manager Data Entry Wizard to easily set document information Export/Import printers and defaults NEW: User tags that can be used in the PDF document content Emails Send email with default client after creating PDF (with/without the PDF file attached) Add cc/bcc addresses, change zip extension and delete PDF after sending email Create email templates (with custom subject, content, attachments) Add regular/zipped attachments (PDF or other files) Send email via SMTP server (predefined SMTP settings for popular providers) or MAPI NEW: Send email via Outlook Use SSL/TLS encrypted connection for emails NEW: Password protect ZIP attachments Fonts Embed all used fonts Embed only font subsets Force embedding of protected fonts Always/Never embed font list novaPDF 10 User Manual Copyright © 2019 Softland

12 novaPDF 10 12 Graphics Content compression (text and graphics) Image conversion (convert to grayscale/ monochrome) Image downsampling Security AES Encryption level (128-bit or 256-bit) Predefined document permissions Password protection (user, owner) Signatures Predefined signatures Add PDF Signatures Use system/file certificate for PDF signatures Customize display options for PDF signatures Preview signatures on different page sizes PDF Links Detect visible URLs and local files Customize appearance Printer Monitor Printer Monitoring tool View and filter printed documents history PDF Bookmarks Predefined bookmark detection Set number of level, open to level Multiple headings definitions Detect by font, size, style, color Show in different style and color novaPDF 10 User Manual Copyright © 2019 Softland

13 novaPDF 13 PDF Watermarks Add image/text PDF watermarks Predefined watermark templates (confidential, draft, date/time, page index) Preview watermarks on different page sizes PDF Overlays Enable overlay with existing PDF file Actions in case overlay file is shorter Layout Use predefined forms or define custom ones in landscape or portrait orientation Fully customize layout of resulting PDF file (set anchors, margins, size, aspect ratio, transformation tools) Move, rotate and resize content of the pages Licensing $249.99 $199.99 Floating/Concurrent per-computer licensing $149.99 $119.99 $89.99 $149.99 Floating/Concurrent per-user licensing $299.99 $399.99 User-based licensing $499.99 License/unlicense single or multi computers (with support for NetBIOS or DNS names) Connectivity Multiple private/public profiles Show Select Profile dialog when printing Use as virtual desktop printer (you need licenses for each computer) Share as network printer (you need licenses for each client computer) Use with Terminal Services (you need licenses for each terminal) Use through Remote Desktop Connection (you need novaPDF 10 User Manual Copyright © 2019 Softland

14 novaPDF 10 14 licenses for each remote computer) Print remotely to the network client (you need licenses for each remote computer) Possibility to add different print queues and ports Password protection for the interface Possibility of co-branding/re-branding the printer NEW/UPDATED: Feature was added/updated in novaPDF version 10. 1.1.2.2 License types novaPDF offers a wide array of licensing options suitable for anyone, from home users to enterprise Users entities. These licenses can be fixed based on Computers / or concurrent like the Floating licenses. User / Floating Computer Fixed Computer Licenses Fixed license activated on the desktop or server and permanently assigned to the Computer that prints to novaPDF (directly, via the shared network printer or remotely). Unlicensed computers are not allowed to print. Floating Computer Licenses Floating computer license activated on the server assigned temporarily (for 1 hour) to the Computer that prints to novaPDF (directly, via the shared network printer or remotely). Unlicensed computers are not allowed to print. Fixed User Licenses Fixed user license activated on the server assigned permanently to the Windows User that prints to novaPDF (directly, via the shared network printer or remotely). Unlicensed users are not allowed to print. Floating User Licenses Floating user license activated on the server assigned temporarily (for 1 hour) to the Windows User that prints to novaPDF (directly, via the shared network printer or remotely). Unlicensed users are not allowed to print. All editions have both Desktop and Server functionality. novaPDF can be used as shared network PDF printer, via Remote Desktop Connection or Terminal Servers only if you own a license for each connecting computer or user that prints to it (directly, via the shared network printer or remotely). 1.1.3 Activate Activation allows verifying that your copy of novaPDF is genuine and that it hasn't been used on more computers than the number of licenses purchased. It prevents this way software counterfeiting (intentional or unintentional). novaPDF 10 User Manual Copyright © 2019 Softland

15 novaPDF 15 Free Trial/Change Trial Before purchasing a license and activating it online you have the option of running a trial version of novaPDF. The trial version has the same features as the paid version, with the exception that when creating a PDF file with the trial you'll get a notice in the footer of each page of the PDF. This notice will not be included anymore if you pay for and activate the full version. Click on the Free Trial button to continue with the selection of editions. Once you've started a trial, you can change it (within those 30 days) to a different edition if you button. Change Trial press the Enter Key After purchasing a novaPDF license you will receive an email that contains your Product key . To start using the application you'll have to validate the registration details by clicking on and Enter Key follow the activation steps, where you will be able to activate online or manually. Buy Now If you don't own a product key for novaPDF and want to purchase one click on the Buy Now button. This will open the browser and allow you to buy a license. To test the application before purchasing button instead to try it for 30 days without paying. Free trial it, click on the novaPDF 10 User Manual Copyright © 2019 Softland

16 novaPDF 10 16 Once activated you will also be able to see the licensing details in the main text-view: Program name, License key & details and Computer code/name. 1.1.3.1 Free Trial You can use novaPDF as a trial before deciding to purchase a license. The trial lasts for 30 days and during this period of time you have the same features as the paid version. However, during the trial, you will see a footer notice on each page of the PDF files created. This notice will not show if the program is paid for and activated. Select Edition You have the option of choosing one of the three editions available for evaluation: Professional, Standard and Lite. While Professional has all the features enabled, Standard and Lite editions have Feature Matrix limitations. To see the differences between each edition visit the section. Once you to begin the evaluation. You will see how many decided, select an edition and click on Start trial days are left from the evaluation on the main activation window or on About. novaPDF 10 User Manual Copyright © 2019 Softland

17 novaPDF 17 Select license There are 4 types of licenses available to choose from, based on licensing fixed/floating to the Computer or on the Windows User. Select quantity Choose the quantity you'd like to try it with. After the trial period will be over you won't be able to continue using the program unless you purchase a license and activate it. If you purchase a license before the trial expires you can enter it anytime and activate the license without waiting for the trial to finish. 1.1.3.2 Online Activation After purchasing a novaPDF license you will receive an email that contains your licensing details (Product key, license file). To continue using the program you must activate it online and validate the licensing details. After you receive an email with your registration details open it and then enter the information in novaPDF 10 User Manual Copyright © 2019 Softland

18 novaPDF 10 18 the corresponding fields, as indicated below: · . It is a group of characters separated by dashes, included in the email with the Product key licensing details. You have to copy and paste it in here. · License file . The email with the licensing details you received after purchasing also has an attached License file. If you want you can activate the program using the license file instead of the product key. Just select License file and browse to the location where you saved the attachment from the email. · First/Last/Company Name . Enter the name you want this copy to be licensed under. · Email . Add your email here to be associated with your license. · Quantity . If you purchased just a single license leave this field as it is with its default value. However, if you purchased several licenses and want to activate them on the current computer, enter here the amount you want activated (has to be lower than or equal to the quantity you have purchased). You can press the Check button to verify how many licenses are available in your product key and you'll be able to select the quantity. · Comments . Enter here additional comments regarding this activation. These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it (doesn't affect the activation in any way no matter what text you enter here). If you want more details about the Activation process you can click on What is activation? to read more details. By default the application will connect to the Internet to activate using the connection to add connection details if that is Proxy settings you are actively using. You can however click on how you access the Internet. I agree to the terms of the Privacy Policy Once you've added all the required information, check the (after you've read it) option and press the Activate button to complete the activation. An active Internet connection is required to activate online . If the computer is not connected to the Internet or there's a problem connecting via the Internet (i.e. a firewall that prevents external access) you will receive a notification and the possibility to continue with a Manual activation. If the licensing information is valid, you will get a confirmation message saying the application has been successfully activated. If the information in one of the fields is not correct you'll receive an error and you'll have to retry the activation after correcting it. After you close the the confirmation message, you can see your licensing details on the About page with additional options to Change key , Deactivate, Reactivate, Register and Add/Upgrade/Buy licenses online . If you lost your product key, please send us your purchase information (purchase number and approximate date), specify the name (company name) and email address you used to buy your copy of novaPDF. We will send to you the registration key again. 1.1.3.3 Manual Activation After purchasing a novaPDF license you will receive an email that contains your Product key . To continue using the program you must activate it and validate the licensing information. The easiest way is to use the Online Activation option, however if for some reason you don't have Internet Offline/Manual access on the computer where you've installed novaPDF you can choose the novaPDF 10 User Manual Copyright © 2019 Softland

19 novaPDF 19 Activation process. The process to activate the software manually requires that you download a file generated by novaPDF, load it on an USB stick (or any portable device), go to a computer that has internet access and upload the file on our servers (or send an email generated by the program), then download the response activation file and use it on the computer where you want to manually activate it. STEP 1 In this step you still have the option to retry the online activation, however if it doesn't work you can continue with the offline activation. Assuming you entered all the required information on the main License file . The licensing email you Activation window, in this step all you have to do is select the .lic extension attached. You will need received after ordering the program has a license file with the Browse to save it locally then click on the button to locate it. if you Click on the Activate offline button to continue the manual activation process, or on Cancel want to stop the activation process. novaPDF 10 User Manual Copyright © 2019 Softland

20 novaPDF 10 20 STEP 2 This step allows you to generate and download an activation request file. Click on the Email activation request button if you have an internet connection on the current computer, or on the button if you don't have an internet connection. If you choose the save the Save activation request activation request option, you'll be prompted to save a manual activation request file on your Next computer. Click after saving or emailing the request. You have to move that file to a computer where you have an active internet connection. Write down the url that is mentioned under the Save activation request button as that's where you'll need to load the activation file: http://activate.novapdf.com STEP 3 From the computer where you have an internet connection compose a new email message and attach the activation request file obtained previously or visit the activation url and upload the file on our server. You will receive an email reply (or download one if using the website method) with an novaPDF 10 User Manual Copyright © 2019 Softland

21 novaPDF 21 activation response file that you need to move to the computer that's being activated manually. The activation file that you received previously needs to be loaded on the last step of the Manual Activation window (if you closed the window in the meantime, just start the application again and from the main activation window click on I already have an activation file link in the lower left corner). Click on the Browse button and select the activation response file. Once you've selected this click on Activate to finish the process. 1.2 Using novaPDF Introduction 1.2.1 novaPDF Start page , the add-ins With novaPDF you can create PDF files in several ways: using the or printing directly to the for Microsoft Office novaPDF driver . NOVAPDF START PAGE This start page can be opened from the program's start group. In Windows 10/8 type novaPDF on to open it. In Windows 7 or previous go to Start- the Start page and click on novaPDF from Apps novaPDF 10 User Manual Copyright © 2019 Softland

22 novaPDF 10 22 >Programs->novaPDF and click on the executable file called novaPDF. The novaPDF start page will let you quickly convert a document to PDF by selecting the document and clicking on Create . However, it will use the default settings of novaPDF to create the PDF file. So, if you need those changed either modify them before creating the PDF or create the PDF by printing it directly to the novaPDF printer driver. Create one document Create one document tab is selected by default when you first open the application. Using the The options here you can convert a single document to PDF at a time. You can read more about the single document conversion here: Create one document Profile Manager Optionally you can click on the or Preferences buttons to change the default conversion settings for the currently selected printer. Profile Manager allows you to define new PDF conversion profiles (i.e. adding watermarks, bookmarks, signatures) while the Preferences window will allow you to do basic setting changes such as modifying the page size, graphic resolution or choosing a default profile for printing. novaPDF 10 User Manual Copyright © 2019 Softland

23 novaPDF 23 This start page also contains some details on how you can create PDF files. These are only informative and offer the user more information about the other options that can be used to create PDF files. Create/merge multiple documents The Create one document option allows you to convert to PDF only a single document at a time. However you can also batch/bulk convert Office documents to PDF or merge multiple documents Create/merge multiple from different sources in a single one. All you need to do is click on the tab then add the files you want converted. Once you've added all the files, click on documents Create PDF to generate the PDF file (you can either create an individual PDF for each document, or a single one where all documents are merged). You can read more about the bulk conversion here: Create/merge multiple documents ADD-INS FOR MICROSOFT OFFICE During installation novaPDF gives the option to install add-ins for Microsoft Office applications. By default is checked and it will add in the supported Microsoft Office applications (for now is available in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher and Microsoft Visio) another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. novaPDF 10 User Manual Copyright © 2019 Softland

24 novaPDF 10 24 Using add-ins for Microsoft Office to create PDF files - advantages: . When the Office document contains a hyperlink (clickable text · Converts hidden hyperlinks that points to an external site or file) that can be converted to a clickable active link in the resulting PDF document too. The other two methods for creating PDF files with novaPDF cannot convert hidden hyperlinks (only visible ones). · Easier bookmark conversion . When converting a document created with Microsoft Word to a PDF using the add-in, you have the option to automatically detect bookmarks and add them in the PDF too. This means that you don't have to define any bookmark rules for the conversion, as needed when printing directly to the printer driver. add-ins for Microsoft Office to create PDF files - disadvantages: Using · Office applications only . The add-ins work only with Microsoft Office applications, so it cannot be used from other applications. novaPDF add-ins for Microsoft Office on the Read more about Create PDF from Microsoft Word , Create PDF from Microsoft Excel , Create PDF from Microsoft PowerPoint , Create PDF from Create PDF from Microsoft Visio sections. Microsoft Publisher and novaPDF 10 User Manual Copyright © 2019 Softland

25 novaPDF 25 NOVAPDF DRIVER The previous two options mentioned for creating PDF files rely on the novaPDF printer driver, as this is the program that actually does the conversion. novaPDF is installed as a virtual printer, so it will be shown as an actual printer in the Printers list. This means that you can create PDF files from any application that allows printing if you "print" that document to the novaPDF printer driver. This is done in the same way you would print to a regular printer, meaning you have to open the document, go to , select novaPDF as the printer and then click on Print . File->Print Using novaPDF printer driver - advantages: Converts to PDF from any applications · . It will let you convert to PDF any type of document that supports printing. The conversion is done in the same way you would print to a regular printer, just that instead of the regular printer you'll have to select the novaPDF printer driver. Using novaPDF printer driver disadvantages: Convert hidden hyperlinks · www. . It can convert only visible links in the PDF document (i.e. novapdf.com will be converted, but not novapdf.com), unlike the novaPDF add-ins for Microsoft Office (which can convert hidden hyperlinks too). Create PDF from any application section. Read more about novaPDF printer driver on the novaPDF 10 User Manual Copyright © 2019 Softland

26 novaPDF 10 26 1.2.2 Getting Started 1.2.2.1 Create one document The Create one document tab is selected by default when you first open the application. Using the options here you can convert a single document to PDF at a time. You can also batch/bulk convert Office documents to PDF or merge multiple documents from different sources in a single one, see this page for details on how to do that: Create/merge multiple documents The Create one document tab is selected by default when you first open the application. Using the options here you can convert a single document to PDF at a time. If you want to convert or merge multiple documents at once (batch/bulk conversion), click on the Create/merge multiple . documents tab To convert a file to PDF in the Select file field enter the path to the document you want converted into PDF or use the Browse button to select it. Once you selected the document click on the Create button. This will start the application associated with the document you selected and will ask you where to save the PDF file. Preferences Optionally you can click on the Profile Manager or buttons to change the default conversion settings for the currently selected printer. Profile Manager allows you to define new PDF novaPDF 10 User Manual Copyright © 2019 Softland

27 novaPDF 27 conversion profiles (i.e. adding watermarks, bookmarks, signatures) while the Preferences window will allow you to do basic setting changes such as modifying the page size, graphic resolution or choosing a default profile for printing. This start page also contains some details on how you can create PDF files. These are only informative and offer the user more information about the other options that can be used to create PDF files. Using novaPDF start page to create PDF files - advantages: Quick access . The start page is quickly accessible from the novaPDF start menu group. Simply · novaPDF in Windows 8's Start page and click on novaPDF from the Apps results, or type for button, go to group and click on the click on the Windows Start->Programs->novaPDF executable file in Windows 7 or previous. This will launch the start page and let you select a document to convert to PDF. Using novaPDF start page to create PDF files - disadvantages: · Difficult to change preferences . The start page is meant for quick access to convert a document . Thus it will use the default settings of the novaPDF printer for creating the PDF files. In order to use custom settings, you'll have to change those before the printing. · Convert hidden hyperlinks . It can convert only visible links in the PDF document (i.e. www. novapdf.com will be converted, but not novapdf.com), unlike the novaPDF add-ins for Microsoft Office (which can convert hidden hyperlinks too). 1.2.2.2 Create/merge multiple documents This option allows you to batch/bulk convert Office documents to PDF or merge multiple documents from different sources in a single one. You can either add individual files and convert them, or select entire folders and all recognized file formats will be converted to PDF. novaPDF 10 User Manual Copyright © 2019 Softland

28 novaPDF 10 28 Select printer In this drop-down you will be able to see the list of printers that are installed on the current computer and use the novaPDF driver. Usually only one printer will show up, but if you have multiple ones you can select a different one. Optionally you can click on Preferences to adjust the driver's options. File list This is the list of files that can be converted individually to PDF or merged in a single PDF file. You can click on Add files to add documents (multi-select is allowed) for conversion or Add files from Add folder which will folder if you have multiple documents in a folder. There's also the option to add to the list the path to the selected folder, however the files from that folder will be added to the list at the moment when the print will run - so if between adding the folder and printing the list of files in that folder changes, the change will be reflected during printing. Once the list of files is displayed, you can manage those by selecting them and clicking on Remove or move Up / Down in the list (the order in which the files are displayed is the order in which they will be inserted in the PDF when you merge the files). If you want to exclude some of the files from the Use conversion but still keep them in the list, just uncheck the option for those particular files (or use Check/Uncheck all to batch select/deselect that). novaPDF 10 User Manual Copyright © 2019 Softland

29 novaPDF 29 These file formats can be currently converted in bulk: *.doc;*.docx;*.docm;*.dotx;*.dotm;*.dot;*.mht;*.htm;*.rtf;*.txt;*.xml;*.odt;*.wps;*.xlsx;*.xlsm;*. xlsb;*.xls;*.xltx;*.xltm;*.xlt;*.csv;*.prn;*.dif;*.slk;*.xlam;*.ods;*.pptx;*.pptm;*.ppt;*.potx;*.potm;*. pot;*.thmx;*.ppsx;*.ppsm;*.pps;*.odp;*.vsdx;*.vssx;*.vstx;*.vsdm;*.vssm;*.vstm;*.vsd;*.vdw;*.vss; *.vst;*.svg;*.svgz;*.dwg;*.dxf;*.emz Save list/Open list You can save the list of the files that show up by clicking on Save list . A CSV file will be created and you can later use Open list to re-load that list of files and the settings for the print job (using this option will clear the current list of files). Create PDF Once you have added all the files that should be converted in bulk just click on Create PDF. A new window will open and it will allow you to choose whether you want to convert those as individual PDF files or merge them in a single one. You can read more about this here: Create PDF 1.2.2.2.1 Create PDF This window is opened when you click the Create PDF button from the Create/merge multiple documents window. It will allow you to choose if you want to create individual PDF files from the list of documents or to merge them all in a single PDF. Merge all documents into one PDF This option is selected by default and all files selected previously will be converted into a single PDF . This will merge all documents in a single file, in the order that the files were displayed in the list. Use default settings However, if you to create the PDF and choose an already existing PDF file, that file will be replaced by the new one, it won't merge the current documents with it. novaPDF 10 User Manual Copyright © 2019 Softland

30 novaPDF 10 30 Convert each document to PDF This option will allow you to create individual PDF files for each of the documents you selected , or previously. Just select a folder where you want the PDFs to be saved if you Use default settings choose a printing profile. Use profile If you've previously defined printing profiles, they will show up in here and you'll be able to select one to be used for the print job as the active profile. If a profile is selected, novaPDF will use the settings defined in it to create the PDF file. Use default settings When novaPDF is first installed no printing profiles are created. Thus a set of default printing settings are used, so when you check this option the PDF files will be created based on the options that were set by default. You will be able to use the Browse button to select the folder/file where the resulting PDF will be saved. Optionally you can add macro names for the file name that will be generated (i.e. add the conversion date to the file name). Show Select Profile dialog If you select this, during printing you will be asked which printing profile you want to use. The dialog will show everytime you print a document. 1.2.2.3 Tools The Tools section gives you quick access to print one/multiple documents, manage the printers, monitor printing progress, check for updates, change language and password protect the interface. novaPDF 10 User Manual Copyright © 2019 Softland

31 novaPDF 31 Getting started Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those sections). Manage Quickly manage printers, profiles and licenses, assign profiles to printers and activate the printer. Options available here: · Manage printers . Clicking this opens the Printer Manager where you can add, copy, modify and remove printers. where you can create new printing profiles or Profile Manager · Manage profiles . Opens the modify existing ones. · Manage licenses . Opens the Licensing section of the Printer Manager and you can license/ unlicense computers. · Assign profiles Profiles . Use it to assign a printing profile to the selected printer. Opens the tab of the Printer Manager. window of novaPDF where you can activate/deactivate or · Activate . Opens the Activation change the product key. novaPDF 10 User Manual Copyright © 2019 Softland

32 novaPDF 10 32 Monitor Opens the Printer Monitor that allows you to enable logging all printing actions. You can also monitor printing jobs in real-time to check their status, view, filter and export the printer history. Tools From this section you can set the user interface Language and configure the frequency of Updates . Settings to set a custom You can set a Password to protect the user interface. You can also click on client path for all printer server clients (this location is where multiple necessary files are stored such as licensing information). Send telemetry data anonymously We rely on user feedback for new features and updates included in the application. If this option is checked, anonymous usage data will be sent to our server. 1.2.2.3.1 Language The Language page allows you to set the language for the interface of the program. LANGUAGE Use user's regional settings If you check this option, the language will be automatically selected depending on each user's regional setting. If the user language is not available in novaPDF, the default language is chosen (English). Select Language If you want all users to use the same language, select one of the languages available from the Select novaPDF 10 User Manual Copyright © 2019 Softland

33 novaPDF 33 language combo-box. TRANSLATOR For each language you'll see here details regarding the person/company that translated the interface of novaPDF. 1.2.2.3.2 Updates The Updates window allows you to set how often to check for updates and to disable it. CHECK FOR UPDATES Automatic check for updates This option is checked by default and will connect to the Internet to see if there are new updates for the application with the defined frequency. If you uncheck this option you won't be notified of new Start check for updates button. updates until you check manually by clicking on the Frequency You can choose to check for updates Daily (not recommended), Weekly (default value) or Monthly. When an update is found it will display the novaPDF Updates window with details about the update. NOVAPDF UPDATES Version history If updates are detected you'll see a list of fixes, updates and new features in the version history section, grouped by version and build number. You can start the download of the new version by accessing the Click to download link. News Occasionally we will post news items that will show in the update window. When this window is Refresh button. opened you can re-check for updates by clicking on the novaPDF 10 User Manual Copyright © 2019 Softland

34 novaPDF 10 34 1.2.2.3.3 Password You can easily set a password to protect the user interface of novaPDF. This way, everytime the app will be opened, a password will be required to modify its settings. Current password If the interface is already protected with a password, you'll need to enter it here in order to pick a new password to protect it. New/Confirm new password Enter the new password and re-enter it in the Confirm field in order to set it as the new password that protects the user interface. 1.2.2.4 About The About page contains information about the version you have installed plus the option to access the licensing information. novaPDF 10 User Manual Copyright © 2019 Softland

35 novaPDF 35 novaPDF is available as a trial version. It is fully functional for 30 days. During the trial version, a notice is printed on each PDF page mentioning the novaPDF. The notice will be removed from further created PDF files when you buy and activate novaPDF. If you've already purchased it you can visit the Activate section to activate the program. The about window will show the following information: · Version and build number of the profile manager and printer manager, in parenthesis you'll also the the version of the printer driver used Windows version and edition (for support inquiry purposes) · Edition installed and activated (for trial/extra-trial licenses the number of days until the · expiration will be shown too) A link to · See licensing information where you'll be able to manage licenses and access the Activation options Miscellaneous information regarding the other products developed by the company as well as · copyright information novaPDF 10 User Manual Copyright © 2019 Softland

36 novaPDF 10 36 1.2.3 Create PDF from any application Creating PDF Files novaPDF installs itself as a virtual printer driver. To create PDF files from any application, you just have to print your documents to the novaPDF like you would print to a normal printer, or you can start the novaPDF Start page from the program group, Browse for the document you want to convert and press Create . HOW TO CREATE PDF FILES FROM DOCUMENTS CREATED WITH MICROSOFT WORD During installation, novaPDF will ask if you want to install an add-in for Microsoft Office. With that add-in installed, you can create PDF files from any Office application without having to go to File- Save as PDF button to create the >Print . You just have to click on the novaPDF tab, and then on the PDF file. However, if you chose not to install the add-in, you can still create PDF files from all Microsoft Office applications, but in the general form that of printing to it like to a regular printing. To create PDF files from documents created with Microsoft Word (without using the add-in), follow these steps: 1. Open the document that you want to convert to a PDF file File->Print 2. Go to select novaPDF and from the p rinters combo-box 3. Click on Print and choose a location for your PDF file HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD Open the document that you want to convert to a PDF file 1. novaPDF 10 User Manual Copyright © 2019 Softland

37 novaPDF 37 from the list of printers 2. Go to File->Print , click Print and select novaPDF and choose a location for your PDF file 3. Click on Print HOW TO CREATE PDF FILES FROM NOTEPAD 1. Open the NotePad document that you want to convert to a PDF file 2. File->Print Go to and select novaPDF from the list of p rinters and choose a location for your PDF file Print 3. Click on novaPDF 10 User Manual Copyright © 2019 Softland

38 novaPDF 10 38 Printing a test page After installation you can test if novaPDF is working properly by printing a test page. To print a test page in Windows 10/8 : Go to Start , type printers and open from the Settings results Devices and Printers 1. In the 2. section, right-click novaPDF and select Printer Properties Printers In the 3. window, click on Print Test Page novaPDF Printer Properties 4. You will be prompted to select a location and name for the test PDF file. Choose one and click . Save After the PDF was created and saved, it will open in your default PDF reader and you will see 5. the printed test page. If novaPDF is not registered, a notice is printed at the end of the PDF file. This can be removed from further created PDF files by purchasing a license and registering it. : To print a test page in Windows 7 6. Go to Start and click on Devices and Printers 7. In the Printers window, right-click novaPDF and select Printer Properties 8. In the novaPDF Printer Properties window, click on Print Test Page 9. You will be prompted to select a location and name for the test PDF file. Choose one and Save . click novaPDF 10 User Manual Copyright © 2019 Softland

39 novaPDF 39 After the PDF was created and saved, it will open in your default PDF reader and you will see 10. the printed test page. If novaPDF is not registered, a notice is printed at the end of the PDF file. This can be removed from further created PDF files by purchasing a license and registering it. To print a test page in Windows Vista, XP or Windows 2003 Server: Start and click on Printers and Faxes (if you have the Classic menu go to 1. Go to Start- ) >Settings->Printers and Faxes 2. In the Printers and Faxes window, right-click novaPDF and select Properties In the novaPDF Properties window, click on 3. Print Test Page 4. You will be prompted to select a location and name for the test PDF file. Choose one and Save click . 5. After the PDF was created and saved, it will open in your default PDF reader and you will see the printed test page. If novaPDF is not registered, a notice is printed at the end of the PDF file. This can be removed from further created PDF files by purchasing a license and registering it. Accessing the novaPDF Printing Preferences You can access the Printing Preferences window and change the various settings available. novaPDF To access the Printing Preferences window in Windows 10/8: 1. Go to Start , type printers and open from the Settings results Devices and Printers Printing Preferences and select 2. In the Printers section, right-click novaPDF 3. window will be displayed and you will have the option to novaPDF Printing Preferences change the various settings available To access the novaPDF Printing Preferences window in Windows 7, Vista, XP and Windows 2003 Server: 1. Go to Start and click on Printers and select 2. Printers window, right-click novaPDF In the Printing Preferences 3. novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available To access the novaPDF Printing Preferences window in Windows 2000: 1. Start and click on Printers Go to 2. In the Printers window, right-click novaPDF and select Printing Preferences 3. novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available 1.2.3.1 Select profile The Select Profile window is displayed if the Show Select Profiles dialog option is checked on the page. Printing Preferences novaPDF 10 User Manual Copyright © 2019 Softland

40 novaPDF 10 40 PROFILES LIST All the existing defined profiles are shown in the list-view. You have to select an existing profile you want to use for the current print job and click OK to continue with the printing process. Besides the Name of the profile, you can also see the Type of the selected profile, public or private. Even if you have a profile set as active in the Printing Preferences , what you select in this Select Profile dialog is the profile that will be used for the current printing job. This window is shown even Manage Profile -> General -> File if you have the Use predefined settings option selected in the saving options Printing Preferences and uncheck section, so if you want to disable it you can go to Show Select Profiles dialog . Stay on top This is checked by default, and it makes the Select Profile window topmost (shown in front of other windows), this way being easily visible when there are many windows opened. 1.2.3.2 Standard save dialog The standard save dialog is shown when the Prompt standard save dialog option is selected on the General tab (from the Printing Preferences -> Manage Profiles window). This allows you to select additional options for the PDF to be saved, such as its filename/location, if you want it merged with another existing PDF file (append/insert) and whether to open the PDF automatically after conversion and/or send it via email. novaPDF 10 User Manual Copyright © 2019 Softland

41 novaPDF 41 FILE NAME In the file name field you can: manually type a name for the generated PDF file without specifying the path, in this case the · PDF will be saved in the last used folder · use the Browse button to select a location where the PDF should be saved If a PDF file with the same name already exists in the destination, the new PDF file will either be Merge with PDF file section) or you'll be asked to merged with it (if you chose to do so in the overwrite it. You can also enter network paths (UNC) in the File name field in case the folder where you want to save the PDF is not on the local computer. Only a full path is allowed. For example, suppose , then the following paths are both valid drive X \\PDF_Server\PC1 is mapped on your workstation as \\PDF_Server\PC1\PDF or X:\PDF . and indicate the same folder: PDF OPTIONS Choose a the printing quality for the resulting PDF. The Smallest file will result in creating a PDF with a small size, while the Best quality will create one with better image quality. Best quality If this option is checked the resulting PDF file will be larger than by using the Small file option, however the quality of the images will be better. This option is recommended if you need a PDF file that's suitable for printing, where the quality of images is important. If you need a PDF file to put on option to reduce its size. the web or to send via email, you should use the Small file Medium novaPDF 10 User Manual Copyright © 2019 Softland

42 novaPDF 10 42 You can choose this option if you want a balance between the quality of the resulting PDF and its size. Smallest file This option is checked by default and the compression engine used in this case optimizes the resulting size of the PDF file. This option is recommended in most cases when you need to send the resulting PDF file via email, put it on the web or use it for distribution. It's a balance between size of the resulting PDF file and the quality of images, so if you need to have higher quality images in the resulting PDF files select the Best quality option. Embed all used fonts If this option is checked, the fonts used in the original document will be embedded in the PDF file. While this ensures you that the recipient will see the PDF with the same fonts used in the original document, it also has the disadvantage that the filesize of the resulting PDF is larger than without using the Embed fonts option. Only the characters used in the original document will be embedded, to avoid having unnecessary font characters included (novaPDF does font subset embedding). PREFERENCES Using the options from this section you can set whether to perform an action or not after the PDF file was generated and saved. Merge PDF Check this option to insert or append the PDF being currently created with an existing one. If this Settings to set the merging options (what file to merge option is checked you must also click on with, password protecting the resulting file, ...). Add document info If you check this option (enabled by default), the resulting PDF file will include the document information that you've set in Document Information. These settings can be modified by clicking on the Change button and only apply to the current print job. To add the same document information for all print jobs, you must open the Profile Manager and change the information in General. Protect PDF document If this option is checked, the PDF file will be encrypted based on what you've set up in the Security tab (from Manage Profiles ). You can also change the encryption settings only for the current print job by clicking on Passwords (this affects only the current print job) . ACTIONS The actions in this section are executed after the PDF file is generated. Open file This is selected by default. The resulting PDF file will be opened in the default PDF viewer once the conversion is finished. Uncheck it if you don't want it automatically opened. Send email If you check this option, after the PDF file is created it will be sent via email to the recipients novaPDF 10 User Manual Copyright © 2019 Softland

43 novaPDF 43 specified in the Recipients section. If the email properties are not set, you'll get a warning letting you know that you have to configure the email sending options (otherwise you'll have to uncheck the Send email option from this page to continue creating the PDF without emailing it). You can also modify the recipients that will receive the email only for the current print job by clicking on . Recipients Not registered... If novaPDF is not registered, a message will be shown in the lower left side of this window. You can click on it to open the Activate window and copy/paste the registration name and key you received after ordering novaPDF. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.2.3.2.1 Merge Settings Use the options on this page to decide how the current PDF file will be merged with an existing PDF. Options you set here only affect the current print job, go to the Profile Manager if you want do define merging settings for all print jobs. novaPDF 10 User Manual Copyright © 2019 Softland

44 novaPDF 10 44 MERGE Using the options in this group you can select how to merge the current document you're converting with an existing PDF (selected in the File name section) - by inserting it before the existing content, after a particular page number or at the end. If the PDF file to merge with does not exist, a new PDF will be created that contains only the current document. If PDF file already exists in destination If a PDF file with the same name already exists in the selected destination, the current PDF file will be merged with the existing one, adding its pages at the end or beginning of the previous existing document (depending on what you selected in the How to add new pages section ). Merge with another PDF file Use this option to select a particular PDF file you want to merge the current PDF document with. Click Browse and locate the PDF (can be outside the destination folder as well). HOW TO ADD NEW PAGES? Append to the end is checked, the current PDF file will be merged with the existing one, adding its If Append to the end at the end of the previous existing document. pages Insert at the beginning If Insert at the beginning is checked, the current PDF file will be merged with the existing one, adding at the beginning its pages the content of the previous existing document. Insert at page number Use this option to insert the pages of the current PDF file after a specific page number from the existing document you are merging with. 1.2.3.2.2 Change Document Info Use options on this page to modify the PDF document information for the current print job. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved in the profile, you need to create/modify a printing profile via Profile Manager . the novaPDF 10 User Manual Copyright © 2019 Softland

45 novaPDF 45 Title Sets the document title. If you use the tag, the title will be the name of the document that is printed, as it is sent by the printing application. Available macro tags you can use for all document information fields: · [N] - The name of the document being converted · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) [H] - Hour in the format hh · · [I] - Minute in the format mm · [S] - Second in the format ss [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a · file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name · [O] - Domain · [F] - The name of the PDF file [L] - Application Name · novaPDF 10 User Manual Copyright © 2019 Softland

46 novaPDF 10 46 · [R] - Printer Name [P] - Profile Name · Subject Sets the subject for the printed document. Default is empty. Author Sets the author of the printed document. If you use the tag, the author will be the windows user that started the print job. Keywords keywords for the printed document. Default is empty. Sets the Creator Information included here will be displayed in the properties of the PDF under Application. By . default it will use the document name, but you can add a particular name or macro 1.2.3.2.3 Change Passwords The Passwords window allows you to set an user/owner password for the document that will be created in the current print job. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved in the profile, you need to Profile Manager . create/modify a printing profile via the novaPDF 10 User Manual Copyright © 2019 Softland

47 novaPDF 47 USER PASSWORD You can setup a user password for opening the PDF document. If you enter a user password, the document cannot be opened without entering user or owner passwords. OWNER PASSWORD If the PDF Document is encrypted, access permissions can be changed only if the document is opened with the owner password. 1.2.3.2.4 Recipients The Recipients window allows you to define a recipient/list of recipients that will receive an email Send email after it is created, if the option is set. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved . Profile Manager in the profile, you need to create/modify a printing profile via the novaPDF 10 User Manual Copyright © 2019 Softland

48 novaPDF 10 48 You can configure next email properties: · address (the sender of the email, enter your address) From To email addresses (comma separated to email multiple addresses) · CC email addresses · · BCC email addresses address The is used only when sending the email with SMTP. When sending the email with the From default email client, the from address will be the default address configured in your email client. You can enter multiple addresses for TO, CC and BCC. 1.2.3.3 Simple save dialog window is shown during printing if the The Simple Save Dialog Prompt simple save dialog option is window). This allows selected on the General tab (from the Printing Preferences -> Manage Profiles you to select where the PDF file will be saved and under what filename. novaPDF 10 User Manual Copyright © 2019 Softland

49 novaPDF 49 File name In the file name field you can: manually type a name for the generated PDF file without specifying the path, in this case the · PDF will be saved in the last used folder · browse and select a location where the PDF should be saved By default, if a PDF file with the same name already exists in the destination you'll be asked to overwrite it. However this can be changed if you go to Manage Profiles -> General -> Save options , Manage When file exists click on to modify the current save options profile and choose what to do (besides Overwrite there's also the option to Append/Insert the PDF). If you want to have additional options for the PDF to be saved, such as its filename/location, opening the PDF automatically after conversion and/or send it via email, you can use the Prompt under the standard save dialog Save options . section 1.2.3.4 Data Entry Wizard 1.2.3.4.1 Merge Use the options on this page to decide how the current PDF file will be merged with an existing PDF. Options you set here only affect the current print job, go to the Profile Manager if you want do define merging settings for all print jobs. novaPDF 10 User Manual Copyright © 2019 Softland

50 novaPDF 10 50 MERGE Using the options in this group you can select how to merge the current document you're converting with an existing PDF (selected in the File name section) - by inserting it before the existing content, after a particular page number or at the end. If the PDF file to merge with does not exist, a new PDF will be created that contains only the current document. If PDF file already exists in destination If a PDF file with the same name already exists in the selected destination, the current PDF file will be merged with the existing one, adding its pages at the end or beginning of the previous existing section How to add new pages document (depending on what you selected in the ). Merge with another PDF file Use this option to select a particular PDF file you want to merge the current PDF document with. Click Browse and locate the PDF (can be outside the destination folder as well). HOW TO ADD NEW PAGES? Append to the end If Append to the end is checked, the current PDF file will be merged with the existing one, adding its at the end of the previous existing document. pages novaPDF 10 User Manual Copyright © 2019 Softland

51 novaPDF 51 Insert at the beginning If Insert at the beginning is checked, the current PDF file will be merged with the existing one, adding its pages at the beginning the content of the previous existing document. Insert at page number after a specific page number from the Use this option to insert the pages of the current PDF file existing document you are merging with. 1.2.3.4.2 Information Use options on this page to modify the PDF document information for the current print job. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved in the profile, you need to create/modify a printing profile via the Profile Manager . Title Sets the document title. If you use the tag, the title will be the name of the document that is printed, as it is sent by the printing application. Available macro tags you can use for all document information fields: [N] - The name of the document being converted · novaPDF 10 User Manual Copyright © 2019 Softland

52 novaPDF 10 52 [YMD] - Date in the format YYYYMMDD (year, month, day) · · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name · [O] - Domain · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name Subject Sets the subject for the printed document. Default is empty. Author Sets the author of the printed document. If you use the tag, the author will be the windows user that started the print job. Keywords Sets the keywords for the printed document. Default is empty. Creator Information included here will be displayed in the properties of the PDF under Application. By default it will use the document name, but you can add a particular name or macro . 1.2.3.4.3 Passwords The Passwords window allows you to set an user/owner password for the document that will be created in the current print job. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved in the profile, you need to . Profile Manager create/modify a printing profile via the novaPDF 10 User Manual Copyright © 2019 Softland

53 novaPDF 53 USER PASSWORD You can setup a user password for opening the PDF document. If you enter a user password, the document cannot be opened without entering user or owner passwords. OWNER PASSWORD If the PDF Document is encrypted, access permissions can be changed only if the document is opened with the owner password. 1.2.3.4.4 Recipients The Recipients window allows you to define a recipient/list of recipients that will receive an email Send email after it is created, if the option is set. Note that these options apply only for the document currently being printed, they are not saved in the current profile. To have changes saved . Profile Manager in the profile, you need to create/modify a printing profile via the novaPDF 10 User Manual Copyright © 2019 Softland

54 novaPDF 10 54 You can configure next email properties: · address (the sender of the email, enter your address) From To email addresses (comma separated to email multiple addresses) · CC email addresses · · BCC email addresses address The is used only when sending the email with SMTP. When sending the email with the From default email client, the from address will be the default address configured in your email client. You can enter multiple addresses for TO, CC and BCC. 1.2.4 Create PDF from Office applications 1.2.4.1 Create PDF from Microsoft Word During installation novaPDF gives the option to install add-ins for Microsoft Office applications (Word, Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft Word another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. Create PDF files from Microsoft Word using the add-in for Microsoft Office: the Microsoft Word document you want to convert Open · novaPDF 10 User Manual Copyright © 2019 Softland

55 novaPDF 55 · Click on the novaPDF tab · Optionally you can change the settings of the novaPDF printer, or those of the add-in for Microsoft Office Save to · novaPDF and you'll be asked for a location where to save the resulting PDF Click on file Configure settings of the add-in for Microsoft Office: The add-in installs with default settings, but those can be modified if you need advanced customization of the resulting PDF. PRINTERS This lets you manage the available PDF printers. With novaPDF you can create as many printers as you want, all sharing the same driver but each novaPDF 10 User Manual Copyright © 2019 Softland

56 novaPDF 10 56 could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. LINKS This section lets you customize how links will be detected and converted in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

57 novaPDF 57 Convert links If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file. Web links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document. Cross document links If checked it will convert links pointing to other documents. Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf · instead of C://Documents/file.pdf ) - when creating cross document links, all those pointing to Change file extensions to PDF · other files can point to PDF files having the same name/path (in case those will be converted afterwise) · Open file in new tab - w hen this option is checked, the file linked from the current PDF will open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Cross reference links If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document). Convert links located in the Header and Footer You can choose if you want links in header/footer converted in the resulting PDF file. Default is checked so links will be converted. Convert Footnote and Endnote links Check this to make sure that hyperlinks from Footnotes/Endnotes get converted to active PDF links. BOOKMARKS You can set various options related to detecting and generating PDF bookmarks novaPDF 10 User Manual Copyright © 2019 Softland

58 novaPDF 10 58 Convert Bookmarks to PDF Bookmarks This is checked by default and will convert any Bookmarks defined already in the current document to bookmarks in the resulting PDF files. Convert Headings to PDF Bookmarks If this is checked, the Styles list becomes active and you can select which headings from the Word document will be transformed into bookmarks in the resulting PDF files. By default all tags with Heading (1-9) Subtitle. and will be converted, as well as Title Select level PDF bookmarks have numeric levels that place them in a specific hierarchy in the bookmark list. For example, a bookmark at level 1 will contain nested bookmarks at level 2, 3 and so on. For each selected style name from the Styles window you'll be able to select which level to apply to it. By default the Headings (1-9) have an incremental level according to their importance, but you novaPDF 10 User Manual Copyright © 2019 Softland

59 novaPDF 59 can change those. For instance if you want the Heading 1 to be of level 5 just select it and change its level and this means that it will be nested to level 4 bookmarks. DOCUMENT This lets you choose if you want to save the document before converting it (with or without the document information attached). Add document information If you have any information added via document properties in the original file, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, Keywords, ...). By default this option is checked. Save before printing When checked, it will save any changes done to the currently opened document before doing the novaPDF 10 User Manual Copyright © 2019 Softland

60 novaPDF 10 60 conversion to PDF. 1.2.4.2 Create PDF from Microsoft Excel During installation novaPDF gives the option to install add-ins for Microsoft Office (Word, Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft Excel another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. Create PDF files from Microsoft Excel using the add-in for Microsoft Office: · Open the Microsoft Excel workbook you want to convert on the Click · novaPDF tab Optionally you can change the settings of novaPDF, or those of the add-in for Microsoft Office · Save to · Click on novaPDF and you'll be asked for a location where to save the resulting PDF file Configure the settings of add-in for Microsoft Office: The add-in installs itself with default settings, but those can be modified if you need advanced customization of the resulting PDF. PRINTERS This lets you manage the available PDF printers. novaPDF 10 User Manual Copyright © 2019 Softland

61 novaPDF 61 With novaPDF you can create as many printers as you want, all sharing the same driver but each could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. Print entire workbook If you have an workbook with several sheets you can convert it all to a single PDF document by novaPDF 10 User Manual Copyright © 2019 Softland

62 novaPDF 10 62 checking this box - this will add all the sheets in the workbook to the final PDF file. LINKS This section lets you customize how links will be detected and converted in the resulting PDF file. Convert links If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file. Web links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document. Cross document links novaPDF 10 User Manual Copyright © 2019 Softland

63 novaPDF 63 If checked it will convert links pointing to other documents. · Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf instead of C://Documents/file.pdf ) - when creating cross document links, all those pointing to Change file extensions to PDF · other files can point to PDF files having the same name/path (in case those will be converted afterwise) - w · Open file in new tab hen this option is checked, the file linked from the current PDF will open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Cross reference links If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document). BOOKMARKS Choose whether to add bookmarks in the resulting PDF or not. novaPDF 10 User Manual Copyright © 2019 Softland

64 novaPDF 10 64 Convert sheet names to PDF bookmarks If this is checked, sheet names from the Excel workbook will become bookmarks in the resulting PDF file. DOCUMENT This lets you select which printer to use, if you want to save the document before converting it or not and print the entire workbook. novaPDF 10 User Manual Copyright © 2019 Softland

65 novaPDF 65 Add document information If you have any information added via document properties in the original file, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, Keywords, ...). By default this option is checked. Save before printing When checked, it will save any changes done to the currently opened document before doing the conversion to PDF. Print entire workbook If this is checked, all the sheets in the workbook will be converted to PDF. 1.2.4.3 Create PDF from Microsoft PowerPoint During installation novaPDF gives the option to install add-ins for Microsoft Office applications (Word, Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in novaPDF 10 User Manual Copyright © 2019 Softland

66 novaPDF 10 66 Microsoft PowerPoint another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. Create PDF files from Microsoft PowerPoint using the add-in for Microsoft Office: · Open the presentation created with Microsoft PowerPoint that you want to convert Click on the novaPDF tab · Optionally you can change the settings of novaPDF, or those of the add-in for Microsoft Office · Save to · Click on novaPDF and you'll be asked for a location where to save the resulting PDF file Configure the settings of add-in for Microsoft Office: The add-in installs with default settings, but those can be modified if you need advanced customization of the resulting PDF. PRINTERS This lets you manage the available PDF printers. novaPDF 10 User Manual Copyright © 2019 Softland

67 novaPDF 67 With novaPDF you can create as many printers as you want, all sharing the same driver but each could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. LINKS This section lets you customize how links will be detected and converted in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

68 novaPDF 10 68 Convert links If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file. Web links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document. Cross document links If checked it will convert links pointing to other documents. · Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf instead of C://Documents/file.pdf ) - when creating cross document links, all those pointing to Change file extensions to PDF · novaPDF 10 User Manual Copyright © 2019 Softland

69 novaPDF 69 other files can point to PDF files having the same name/path (in case those will be converted afterwise) hen this option is checked, the file linked from the current PDF will - w · Open file in new tab open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Cross reference links If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document). BOOKMARKS Choose whether to add bookmarks in the resulting PDF or not. novaPDF 10 User Manual Copyright © 2019 Softland

70 novaPDF 10 70 Add PDF Bookmark for each slide If this is checked the resulting PDF file will have as bookmarks each separate slide from the presentation created with Microsoft PowerPoint. DOCUMENT This lets you select which printer to use and if you want to save the document before converting it. Add document information If you have any information added via document properties in the original file, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, Keywords, ...). By default this option is checked. Save before printing When checked, it will save any changes done to the currently opened document before doing the novaPDF 10 User Manual Copyright © 2019 Softland

71 novaPDF 71 conversion to PDF. 1.2.4.4 Create PDF from Microsoft Publisher During installation novaPDF gives the option to install add-ins for Microsoft Office applications (Word, Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft Publisher another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. Create PDF files from Microsoft Publisher using the add-in for Microsoft Office: · Open the presentation created with Microsoft Publisher that you want to convert · novaPDF tab on the Click Optionally you can change the settings of novaPDF, or those of the add-in for Microsoft Office · Save to · Click on novaPDF and you'll be asked for a location where to save the resulting PDF file Configure the settings of add-in for Microsoft Office: The add-in installs with default settings, but those can be modified if you need advanced customization of the resulting PDF. PRINTERS This lets you manage the available PDF printers. novaPDF 10 User Manual Copyright © 2019 Softland

72 novaPDF 10 72 With novaPDF you can create as many printers as you want, all sharing the same driver but each could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. LINKS This section lets you customize how links will be detected and converted in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

73 novaPDF 73 Convert links If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file. Web links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document. Cross document links If checked it will convert links pointing to other documents. · Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf instead of C://Documents/file.pdf ) - when creating cross document links, all those pointing to Change file extensions to PDF · novaPDF 10 User Manual Copyright © 2019 Softland

74 novaPDF 10 74 other files can point to PDF files having the same name/path (in case those will be converted afterwise) hen this option is checked, the file linked from the current PDF will - w · Open file in new tab open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Cross reference links If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document). Links located in Header and Footer If checked this will convert all hyperlinks inserted in the Header/Footer to clickable links in the resulting PDF document. DOCUMENT This lets you choose to save the document before converting it and add document information. novaPDF 10 User Manual Copyright © 2019 Softland

75 novaPDF 75 Add document information If you have any information added via document properties in the original file, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, Keywords, ...). By default this option is checked. Save before printing When checked, it will save any changes done to the currently opened document before doing the conversion to PDF. 1.2.4.5 Create PDF from Microsoft Visio During installation novaPDF gives the option to install add-ins for Microsoft Office applications (Word, Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft Visio another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button. novaPDF 10 User Manual Copyright © 2019 Softland

76 novaPDF 10 76 Create PDF files from Microsoft Visio using the add-in for Microsoft Office: · Open the presentation created with Microsoft Visio that you want to convert · Click on the novaPDF tab Optionally you can change the settings of novaPDF, or those of the add-in for Microsoft Office · · Click on Save to novaPDF and you'll be asked for a location where to save the resulting PDF file Configure the settings of add-in for Microsoft Office: The add-in installs with default settings, but those can be modified if you need advanced customization of the resulting PDF. PRINTERS This lets you manage the available PDF printers. novaPDF 10 User Manual Copyright © 2019 Softland

77 novaPDF 77 With novaPDF you can create as many printers as you want, all sharing the same driver but each could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. LINKS This section lets you customize how links will be detected and converted in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

78 novaPDF 10 78 Convert links If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file. Web links If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document. Cross document links If checked it will convert links pointing to other documents. · Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf instead of C://Documents/file.pdf ) - when creating cross document links, all those pointing to · Change file extensions to PDF other files can point to PDF files having the same name/path (in case those will be converted novaPDF 10 User Manual Copyright © 2019 Softland

79 novaPDF 79 afterwise) hen this option is checked, the file linked from the current PDF will · Open file in new tab - w open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Cross reference links If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document). DOCUMENT This lets you choose to save the document before converting it and add document information. Add document information If you have any information added via document properties in the original file, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, novaPDF 10 User Manual Copyright © 2019 Softland

80 novaPDF 10 80 Keywords, ...). By default this option is checked. Save before printing When checked, it will save any changes done to the currently opened document before doing the conversion to PDF. Print all pages If this is checked all the pages in the current Visio document will be converted in a single PDF file. 1.3 Configuring novaPDF Printing Preferences 1.3.1 1.3.1.1 Settings Printing Preferences window allows you to set basic options for the resulting The main page of the PDF: select the page size (i.e. A4, Letter) · · choose a different orientation (portrait, landscape) · create multiple copies of the same document · set resolution for images or scale the entire page · select an active printing profile novaPDF 10 User Manual Copyright © 2019 Softland

81 novaPDF 81 PAGE SIZE This group allows you to modify the size of the resulting PDF document. You can select a predefined form from the drop down list.If you cannot find a suitable predefined form you can define one for future use. Press the button and create or make visible the necessary form. For more Manage Forms information see the Manage Forms section. Unit and enter your own You can also select Custom for the current conversion. Width , Height and ORIENTATION Landscape Specifies how the page is positioned. Available options are Portrait and . The orientation can also be set from the printing application. Portrait Portrait orients the print vertically (longest edge of the page is vertical). Landscape novaPDF 10 User Manual Copyright © 2019 Softland

82 novaPDF 10 82 Landscape orients the print horizontally (longest edge of the page is horizontal). COPIES Specifies how many copies of the original document you want to include into the PDF and if you want the pages collated. Collate If you need multiple copies of the original document in the PDF you can set here if you want the pages collated (ordered as P1-P2-P3-P1-P2-P3) or grouped (ordered as P1-P1-P2-P2-P3-P3). GRAPHIC Specifies the resolution and scale of the document. Resolution You can set the printing resolution between 72 and 2400 dpi by selecting the default values from the drop down list or entering a different value. A smaller resolution results in smaller PDF file, but lower image quality, while a higher resolution means better image quality, but bigger PDF file. The default value is 300 dpi. The resolution can also be set from the printing application. Scale You can set the scale of the document from 1% to 400% by entering a value or pressing the Up and Down arrows. The scale factor can also be set from the printing application. NOTE , scale and resolution Some applications allow you to set page size, orientation , number of copies from their own printing dialogs. If you open the novaPDF Printing Preferences dialog from the printing application, you will see these settings are automatically updated on the first page. PROFILES With novaPDF you can define and use printing profiles. A profile records all the settings you can change for a print job. Use default settings When novaPDF is first installed no printing profiles are created. Thus a set of default printing settings are used, so when you check this option the PDF files will be created based on the options If you want to change more than what's presented on this page, you can that were set by default. Use profile select and then click on Manage Profiles . This will allow you to see the current settings and define a custom profile if you want them modified. Use profile If you've previously defined printing profiles, they will show up in here and you'll be able to select one to be used for the print job as the active profile. If a profile is selected, novaPDF will use the settings defined in it to create the PDF file. Show Select Profiles dialog Print button, you'll If this is checked, before starting the PDF printing process, but after hitting the novaPDF 10 User Manual Copyright © 2019 Softland

83 novaPDF 83 get another prompt allowing you to select a profile you want to use for that particular print job. Even if you have a profile set as the active profile, what you select in this dialog is the Select Profile profile that will be used for the current printing job. Manage Profiles You can click this button to edit the settings of the current active profile, define new profiles or manage existing ones (to change save options, add watermarks, bookmarks, overlays and other settings). You can read more about the settings that can be changed on the Manage Profiles section. This opens the with regular user rights, not with administrator rights. To open this Profile Manager Printer Manager window. with administrator rights, start the profile manager from the 1.3.1.1.1 Manage Forms In the Manage Forms window you can view, add, copy, update and delete predefined forms (page sizes/formats). The resulting PDF will have the same width and height as the form you use to generate it. PREDEFINED FORMS LIST The list contains essential information about the existing predefined forms, their visibility, name and description. If the check box in front is checked the predefined from will be visible in the Page size novaPDF 10 User Manual Copyright © 2019 Softland

84 novaPDF 10 84 drop down list from the Printing Preferences page. Selecting a predefined form will show its properties in the fields below the list. By default the forms list will show A ll usable forms, however you can filter them to show which are System defined forms and the User defined forms. New Pressing the button creates a custom predefined form. The fields below the list become New enabled and you can enter a form name, description, size, margins and select its visibility. Copy Pressing the Copy button creates a custom predefined form with the same properties as the selected form. You can adjust the size and margins for the copied form. Delete Pressing the Delete button removes the selected predefined form. Only custom forms can be deleted, so the button is not enabled for system forms. Units Select the measurement units for the predefined form's width and hight. The available values are millimeters, inches and points. Changing the units will recalculate the values for width and height. Name Short name for the selected predefined form. You can modify it if the selected predefined form is custom. Description A longer description of the selected predefined form. You can modify it if the selected predefined form is custom. Visible The visibility flag for the selected predefined form. You can show/hide both system and custom predefined forms. SIZE Set the custom width and height for the new predefined form up to a maximum of 3276.7 mm (or 129 inches). Width The width of the selected predefined form. You can modify it by entering a value or pressing the Up and Down arrows if the selected predefined form is custom. Height The height of the selected predefined form. You can modify it by entering a value or pressing the Up if the selected predefined form is custom. and Down arrows MARGINS You can define a region around the document that will remain empty when printing. Margins can be novaPDF 10 User Manual Copyright © 2019 Softland

85 novaPDF 85 defined for all sides individually. The numbers you enter are expressed in the selected measurement unit. Left You can set the left margin of the page by entering a value or pressing the Up and Down arrows. The number you enter is expressed in the selected measurement unit. The sum of the left and right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically. Right You can set the right margin of the page by entering a value or pressing the Up and Down arrows. The number you enter is expressed in the selected measurement unit. T he sum of the left and right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically. Top You can set the top margin of the page by entering a value or pressing the Up and Down arrows. The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger values will be adjusted automatically. Bottom You can set the bottom margin of the page by entering a value or pressing the Up and Down arrows. The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger values will be adjusted automatically. 1.3.1.2 Tools The Tools section gives you quick access to print one/multiple documents, manage the printers, monitor printing progress, check for updates, change language and password protect the interface. novaPDF 10 User Manual Copyright © 2019 Softland

86 novaPDF 10 86 Getting started Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those sections). Manage Quickly manage printers, profiles and licenses, assign profiles to printers and activate the printer. Options available here: · Manage printers . Clicking this opens the Printer Manager where you can add, copy, modify and remove printers. where you can create new printing profiles or Profile Manager · Manage profiles . Opens the modify existing ones. section of the Printer Manager and you can license/ · Manage licenses . Opens the Licensing unlicense computers. · Assign profiles . Use it to assign a printing profile to the selected printer. Opens the Profiles tab of the Printer Manager. window of novaPDF where you can activate/deactivate or Activation · Activate . Opens the novaPDF 10 User Manual Copyright © 2019 Softland

87 novaPDF 87 change the product key. Monitor Printer Monitor that allows you to enable logging all printing actions. You can also Opens the monitor printing jobs in real-time to check their status, view, filter and export the printer history. Tools Language and configure the frequency of Updates . From this section you can set the user interface to set a custom Settings You can set a Password to protect the user interface. You can also click on client path for all printer server clients (this location is where multiple necessary files are stored such as licensing information). Send telemetry data anonymously We rely on user feedback for new features and updates included in the application. If this option is checked, anonymous usage data will be sent to our server. 1.3.1.2.1 Language The page allows you to set the language for the interface of the program. Language LANGUAGE Use user's regional settings If you check this option, the language will be automatically selected depending on each user's regional setting. If the user language is not available in novaPDF, the default language is chosen (English). novaPDF 10 User Manual Copyright © 2019 Softland

88 novaPDF 10 88 Select Language If you want all users to use the same language, select one of the languages available from the Select language combo-box. TRANSLATOR For each language you'll see here details regarding the person/company that translated the interface of novaPDF. 1.3.1.2.2 Updates The Updates window allows you to set how often to check for updates and to disable it. CHECK FOR UPDATES Automatic check for updates This option is checked by default and will connect to the Internet to see if there are new updates for the application with the defined frequency. If you uncheck this option you won't be notified of new button. Start check for updates updates until you check manually by clicking on the Frequency You can choose to check for updates Daily (not recommended), Weekly (default value) or Monthly. When an update is found it will display the novaPDF Updates window with details about the update. NOVAPDF UPDATES Version history If updates are detected you'll see a list of fixes, updates and new features in the version history section, grouped by version and build number. You can start the download of the new version by link. accessing the Click to download News Occasionally we will post news items that will show in the update window. When this window is novaPDF 10 User Manual Copyright © 2019 Softland

89 novaPDF 89 button. opened you can re-check for updates by clicking on the Refresh 1.3.1.2.3 Password You can easily set a password to protect the user interface of novaPDF. This way, everytime the app will be opened, a password will be required to modify its settings. Current password If the interface is already protected with a password, you'll need to enter it here in order to pick a new password to protect it. New/Confirm new password Enter the new password and re-enter it in the Confirm field in order to set it as the new password that protects the user interface. 1.3.1.3 About About The page contains information about the version and edition you have installed plus the Check for updates . option to change the interface Language and novaPDF 10 User Manual Copyright © 2019 Softland

90 novaPDF 10 90 novaPDF is available as a trial version. It is fully functional for 30 days. During the trial version, a notice is printed on each PDF page mentioning the novaPDF. The notice will be removed from further created PDF files when you buy and activate novaPDF. If you've already purchased it you can Activate section to activate the program. visit the 1.3.2 Printer Manager 1.3.2.1 Printers Printer Manager allows administrators to manage the novaPDF printer(s). This way if you use it as a print server you will be able to manage what printers show up under what name for client computers connecting through the print server, manage the profile for these printers and license/ unlicense client computers. novaPDF 10 User Manual Copyright © 2019 Softland

91 novaPDF 91 PRINTERS This is a list of printers that are installed on the current computer and use the novaPDF driver. To create a new printer based on the novaPDF driver click on Add and you'll be prompted to enter details, set the General for the new Default page size , change the Other defaults and set Permissions . printer. Similarly, you can remove a printer by selecting it and clicking on Remove Other options: · . Clones the selected printer. Copy · Modify . Change the settings for an existing printer. · Make default . Makes the selected printer the default system printer. · Preferences . Click to open Printing Preferences for the selected printer. · Print Queue . View the current printing queue with documents sent for conversion that are being processed. Export/Import Use this option to export the selected printers with their settings. You can also import those printers on a different computer (or after reinstalling the system). novaPDF 10 User Manual Copyright © 2019 Softland

92 novaPDF 10 92 1.3.2.1.1 Add/Modify Printer 1.3.2.1.1.1 General You can add as many printers as you'd like using the existing novaPDF printer driver. Each new printer you add will show up in your list of Printers. This section lets you name your new printer, specify a port and decide if you want this shared or not. Name The name you add here is the name that will show up in the list of Printers. Port You can enter a custom port to be used when printing. By default the port name is novaPDF9, but you can define in Printer Properties custom ports to be used here. Share printer You can share the newly defined printer and add it on other computers as a shared network printer. Add a name for it to be used as the shared printer (only the name shown in your network will be modified by this). Make printer default Use this option to set the printer as the default system printer. This means every time you print a document, novaPDF will be selected by default. novaPDF 10 User Manual Copyright © 2019 Softland

93 novaPDF 93 1.3.2.1.1.2 Page defaults You can change the default page size to be used by the printer you are adding. Use existing page size Choose one of the existing page size formats, both system and user generated. To see a list of all . available page size formats visit Manage Forms Define new page size You can define a custom page size to be used by default for every print job that is sent via this new printer. Name/Description Add a name and description for this new page size. Unit/Width/Height Set the unit for page size dimensions (default is inches) and enter the custom width/height. The maximum allowed limit for widht/height is 3276.7 mm (or 129 inches). 1.3.2.1.1.3 Other defaults Use options on this section to set the default orientation, resolution and scale for print jobs processed through this printer. novaPDF 10 User Manual Copyright © 2019 Softland

94 novaPDF 10 94 ORIENTATION Specifies how will the pages be positioned in the resulting PDF by default. Available options are Portrait and Landscape . The orientation can also be set from the printing application. Portrait Portrait orients the print vertically (longest edge of the page is vertical). Landscape Landscape orients the print horizontally (longest edge of the page is horizontal). RESOLUTION & SCALE Specifies the resolution and scale of the document. Resolution You can set the printing resolution between 72 and 2400 dpi by selecting the default values from the drop down list or entering a different value. A smaller resolution results in smaller PDF file, but lower image quality, while a higher resolution means better image quality, but bigger PDF file. The default value is 300 dpi. The resolution can also be set from the printing application. Scale You can set the scale of the document from 1% to 400% by entering a value or pressing the Up and Down arrows. The scale factor can also be set from the printing application. novaPDF 10 User Manual Copyright © 2019 Softland

95 novaPDF 95 COPIES Specifies how many copies of the original document you want to include into the PDF and if you want the pages collated. Copies Choose how many copies to make with the option to collate multiple copies. You can also set a maximum number of copies allowed (you cannot go higher than 65535). Collate If you need multiple copies of the original document in the PDF you can set here if you want the pages collated (ordered as P1-P2-P3-P1-P2-P3) or grouped (ordered as P1-P1-P2-P2-P3-P3). 1.3.2.1.1.4 Permissions Use these options to disallow changing several printing options. PERMISSIONS By default all permissions are set to allow changing the various printing options. You can uncheck these to disallow changing the page size, orientation, resolution, scale, number of copies, collate or paper size. If an option is unchecked here, it will be greyed out in printing preferences so the user won't be able novaPDF 10 User Manual Copyright © 2019 Softland

96 novaPDF 10 96 to change it. 1.3.2.2 Profiles allows you to manage existing profiles for a selected The Profiles section of the Printer Manager printer, set the default active profile that client computers cannot override or allow them to modify a set of public profiles. PRINTERS You can click on the drop-down to see all the printers based on novaPDF that you can modify/ Manage profiles button becomes active restrict profile options for. After a printer is selected the and you can click it to start managing profiles for the selected printer. This will start the Profile Manager with full administrator rights allowing you to change all options for the profile. Users can choose which profile to use If this option is selected, users will be able to choose which public profile to use for printing from the list of Available public profiles for this printer . If no public profile is defined, default settings will be used. Public profiles are visible from all client computers (or other users on the same computer) that novaPDF 10 User Manual Copyright © 2019 Softland

97 novaPDF 97 connect to and print via the computer where they are defined (the printer server). When a public profile will be used, all the settings from that profile will be propagated to the client computers. Allow users to have private profiles Unlike public profiles, a private profile is available only to the current user. If this option is checked, users will be allowed to define private profiles too. Show Select Profile dialog before printing If this option is checked, when printing a document a pop-up window will allow the user to select a profile to use for that particular printing job. You can allow users to hide this dialog by checking Allow users to hide this dialog . All users use this public profile with this printer If this option is selected you will be able to choose which public profile to be used for this printer by client computers. So instead of allowing users to choose a profile to use for printing or define their own private profile, you will propagate a public profile that will be enforced on all client computers. As an administrator you can choose this option for the selected printer to disallow client computers from showing any profile management options. If you choose this option and select a profile from the drop-down, that profile will be used by default for all clients that create PDFs through this print server. In the section of their printer client they will see a notice "The profile options are Profile disabled by your administrator". The list of available profiles to be selected as an active profile will include only public profiles, not private ones. To propagate the active profile to client computers select it and click on Save . Open in Admin mode only from here You can open Profile Manager by clicking on Manage profiles. Optionally, you can check this option to allow opening Profile Manager with admin rights only from the Printer Manager. Admin permissions allow users to do changes to profiles defined in Profile Manager, without these permissions changes will be restricted. Hide sample presets By default there are several presets distributed in the application that will show when creating a printing profile (i.e. save presets, link presets, ...). If this option is checked, these distributed sample presets will be hidden for all printers. 1.3.2.3 Licensing This will allow you to manage the licenses for the printer currently selected. Managing licenses is useful when using the current printer as a print server to add/remove/license and un-license client computers. novaPDF 10 User Manual Copyright © 2019 Softland

98 novaPDF 10 98 Licensing information This section shows information about the licensing status. It will display the product name and version, quantity, type of license (permanent/trial), activation status and activation details (name, company, email, comment, ...). For trial versions it will display how many days you have before the trial expires. Manage licenses This allows you to manage the licenses for the installed printer driver. Managing licenses is useful when using the installed printer driver as a print server (via the shared network printer or remotely) to add, license, un-license computers/users, and release licenses. See the Manage licenses section for details. From this window you can also access the Activation section to activate/deactivate your license. 1.3.2.3.1 Activate Activation allows verifying that your copy of novaPDF is genuine and that it hasn't been used on more computers than the number of licenses purchased. It prevents this way software counterfeiting (intentional or unintentional). novaPDF 10 User Manual Copyright © 2019 Softland

99 novaPDF 99 Free Trial/Change Trial Before purchasing a license and activating it online you have the option of running a trial version of novaPDF. The trial version has the same features as the paid version, with the exception that when creating a PDF file with the trial you'll get a notice in the footer of each page of the PDF. This notice will not be included anymore if you pay for and activate the full version. Click on the Free Trial button to continue with the selection of editions. Once you've started a trial, you can change it (within those 30 days) to a different edition if you button. Change Trial press the Enter Key After purchasing a novaPDF license you will receive an email that contains your Product key . To start using the application you'll have to validate the registration details by clicking on Enter Key and follow the activation steps, where you will be able to activate online or manually. Buy Now If you don't own a product key for novaPDF and want to purchase one click on the Buy Now button. This will open the browser and allow you to buy a license. To test the application before purchasing novaPDF 10 User Manual Copyright © 2019 Softland

100 novaPDF 10 100 it, click on the Free trial button instead to try it for 30 days without paying. Once activated you will also be able to see the licensing details in the main text-view: Program name, License key & details and Computer code/name. 1.3.2.3.1.1 Free Trial You can use novaPDF as a trial before deciding to purchase a license. The trial lasts for 30 days and during this period of time you have the same features as the paid version. However, during the trial, you will see a footer notice on each page of the PDF files created. This notice will not show if the program is paid for and activated. Select Edition You have the option of choosing one of the three editions available for evaluation: Professional, Standard and Lite. While Professional has all the features enabled, Standard and Lite editions have limitations. To see the differences between each edition visit the Feature Matrix section. Once you Start trial to begin the evaluation. You will see how many decided, select an edition and click on novaPDF 10 User Manual Copyright © 2019 Softland

101 novaPDF 101 days are left from the evaluation on the main activation window or on About. Select license There are 4 types of licenses available to choose from, based on licensing fixed/floating to the Computer or on the Windows User. Select quantity Choose the quantity you'd like to try it with. After the trial period will be over you won't be able to continue using the program unless you purchase a license and activate it. If you purchase a license before the trial expires you can enter it anytime and activate the license without waiting for the trial to finish. 1.3.2.3.1.2 Online Activation After purchasing a novaPDF license you will receive an email that contains your licensing details (Product key, license file). To continue using the program you must activate it online and validate the licensing details. novaPDF 10 User Manual Copyright © 2019 Softland

102 novaPDF 10 102 After you receive an email with your registration details open it and then enter the information in the corresponding fields, as indicated below: . It is a group of characters separated by dashes, included in the email with the · Product key licensing details. You have to copy and paste it in here. License file · . The email with the licensing details you received after purchasing also has an attached License file. If you want you can activate the program using the license file instead of the product key. Just select License file and browse to the location where you saved the attachment from the email. . Enter the name you want this copy to be licensed under. · First/Last/Company Name · Email . Add your email here to be associated with your license. · . If you purchased just a single license leave this field as it is with its default value. Quantity However, if you purchased several licenses and want to activate them on the current computer, enter here the amount you want activated (has to be lower than or equal to the quantity you have purchased). You can press the button to verify how many licenses Check are available in your product key and you'll be able to select the quantity. Comments . Enter here additional comments regarding this activation. These comments will be · shown in the online account so it is a way for you to remember why you activated a license and where you activated it (doesn't affect the activation in any way no matter what text you enter here). If you want more details about the Activation process you can click on What is activation? to read more details. By default the application will connect to the Internet to activate using the connection Proxy settings you are actively using. You can however click on to add connection details if that is how you access the Internet. I agree to the terms of the Privacy Policy Once you've added all the required information, check the (after you've read it) option and press the Activate button to complete the activation. An active Internet connection is required to activate online . If the computer is not connected to the Internet or there's a problem connecting via the Internet (i.e. a firewall that prevents external access) you will receive a notification and the possibility to continue with a Manual activation. If the licensing information is valid, you will get a confirmation message saying the application has been successfully activated. If the information in one of the fields is not correct you'll receive an error and you'll have to retry the activation after correcting it. After you close the the confirmation message, you can see your licensing details on the page About with additional options to , Deactivate, Reactivate, Register and Add/Upgrade/Buy Change key licenses online . If you lost your product key, please send us your purchase information (purchase number and approximate date), specify the name (company name) and email address you used to buy your copy of novaPDF. We will send to you the registration key again. 1.3.2.3.1.3 Manual Activation After purchasing a novaPDF license you will receive an email that contains your Product key . To continue using the program you must activate it and validate the licensing information. The easiest option, however if for some reason you don't have Internet Online Activation way is to use the novaPDF 10 User Manual Copyright © 2019 Softland

103 novaPDF 103 Offline/Manual access on the computer where you've installed novaPDF you can choose the process. Activation The process to activate the software manually requires that you download a file generated by novaPDF, load it on an USB stick (or any portable device), go to a computer that has internet access and upload the file on our servers (or send an email generated by the program), then download the response activation file and use it on the computer where you want to manually activate it. STEP 1 In this step you still have the option to retry the online activation, however if it doesn't work you can continue with the offline activation. Assuming you entered all the required information on the main Activation window, in this step all you have to do is select the . The licensing email you License file .lic extension attached. You will need received after ordering the program has a license file with the Browse to save it locally then click on the button to locate it. if you Click on the Activate offline button to continue the manual activation process, or on Cancel want to stop the activation process. novaPDF 10 User Manual Copyright © 2019 Softland

104 novaPDF 10 104 STEP 2 This step allows you to generate and download an activation request file. Click on the Email activation request button if you have an internet connection on the current computer, or on the button if you don't have an internet connection. If you choose the save the Save activation request activation request option, you'll be prompted to save a manual activation request file on your Next computer. Click after saving or emailing the request. You have to move that file to a computer where you have an active internet connection. Write down the url that is mentioned under the Save activation request button as that's where you'll need to load the activation file: http://activate.novapdf.com STEP 3 From the computer where you have an internet connection compose a new email message and attach the activation request file obtained previously or visit the activation url and upload the file on our server. You will receive an email reply (or download one if using the website method) with an novaPDF 10 User Manual Copyright © 2019 Softland

105 novaPDF 105 activation response file that you need to move to the computer that's being activated manually. The activation file that you received previously needs to be loaded on the last step of the Manual Activation window (if you closed the window in the meantime, just start the application again and from the main activation window click on I already have an activation file link in the lower left button and select the activation response file. Once you've selected Browse corner). Click on the this click on Activate to finish the process. 1.3.2.3.2 Deactivate You can remove the activation file from the current application by deactivating it. This will revert the program to a trial status, if you have enough evaluation days left, otherwise you'll be shown the activation window everytime you try to use it. Deactivating is useful in case you want to move the program to another computer, thus you're removing the license from the current one to activate it on the new one. Deactivation is done automatic if an internet connection is available, however if the computer is not connected to the internet you'll have to deactivate the program manually. novaPDF 10 User Manual Copyright © 2019 Softland

106 novaPDF 10 106 or The program will be deactivated when you click on either the Send deactivation request by email Save deactivation request file button. However, you will also need to send that deactivation request to our server so that it will be marked as deactivated in our system as well. If you skip this step the license will remain marked as activated in our system and you won't be able to activate it on another system. Comments This is an optional field, you can enter here an additional comment on why you deactivated the program. This comment will be shown in the online account so it is a way for you to remember why you requested the deactivation (doesn't affect the deactivation in any way no matter what text you enter here). Send deactivation request by email By clicking on this button an email will be generated and opened with your default email editor. The email contains a deactivation request and has pre-configured the address that it has to be sent to. Copy that email on a system where you have internet access and send it. Your license will be marked as deactivated on our system when the email is received. Save deactivation request file If you select this option you'll receive a file that you can put on an USB stick (for example) and use it the computer where you have an from another computer that has an Internet connection. On novaPDF 10 User Manual Copyright © 2019 Softland

107 novaPDF 107 internet connection compose a new email message and attach the deactivation request file obtained previously or visit the deactivation url and upload the file on our server to finalize this process. 1.3.2.3.3 Manage licenses This allows you to manage the licenses for the installed printer driver. Managing licenses is useful when using the installed printer driver as a print server (via the shared network printer or remotely) to add, license, un-license computers/users, and release licenses. You can share a PDF printer to be accessible via other computers in the same network. If a print job is started from a computer in the network through the print server, the computer/user name is occupies automatically a license, as long as there are available licenses. If you have enough licenses, you don't have to configure anything, all computers/users will be automatically licensed when they initiate their first print job on the printer server. As the computers/users are being assigned a Available licenses license, you will see the number of decreasing, and the licensed status Yes near the name of the licensed computers/users. The computers/users are automatically added in the license list even when the server is not licensed (in trial mode). In this case all computers will be listed as unlicensed. When the server is licensed, novaPDF 10 User Manual Copyright © 2019 Softland

108 novaPDF 10 108 the computers/users in the list are licensed automatically as they print. If you have more computers/users in the list then the number of licenses, the computers/users that will not be able to secure a license. You can see the number of the current available licenses in the lower right-hand part under the Available licenses text. If you wish, you can manage the licensed computers/users manually. You can Add licenses for the computers/users that connect via the shared network printer or remotely. By clicking on a computer/user from the list you will also be able to , Unlicense or Release License them (you'll see how the status from the Licensed column will change to Yes, No or -). Depending on your network configuration, you can choose what machine names to use for DNS licensing: names. You can switch at any time between NetBIOS and DNS NetBIOS names or names. Just remember that if you already have machines licensed with one name they will not be Unlicense all computers/users from the licensed list recognized with the other name. You will have which became obsolete. The licenses made available will be reused by the new computers/users when they first print. For floating computer/user licenses you can also control how long the license will be occupied by the computer/user. The minimum is 1h, but you can increase this period or set the license to be occupied permanently. Press the Apply button to make the changes or the Reset button to reset all the changes to the default 1h. 1.3.2.4 Tools The Tools section gives you quick access to print one/multiple documents, manage the printers, monitor printing progress, check for updates, change language and password protect the interface. novaPDF 10 User Manual Copyright © 2019 Softland

109 novaPDF 109 Getting started Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those sections). Manage Quickly manage printers, profiles and licenses, assign profiles to printers and activate the printer. Options available here: · Manage printers . Clicking this opens the Printer Manager where you can add, copy, modify and remove printers. where you can create new printing profiles or Profile Manager · Manage profiles . Opens the modify existing ones. · Manage licenses . Opens the Licensing section of the Printer Manager and you can license/ unlicense computers. · Assign profiles Profiles . Use it to assign a printing profile to the selected printer. Opens the tab of the Printer Manager. window of novaPDF where you can activate/deactivate or · Activate . Opens the Activation change the product key. novaPDF 10 User Manual Copyright © 2019 Softland

110 novaPDF 10 110 Monitor Opens the Printer Monitor that allows you to enable logging all printing actions. You can also monitor printing jobs in real-time to check their status, view, filter and export the printer history. Tools From this section you can set the user interface Language and configure the frequency of Updates . Settings to set a custom You can set a Password to protect the user interface. You can also click on client path for all printer server clients (this location is where multiple necessary files are stored such as licensing information). Send telemetry data anonymously We rely on user feedback for new features and updates included in the application. If this option is checked, anonymous usage data will be sent to our server. Send telemetry data anonymously We rely on user feedback for new features and updates included in the application. If this option is checked, anonymous usage data will be sent to our server. 1.3.2.4.1 Language The Language page allows you to set the language for the interface of the program. LANGUAGE Use user's regional settings If you check this option, the language will be automatically selected depending on each user's regional setting. If the user language is not available in novaPDF, the default language is chosen novaPDF 10 User Manual Copyright © 2019 Softland

111 novaPDF 111 (English). Select Language If you want all users to use the same language, select one of the languages available from the Select combo-box. language TRANSLATOR For each language you'll see here details regarding the person/company that translated the interface of novaPDF. 1.3.2.4.2 Updates The Updates window allows you to set how often to check for updates and to disable it. CHECK FOR UPDATES Automatic check for updates This option is checked by default and will connect to the Internet to see if there are new updates for the application with the defined frequency. If you uncheck this option you won't be notified of new updates until you check manually by clicking on the Start check for updates button. Frequency Daily You can choose to check for updates (not recommended), Weekly (default value) or Monthly. When an update is found it will display the novaPDF Updates window with details about the update. NOVAPDF UPDATES Version history If updates are detected you'll see a list of fixes, updates and new features in the version history section, grouped by version and build number. You can start the download of the new version by link. Click to download accessing the novaPDF 10 User Manual Copyright © 2019 Softland

112 novaPDF 10 112 News Occasionally we will post news items that will show in the update window. When this window is opened you can re-check for updates by clicking on the Refresh button. 1.3.2.4.3 Password You can easily set a password to protect the user interface of novaPDF. This way, everytime the app will be opened, a password will be required to modify its settings. Current password If the interface is already protected with a password, you'll need to enter it here in order to pick a new password to protect it. New/Confirm new password Enter the new password and re-enter it in the Confirm field in order to set it as the new password that protects the user interface. 1.3.2.5 About page contains information about the version and edition you have installed plus the The About option to access your Licensing information. novaPDF 10 User Manual Copyright © 2019 Softland

113 novaPDF 113 novaPDF is available as a trial version. It is fully functional for 30 days. During the trial version, a notice is printed on each PDF page mentioning the novaPDF. The notice will be removed from further created PDF files when you buy and activate novaPDF. If you've already purchased it you can visit the Activate section to activate the program. The about window will show the following information: · Version and build number of the profile manager and printer manager, in parenthesis you'll also the the version of the printer driver used Windows version and edition (for support inquiry purposes) · Edition installed and activated (for trial/extra-trial licenses the number of days until the · expiration will be shown too) A link to · See licensing information where you'll be able to manage licenses and access the Activation options Miscellaneous information regarding the other products developed by the company as well as · copyright information novaPDF 10 User Manual Copyright © 2019 Softland

114 novaPDF 10 114 Profile Manager 1.3.3 The Profile Manager allows you to manage profiles (new, copy, edit, delete), their individual settings and access profile presets. Profiles are a set of configurations that will be used when creating the PDF file. As an example you can create different printing profiles based on what the output should be: a profile that outputs PDF documents intended for distribution, or another one for high quality PDF files printing, PDFs for review, marked confidential, ... You can open Profile Manager as an administrator or as a regular user: · to open Profile Manager as an administrator, open Printer Manager (go to Start and type " . If you set an administrator password, you'll Profiles->Manage Profiles printer manager ") then be required to enter it to make changes. · to open Profile Manager as a regular user, open Devices and Printers (go to Start and type " "), right click on novaPDF and select devices and printers Printing Preferences . Click on the Manager Profiles button. Opening Profile Manager as an administrator gives you access to more options than when opening it as a regular user. PROFILES LIST When the novaPDF is installed, a default profile is created. This profile uses its own default printing settings to create the PDF files. However you can change those settings and create a custom profile, that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of profiles, private and public: novaPDF 10 User Manual Copyright © 2019 Softland

115 novaPDF 115 1. Private profiles . A private profile is visible only to the current user. By default new profiles are created as private and only the users from the computer where it was created will be able to see it and create PDFs using it. 2. Public profiles . Public profiles are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public profile will be used, all the settings from that profile will be propagated to the client computers. This list shows the profiles (both private and public) that were defined. The icon on the right of the profile name shows what type of profile it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. MANAGE PROFILES New This will create a new profile based on the default one. You can change its settings by clicking on the different tabs available (General, Emails, ...) and use the Save button to record your changes and create the profile. It is created only after you click on the Save button, if you click on Cancel or select a different profile the current one will be discarded Copy This allows you to duplicate an existing profile. To do so, just select an existing profile and click on Copy . Unlike the New option, when you copy an existing profile the duplicate is automatically saved with a different name (original name of the profile plus the word Copy). Removing the original profile doesn't affect in any way the existing copy of it. Delete Deletes the profile selected in the profiles list. You cannot delete the current active profile. You have to set another profile as active profile first. There will always be at least one profile. Set active Set the profile selected in the profiles list as current active profile. The active profile settings will be used in the subsequent printing jobs. Optionally you can check the Show Select Profiles dialog to show a prompt on each print job that will let you choose what profile you want to use for printing. Show Select Profiles dialog If this option is checked, before creating the PDF file from a document a window will prompt you to choose which profile to use for that printing job. Advanced When you click on the Advanced settings icon (grey gear on the right), you will see additional options: · Delete my profiles - if you click on this you'll get a confirmation window that lets you choose if you want to delete all your defined profiles (the private profiles). Once the profiles are deleted, they cannot be recovered anymore - this will prompt a confirmation window to remove all the existing profiles · Delete all profiles (both private and public). novaPDF 10 User Manual Copyright © 2019 Softland

116 novaPDF 10 116 About window or open the Help You can also click on the question mark to access the file. PROFILE SETTINGS The profile settings group allows you to customize the current profile and change various options such as the possibility to send emails, add watermarks/bookmarks/overlays, protect the PDF, embed fonts and many others. You can visit each tab and change the options for: 1. General - this lets you select the profile type, describe it, set the PDF version, enable PDF linearization, set file saving options and after save actions. 2. Info -you can add document information (subject, author, keywords) and set PDF viewer options. 3. Fonts - this lets you embed all fonts, only subsets, protected fonts or disable embedding. - you can compress the content, convert or downsample images to reduce the size Graphics 4. of the resulting PDF. Bookmarks - predefined bookmark configurations can be used or customized. 5. 6. Security - you can password-protect a PDF document to restrict printing, copying or even opening it. Other - this lets you customize the active PDF links in the resulting file and also set advanced 7. options (such as text optimization). 8. Layout: watermarks, overlays and signatures - in the Layout section you can choose display options for the resulting PDF. You can use predefined forms (or add a custom ones), page orientation (portrait/landscape), add text/image watermarks, overlays or digitally sign the PDF. - you can opt to send emails after a PDF is created, customize the 9. Actions, email, upload recipients/email templates and define the SMTP server connections. Each of the profile setting changes you modify will be available for the currently selected profile. You novaPDF 10 User Manual Copyright © 2019 Softland

117 novaPDF 117 Save Cancel if you wish to have to click on the button when you finish modifying the settings, or on discard them all. PROFILE SETTINGS PRESETS Each of the profile settings tabs uses predefined configurations for certain sections. You can modify those presets either from the profile setting tab or open the separate preset window for each individual set of options. To do so, click on the right arrow next to the Profile text field (top-right corner of the Profile Manager window). This will show a drop-down list of all the profile settings presets that you can modify individually. Each preset created for profile settings will show up on the main tab and available as a drop-down Save option. For example, the presets that you create for the section, will show up as a drop down . Each preset section has already defined default General -> File saving options -> Save options in preset profiles, which cannot be modified. If you want to create a preset based on the default one, Copy option and you can use the Save it after you've done the necessary changes. The navigation arrows (left/right) next to the Profile field allow you to browse between a preset profile window and the main profile settings window. You can read more about the presets in the help section. Manage Presets Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For novaPDF 10 User Manual Copyright © 2019 Softland

118 novaPDF 10 118 a comparison between editions, please check feature matrix topic. 1.3.3.1 General profile manager tab allows you to select the profile type, describe it, access PDF options The General (i.e. set PDF version, linearize PDF), set options for file saving and merge. GENERAL Name You can type a name for the profile you're defining. Description Add a description for the current profile. Author Optionally you can set the author for this profile. GUID This is an internal ID created by the application to recognize unique profiles and it cannot be changed. This is displayed only if you open Profile Manager with administrator rights. Private/Public novaPDF 10 User Manual Copyright © 2019 Softland

119 novaPDF 119 This option is checked by default and all new profiles are created as private (they will be available only to the current user). You can uncheck this option to create a public profile that will be available for all users. This is displayed only if you open Profile Manager with administrator rights. Default This option is displayed only if you open Profile Manager with administrator rights. If this checkbox is set, any options you modify for the default profile will be used as a basis for new profiles. PORTABLE DOCUMENT FORMAT You can choose the PDF version to use when generating the PDF and create linearized PDF files. For detailed explanation of each option see the Portable document format section. SAVE You can configure save options for the generated PDF file. For detailed explanation of each option Save section. see the MERGE You can combine the document you are converting with a different PDF file and merge their content together in a single PDF if the option Enable merging files is checked. For more details see the Merge section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix topic. a comparison between editions, please check 1.3.3.1.1 Portable document format Profile Manager section is embedded in the General tab of the Portable document format and The allows you to set the PDF version for your resulting document, enable PDF/A compliance or add linearization. PDF version You can set a PDF version that will be used when creating PDF files: 1.3, 1.4, 1.5, 1.6 or 1.7. A PDF created with a higher PDF version can be opened only using newer versions of PDF viewers: · PDF 1.3 - can be opened with Adobe Reader 4 or higher · PDF 1.4 - can be opened with Adobe Reader 5 or higher · PDF 1.5 - can be opened with Adobe Reader 6 or higher · PDF 1.6 - can be opened with Adobe Reader 7 or higher PDF 1.7 - can be opened with Adobe Reader 8 or higher · novaPDF 10 User Manual Copyright © 2019 Softland

120 novaPDF 10 120 Enable PDF/A Check this option if you want to have the resulted PDF file compliant with the following ISO standards: · PDF/A-1a - Level A compliance in Part 1. This includes all requirements of PDF/A-1b and additionally requires: document structure to be included, tagged PDF, Unicode character maps and language specifications. - Level B compliance in Part 1. This has as objective ensuring reliable reproduction · PDF/A-1b of the visual appearance of the document. PDF/A is a PDF file format used for long-term archiving of documents in electronic format. It uses PDF Reference 1.4 (implemented in Adobe Acrobat 5) and complies with the ISO Standard - ISO 19005-1:2005. When the PDF/A option is checked, several options will be set as default ones to ensure the compatibility: the Fonts will be Always embedded, the file links option will be unchecked (if checked previously) and all Security settings will be disabled. When this option is checked, a prompt will show up notifying that PDF 1.4 will be set (a requirement for PDF/A). Linear PDF If this option is checked, the resulting PDF file will be optimized for loading on webpages (fast web view). PDF linearization (PDF optimization) regroups elements in the resulting PDF file and adds linearization information. This results in a larger PDF file than a non-linearized one, but it has the advantage that it will show the content in the browser even if the file wasn't fully downloaded. So if you have a PDF with multiple pages, it will start downloading and display the first page even if the file hasn't been fully downloaded. This option is intended for creating PDFs that will be shared on websites. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.1.2 Save and allows you to set PDF The Save section is embedded in the General tab of the Profile Manager saving options such as the location where the PDF will be saved, what save dialog to use and what to do when same named PDF files exist (i.e. merging PDF documents). novaPDF 10 User Manual Copyright © 2019 Softland

121 novaPDF 121 SAVE OPTIONS This group allows you to choose a predefined saving preset or use a custom one. By default there are several predefined save presets defined but you can add new or manage those by clicking on Manage Presets->Save New/Manage. You can read more about predefined save presets in the help section. A predefined save preset can be used by multiple profiles, while Custom settings only affect the current profile. Prompt Advanced Save dialog If this is selected, each time you will create a PDF file you will be prompted with an extended save dialog where you can manually set the destination folder/file name for the generated PDF file, whether to append or insert the content being printed to an already existing PDF file, what to do once the PDF is created (open it with the default viewer or send it via email) and setting PDF options (encrypt PDF and add document information). This window also provides a shortcut to enter your license if the program is not already activated. Prompt Standard Save dialog Save As If this is selected, each time you will create a PDF file you will be prompted with a simple dialog where you can manually set the destination folder and file name for the generated PDF files. Use predefined settings Select this if you prefer to customize the save settings for the current profile. This option is as a location for the resulting PDF. The custom automatically checked also if you select Server predefined settings only apply to the current profile that is being edited. If you want to define save settings that apply to multiple profiles, you have to create predefined save presets. novaPDF 10 User Manual Copyright © 2019 Softland

122 novaPDF 10 122 Location novaPDF can be installed regularly, as a virtual desktop printer or on a print server as a shared network printer. In the first case, the Local/Server location is basically the same thing, as it will let you save the PDF in any folder on a local or network computer (except that in this case Server won't let you choose user-linked folders such as My Documents, Desktop, ...). However, if novaPDF was installed on a print server and added on client computers, then the Server location refers to the print server: Local folders · . When you set the destination to local, you can choose any folder (either on the computer where the print starts from or on a network computer) where to save the PDF file. · Server folders . If novaPDF is added on a client computer from a shared network printer, the Server location will save the resulting PDF file on a folder located on the print server (i.e. the computer where novaPDF was installed and shared from). Folder Folder field you can set a folder where the files will be saved. If you select a predefined In the default preset in Save Options , the Folder field will automatically be filled. However you can enter any folder path you want either manually or by using the Browse button. You can also click on the drop-down arrow next to the Folder field to select one of the default preset folders: My Documents, Printing application folder, Last used folder (these work only if Local is selected as a Location for the resulting PDF). The Macro button will let you define rules for automatically creating folders using predefined names. You can select any of next macros: · [N] - The name of the document · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name · [O] - Domain · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name You can also enter network paths (UNC) in the Folder name field in case you want to save the PDF on another computer in your network. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication (different from your user login) you have to enter the username/password. novaPDF 10 User Manual Copyright © 2019 Softland

123 novaPDF 123 User name You'll need to enter the username of an user that has access to the remote computer (if your currently logged-in user doesn't have access rights) when using a folder that's located on a password-protected network computer. Password After filling in the username, you need to add the password for that user to save the PDF on a network computer that's password protected. File File You can manually type a name for the generated PDF file in the Macro to field or use automatically name the PDF file created. In order to use different file names for each generated PDF files, you can use some macros in the File name field (an example of how the macros are converted is shown just below the File name field). You can select any of next macros: [N] - The name of the document · · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a · file with the same name exists in the save folder) [W] - Name of the workstation · · [U] - The Windows User name · [O] - Domain · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name WHEN FILE EXISTS ( All options in this group are active only when you select Use predefined setting overwrite existing file merging are available when selecting Prompt simple save dialog too). When a file with the and same name already exists in the selected folder, you can choose one of the next actions: · Overwrite existing file - existing file is overwritten with the newly generated file · Prompt save dialog - a "Save as" dialog will be shown so you can change the name of the file or folder manually · Do not save - if a PDF file with the same name already exists in the selected destination, the current PDF file will not be saved - if a PDF file with the same name already exists, you can modify the Modify file name · novaPDF 10 User Manual Copyright © 2019 Softland

124 novaPDF 10 124 filename based on one of the following rules: · - a counter is added to the file name of the new generate pdf file Auto number new files · Append date and time - the date and time is appended to the generated pdf file name Auto number existing files · - a counter is added to the file name of the existing pdf file. The new pdf file will have the name set in this dialog. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.1.3 Merge General and allows you to set The Merge section is embedded in the Profile Manager tab of the options for combining multiple PDFs in a single file. How to merge files When printing the current document you have the option to combine its content with an existing one. These are 4 presets that allow you to add the content either before or after as follows: an · Append after another file - the content being currently printed will be merged with that of , adding its pages at the end of the previous existing content. existing PDF file that you choose · Append after existing file - the content being currently printed will be merged with that of an existing PDF file with the same name as the one being printed , adding its pages at the end of the previous existing content. Insert before another file - the current PDF file will be merged with the content of an existing · novaPDF 10 User Manual Copyright © 2019 Softland

125 novaPDF 125 PDF file, adding its pages before the content of the previous existing document · - if a PDF file with the same name already exists in the selected Insert before existing file destination, the current PDF file will be merged with the existing one, adding its pages before the content of the previous existing document Location novaPDF can be installed regularly, as a virtual desktop printer or on a print server as a shared network printer. In the first case, the Local/Server location is basically the same thing, as it will let you save the PDF in any folder on a local or network computer (except that in this case Server won't let you choose user-linked folders such as My Documents, Desktop, ...). However, if novaPDF was installed on a print server and added on client computers, then the Server location refers to the print server: · Local folders . When you set the destination to local, you can choose any folder (either on the computer where the print starts from or on a network computer) where to save the PDF file. Server folders . If novaPDF is added on a client computer from a shared network printer, the · Server location will save the resulting PDF file on a folder located on the print server (i.e. the computer where novaPDF was installed and shared from). If PDF file already exists in destination If a PDF file with the same name as the one being generated already exists in the selected destination, the current PDF file will be merged with the existing one, adding its pages at the end or beginning of the previous existing document, depending on what preset merge profile you selected in the section above . The existing PDF will be deleted before generating the new How to merge files merged PDF. Merge with another PDF file Use this option to select a particular PDF file you want to merge the current PDF document with. Click Browse and locate the PDF file you want to merge with. novaPDF will copy the PDF you want to merge with in the location you want to save the new one, and after it does the merging it will delete the copy. The original PDF file you selected to merge with will not be deleted, it will remain in its original location. You can also use Macros for the PDF file name to merge with. User name/Password If you choose to merge your content with an existing PDF file that's located on a network computer, you'll need to enter the username and password of an user that has access to that network computer. How to add new pages? You can choose advanced options on how to add the new pages to the existing document (the one you are merging): · Append to the end - the new pages will be added at the end of the previous existing content in the PDF you are merging. · Insert at the beginning - the new pages will be added at the beginning of previous existing document - the new pages will be added after a particular page number in the · Insert after page number existing document novaPDF 10 User Manual Copyright © 2019 Softland

126 novaPDF 10 126 PDF password If the PDF file you are merging with is password protected, you must enter its password here 1.3.3.2 Info The Info profile manager tab allows you to choose predefined document info configurations or customize those to change what information will be sent as PDF properties and how the PDF document should be opened by the default PDF reader. Add document info If this option is checked you will be able to customize the metadata information that will be saved in is specific for each printed document and Info the resulting PDF and show up in its properties. The Prompt for document info option to be should be set on each printing job. You can also check the asked everytime during printing on what information you want to set for the document to be created. Prompt for document info If this option is checked, you will be prompted to enter the document info each time when you are creating a PDF file with this profile. INFO Add document info Options in this section can be modified only if is checked. This section allows you to configure what document info details will be set in the resulting PDF file. By default a document novaPDF 10 User Manual Copyright © 2019 Softland

127 novaPDF 127 info preset is selected but you can manage the existing presets if you click on New/Manage. The default preset will use information from the original document when setting the properties of the resulting PDF. For detailed explanation of each option see the Document Info section. CUSTOM PROPERTIES novaPDF can include extra metadata information which allows you for instance to add document copyright information. is checked. This section allows Options in this section can be modified only if Add custom properties you to configure what valid extra meta data document info details will be set in the resulting PDF file. By default a preset is selected but you can manage the existing presets if you click on New/ Manage. Detailed information on the metadata you can add is available in the Custom properties section. COPYRIGHT Options in this section can be modified only if Add copyright info is checked. This section allows you to configure if and what copyright info to be added in the resulting PDF file's metadata. By default a document info preset is selected but you can manage the existing presets if you click on New/ Manage. VIEW Set viewer options is enabled. You can choose one of Options in this section can be modified only if the existing default viewer presets or manage/add new ones by clicking on the New/Manage links. View section. For detailed explanation of each option see the Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.2.1 Document Info and allows you to The Document Info section is embedded in the Info tab of the Profile Manager define what metadata information gets saved in the resulting PDF file (displayed in the properties of the PDF). novaPDF 10 User Manual Copyright © 2019 Softland

128 novaPDF 10 128 What document info to add? This group allows you to choose a predefined document info preset or use a custom one. By default there are several predefined document info presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined document info presets in the Manage Presets->Info help section. A predefined document info preset can be used by multiple profiles, while Custom settings only affect the current profile. Subject Sets the subject for the printed document. Default is empty. You can use macros to set this automatically based on the existing document information: · [N] - The name of the document being converted [YMD] - Date in the format YYYYMMDD (year, month, day) · · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [W] - Workstation · [U] - User name Title Sets the document title. If you use the default [N] tag, the title will be the name of the document that is printed, as it is sent by the printing application. You can use the same macro elements as for section above. Subject the novaPDF 10 User Manual Copyright © 2019 Softland

129 novaPDF 129 Keywords Sets the keywords for the printed document. Default is empty. You can use the same macro elements as for the Subject section above. Author Sets the author of the printed document. If you use the default [U] tag, the author will be the windows user that started the print job. You can use the same macro elements as for the Subject section above. Creator By default it shows information about the application that generated the PDF file, however this field Subject can be modified to any custom value. You can use the same macro elements as for the section above. Add document info as XMP Metadata Add document info as XMP Metadata option to include the document You can check the information in the extended metadata of the generated PDF. Please note that the XMP metadata is not visible from all PDF readers, as only newer versions support it. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.2.2 Custom properties and allows you to The Custom properties section is embedded in the Info tab of the Profile Manager define custom metadata information that will be included in the generated PDF file (i.e. any name/ value pair you want) as XMP metadata. novaPDF 10 User Manual Copyright © 2019 Softland

130 novaPDF 10 130 What custom properties to add? This group allows you to choose a predefined metadata preset or use a custom one. The only preset included by default is Empty metadata, which will not add any info in the resulting PDF's metadata. New / You can add new or manage the existing preset by clicking on . You can read more Manage about predefined metadata presets in the Manage Presets->Custom properties help section. A predefined metadata preset can be used by multiple profiles, while settings only affect the Custom current profile. Custom properties Instead of using a predefined metadata preset you can define your own custom meta properties. Name Click on add and you'll be able to insert any / Value pairs to be included in the resulting PDF's fields are part of the extended metadata information metadata information. The custom properties and will be displayed only by PDF viewers that have support for XMP metadata (i.e. Adobe Acrobat). names for the Name/Value pairs that will be added as custom Macro Optionally you can add properties. 1.3.3.2.3 Copyright Copyright and allows you to define section is embedded in the Info tab of the Profile Manager The custom copyright metadata information that will be included in the generated PDF file (i.e. copyright status). What copyright to add? This group allows you to choose a predefined copyright info preset or use a custom one. By default there are several predefined copyright presets defined, but you can add new or manage those by clicking on New / Manage . You can read more about predefined copyright presets in the Manage Presets->Copyright help section. A predefined copyright preset can be used by multiple profiles, settings only affect the current profile. while Custom novaPDF 10 User Manual Copyright © 2019 Softland

131 novaPDF 131 Status Choose a copyright status for the document you are generating. It can be set as Copyrighted if the if the information can be works you are generating is protected by copyright laws, Public domain freely accessed and distributed or Unknown if you need to add custom copyright information. These values are predefined and cannot be modified. Notice Here you can add additional information regarding the copyright status of the document. This will be included as metadata in the PDF file you are generating. Info URL Add an URL where users opening the PDF and viewing its metadata can read more about the copyright status. The Status/Notice/Info URL fields are part of the extended metadata information and will not be displayed in regular PDF viewers such as Adobe Reader. Only PDF viewers that have support for displaying extended metadata information will display these fields (i.e. Adobe Acrobat). 1.3.3.2.4 View Profile Manager The View section is embedded in the Info tab of the and allows you to define how the PDF will be opened and handled by the PDF viewer. novaPDF 10 User Manual Copyright © 2019 Softland

132 novaPDF 10 132 How to view the document? This group allows you to choose a predefined viewer preset or use a custom one. By default there are several predefined viewer presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined viewer presets in the Manage Presets->View help section. A predefined viewer preset can be used by multiple profiles, while Custom settings only affect the current profile. Show You can choose to open the PDF using the default PDF reader view options or show some viewer . You can also choose to show the pdf file in the Full Screen panels: Pages Panel , Bookmarks Panel Show none , the PDF file will be opened without any panels. mode. If you choose Page display This option lets you select how the layout of PDF will be when opened in the viewer. You can choose Two page view left/right one of the following page layouts: Single Page View/Scrolling , Two and page scrolling left/right . By default the PDF file will be opened using the options set in the PDF viewer ( Viewer default ). Zoom You can choose the magnification when opening the PDF file in the PDF viewer: Fit Page/Width/ for Viewer default Height/Visible, Actual size or a percent between 25% and 400%. If you leave novaPDF 10 User Manual Copyright © 2019 Softland

133 novaPDF 133 zoom, the PDF viewer will use its default settings. Page scaling when printed and None . By default the PDF file will be created You can choose one of two options: Viewer default using the Viewer default option, which means that if you open the PDF in a PDF reader (i.e. Adobe Reader) and you print it to a regular printer, the page scaling will be that already set in the PDF reader. However if you change the option to None , the PDF file will be forced to no scaling at all when printed via the PDF reader (unless you intentionally modify the scaling in the PDF reader). These other options are applicable for the resulting PDF display in the viewer: Resize document window to fit the size of the first page · . If checked the PDF viewer will open resized based on the dimensions of the first page. · Show title in document window title bar . Checked by default, this option will display the title of the PDF in the PDF viewer window title bar. · Start page . Sets the page that will be first shown when opening the PDF file. By default, the first page will be shown. · . Checking this option will force the PDF viewer to hide its menubar when Hide menubar opening the PDF file. . Checking this option will force the PDF viewer to hide its visible toolbars when Hide toolbars · opening the PDF file. Hide the user interface elements of the document window . This will hide any visible interface · elements of the PDF viewer. Transition effect These let you define the effect when moving from one page to the other in the Full Screen mode. You can also set the duration (in seconds) for these effects. Transition direction You can choose also to have these transition effects apply vertically or horizontally, for the duration set in its specific field. On exit from Full screen mode, show Set what panel to show when exiting from the full screen mode view. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.3 Fonts Fonts The profile manager tab allows you to choose predefined font embedding configurations or customize those to choose which fonts will be embedded or not in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

134 novaPDF 10 134 FONTS EMBEDDING By embedding fonts you will be sure that the resulting PDF file will look the same on all other systems were it is opened, as the used fonts will be "packed" within the PDF and used when viewing, even if the recipient's system doesn't have them. This however makes the PDF larger in size. By default a font embedding preset is selected but you can manage the existing presets if you click on New/Manage . The default preset will not embed the fonts in the PDF. For detailed explanation of each option see the Fonts embedding section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.3.1 Fonts embedding The Fonts embedding Profile Manager section is embedded in the Fonts tab of the and allows you to choose which fonts will be embedded or not in the resulting PDF file and how will those be embedded. novaPDF 10 User Manual Copyright © 2019 Softland

135 novaPDF 135 Fonts This group allows you to choose a predefined fonts embedding preset or use a custom one. By default there are several predefined fonts embedding presets defined but you can add new or / manage those by clicking on New . You can read more about predefined fonts embedding Manage presets in the Manage Presets->Fonts help section. A predefined fonts embedding preset can be used by multiple profiles, while Custom settings only affect the current profile. Embed all used fonts Embed All Used Fonts You can choose to embed all fonts that are used in a PDF file by checking the check box. This will generate bigger PDF files, so this setting is not recommended, unless you have to open the generated PDF files on a computer that does not have all used fonts installed. Embed font subsets check box. You can choose to embed only subsets of font files by checking the Embed Font Subsets This will generate smaller PDF files, so this setting is enabled by default. When using characters that are not in the standard Latin character set (eastern European character set, Japanese, Chinese, Korean or other character sets) the font subset is included in the PDF file, no matter if the font subsets checkbox is set or not, because otherwise these characters will not be included in the generated PDF files. Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box. However, there are some commercial fonts that have restrictions regarding embedding, so if you have the right to embed and distribute those fonts with your PDF check this option and novaPDF 10 User Manual Copyright © 2019 Softland

136 novaPDF 10 136 those fonts will be embedded, in spite of the restrictions. Available fonts The available fonts list shows all TrueType, OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists. You can select multiple items from the list and move them using the right arrow button from the form. Always embed fonts Once checked, this option will allow you to embed all fonts from the list below into the PDF file. The list can be filled from the Available fonts list using the right arrow button. You can select multiple items from the list and remove them using the left arrow button from the form. Never embed fonts Once checked, this option will prevent embedding of the fonts from the list below into the PDF file. Available fonts list using the right arrow button. You can select The list can be filled from the multiple items from the list and remove them using the left arrow button from the form. By default, the Arial, Courier and Times New Roman fonts are in the Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file. Don't embed You can choose individual fonts that you don't want to embed in the resulting document. This reduces the size of the resulting PDF, however if the recipient of the document doesn't have the same fonts as the ones in the document then font substitution will occur. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.4 Graphics The Graphics profile manager tab allows you to choose predefined graphics configurations or customize those to compress, downsample or convert text and images to reduce the size of the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

137 novaPDF 137 Compress content You can reduce the size of the resulting PDF file by compressing the content - the downside is that through compression, the quality of the resulting PDF will be lower than without compression. If the Compress content option is checked, you will be able to manage the various compression settings. How to compress content? This section allows you to select what default preset to use for the compression or use custom settings. By default a content compression preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each content compression option see the Compression section. Convert images Colors for text and graphics, indexed images or high color images can be converted in the resulting PDF file to grayscale or monochrome (black/white) color. If the Convert images option is checked, you will be able to manage the various conversion settings. This section allows you to select what default preset to use for the conversion or use custom settings. By default a conversion preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each conversion option see the Conversion section. Downsample images Monochrome, indexed or high color images can be downsampled, which means that the images will be added in the PDF file at a different resolution then the one from the original document. Usually, this feature is used to save images at a lower resolution, resulting in smaller PDF files. If the novaPDF 10 User Manual Copyright © 2019 Softland

138 novaPDF 10 138 option is checked, you will be able to manage the various downsampling Downsample images This section allows you to select what default preset to use for the downsampling or use settings. custom settings. By default a downsampling preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each downsampling option see the Downsampling section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.4.1 Compression Graphics and allows you to The Compression section is embedded in the Profile Manager tab of the set the options for reducing the size of the resulting PDF file by compressing the content. HOW TO COMPRESS CONTENT This group allows you to choose a predefined content compression preset or use a custom one. By default there are several predefined content compression presets defined but you can add new or . You can read more about predefined content manage those by clicking on New / Manage compression presets in the help section. A predefined content Manage Presets->Compression compression preset can be used by multiple profiles, while Custom settings only affect the current profile. COMPRESS HIGH COLOR IMAGES Method High color images will be compressed using JPEG or ZIP compression. novaPDF 10 User Manual Copyright © 2019 Softland

139 novaPDF 139 Level You can choose ZIP compression level from Fastest, Normal and Maximum, and JPEG compression level from Minimum, Low, Medium, High and Maximum. By default, the high color images will be compressed with the High level of JPEG compression. COMPRESS INDEXED IMAGES Method Indexed images will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. COMPRESS TEXT AND GRAPHICS Method Text and graphics will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix a comparison between editions, please check topic. 1.3.3.4.2 Conversion The Convertion section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for converting colors of text and graphics, indexed images or high color images to grayscale or monochrome (black/white) color. novaPDF 10 User Manual Copyright © 2019 Softland

140 novaPDF 10 140 HOW TO CONVERT CONTENT? This group allows you to choose a predefined conversion preset or use a custom one. By default there are several predefined conversion presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined conversion presets in the Manage Presets->Conversion help section. A predefined conversion preset can be used by multiple profiles, settings only affect the current profile. while Custom During conversion, the colors for text and graphics, indexed images or high color images will be converted to grayscale or monochrome (black/white) colors depending on which option you select. Convert to grayscale Each color will be converted to a gray value between 0 and 256. You can convert to grayscale texts and graphics, indexed and high color images. Convert to monochrome Each color will be converted to black or white. You can convert to monochrome texts and graphics, indexed and high color images. For images you can select a dithering algorithm for better results. Threshold The threshold value is used to convert to monochrome color. It can range between 0 and 256; the default value is 128. All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white. Dither When converting images to monochrome you can choose a dithering algorithm for better results. novaPDF 10 User Manual Copyright © 2019 Softland

141 novaPDF 141 Available algorithms are: Floyd & Steinberg error diffusion, Bayer ordered dispersed dot 4x4, Bayer ordered dispersed dot 8x8, Ordered clustered dot 6x6, Ordered clustered dot 8x8, Ordered clustered dot 16x16. By default, the Floyd & Steinberg error diffusion dither method is used to dither monochrome images. Dithering is not available for text and graphics. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.4.3 Downsampling and allows you Profile Manager The Downsampling section is embedded in the Graphics tab of the to set the options for changing the resolution of the images in the resulting PDF. IMAGE DOWNSAMPLING This group allows you to choose a predefined downsampling preset or use a custom one. By default there are several predefined downsampling presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined downsampling presets in the Manage Presets->Downsampling help section. A predefined downsampling preset can be used by multiple profiles, while Custom settings only affect the current profile. Monochrome, indexed or high color images can be downsampled. That means the images will be added in the PDF file at a different resolution then the one from the original document. Usually, this feature is used to save images at a lower resolution, resulting smaller PDF files. Resolution The image resolution can be selected between 72 dpi and 2400 dpi. By default the resolution is 96dpi. novaPDF 10 User Manual Copyright © 2019 Softland

142 novaPDF 10 142 Method Available downsampling methods are: Box, Bilinear, B-Spline, Bicubic, Catmull-Rom, Lanczos. By default, the Bicubic downsampling method is used to downsample images to the selected resolution. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For topic. feature matrix a comparison between editions, please check 1.3.3.5 Bookmarks The Bookmarks profile manager tab allows you to choose predefined bookmark configurations or customize those to decide the detection rules for document bookmarks and style of the resulting PDF bookmarks. Detect bookmarks If this option is checked, during printing the document will be parsed and if certain text blocks match the formatting defined as a criteria for detection, those will be converted to PDF bookmarks. This section Depending on the number of bookmarks the size of the resulted PDF files will increase. allows you to select what default preset to use for bookmark detection and style or use custom novaPDF 10 User Manual Copyright © 2019 Softland

143 novaPDF 143 settings. By default a bookmarks preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each bookmarks option see the Bookmarks configuration section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix topic. a comparison between editions, please check 1.3.3.5.1 Bookmarks configuration The Bookmarks configuration and section is embedded in the Bookmarks tab of the Profile Manager allows you to set the options for detecting and styling the bookmarks in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

144 novaPDF 10 144 BOOKMARKS This group allows you to choose a predefined bookmarks preset or use a custom one. By default there are several predefined bookmarks presets defined but you can add new or manage those by Manage . You can read more about predefined bookmarks presets in the clicking on New / Manage Presets->Bookmarks help section. A predefined bookmarks preset can be used by multiple profiles, while Custom settings only affect the current profile. ADD ROOT BOOKMARKS novaPDF 10 User Manual Copyright © 2019 Softland

145 novaPDF 145 If this option is checked, a root (parent) bookmark level will be added, the rest of the defined bookmarks showing as child entries for this level. This is useful, for instance, when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document. Name Name field or use You can manually type a name for root bookmark in the to automatically Macro name the bookmark. In order to automatically assign different names for each root bookmark (when merging several documents in a PDF), you can use macros in the Name field (an example of how the macros are converted is shown just below the Name field). You can select any of following macros: [N] - The name of the document being converted · · [T] - The title of the document as defined in the Document section · [B] - The subject of the document as defined in the Document section · [A] - The author of the document as defined in the Document section · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · · [I] - Minute in the format mm · [S] - Second in the format ss · [W] - Workstation · [U] - User name You can also choose from the following display options for root bookmarks: · Style - Bold and/or Italic · - you may choose a color from the color palette using the Choose button Color Allow multiline bookmarks By checking this option, you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file. If you leave this check box unchecked, such bookmarks will be detected as different ones. MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option, in case two consecutive detected bookmarks don't have consecutive levels, some intermediary "dummy" nodes will be placed between them, in order to keep hierarchy visible. Use levels This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file. Open to level This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

146 novaPDF 10 146 Headings The list-view contains information for all the definitions of the current bookmarks: - this option signifies whether the currently selected definition will be taken into · Enabled consideration Name · - definition name contains the detection attributes for the currently selected definition, such as: · Description - font, size, style Heading level - this shows the corresponding heading for a particular definition (i.e. what level · on the hierarchy it can be) Add Add The button adds a new definition, with default detection options values, at the end of the list. Copy The button provides a copy of the currently selected definition, and places it at the end of the Copy list. Remove Remove The button removes the currently selected definition from the list-view. Detection This group allows you to set formatting rules that will be used to detect the bookmarks. You can choose one or more of the next detection options: · Font Size Size margin · and · - Bold and/or Italic Style · Color - you may choose a color from the color palette using the Choose button Detection preview This section illustrates the appearance of the current definition, accordingly to the detection options that are enabled. Display This group allows you to set how the detected bookmarks will be formatted and displayed in the PDF. You can choose from the following display options: · Style Italic - Bold and/or - you may choose a color from the color palette using the Choose button Color · Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.6 Security profile manager tab allows you to choose predefined security configurations or The Security customize those to set a level of encryption protected by a password, that restricts certain novaPDF 10 User Manual Copyright © 2019 Softland

147 novaPDF 147 document permissions for the resulting PDF file. Protect document If this option is checked, the resulting PDF document can be protected to prevent certain actions (printing, copying/pasting, assembling, modifying) or even require a password to open it. By default a security preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each security options see the Security options section. Prompt for password If this option is checked then for each print job that uses this profile you'll be prompted to enter the Owner password that's saved in the profile, and password. The recommendation here is to add an User password empty. This way you'll be prompted when creating the PDF to enter a leave the password required to open it and it can be different for each document. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix a comparison between editions, please check topic. 1.3.3.6.1 Security options and allows you The Security options section is embedded in the Security tab of the Profile Manager to set the options for protecting the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

148 novaPDF 10 148 SECURITY This group allows you to choose a predefined security preset or use a custom one. By default there are several predefined security presets defined but you can add new or manage those by clicking on . You can read more about predefined security presets in the New / Manage Manage Presets- >Security help section. A predefined security preset can be used by multiple profiles, while Custom settings only affect the current profile. User password You can setup a user password for opening the PDF document. If you enter a user password, the document cannot be opened without entering user or owner passwords. Owner password If the PDF Document is encrypted, access permissions can be changed only if the document is opened with the owner password. Encryption level Available encryption levels are: · 40-bit RC4 - low level security supported by Adobe Reader 3.0 and above. The PDF document will be encrypted with a low level encryption algorithm. You can setup passwords for opening the document and other access permissions for printing, editing or extracting text and graphics. · 128-bit RC4 - high level security supported by Adobe Reader 5.0 and above. Allows setting up passwords and access permissions (printing, editing or extracting data) and also advanced permissions for the PDF document (print high-res, advanced extract, fill forms). · 128-bit AES - high level security supported by Adobe Reader 9.0 and above. Allows the same 128-bit RC4 . protection options as novaPDF 10 User Manual Copyright © 2019 Softland

149 novaPDF 149 256-bit AES - strongest encryption type, supported by Adobe Reader 9.0 and above. Supports · all encryption options of the previous levels and adds encryption options for XMP metadata. DOCUMENT PERMISSIONS You can enable or disable permissions to: : Low level (40 bits) if this is unchecked, the resulting PDF file will not allow printing · Print document - (possibly not Print High Resolution is not allowed) at the highest quality level, if Modify document content · - if this is unchecked, the resulting PDF will not allow editing · if this is unchecked, the resulting PDF file will not allow text/ Extract text and graphics - graphics extraction, including copying text from the PDF file · if this is unchecked, the resulting PDF will not allow filling Modify annotations, fill forms - (if Modify document content is allowed, create or modify forms or changing annotations interactive form fields) : High Level (128 bits), has all the features of the low level protection plus · Print high resolution (print the document to a representation from which a faithful digital is Print document copy of the PDF content could be generated. When this is not allowed, but allowed, printing is limited to a low level representation of the appearance, possibly of degraded quality (150dpi maximum image quality). · Assemble the document (insert, rotate, or delete pages and create bookmarks or thumbnail images) · Advance extract text and graphics (force allow extract text and graphics in support of accessibility to disabled users or for other purposes) · Advance fill forms (fill in existing interactive form fields, even if Modify Annotations, Fill Forms is not allowed) Strongest Encryption Level (256 bits), has all the features of the high level protection plus : · - if this is checked the extended markup Encrypt XMP Metadata with AES encryption metadata will be encrypted and not visible in the PDF viewer. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.7 Other The Other profile manager tab allows you to choose predefined link detection and advanced presets or customize those to enable active PDF links in the resulting PDF file (with various styling options) and do optimizations. You can also define user tags to be used in the PDF document and create custom save rules. novaPDF 10 User Manual Copyright © 2019 Softland

150 novaPDF 10 150 Detect links If this option is checked, it will allow you to enable automatic detection of visible links in text (both local and remote links) and customize the links' appearance in the resulting PDF file. In order to be detected and converted, the URLs must be visible in the original document and formatted to start with: "http://", "www", "mailto:", "ftp://" (unless when printing via the add-in for Microsoft Office that is able to detect hidden links too). By default a link detection preset is selected but you can manage the existing presets if you click on New/Manage . For detailed explanation of each link detection options see the Link formatting section. Advanced You can set some advanced options regarding how the printed documents will be processed and By default an advanced preset is selected but you can manage the existing presets saved as a PDFs. if you click on New/Manage . For detailed explanation of each of the advanced options see the section. Advanced options Add user tags You can define pairs of tag/value to be detected before the PDF is generated. novaPDF can then detect those tags from the original document and allows you to use those values as Macro names. It can also remove the whole page where a particular tag/value is present or removing only some parts of the text based on font formatting. Example: · Your original document (before sending it to novaPDF for converting) has the text [email protected] novaPDF 10 User Manual Copyright © 2019 Softland

151 novaPDF 151 You define in novaPDF - Profile Manager - Other - User tags the tag · MyTag · After it's defined, you can use it as a macro value by entering it in this format [K:MyTag] · You can add an action to email the PDF and in the TO field you can enter the macro value [K: MyTag] - this will generate the PDF and send it afterwise to the [email protected] email address · Optionally you can configure the application to remove that text when generating the PDF or the entire page where that text is present By default an Email user tags preset is defined and can be selected, but you can manage the existing presets if you click on New/Manage . For detailed explanation of each of the advanced options see section. User tags the Add save rules You can configure file saving rules that will modify the resulting filename of the PDF file. Some applications (i.e. Crystal Reports) will add by default their own name to the filename of an unsaved document, the result being (in the case of Crystal Reports) Crystal Reports – Document1.rpt. That's why you can define your own save rule that will remove the application name from the filename. Save rules can use regular expressions to alter filenames, and b y default there is a preset included as an example. You can define your own preset if you click on New/Manage . For detailed explanation see the Save rules section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.7.1 Links The and allows you to Link formatting section is embedded in the Other tab of the Profile Manager enable automatic detection of visible links in text (both local and remote links) and customize the links' appearance in the resulting PDF file. novaPDF 10 User Manual Copyright © 2019 Softland

152 novaPDF 10 152 LINKS This group allows you to choose a predefined link detection preset or use a custom one. By default there are several predefined link detection presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined link detection presets in the Manage Presets->Links help section. A predefined link detection preset can be used by multiple profiles, settings only affect the current profile. while Custom In order to be detected and converted, the URLs must be visible in the original document and formatted to start with: "http://", "www", "mailto:", "ftp://". Detect file names and convert them to PDF links If this option is enabled, the text in the printed document will be parsed and texts that will match a file name, including its path, will be marked in the PDF as links to file. Check if file exists before linking If this option is enabled, there will be a check if the file really exists and the PDF links will be added only if the file is found. Note that the printing and PDF generation is made on the printing server computer, so if linked files are on another computer in the network, you should mention them in the printed document with their UNC path. Open file in new tab When this option is checked, the file linked from the current PDF will open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Underline This is checked by default and will add a line beneath the detected link using the color set in novaPDF 10 User Manual Copyright © 2019 Softland

153 novaPDF 153 Override color . Preview This section illustrates the appearance of the current link formatting, accordingly to the detection options that are enabled. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.7.2 Advanced Profile Manager and allows you to set The Advanced section is embedded in the Other tab of the some advanced options regarding how the printed documents will be processed and saved as a PDFs. ADVANCED This group allows you to choose a predefined advanced preset or use a custom one. By default there are several predefined advanced presets defined but you can add new or manage those by clicking on New / Manage . You can read more about predefined advanced presets in the Manage Presets- >Advanced help section. A predefined advanced preset can be used by multiple profiles, while Custom settings only affect the current profile. Ignore empty pages If this option is checked, the empty pages from your original document will not be added to the PDF document. But the pages have to have no information at all (no page number, no header,...) Silent print If this option is checked, no prompts will be shown during the print to PDF operation. novaPDF 10 User Manual Copyright © 2019 Softland

154 novaPDF 10 154 Optimize text By default, novaPDF optimizes PDF size by compressing texts as much as possible. However, some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file. Uncheck this option if the text is not correct in your PDF files. By default, this option is checked. Optimize image sequences When this option is enabled, small image sequences are combined in one big image. The process time will be slightly increased but the resulting PDF file will be smaller. You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large. By default, this option is not enabled. Correct fill colors Depending on the application you print from, fill colors can be inverted or not. If colors are inverted in the resulted PDF when printing from a certain application, check this option to correct them. Correct line width Depending on the application you print from, line widths can be sent in different ways. If lines are printed with a wrong width from a certain application, check this option to correct them. Add empty pages between copies With this option checked an empty page will be added between 2 copies of the content being converted to PDF (i.e. in the case you create a PDF document that copies the same content multiple times). Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix a comparison between editions, please check topic. 1.3.3.7.3 User tags and allows you to set The User tags section is embedded in the Other tab of the Profile Manager some advanced options regarding how the user tags will be processed. novaPDF 10 User Manual Copyright © 2019 Softland

155 novaPDF 155 USER TAGS This group allows you to choose a predefined preset for user tags or use a custom one. By default there are several predefined advanced presets defined but you can add new or manage those by Manage clicking on New / Manage . You can read more about predefined user tags presets in the Presets->User tags help section. A predefined user tags preset can be used by multiple profiles, while Custom settings only affect the current profile. You can define pairs of tag/value to be detected before the PDF is generated. novaPDF can then detect those tags from the original document and allows you to use those values as Macro names. Here's an example on how you can use user tags to send a particular document to the Sales department via email: · Your original document (before sending it to novaPDF for converting) has the text [email protected] the tag · You define in novaPDF - Profile Manager - Other - User tags MyTag · After it's defined, you can use it as a macro value by entering it in this format [K:MyTag] · You can add an action to email the PDF and in the TO field you can enter the macro value [K: - this will generate the PDF and send it afterwise to the [email protected] email MyTag] address novaPDF 10 User Manual Copyright © 2019 Softland

156 novaPDF 10 156 · Optionally you can configure the application to remove that text when generating the PDF or the entire page where that text is present Add/Copy/Remove/Up/Down Click on Add and then the Tag / Default value fields will be enabled for you to enter the new user tag pair. You can define multiple user tags and only enable a few for the current profile. The application will search the document for the user tag value in the order that they are defined in this list. You can the ones you don't want to use anymore. / Down buttons and Remove Up re-order them using the The Default value field can be empty, however you can enter a value to replace with if the original document has the tag but without a value. IMPORTANT: In order to use the defined user tag as a Macro value, you will have to enter it in the field in this format [K:MyTag] . In this example, the name of the user tag is MyTag REMOVE USER TAGS POLICY Do not remove anything novaPDF will convert the original document sent to it exactly as it comes without By default, altering its content. Even if it detects user tags in the document, it will leave the content unchanged. Remove pages with tags If this option is selected and the application detects user tags in the document, it will exclude the pages that contain user tags from the original document when creating the PDF file. Remove all text with specific font novaPDF cannot remove the user tag (and its value) when converting the original document into PDF solely based on its content. If user tags are present in the original document and you don't want those included in the resulting PDF, you can style its font/size/color in a particular way so that novaPDF can detect it. Simply enable the Remove all text with specific font option here and then choose exactly the same font, size, style (bold/italic) and color as it is in the original document. IMPORTANT: If this option is checked, novaPDF will remove any content that matches the formatting specified by you, not only user tags. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.7.4 Save rules and allows you to define The Save rules section is embedded in the Other tab of the Profile Manager and use advanced filename/path saving rules. novaPDF 10 User Manual Copyright © 2019 Softland

157 novaPDF 157 SAVE RULES This group allows you to choose a predefined preset for save rules or use a custom one. By default there are several predefined save rules presets defined, but you can add new or manage those by / clicking on New Manage Manage . You can read more about predefined save rules presets in the Presets->Save Rules help section. A predefined user tags preset can be used by multiple profiles, while Custom settings only affect the current profile. Save rules Save rules can be used to modify the filename of generated PDF files in certain situations. For example, if you try to print to PDF an unsaved Notepad document the default filename will be "Untitled - Notepad.pdf". One of the default save rules included automatically removes the second part so the filename will be "Untitled.pdf". Custom save rules can be defined only for removing parts of a filename/path, you cannot use those to add/replace. You can Add a rule by providing a Name/ Description and Add rules You can add a new save rule by clicking on Add or Copy an existing one. Save rules are interpreted in the order they are defined, so you can use the Up/Down options to re-order the existing rules. When adding a new save rule you will have to provide: · Name - this is the name of the rule, it doesn't affect the name of the document · Remove - save rules only remove parts of the filename, based on what you select: Front - this will remove the matching Text only if it's at the front of the filename · novaPDF 10 User Manual Copyright © 2019 Softland

158 novaPDF 10 158 End · - this will remove the matching Text only if it's at the end of the filename · All - this will remove the matching text completely · Expression - the information used in the Text field will be interpreted as a regular expression Text - this is where you have to enter the text or regular expression you want to be used for · the filename · Format - only regular expression formats will be accepted here. For example \1 is interpreted contents of group 2 is interpreted as the as the contents of group 1 , \2 and so on · : add more info about the rule you are adding Description Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.8 Layout 1.3.3.8.1 Watermarks, overlays, signatures The Watermarks, overlays, signatures profile manager tab allows you to modify the layout of the resulting PDF file, giving access to several features such as: · choosing a predefined page size form from the list of 40+ available ones · setting a page orientation (landscape/portrait) · inserting and customizing the layout of watermarks (text/images) · inserting and customizing the overlays digitally signing the PDF and modifying the layout of the signature · novaPDF 10 User Manual Copyright © 2019 Softland

159 novaPDF 159 FORMS This will let you choose one of the predefined page size forms available. After you select a form, you'll see the size of the content layer change in the live preview section. You can manage the forms (i.e. define your own custom form) in Printing Preferences as described in the Manage Forms section of the help. ORIENTATION This lets you specify how the page is positioned. Available options are Portrait and Landscape. The orientation can also be set from the printing application. . Portrait orients the print vertically (longest edge of the page is vertical). Portrait · Landscape . Landscape orients the print horizontally (longest edge of the page is horizontal). · TEXT WATERMARKS You can insert text watermarks that will be included in the resulting PDF file. This means that even if in the original document (one being converted to PDF) there is no watermark, it will be added automatically when the conversion is done to the resulting PDF file. Depending on the number of added watermarks the size of the resulted PDF files will increase. From this drop-down you can choose to insert one of the default text watermark presets. You can add new or manage the existing text watermarks by clicking on New / Manage . You can read more help section. Manage Presets->Text Watermarks about predefined text watermark presets in the novaPDF 10 User Manual Copyright © 2019 Softland

160 novaPDF 10 160 IMAGE WATERMARKS Just as with text watermarks, you can also insert images to be included as watermarks in the resulting PDF file. Depending on the size and number of image watermarks, the resulting PDF will increase in size. From this drop-down you can choose to insert one of the default image watermark New / Manage . presets. You can add new or manage the existing image watermarks by clicking on You can read more about predefined text watermark presets in the Manage Presets->Image Watermarks help section. OVERLAYS PDF documents overlay (could also be called PDF stitching), means that you can insert the content of a PDF file in another PDF document (either in front of the existing content or as the background for the existing one) and create a single PDF file containing the merged information. For example, if you have a PDF template branded with your company information (that shows in the header/footer) and you received other PDF documents that need to use the same template, you can overlay the new document with the existing template and create a single merged branded PDF. From this drop-down you can choose to insert one of the default overlay presets. You can add new . You can read more about predefined Manage or manage the existing overlays by clicking on New / overlay presets in the Manage Presets->Overlays help section. SIGNATURES Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection. The signature will be applied automatically when the file is converted. All you have to do is to enable and customize it and all the created PDF files will contain the signature applied afterwards. The option can be disabled at any time or a separate Profile containing the option can be created and used when needed. A digital PDF signature is a code that can be embedded in a portable document (PDF) so that the sender will be uniquely identified. Its main purpose is to attest that the document was indeed created by the individual/organization claiming to be the author. A digital signature contains several encryption techniques to guarantee its security. Digitally signing PDF documents is useful when using it for branding, protecting and copyrighting information in the resulting PDF file. From this drop-down you can choose to insert one of the default signatures presets. You can add New / Manage . You can read more about new or manage the existing signatures by clicking on predefined signatures presets in the Manage Presets->Signatures help section. LAYOUT PREVIEW AND LAYERS Live preview You can preview changes you do to the layout of the resulting PDF without actually saving them. Every layout operation you do will show live in the preview section. Select/Transform/Pan/Fit The controls at the bottom of the Live preview window allow you to manipulate the layers easier. novaPDF 10 User Manual Copyright © 2019 Softland

161 novaPDF 161 You can use the Select option to choose a particular layer, the Transform option to apply changes to the selected layer, or Pan to be able to reposition all the layers in the current view. You also can Zoom in/out on the current view by using the slider or the scroll wheel on your mouse and Fit the entire design in the current view. Layer management Each layout element you add that will be included in the resulting PDF is positioned on a layer. The general layer is Content, meaning the actual content that you have in the original document. All other elements (watermarks, overlays, signatures) are added as layers shown in the Layer that you can modify and you can bring layers Name Management field. Each of the layer has a forward or send them backwards using the up/down arrows on the right of the field. You can also remove a layer and lock it (locking a layer prevents accidental edits to it, a locked one cannot be modified). Each layer will have an icon in front showing what type is it: content, watermark, overlay or signature. PROPERTIES Units drop down list. The available values are You can change the measurement units from the Units millimeters, inches and points. Changing the units will recalculate the margins, origins and object sizes. Margins You can manipulate layers by setting different margins. The Anchors will let you choose what edge to use as a landmark when calculating the given margin. The numbers you enter in the Offset field are expressed in the selected measurement unit by default, unless you choose to use percentages of heading): % the total form width/height (you can do this by checking the box under the novaPDF 10 User Manual Copyright © 2019 Softland

162 novaPDF 10 162 · Left . You can set the left margin of the layer page by entering a value or pressing the up/down arrows. The number you enter is expressed in the selected measurement unit (unless you check the % box to use percentages of the total width). · Right . You can set the right margin of the layer page by entering a value or pressing the up/ down arrows. The number you enter is expressed in the selected measurement unit (unless you check the % box to use percentages of the total width). · Top . You can set the top margin of the layer by entering a value or pressing the up/down arrows. · Bottom . You can set the bottom margin of the layer by entering a value or pressing the up/ down arrows. . If this is checked, the horizontal center of the form will be used as a Horizontal center · landmark for the margin you enter in its field. · Vertical center . If this is checked, the vertical center of the form will be used as a landmark for the margin you enter in its field. Object Each element you add can be modified in size by entering a value for it in the Size field (or using the up/down arrows to modify it). The size can be in the unit of measurement (by default) or as a percentage of the total form dimensions. You can modify individually the width/height and you can retain the overall aspect of the object by leaving the Keep aspect ratio option enabled. If Allow stretching is selected instead, the width and height can be adjusted individually without retaining the original aspect of the object. VISIBILITY Use border Use border option to add a border around it. When this For every element added you can select the novaPDF 10 User Manual Copyright © 2019 Softland

163 novaPDF 163 option is selected you can choose to have the border drawn Outside of the element, in the Interior of the element or leave it Normal . Borders have their own default presets that can be modified by clicking on the "..." button next to the name of the preset (i.e. Dashed is a default border preset). Border presets can be used by multiple profiles, you can read more about the available options in the Manage Presets->Borders help section. Show on pages You can decide where each inserted element can show: of pages Range · First/Last/Odd/Even/All or Only on pages that match the selected page Format (i.e. A4, A3, ...) · · Only on pages that match the selected Orientation (i.e. Portrait/Landscape) Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.9 Actions, email, upload The Actions, email, upload section allows you to add extra actions to be performed after the PDF is created (i.e. how to open it, what to run, emailing/uploading it, ...). OPEN This allows you to choose a predefined after save Open preset or use a custom one. The default novaPDF 10 User Manual Copyright © 2019 Softland

164 novaPDF 10 164 presets you can choose allow you to add an after-save action that will open the PDF with the default viewer, or opening another file after the PDF is created. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save Manage Presets->Open help section. A predefined Open preset can be used by presets in the Custom settings only affect the current profile. multiple profiles, while RUN This allows you to choose predefined Run presets or use custom ones after the PDF was generated. If you have Adobe Reader installed the default presets will allow you to open the current PDF or send it to the default printer. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets- >Run help section. A predefined Open preset can be used by multiple profiles, while Custom settings only affect the current profile. COPY This group allows you to choose a predefined Copy after save action preset or use a custom one. The default presets allow you to copy the generated PDF to a particular folder or rename the file. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->Copy help section. A Custom settings only affect the predefined save preset can be used by multiple profiles, while current profile. DELETE This group allows you to choose a predefined Delete preset or use a custom one. The default presets allow you to delete a file from a specific folder once the PDF is created, or delete the original PDF file (i.e. after running an action to copy it elsewhere). You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->Delete help section. A predefined save preset can be used by multiple profiles, while Custom settings only affect the current profile. MAPI The MAPI group has predefined profiles for sending the resulting PDF by email through the MAPI protocol. The MAPI default presets allow you to open the default email client and attach the generated email to it, as well as filling the TO email field in case you want to send the PDF by email. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You help section. A Manage Presets->MAPI can read more about predefined save presets in the predefined save preset can be used by multiple profiles, while Custom settings only affect the current profile. SMTP The SMTP group has predefined profiles for sending the resulting PDF by email using custom SMTP settings. The SMTP default preset allows you to send the generated PDF file by email using an SMTP server defined by you. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->SMTP settings only help section. A predefined save preset can be used by multiple profiles, while Custom affect the current profile. novaPDF 10 User Manual Copyright © 2019 Softland

165 novaPDF 165 OUTLOOK The OUTLOOK group has predefined profiles for sending the resulting PDF by email using Microsoft Outlook. The default presets allow you to send the generated PDF file using Microsoft Outlook or to simply open it after the PDF was created and attach the PDF to a new email. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->Outlook help section. A predefined save settings only affect the current profile. preset can be used by multiple profiles, while Custom FTP This group has a predefined setting that will upload the generated PDF to an FTP server. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->FTP help section. A predefined save preset settings only affect the current profile. can be used by multiple profiles, while Custom SFTP This group has a predefined setting that will upload the generated PDF to an SFTP server. You can add new predefined presets or manage the existing ones by clicking on New/Manage. You can read more about predefined save presets in the Manage Presets->SFTP help section. A predefined save preset can be used by multiple profiles, while Custom settings only affect the current profile. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10 Manage Presets 1.3.3.10.1 General 1.3.3.10.1.1 Save The Save presets section allows you to manage the existing default presets or add new ones. These presets let you set PDF saving options such as the location where the PDF will be saved, what save dialog to use and what to do when same named PDF files exist (i.e. merging PDF documents). A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

166 novaPDF 10 166 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

167 novaPDF 167 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Prompt Advanced Save dialog This default save preset will show the dialog to select the destination folder and Advanced Save other settings to use for generating the PDF file. If you don't change anything on save, it will save your file in the My Documents folder with the name of the original document (and it will overwrite any existing PDF files with the same name). Prompt for file name This default save preset will show the standard Save dialog to select the destination folder and the name of the created PDF file. If you don't change anything on save, it will save your file in the My Documents folder with the name of the original document (and it will overwrite any existing PDF files with the same name). Save to last used folder This default preset will save the created PDF file directly in the folder that was previously used. So if for the previous conversion the PDF was saved on your Desktop, this default preset will save to that location too and it will overwrite any existing PDF files with the same name. Save to My Documents Choosing this default preset will save the created PDF file directly to the My Documents folder, using as filename the name of the original document (if a same named file already exists it will overwrite it). SAVE novaPDF 10 User Manual Copyright © 2019 Softland

168 novaPDF 10 168 Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public by checking or unchecking the Private you can choose to have it as checkbox. Prompt Advanced Save dialog If this is selected, each time you will create a PDF file you will be prompted with an extended save dialog where you can manually set the destination folder/file name for the generated PDF file, whether to append or insert the content being printed to an already existing PDF file, what to do once the PDF is created (open it with the default viewer or send it via email) and setting PDF options (encrypt PDF and add document information). This window also provides a shortcut to enter your license if the program is not already activated. Prompt Standard Save dialog Save As If this is selected, each time you will create a PDF file you will be prompted with a simple dialog where you can manually set the destination folder and file name for the generated PDF files. Use predefined settings Select this if you prefer to customize the save settings for the current profile. This option is as a location for the resulting PDF. The custom Server automatically checked also if you select predefined settings only apply to the current profile that is being edited. If you want to define save settings that apply to multiple profiles, you have to create predefined save presets. Folder In the Folder field you can set a folder where the files will be saved. If you select a predefined default preset in Save Options , the Folder field will automatically be filled. However you can enter any folder path you want either manually or by using the Browse button. You can also click on the drop-down arrow next to the Folder field to select one of the default preset folders: My Documents, Printing application folder, Last used folder (these work only if Local is selected as a Location for the resulting PDF). The button will let you define rules for automatically creating folders using Macro predefined names. You can select any of next macros: · [N] - The name of the document · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD [HIS] - time in the format hhmmss (hour, minute, second) · novaPDF 10 User Manual Copyright © 2019 Softland

169 novaPDF 169 · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name [O] - Domain · · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name You can also enter network paths (UNC) in the Folder name field in case you want to save the PDF on another computer in your network. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication (different from your user login) you have to enter the username/password. User name You'll need to enter the username of an user that has access to the remote computer (if your currently logged-in user doesn't have access rights) when using a folder that's located on a password-protected network computer. Password After filling in the username, you need to add the password for that user to save the PDF on a network computer that's password protected. File File field or use Macro to You can manually type a name for the generated PDF file in the automatically name the PDF file created. In order to use different file names for each generated PDF files, you can use some macros in the File name field (an example of how the macros are converted is shown just below the File name field). You can select any of next macros: · [N] - The name of the document · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) novaPDF 10 User Manual Copyright © 2019 Softland

170 novaPDF 10 170 [W] - Name of the workstation · [U] - The Windows User name · · [O] - Domain · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name WHEN FILE EXISTS Use predefined setting ( overwrite existing All options in this group are active only when you select file and merging are available when selecting Prompt simple save dialog too). When a file with the same name already exists in the selected folder, you can choose one of the next actions: · Overwrite existing file - existing file is overwritten with the newly generated file Prompt save dialog - a "Save as" dialog will be shown so you can change the name of the file · or folder manually Do not save - if a PDF file with the same name already exists in the selected destination, the · current PDF file will not be saved · Modify file name - if a PDF file with the same name already exists, you can modify the filename based on one of the following rules: · Auto number new files - a counter is added to the file name of the new generate pdf file · Append date and time - the date and time is appended to the generated pdf file name · - a counter is added to the file name of the existing pdf file. Auto number existing files The new pdf file will have the name set in this dialog Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.1.2 Merge The Merge presets section allows you to manage the existing default presets or add new ones. These presets let you set PDF merging options such as how to combine the content being printed with the existing PDF, where to save it, password protecting it and more. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

171 novaPDF 171 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

172 novaPDF 10 172 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Append after another file This merging preset will combine the content being currently printed with that of an existing PDF file that you choose, adding its pages at the end of the previous existing content. Append after existing file The content being currently printed will be merged with that of an existing PDF file with the same name as the one being printed, adding its pages at the end of the previous existing content. Insert before another file The current PDF file will be merged with the content of an existing PDF file, adding its pages before the content of the previous existing document. Insert before existing file If a PDF file with the same name already exists in the selected destination, the current PDF file will be merged with the existing one, adding its pages before the content of the previous existing document. MERGE Location novaPDF can be installed regularly, as a virtual desktop printer or on a print server as a shared network printer. In the first case, the Local/Server location is basically the same thing, as it will let you save the PDF in any folder on a local or network computer (except that in this case Server won't let you choose user-linked folders such as My Documents, Desktop, ...). novaPDF 10 User Manual Copyright © 2019 Softland

173 novaPDF 173 However, if novaPDF was installed on a print server and added on client computers, then the Server location refers to the print server: Local folders . When you set the destination to local, you can choose any folder (either on the · computer where the print starts from or on a network computer) where to save the PDF file. · . If novaPDF is added on a client computer from a shared network printer, the Server folders Server location will save the resulting PDF file on a folder located on the print server (i.e. the computer where novaPDF was installed and shared from). If PDF file already exists in destination If a PDF file as the one being generated already exists in the selected with the same name destination, the current PDF file will be merged with the existing one, adding its pages at the end or beginning of the previous existing document, depending on what preset merge profile you selected in the How to merge files section above . The existing PDF will be deleted before generating the new merged PDF. Merge with another PDF file Use this option to select a particular PDF file you want to merge the current PDF document with. Browse and locate the PDF file you want to merge with. novaPDF will copy the PDF you want to Click merge with in the location you want to save the new one, and after it does the merging it will delete the copy. The original PDF file you selected to merge with will not be deleted, it will remain in its original location. User name/Password If you choose to merge your content with an existing PDF file that's located on a network computer, you'll need to enter the username and password of an user that has access to that network computer. HOW TO ADD NEW PAGES? Append to the end If Append to the end is checked, the current PDF file will be merged with the existing one, adding its pages at the end of the previous existing document. Insert at the beginning Insert at the beginning is checked, the current PDF file will be merged with the existing one, adding If its pages at the beginning the content of the previous existing document. Insert at page number Use this option to insert the pages of the current PDF file after a specific page number from the existing document you are merging with. PDF Password If you selected an already existing PDF file and you want to merge the current document with it, you'll have to enter the password needed to open the existing one (only if it's password protected). If the PDF you want to merge with is not password protected, you must leave this field empty. novaPDF 10 User Manual Copyright © 2019 Softland

174 novaPDF 10 174 1.3.3.10.2 Document 1.3.3.10.2.1 Info The Info presets section allows you to manage the existing default presets or add new ones. These presets let you define the meta-information that will be included in the resulting PDF (subject, title, keywords, author and creator). A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved New with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

175 novaPDF 175 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default document presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Info from the original document If you use this default document preset, the PDF will be created using information from the original document for meta properties: Subject will be empty, Title will be the filename, Keywords will be left empty, Author will be the Windows username, Creator will be the filename. DOCUMENT Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. novaPDF 10 User Manual Copyright © 2019 Softland

176 novaPDF 10 176 Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public you can choose to have it as Private checkbox. by checking or unchecking the Subject Sets the subject for the printed document. Default is empty. You can use macros to set this automatically based on the existing document information: · [N] - The name of the document being converted · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [W] - Workstation · [U] - User name Title Sets the document title. If you use the default [N] tag, the title will be the name of the document that is printed, as it is sent by the printing application. You can use the same macro elements as for the Subject section above. Keywords Sets the keywords for the printed document. Default is empty. You can use the same macro elements as for the Subject section above. Author Sets the author of the printed document. If you use the default [U] tag, the author will be the windows user that started the print job. You can use the same macro elements as for the Subject section above. Creator By default it shows information about the application that generated the PDF file, however this field can be modified to any custom value. You can use the same macro elements as for the Subject section above. Add document info as XMP Metadata You can check the Add document info as XMP Metadata option to include the document information in the extended metadata of the generated PDF. Please note that the XMP metadata is not visible from all PDF readers, as only newer versions support it. Note: Some of the features mentioned on this page might not be available in your edition. The novaPDF 10 User Manual Copyright © 2019 Softland

177 novaPDF 177 Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.2.2 Custom properties The Custom properties metadata section is embedded in the Info tab of the Profile Manager and allows you to define custom metadata information that will be included in the generated PDF file. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save button, if you click on Cancel or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are novaPDF 10 User Manual Copyright © 2019 Softland

178 novaPDF 10 178 included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same 2. Public presets computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. CUSTOM PROPERTIES This section allows you to add new custom properties to be included in the resulting PDF file. The predefined preset included will add an empty Name/Value custom metadata property in the resulting PDF. You can easily define your own preset that adds custom properties. Name/Value Add a name of the custom property you want to be displayed in the resulting PDF and assign a value to it. This will be viewable in the properties of the resulting PDF with a PDF reader. You can also use Macro values for generating these dynamically. Add/Copy/Remove You can add multiple custom properties and manage those (copy/delete). They will be included in the resulting PDF in the order they are displayed in the list of Custom Properties. 1.3.3.10.2.3 Copyright The and allows you to define Copyright section is embedded in the Info tab of the Profile Manager custom metadata information that will be included in the generated PDF file (i.e. copyright status). novaPDF 10 User Manual Copyright © 2019 Softland

179 novaPDF 179 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

180 novaPDF 10 180 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. Status Copyrighted if the Choose a copyright status for the document you are generating. It can be set as works you are generating is protected by copyright laws, Public domain if the information can be Unknown if you need to add custom copyright information. These freely accessed and distributed or values are predefined and cannot be modified. Notice Here you can add additional information regarding the copyright status of the document. This will be included as metadata in the PDF file you are generating. Info URL Add an URL where users opening the PDF and viewing its metadata can read more about the copyright status. The Status/Notice/Info URL fields are part of the extended metadata information and will not be displayed in regular PDF viewers such as Adobe Reader. Only PDF viewers that have support for displaying extended metadata information will display these fields (i.e. Adobe Acrobat). 1.3.3.10.2.4 View The View presets section allows you to manage the existing default presets or add new ones. These presets let you define how the PDF will be displayed in the default PDF viewer after it was created. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

181 novaPDF 181 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want novaPDF 10 User Manual Copyright © 2019 Softland

182 novaPDF 10 182 to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. . A private preset is visible only to the current user. By default new presets are Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default view presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Show on full screen If you use this default PDF viewer preset, after the PDF will be created it will be opened in the PDF reader in full screen mode, with 2 pages displayed at once fitting in the current view, with menubars/toolbars/interface elements hidden. It will also display transition effects when exiting the full screen mode. This default preset is useful when you want to read a PDF file (i.e. an ebook). Use PDF viewer's settings If you use this default PDF viewer preset, after the PDF will be created it will be opened in the PDF reader using its own default viewing options. The title of the PDF will also be displayed in the window title bar. VIEW Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset novaPDF 10 User Manual Copyright © 2019 Softland

183 novaPDF 183 When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public you can choose to have it as Private checkbox. by checking or unchecking the Show You can choose to open the PDF using the default PDF reader view options or show some viewer panels: Pages Panel , Bookmarks Panel . You can also choose to show the pdf file in the Full Screen mode. If you choose , the PDF file will be opened without any panels. Show none Page display This option lets you select how the layout of PDF will be when opened in the viewer. You can choose one of the following page layouts: Single Page View/Scrolling , Two page view left/right and Two page scrolling left/right . By default the PDF file will be opened using the options set in the PDF viewer ( Viewer default ). Zoom You can choose the magnification when opening the PDF file in the PDF viewer: Fit Page/Width/ Viewer default for Height/Visible, Actual size or a percent between 25% and 400%. If you leave zoom, the PDF viewer will use its default settings. Page scaling when printed Viewer default None . By default the PDF file will be created You can choose one of two options: and using the Viewer default option, which means that if you open the PDF in a PDF reader (i.e. Adobe Reader) and you print it to a regular printer, the page scaling will be that already set in the PDF None reader. However if you change the option to , the PDF file will be forced to no scaling at all when printed via the PDF reader (unless you intentionally modify the scaling in the PDF reader). These other options are applicable for the resulting PDF display in the viewer: · Resize document window to fit the size of the first page . If checked the PDF viewer will open resized based on the dimensions of the first page. · Show title in document window title bar . Checked by default, this option will display the title of the PDF in the PDF viewer window title bar. Start page . Sets the page that will be first shown when opening the PDF file. By default, the · first page will be shown. · Hide menubar . Checking this option will force the PDF viewer to hide its menubar when opening the PDF file. · Hide toolbars . Checking this option will force the PDF viewer to hide its visible toolbars when opening the PDF file. · Hide the user interface elements of the document window . This will hide any visible interface elements of the PDF viewer. Transition effect These let you define the effect when moving from one page to the other in the Full Screen mode. You can also set the duration (in seconds) for these effects. Transition direction You can choose also to have these transition effects apply vertically or horizontally, for the duration novaPDF 10 User Manual Copyright © 2019 Softland

184 novaPDF 10 184 set in its specific field. On exit from Full screen mode, show Set what panel to show when exiting from the full screen mode view. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.2.5 Fonts presets section allows you to manage the existing default presets or add new ones. These Fonts The presets let you define how and what fonts should be embedded in the resulting PDF. Embedding fonts ensures that the resulting PDF file has the same look and feel as the original document. This A preset can be used by multiple printing application supports Type1, TrueType and OpenType fonts. profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save novaPDF 10 User Manual Copyright © 2019 Softland

185 novaPDF 185 button to record your changes and create the preset. It is created only after you click on the Save button, if you click on Cancel or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on option, when you copy an existing preset the duplicate is automatically saved Copy . Unlike the New with a different name (original name of the preset plus the word ). Removing the original preset Copy doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default font presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Do not embed fonts If you use this default font preset, the PDF will be created without embedding any standard Latin fonts in it (but it will embed the subsets of non-standard Latin characters, i.e. Chinese characters). This means that if the recipient of the PDF doesn't have the fonts used in the document on his system, the PDF will be shown using a substitute font. This preset is intended to be used when sending PDF documents for reviewing or loading them on the web, where a small file size is more novaPDF 10 User Manual Copyright © 2019 Softland

186 novaPDF 10 186 important than how the PDF looks on the recipient's system. Embed used font subsets If you use this default font preset, the resulting PDF will have all used font subsets embedded in it (even the fonts that are protected). This means that even if the recipient of the PDF doesn't have the fonts used in the document on his system, the PDF will still be shown using the original fonts used when creating it. This preset is intended to be used when sending PDF documents for printing, where how it looks for the recipient is more important than a larger resulting size. Embed used fonts If you use this default font preset, the resulting PDF will have all used fonts embedded in it. When possible you should use the option as that only embeds the used character Embed used font subsets from a font family, not all of it. Embedding the entire font family increases the size of the resulting PDF. FONTS Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox. Embed all used fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box. This will generate bigger PDF files, so this setting is not recommended, unless you have to open the generated PDF files on a computer that does not have all used fonts installed. Embed font subsets You can choose to embed only subsets of font files by checking the Embed Font Subsets check box. This will generate smaller PDF files, so this setting is enabled by default. When using characters that are not in the standard Latin character set (eastern European character set, Japanese, Chinese, Korean or other character sets) the font subset is included in the PDF file, no matter if the font subsets checkbox is set or not, because otherwise these characters will not be included in the generated PDF files. Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts novaPDF 10 User Manual Copyright © 2019 Softland

187 novaPDF 187 check box. However, there are some commercial fonts that have restrictions regarding embedding, so if you have the right to embed and distribute those fonts with your PDF check this option and those fonts will be embedded, in spite of the restrictions. Available fonts The available fonts list shows all TrueType, OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists. You can select multiple items from the list and move them using the right arrow button from the form. Always embed fonts Once checked, this option will allow you to embed all fonts from the list below into the PDF file. The list can be filled from the Available fonts list using the right arrow button. You can select multiple items from the list and remove them using the left arrow button from the form. Never embed fonts Once checked, this option will prevent embedding of the fonts from the list below into the PDF file. Available fonts list using the right arrow button. You can select The list can be filled from the multiple items from the list and remove them using the left arrow button from the form. By default, Never Embed Fonts list because they are the Arial, Courier and Times New Roman fonts are in the standard fonts in the PDF format and they do not need to be embedded with the PDF file. Don't embed You can choose individual fonts that you don't want to embed in the resulting document. This reduces the size of the resulting PDF, however if the recipient of the document doesn't have the same fonts as the ones in the document then font substitution will occur. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.2.6 Security The Security presets section allows you to manage the existing default presets or add new ones. These presets let you configure the security options for the resulting PDF file (setting a level of encryption protected by a password, that restricts certain document permissions for the resulting PDF file). A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

188 novaPDF 10 188 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

189 novaPDF 189 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default security presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Allow changes When this preset is used, the resulting PDF will allow editing, commenting and form-fill authoring. Printing and extracting text/graphics will be disallowed. To enforce this preset you need to make a copy and add an user password for it. Allow copying, enable accessibility When this preset is used, the resulting PDF will allow content copying and extraction and enable content access for the visually impaired. Printing, editing and form filling will be disallowed. To enforce this preset you need to make a copy and add an user password for it. Allow everything When this preset is used, the resulting PDF will allow all operations such as copying, printing and editing, enable accessibility. Allow printing When this preset is used, the resulting PDF will allow only printing. Editing, commenting, form-filling, copying and annotating will be disallowed. To enforce this preset you need to make a copy and add an user password for it. Do not allow anything When this preset is used, the resulting PDF will not allow any of the checked permissions (i.e. printing, editing, commenting, form-filling, copying, annotating). SECURITY novaPDF 10 User Manual Copyright © 2019 Softland

190 novaPDF 10 190 Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. you can choose to have it as Private or Public by checking or unchecking the Private User password You can setup a user password for opening the PDF document. If you enter a user password, the document cannot be opened without entering user or owner passwords. Owner password If the PDF Document is encrypted, access permissions can be changed only if the document is opened with the owner password. Encryption level Available encryption levels are: · 40-bit RC4 - low level security supported by Adobe Reader 3.0 and above. The PDF document will be encrypted with a low level encryption algorithm. You can setup passwords for opening the document and other access permissions for printing, editing or extracting text and graphics. · - high level security supported by Adobe Reader 5.0 and above. Allows setting up 128-bit RC4 passwords and access permissions (printing, editing or extracting data) and also advanced permissions for the PDF document (print high-res, advanced extract, fill forms). · 128-bit AES - high level security supported by Adobe Reader 9.0 and above. Allows the same 128-bit RC4 . protection options as 256-bit AES - strongest encryption type, supported by Adobe Reader 9.0 and above. Supports · all encryption options of the previous levels and adds encryption options for XMP metadata. DOCUMENT PERMISSIONS You can enable or disable permissions to: : Low level (40 bits) · Print document - if this is unchecked, the resulting PDF file will not allow printing (possibly not at the highest quality level, if Print High Resolution is not allowed) · Modify document content - if this is unchecked, the resulting PDF will not allow editing Extract text and graphics - · if this is unchecked, the resulting PDF file will not allow text/ graphics extraction, including copying text from the PDF file novaPDF 10 User Manual Copyright © 2019 Softland

191 novaPDF 191 · Modify annotations, fill forms - if this is unchecked, the resulting PDF will not allow filling forms or changing annotations (if Modify document content is allowed, create or modify interactive form fields) High Level (128 bits), has all the features of the low level protection plus : (print the document to a representation from which a faithful digital · Print high resolution Print document is copy of the PDF content could be generated. When this is not allowed, but allowed, printing is limited to a low level representation of the appearance, possibly of degraded quality (150dpi maximum image quality). · Assemble the document (insert, rotate, or delete pages and create bookmarks or thumbnail images) (force allow extract text and graphics in support of · Advance extract text and graphics accessibility to disabled users or for other purposes) · (fill in existing interactive form fields, even if Modify Annotations, Fill Advance fill forms Forms is not allowed) Strongest Encryption Level (256 bits), has all the features of the high level protection plus : · Encrypt XMP Metadata with AES encryption - if this is checked the extended markup metadata will be encrypted and not visible in the PDF viewer. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.3 Graphics 1.3.3.10.3.1 Compression The Compression presets section allows you to manage the existing default presets or add new ones. These presets let you configure the compression for text and graphics, monochrome images, A preset can be used by multiple printing profiles and indexed images and high color images. whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

192 novaPDF 10 192 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

193 novaPDF 193 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default graphics compression presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Do not compress texts If you use this default compression preset, the high-color/indexed images in the resulting PDF will be compressed with some loss of quality however the text and normal graphics will not be compressed at all. This means that the resulting size of the PDF will be smaller than one with non-compressed high-res images, but without any text or regular graphics compression. Lossless If you use this default compression preset, the images in the resulting PDF will be compressed but with a minimal loss in quality as only the ZIP compression method will be used . This means that the resulting size of the PDF will be smaller than one with non-compressed images, but without any noticeable image quality losses. Maximum If you use this default compression preset, the images in the resulting PDF will be highly compressed which will result in a smaller PDF but lower quality for the images used in it. The JPEG compression algorithm will be used for images instead of the ZIP one. The resulting size of the PDF will be smaller than one with non-compressed images (or using lossless/normal presets), but with some noticeable image quality losses. Normal This default compression preset uses standard compression algorithms and represents a balance between a small PDF size and the quality of the images in the file. COMPRESSION novaPDF 10 User Manual Copyright © 2019 Softland

194 novaPDF 10 194 Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. Private you can choose to have it as Private or Public by checking or unchecking the COMPRESS HIGH COLOR IMAGES Method High color images will be compressed using JPEG or ZIP compression. Level You can choose ZIP compression level from Fastest, Normal and Maximum, and JPEG compression level from Minimum, Low, Medium, High and Maximum. By default, the high color images will be compressed with the High level of JPEG compression. COMPRESS INDEXED IMAGES Method Indexed images will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. COMPRESS TEXT AND GRAPHICS novaPDF 10 User Manual Copyright © 2019 Softland

195 novaPDF 195 Method Text and graphics will be compressed using ZIP compression. Level Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of compression is used. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For topic. a comparison between editions, please check feature matrix 1.3.3.10.3.2 Conversion Conversion presets section allows you to manage the existing default presets or add new ones. The These presets let you configure color conversion for text and graphics, indexed images and high color images. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save novaPDF 10 User Manual Copyright © 2019 Softland

196 novaPDF 10 196 Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word ). Removing the original preset Copy doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default graphics conversion presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Do not compress texts If you use this default conversion preset, the high-color/indexed images in the resulting PDF will be converted to grayscale however the text and normal graphics will not be converted at all. This means that the resulting size of the PDF will be smaller than one with non-converted high-res images, but without any text or regular graphics conversion. Grayscale novaPDF 10 User Manual Copyright © 2019 Softland

197 novaPDF 197 If you use this default conversion preset, the images in the resulting PDF will be converted from their normal color to grayscale. This is useful for instance when you want to print a PDF on a black & white printer and thus it doesn't justify keeping the images in their full color. Monochrome If you use this default conversion preset, the images in the resulting PDF will be converted from their normal color to monochrome (black or white). CONVERSION Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Public checkbox. you can choose to have it as Private or Private by checking or unchecking the Convert to grayscale Each color will be converted to a gray value between 0 and 256. You can convert to grayscale texts and graphics, indexed and high color images. Convert to monochrome Each color will be converted to black or white. You can convert to monochrome texts and graphics, indexed and high color images. For images you can select a dithering algorithm for better results. Threshold The threshold value is used to convert to monochrome color. It can range between 0 and 256; the default value is 128. All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white. Dither When converting images to monochrome you can choose a dithering algorithm for better results. Available algorithms are: Floyd & Steinberg error diffusion, Bayer ordered dispersed dot 4x4, Bayer ordered dispersed dot 8x8, Ordered clustered dot 6x6, Ordered clustered dot 8x8, Ordered clustered dot 16x16. Floyd & Steinberg error diffusion dither By default, the method is used to dither monochrome images. Dithering is not available for text and graphics. novaPDF 10 User Manual Copyright © 2019 Softland

198 novaPDF 10 198 Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.3.3 Downsampling The Downsampling presets section allows you to manage the existing default presets or add new ones. These presets let you configure how images will be added in the PDF file at a different resolution than the one from the original document. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. button, if you click on Cancel Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved Copy with a different name (original name of the preset plus the word ). Removing the original preset doesn't affect in any way the existing copy of it. novaPDF 10 User Manual Copyright © 2019 Softland

199 novaPDF 199 Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default graphics downsampling presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Downsampling is used to modify the resolution of the images in the final PDF file. Low-dpi images will have a reduced quality but the size of the PDF will be smaller too, while high-dpi images will look better but result in a larger PDF. These presets are available for downsampling: · Apple/MacIntosh (72 DPI) . Downsample to Apple/MacIntosh default display resolution (72 DPI) with Bicubic interpolation · HDPI - High density (240 DPI) . Downsample to high density (240 DPI) with Bicubic interpolation · LDPI - Low density (120 DPI) . Downsample to low density resolution (120 DPI) with Bicubic interpolation · MDPI - Medium density (160 DPI) . Downsample to medium density resolution (160 DPI) with Bicubic interpolation Windows (96 DPI) · . Downsample to Windows default display resolution (96 DPI) with Bicubic interpolation novaPDF 10 User Manual Copyright © 2019 Softland

200 novaPDF 10 200 XHDPI - Extra high density resolution (320 DPI) . Downsample to extra high density (320 DPI) · with Bicubic interpolation XXHDPI - Extra extra high density resolution (480 DPI) . Downsample to extra extra high · density (480 DPI) with Bicubic interpolation · XXXHDPI - Extra extra extra high density resolution (640 DPI) . Downsample to extra extra extra high density (640 DPI) with Bicubic interpolation DOWNSAMPLING Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as checkbox. Private Private or Public by checking or unchecking the Resolution The image resolution can be selected between 72 dpi and 2400 dpi. By default the resolution is 96dpi. Method Available downsampling methods are: Box, Bilinear, B-Spline, Bicubic, Catmull-Rom, Lanczos. By default, the Bicubic downsampling method is used to downsample images to the selected resolution. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.4 Other 1.3.3.10.4.1 Bookmarks The Bookmarks presets section allows you to manage the existing default presets or add new ones. These presets let you configure how bookmarks will be detected and included in the resulting PDF file. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

201 novaPDF 201 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

202 novaPDF 10 202 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same Public presets 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default bookmark presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Add title as root bookmark When this preset is used, the title of the document will be added as a root bookmark. A root bookmark is a parent level, which means that the rest of the defined bookmarks will be showing as child entries for this level. This is useful, for instance, when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document. Microsoft Office heading styles If this default preset is used, the application will generate the same heading styles for the PDF bookmarks as those defined in Microsoft Office. Minimal set of bookmarks This default preset will detect and generate only three levels of bookmarks (heading 1 - 3), based on the Arial font. BOOKMARKS Name novaPDF 10 User Manual Copyright © 2019 Softland

203 novaPDF 203 You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset or Public you can choose to have it as Private checkbox. Private by checking or unchecking the ADD ROOT BOOKMARKS If this option is checked, a root (parent) bookmark level will be added, the rest of the defined bookmarks showing as child entries for this level. This is useful, for instance, when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document. Name Name Macro to automatically You can manually type a name for root bookmark in the field or use name the bookmark. In order to automatically assign different names for each root bookmark (when merging several Name documents in a PDF), you can use macros in the field (an example of how the macros are converted is shown just below the Name field). You can select any of following macros: · [N] - The name of the document being converted [T] - The title of the document as defined in the section · Document · section Document [B] - The subject of the document as defined in the · [A] - The author of the document as defined in the Document section · [YMD] - Date in the format YYYYMMDD (year, month, day) [Y] - Year in the format YYYY · [M] - Month in the format MM · · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [W] - Workstation · [U] - User name You can also choose from the following display options for root bookmarks: · Style - Bold and/or Italic Choose · Color - you may choose a color from the color palette using the button Allow multiline bookmarks novaPDF 10 User Manual Copyright © 2019 Softland

204 novaPDF 10 204 By checking this option, you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file. If you leave this check box unchecked, such bookmarks will be detected as different ones. MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option, in case two consecutive detected bookmarks don't have consecutive levels, some intermediary "dummy" nodes will be placed between them, in order to keep hierarchy visible. Use levels This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file. Open to level This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file. Headings The list-view contains information for all the definitions of the current bookmarks: Enabled · - this option signifies whether the currently selected definition will be taken into consideration Name · - definition name · Description - contains the detection attributes for the currently selected definition, such as: font, size, style Heading level - this shows the corresponding heading for a particular definition (i.e. what level · on the hierarchy it can be) Add button adds a new definition, with default detection options values, at the end of the list. Add The Copy button provides a copy of the currently selected definition, and places it at the end of the Copy The list. Remove Remove button removes the currently selected definition from the list-view. The Detection This group allows you to set formatting rules that will be used to detect the bookmarks. You can choose one or more of the next detection options: Font · · Size and Size margin · Style - Bold and/or Italic button · Color - you may choose a color from the color palette using the Choose Detection preview This section illustrates the appearance of the current definition, accordingly to the detection options novaPDF 10 User Manual Copyright © 2019 Softland

205 novaPDF 205 that are enabled. Display This group allows you to set how the detected bookmarks will be formatted and displayed in the PDF. You can choose from the following display options: Italic Style - Bold and/or · button Choose · Color - you may choose a color from the color palette using the Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.4.2 Links The Links presets section allows you to manage the existing default presets or add new ones. These presets let you configure how links will be detected from the original document and converted into active PDF links in the resulting file. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the novaPDF 10 User Manual Copyright © 2019 Softland

206 novaPDF 10 206 button to record your changes and create the preset. It is created only after you click on the Save button, if you click on Cancel or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default link presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Existing file links When this preset is used, the application will detect file links in the original document only if the file name already exists and if it does it will create it as an active PDF link (underlined with a black color) in the resulting file. Web links novaPDF 10 User Manual Copyright © 2019 Softland

207 novaPDF 207 When this preset is used, the application will detect web links in the original document and will re- create those as active PDF links (underlined) in the resulting file. LINKS Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private checkbox. you can choose to have it as Private or Public by checking or unchecking the Detect file names and convert them to PDF links If this option is enabled, the text in the printed document will be parsed and texts that will match a file name, including its path, will be marked in the PDF as links to file. Check if file exists before linking If this option is enabled, there will be a check if the file really exists and the PDF links will be added only if the file is found. Note that the printing and PDF generation is made on the printing server computer, so if linked files are on another computer in the network, you should mention them in the printed document with their UNC path. Open file in new tab When this option is checked, the file linked from the current PDF will open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading). Underline This is checked by default and will add a line beneath the detected link using the color set in Override color . Preview This section illustrates the appearance of the current link formatting, accordingly to the detection options that are enabled. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix topic. a comparison between editions, please check novaPDF 10 User Manual Copyright © 2019 Softland

208 novaPDF 10 208 1.3.3.10.4.3 Advanced The Advanced presets section allows you to manage the existing default presets or add new ones. These presets let you set some advanced options regarding how the printed documents will be processed and saved as PDFs. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save button, if you click on or select a different preset the current one will be discarded. Cancel Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are novaPDF 10 User Manual Copyright © 2019 Softland

209 novaPDF 209 included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default advanced presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Optimize text When this preset is used, the application will only compress the text so that the resulting PDF will be smaller in size. Silent print messages When this preset is used, the application will not show any messages during the PDF conversion and the text will be compressed to result in a smaller PDF file. ADVANCED Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. novaPDF 10 User Manual Copyright © 2019 Softland

210 novaPDF 10 210 Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. you can choose to have it as Private or Public by checking or unchecking the Private Ignore empty pages If this option is checked, the empty pages from your original document will not be added to the PDF document. But the pages have to have no information at all (no page number, no header,...) Silent print If this option is checked, no prompts will be shown during the print to PDF operation. Optimize text By default, novaPDF optimizes PDF size by compressing texts as much as possible. However, some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file. Uncheck this option if the text is not correct in your PDF files. By default, this option is checked. Optimize image sequences When this option is enabled, small image sequences are combined in one big image. The process time will be slightly increased but the resulting PDF file will be smaller. You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large. By default, this option is not enabled. Correct fill colors Depending on the application you print from, fill colors can be inverted or not. If colors are inverted in the resulted PDF when printing from a certain application, check this option to correct them. Correct line width Depending on the application you print from, line widths can be sent in different ways. If lines are printed with a wrong width from a certain application, check this option to correct them. Add empty pages between copies With this option checked an empty page will be added between 2 copies of the content being converted to PDF (i.e. in the case you create a PDF document that copies the same content multiple times). Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.4.4 User tags presets section allows you to manage the existing default presets or add new ones. The User tags These presets let you configure which user tags will be detected from the original document and what to do with their values. A preset can be used by multiple printing profiles and whenever a novaPDF 10 User Manual Copyright © 2019 Softland

211 novaPDF 211 preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

212 novaPDF 10 212 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default link presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Email user tags When this preset is used, the application will detect 5 user tags from the original document that can MyEmailBCC be used as macros when sending an email: MyEmailAddress , MyEmailCC , , MyEmailSubject MyEmailBody . If any of these tags are present in the original document (that you , are converting to PDF), the application will extract its value and that can be used as a macro value in the resulting PDF. For example you can extract the value of MyEmailAddress and have an email sent automatically with the generated PDF to that address. This preset does not remove user tags included in the original document. No user tags This preset does not detect User tags from the original document. USER TAGS You can define pairs of tag/value to be detected before the PDF is generated. novaPDF can then detect those tags from the original document and allows you to use those values as Macro names. Here's an example on how you can use user tags to send a particular document to the Sales novaPDF 10 User Manual Copyright © 2019 Softland

213 novaPDF 213 department via email: · Your original document (before sending it to novaPDF for converting) has the text [email protected] · the tag MyTag You define in novaPDF - Profile Manager - Other - User tags [K:MyTag] After it's defined, you can use it as a macro value by entering it in this format · You can add an action to email the PDF and in the TO field you can enter the macro value [K: · - this will generate the PDF and send it afterwise to the [email protected] email MyTag] address · Optionally you can configure the application to remove that text when generating the PDF or the entire page where that text is present Add/Copy/Remove/Up/Down Add and then the Click on / Default value fields will be enabled for you to enter the new user tag Tag pair. You can define multiple user tags and only enable a few for the current profile. The application will search the document for the user tag value in the order that they are defined in this list. You can the ones you don't want to use anymore. Remove re-order them using the Up / Down buttons and The Default value field can be empty, however you can enter a value to replace with if the original document has the tag but without a value. IMPORTANT: In order to use the defined user tag as a Macro value, you will have to enter it in the field in this format [K:MyTag] In this example, the name of the user tag is MyTag . REMOVE USER TAGS POLICY Do not remove anything By default, novaPDF will convert the original document sent to it exactly as it comes without altering its content. Even if it detects user tags in the document, it will leave the content unchanged. Remove pages with tags If this option is selected and the application detects user tags in the document, it will exclude the pages that contain user tags from the original document when creating the PDF file. Remove all text with specific font novaPDF cannot remove the user tag (and its value) when converting the original document into PDF solely based on its content. If user tags are present in the original document and you don't want those included in the resulting PDF, you can style its font/size/color in a particular way so that novaPDF can detect it. Simply enable the Remove all text with specific font option here and then choose exactly the same font, size, style (bold/italic) and color as it is in the original document. IMPORTANT: If this option is checked, novaPDF will remove any content that matches the formatting specified by you, not only user tags. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For novaPDF 10 User Manual Copyright © 2019 Softland

214 novaPDF 10 214 a comparison between editions, please check feature matrix topic. 1.3.3.10.4.5 Save rules The Save rules presets section allows you to manage the existing default presets or add new ones. These presets let you define and use advanced filename/path saving rules. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the button, if you click on Cancel or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved Copy with a different name (original name of the preset plus the word ). Removing the original preset doesn't affect in any way the existing copy of it. novaPDF 10 User Manual Copyright © 2019 Softland

215 novaPDF 215 Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets 2. . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default link presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Regular expressions This preset includes 14 save rules that use regular expressions to detect certain text/path characters and remove or replace those. SAVE RULES Save rules Save rules can be used to modify the filename of generated PDF files in certain situations. For example, if you try to print to PDF an unsaved Notepad document the default filename will be "Untitled - Notepad.pdf". One of the default save rules included automatically removes the second part so the filename will be "Untitled.pdf". Custom save rules can be defined only for removing parts of a filename/path, you cannot use those to add/replace. You can Add a rule by providing a Name/ Description and novaPDF 10 User Manual Copyright © 2019 Softland

216 novaPDF 10 216 Add rules You can add a new save rule by clicking on Add or Copy an existing one. Save rules are interpreted in the order they are defined, so you can use the Up/Down options to re-order the existing rules. When adding a new save rule you will have to provide: Name - this is the name of the rule, it doesn't affect the name of the document · · - save rules only remove parts of the filename, based on what you select: Remove · Front - this will remove the matching Text only if it's at the front of the filename · - this will remove the matching Text only if it's at the end of the filename End · - this will remove the matching text completely All Expression - the information used in the Text field will be interpreted as a regular · expression · Text - this is where you have to enter the text or regular expression you want to be used for the filename is interpreted \1 · Format - only regular expression formats will be accepted here. For example and so on as the , \2 is interpreted as the contents of group 2 contents of group 1 · Description : add more info about the rule you are adding Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check topic. feature matrix 1.3.3.10.5 Layout 1.3.3.10.5.1 Image Watermarks The Image Watermarks presets section allows you to manage the existing default presets or add new ones. These presets let you define an image watermark to be included in the resulting PDF file. Adding an image watermark means that even if in the original document (one being converted to PDF) there is no watermark, it will be added automatically when the conversion is done to the resulting PDF file. Depending on the number of added watermarks the size of the resulted PDF files will increase. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

217 novaPDF 217 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want novaPDF 10 User Manual Copyright © 2019 Softland

218 novaPDF 10 218 to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default image watermark presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Confidential confidential image watermark to the resulting When this preset is used, the application will add a PDF file. The watermark will show up in the PDF when viewing it, printing or exporting it and will have a 100% opacity. The layout of this watermark can be modified from the Profile Manager -> Layout section. Draft draft When this preset is used, the application will add a image watermark to the resulting PDF file. The watermark will show up in the PDF when viewing it, printing or exporting it and will have a 100% opacity. The layout of this watermark can be modified from the Profile Manager -> Layout section. ADVANCED Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing novaPDF 10 User Manual Copyright © 2019 Softland

219 novaPDF 219 settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public by checking or unchecking the Private you can choose to have it as checkbox. VISIBILITY You can enable or disable in which situations the image watermark will be shown by checking/unchecking the checkboxes: · View - if this option is checked the watermark will show up when the PDF file is viewed (to hide it from viewing uncheck it) · - if this option is checked the watermark will show up when the PDF file is printed from Print the PDF reader/viewer (to hide it from being printed uncheck it) · Export - if this option is checked the watermark will show up when the PDF file is exported from the PDF editor (to hide it from being exported uncheck it) You can do combinations of the visibility checkboxes (i.e. showing a watermark only when the PDF is printed, not when is viewed). IMAGE FILE File name Enter the path to an image file you want used as watermark, or use the Browse button to locate it. The following file formats are supported: · Windows or OS/2 Bitmap File (*.BMP) DirectDraw Surface (*.DDS) · · Graphics Interchange Format (*.GIF) · Windows Icon (*.ICO) · Independent JPEG Group (*.JPG, *.JIF, *.JPEG, *.JPE) · Portable Bitmap (BINARY) (*.PBM) · Zsoft Paintbrush PCX bitmap format (*.PCX) · Portable Network Graphics (*.PNG) · Portable Pixelmap (BINARY) (*.PPM) · Adobe Photoshop (*.PSD) · Truevision Targa files (*.TGA, *.TARGA) · Tagged Image File Format (*.TIF, *.TIFF) · X11 Bitmap Format (*.XBM) You can also enter network paths (UNC) in the File name field in case the image you want to use is not on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication (different from your user login) you have to and enter the username/password. Optionally you can add macro names for the file name that will be generated (i.e. add the conversion date to the file name). IMAGE PROPERTIES You can set different options here for the image to be used as a watermark such as opacity, transparency and color variation. novaPDF 10 User Manual Copyright © 2019 Softland

220 novaPDF 10 220 Opacity You can select an opacity percentage for the image watermark. By default, the image watermark is drawn with maximum opacity, 100%. If you decrease the opacity value, the image will be drawn with lighter colors. Transparent color You can choose a color to be considered transparent color when drawing the image on the PDF page. By default, there is no transparent color. Color variation When you choose a transparent color you can set a slight variation that will be considered also as transparent. PREVIEW The selected image file is drawn exactly as it will be drawn on the PDF page. The image is updated automatically when changing image watermarks attributes. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.5.2 Text Watermarks The Text Watermarks presets section allows you to manage the existing default presets or add new ones. These presets let you define text watermarks to be included in the resulting PDF file. Adding text watermarks means that even if in the original document (one being converted to PDF) there is no watermark, it will be added automatically when the conversion is done to the resulting PDF file. Depending on the number of added watermarks the size of the resulted PDF files will increase. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

221 novaPDF 221 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

222 novaPDF 10 222 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: Private presets . A private preset is visible only to the current user. By default new presets are 1. created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default text watermark presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Confidential text watermark to the resulting PDF confidential When this preset is used, the application will add a file. The watermark will show up in the PDF when viewing it, printing or exporting it and the font Profile used will be Arial (70px, red). The layout of this watermark can be modified from the Manager -> Layout section. Date and time When this time stamping preset is used, the application will add the date and time when the PDF was created as a text watermark. The watermark will show up in the PDF when viewing it, printing or exporting it and the font used will be Arial (10px, black). The layout of this watermark can be modified from the Profile Manager -> Layout section. Draft When this preset is used, the application will add a draft text watermark to the resulting PDF file. The watermark will show up in the PDF when viewing it, printing or exporting it and the font used will be Arial (150px, black). The layout of this watermark can be modified from the Profile Manager - > Layout section. Page index / page count When this preset is used, the application will add the page number and total on each of the pages in the resulting PDF (i.e. page 1/3, 2/3, 3/3 for a 3 page document). The watermark will show up in the PDF when viewing it, printing or exporting it and the font used will be Arial (10px, black). The layout Profile Manager -> Layout section. of this watermark can be modified from the novaPDF 10 User Manual Copyright © 2019 Softland

223 novaPDF 223 ADVANCED Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox. VISIBILITY You can enable or disable in which situations the watermark will be shown by checking/unchecking the checkboxes: · View - if this option is checked the watermark will show up when the PDF file is viewed (to hide it from viewing uncheck it) · Print - if this option is checked the watermark will show up when the PDF file is printed from the PDF reader/viewer (to hide it from being printed uncheck it) Export - if this option is checked the watermark will show up when the PDF file is exported · from the PDF editor (to hide it from being exported uncheck it) You can do combinations of the visibility checkboxes (i.e. showing a watermark only when the PDF is printed, not when is viewed). TEXT The text displayed here will be used in the watermark. You can type in your own custom text or use a predefined one. This fields supports the use of macros so if you want the text to be followed by a document variable click on Macro and select one: · [X] - Page index · [Y] - Page count · [B] - Document subject · [A] - Document author · [N] - The name of the document · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm novaPDF 10 User Manual Copyright © 2019 Softland

224 novaPDF 10 224 · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name [O] - Domain · · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name An example of how the macros are converted is shown in the watermark Preview . TEXT PROPERTIES You can set different options here for the text to be used as a watermark such as the font type, size and properties. Font Select a font from the list of the TrueType and OpenType fonts installed on your computer (by default Arial is used). Size Select the height of the text to be used as a watermark (default is 14px). Style - Bold, Italic, Outline, Underline Select the font style by checking corresponding check boxes. You can see in the Preview how the text will look like. Color You can choose the text color. By default, the color is black. Opacity You can select an opacity percentage for the text watermark. By default, the text watermark is drawn with maximum opacity, 100%. If you decrease the opacity value, the text will be drawn with lighter colors. PREVIEW The watermark text is drawn as it will be drawn on the PDF page. The image is updated automatically when changing text watermarks attributes. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.5.3 Overlays presets section allows you to manage the existing default presets or add new ones. The Overlays PDF documents overlay (could also be called PDF stitching), means that you can insert the content of novaPDF 10 User Manual Copyright © 2019 Softland

225 novaPDF 225 a PDF file in another PDF document (either in front of the existing content or as the background for the existing one) and create a single PDF file containing the merged information. For example, if you have a PDF template branded with your company information (that shows in the header/footer) and you received other PDF documents that need to use the same template, you can overlay the new document with the existing template and create a single merged branded PDF. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved Copy with a different name (original name of the preset plus the word ). Removing the original preset doesn't affect in any way the existing copy of it. novaPDF 10 User Manual Copyright © 2019 Softland

226 novaPDF 10 226 Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default overlays presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Invoice When this preset is used, the content from the original document will be overlayed with a generic invoice PDF. This is meant for test purposes to see how this feature could be used, as the invoice details cannot be changed in the default preset. The layout of the overlay can be modified from the Profile Manager -> Layout section. Letterhead When this preset is used, the content from the original document will be overlayed with a generic letterhead PDF. This is meant for test purposes to see how this feature could be used to brand the PDFs, as the letterhead details cannot be changed in the default preset. The layout of the overlay can be modified from the Profile Manager -> Layout section. OVERLAYS Name You can type a name for the default preset you are editing/creating. novaPDF 10 User Manual Copyright © 2019 Softland

227 novaPDF 227 Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox. IF SHORTER OVERLAY FILE, REPEAT If the PDF file you selected to overlay with has less pages than the file you are printing, you have the option to chose how the content of the resulting PDF will look like. Nothing This is the default selection. If the PDF file you selected to overlay with has less pages than the file you are printing and None is selected, the resulting PDF file will use as background/foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF, after that continuing without adding content from the overlayed PDF. Example: you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages (called let's say overlay. pdf). The resulting PDF file will have 5 pages, and on the first two the content of the overlay.pdf document will be included, on the last 3 pages the content of overlay.pdf not being included at all . Repeat if shorter overlay file: None Last page If the PDF file you selected to overlay with has less pages than the file you are printing and Last Page is selected, the resulting PDF file will use as background/foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF, after that continuing to add the content from the last page of the overlayed PDF only. Example: you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages (called let's say overlay.pdf). The resulting novaPDF 10 User Manual Copyright © 2019 Softland

228 novaPDF 10 228 PDF file will have 5 pages. On the first page, it will include the content of page 1 from overlay.pdf, on the second page it will include the content of page 2 from overlay.pdf and for the last 3 pages it will continue to include the content from page 2 of overlay.pdf (because it is the last page). Repeat if shorter overlay file: Last Page Continuous If the PDF file you selected to overlay with has less pages than the file you are printing and is selected, the resulting PDF file will add continuously as background/foreground the Continuous content of the overlayed PDF until it reaches the end of the resulting pdf. Example: you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages (called overlay.pdf). The resulting PDF file will have 5 pages. On the first page, it will include the content of page 1 from overlay.pdf, on the second page it will include the content of page 2 from overlay.pdf, on the third page it will include the content of page 1 from overlay.pdf, on the fourth page it will include page 2 from overlay.pdf and on the last page it will include page 1 from overlay.pdf (overlay.pdf is added continuously always starting with the first page). Repeat if shorter overlay file: Continuous OVERLAY FILE novaPDF 10 User Manual Copyright © 2019 Softland

229 novaPDF 229 File Name Use the Browse button to find and select an existing PDF document. This document will be used to overlay its content with the content of other documents you'll print to PDF from. This information is mandatory if Overlay is enabled (and you can only select PDF files to overlay with). field in case the PDF you want to use is not You can also enter network paths (UNC) in the File Name on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication (different from your user login) you have to enter the username/password. Optionally you can add macro names for the file name that will be generated (i.e. add the conversion date to the file name). PDF Password section to overlay with is password protected, If the PDF document you selected in the File Name you will need to add in here the password needed to open that document. If the PDF you want to overlay with is not password protected, you can leave this field empty. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.5.4 Signatures presets section allows you to manage the existing default presets or add new ones. The Signatures Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection. The signature will be applied automatically when the file is converted. All you have to do is to enable and customize it and all the created PDF files will contain the signature applied afterwards. The option can be disabled at any time or a separate Profile containing the option can be created and used when needed. A digital PDF signature is a code that can be embedded in a portable document (PDF) so that the sender will be uniquely identified. Its main purpose is to attest that the document was indeed created by the individual/organization claiming to be the author. A digital signature contains several encryption techniques to guarantee its security. Digitally signing PDF documents is useful when A preset can using it for branding, protecting and copyrighting information in the resulting PDF file. be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

230 novaPDF 10 230 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

231 novaPDF 231 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: Private presets 1. . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same 2. Public presets computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default signatures presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Basic signature When this preset is used, the resulting PDF will be signed with a sample file certificate. This is meant for test purposes to see how this feature could be used. The layout of the overlay can be modified from the Profile Manager -> Layout section. Sample This is a demonstrative sample file certificate that should be used only for test purposes (as the signature won't be valid). The layout of the overlay can be modified from the Profile Manager -> Layout section. SIGNATURES Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. novaPDF 10 User Manual Copyright © 2019 Softland

232 novaPDF 10 232 Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or you can choose to have it as by checking or unchecking the Private checkbox. Public VISIBILITY You can enable or disable in which situations the signature will be shown by checking/unchecking the checkboxes: will show up when the PDF file is viewed (to hide · View - if this option is checked the signature it from viewing uncheck it) Print - if this option is checked the signature will show up when the PDF file is printed from · the PDF reader/viewer (to hide it from being printed uncheck it) · Export - if this option is checked the signature will show up when the PDF file is exported from the PDF editor (to hide it from being exported uncheck it) You can do combinations of the visibility checkboxes (i.e. showing a watermark only when the PDF is printed, not when is viewed). CERTIFICATE Use system certificate You can use an existing system certificate or create a self-signed one: · Select certificate . By clicking it you'll open the Select certificate window that lets you use one of the detected certificates and notifies you if none exist. · Create self-signed certificate . By clicking it you'll open the Create self-signed certificate window that lets you define a certificate. A personal certificate defined this way is different from a trusted system certificate in terms of signature validity. When a recipient opens the PDF document signed with a personal certificate, if they don't have your private key imported as a Trusted certificate, they'll receive a notice at the top of the PDF that the signature has problems. A trusted system certificate, if the signature didn't expire, will display a valid certificate message. Using personal certificates is useful when you want to share a document within the same company, as you'll let your colleagues know that you are the author of the PDF document. All the information entered here will be viewable by the recipient of the signed document, so accuracy is important. Once the certificate is created, it cannot be edited. To modify some of the entered information would require deleting the current defined certificate and creating a new one. These options are available for the self-signed certificate: · Common name . You can enter the name of the issuer, and this is also the name that will be used for the certificate. When someone will open your signed PDF, it will show them that it was Signed by: . · Email address . You can add an email address to be displayed in the signature. · Organization . Enter the name of the company your system is part of (if applicable). Organization Unit . Enter additional information about the unit (if applicable). · novaPDF 10 User Manual Copyright © 2019 Softland

233 novaPDF 233 Locality · . Enter the city name your organization is located in. · State/Province . Enter the state/province your organization is located in. · Country . Enter the country your organization is located in. Use file certificate File name field to point to a certificate stored on your local computer If selected you have to use the Personal Information Exchange (*.pfx, *.p12) certificates are supported. (or in your network). File name Use the Browse button to find and select an existing certificate. This certificate will be used to sign further created PDF files. If the file where the certificate will be used from is password protected, enter it in the user name / password field. If the certificate is password protected, enter the password in the Certificate Password field. To ensure you're using the correct one, verify how it section. Preview looks in the You can also enter network paths (UNC) in the File Name field in case the file containing the signature you want to use is not on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication (different from your user login) you have to enter the username/password. Optionally you can add macro names for the file name that will be generated (i.e. add the conversion date to the file name). TEXT OPTIONS You can set different properties for the text to be used in the certificate. Font Select a font from the list of the TrueType and OpenType fonts installed on your computer (by default Arial is used). Use custom font size Select the height of the text to be used in the signature if you want to change the default (8px). SHOW Options in this section will let you customize the main details about the PDF signature. Certificate name If checked, inserts the Name of the certificate in the details section. Certificate details If checked it will display in the signature details about the certificate, such as: name of signer, email address, organization, location, ... Since many of these can be displayed by enabling them in the Show section, using them checked in combination with the Certificate details option will be redundant. novaPDF 10 User Manual Copyright © 2019 Softland

234 novaPDF 10 234 Certificate labels This option will display in the certificate details section the labels for the information it contains. Example: · CN - Common name (the name that will show up as the Signed by) · D - Date/time the document was created and signed · L - Location · R - Reason CI - Contact info · · DTLS - Certificate details · E - Email address · OU - Organization unit O - Organization · L - Locality · S - State · · C - Country Signing date You can add the current date to the certificate (in the PDF it will add the date/time when the signed PDF was generated). Contact info Contact info When checked, it will add in the certificate details the information entered in the field (you can add any information you consider useful in case the recipient of the digitally signed PDF wants to contact you - i.e. the email address). Signing reason If checked, the reason field will become enabled, and you can enter a reason for digitally signing the PDF file, so that the recipient has a better understanding of why this operation was needed. Example of reasons you could use: · I created this document · I have reviewed and approve this document · This is the original document · By adding my signature I agree with the terms and conditions presented in this document Signing location When checked, it will add in the certificate details the location entered in the Location info field. Graphic name If checked this will show as an enlarged image in the left part of the certificate, the name of the certificate (Common Name). In the Graphic name section you can also select a color for the text and its opacity. Graphic image If this is checked you have the option to select an image to be used as a background for the signature. You can check the option Keep aspect ratio to ensure the image won't be Graphic image section will be enabled. disproportionate. When this is checked, options under the novaPDF 10 User Manual Copyright © 2019 Softland

235 novaPDF 235 Enter a path to the image in the File name field (or use its browse button) as well as the username/password if the image is located on a protected network folder. Optionally you can add macro names for the file name that will be generated (i.e. add the conversion date to the file name). Preview In the Preview section you'll see an automatically generated view based on the signature selected. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix topic. a comparison between editions, please check 1.3.3.10.5.5 Borders The Borders presets section allows you to manage the existing default presets or add new ones. Layout These presets let you define the border styles to be used with various objects added in the section. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save novaPDF 10 User Manual Copyright © 2019 Softland

236 novaPDF 10 236 Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are Private presets 1. created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default borders presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Blue window will When this preset is used, the object for which Use borders was enabled from the Layout be surrounded by a thin blue border (solid style, blue color, width of 0.2). Dashed window will When this preset is used, the object for which Use borders was enabled from the Layout be surrounded by a dashed dark border (dashed style, black color, width of 0.2). novaPDF 10 User Manual Copyright © 2019 Softland

237 novaPDF 237 Normal When this preset is used, the object for which Use borders was enabled from the Layout window will be surrounded by a regular solid dark border (solid style, black color, width of 0.5). Thick window will When this preset is used, the object for which Use borders was enabled from the Layout be surrounded by a solid thick dark border (solid style, black color, width of 1). Thin was enabled from the When this preset is used, the object for which Use borders Layout window will be surrounded by a solid thin dark border (solid style, black color, width of 0.2). LINKS Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox. Style This lets you select a solid or a dashed border. Width This is the thickness of border using the defined measurement unit. Measurement unit Set here the measurement unit to be used with borders: millimeters (default), centimeters or inches. Color The color of the border can be changed, default is blue. Preview All changes done to the border appearance and type will be shown realtime in the Preview section. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For novaPDF 10 User Manual Copyright © 2019 Softland

238 novaPDF 10 238 a comparison between editions, please check feature matrix topic. 1.3.3.10.6 Local 1.3.3.10.6.1 Open The Open presets section allows you to manage the existing default presets or add new ones on the after-save actions you can do to open the resulting PDF. A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it. By default there are 2 presets that will open the resulting PDF in the default viewer or open a file you select. MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the button to record your changes and create the preset. It is created only after you click on the Save Cancel button, if you click on or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved Copy ). Removing the original preset with a different name (original name of the preset plus the word novaPDF 10 User Manual Copyright © 2019 Softland

239 novaPDF 239 doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Open PDF If you use this default open preset, the created PDF file will be opened with the default PDF viewer if you have one installed. Open other file You can configure this preset to open a particular PDF file once your PDF was generated. Just use the Browse option to select the other file you want opened after your PDF was generated. Only PDF files can be opened, and those will be opened with the default viewer. OPEN Name You can type a name for the default preset you are editing/creating. novaPDF 10 User Manual Copyright © 2019 Softland

240 novaPDF 10 240 Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public by checking or unchecking the Private checkbox. you can choose to have it as Open in default viewer · . If this is checked, the PDF file you created will be opened with the default PDF Original PDF viewer. · Custom PDF . Use this option if you want to open a different PDF file after yours was generated. Use the Browse option to select a file. Macro variables are supported as well: · [N] - The name of the document · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM [D] - Day in the format DD · · [HIS] - time in the format hhmmss (hour, minute, second) [H] - Hour in the format hh · [I] - Minute in the format mm · · [S] - Second in the format ss [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a · file with the same name exists in the save folder) · [W] - Name of the workstation · [U] - The Windows User name · [O] - Domain · [F] - The name of the PDF file · [L] - Application Name · [R] - Printer Name · [P] - Profile Name Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.6.2 Run The Run presets section allows you to manage the existing default presets or add new ones. These presets let you configure applications to be executed after the PDF was successfully generated. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

241 novaPDF 241 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want novaPDF 10 User Manual Copyright © 2019 Softland

242 novaPDF 10 242 to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. . A private preset is visible only to the current user. By default new presets are Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Open PDF in Adobe Reader If you use this default preset, the created PDF file will be opened with Adobe Reader. Print to default printer If you use this default after save preset, the created PDF file will be sent for printing to the default printer if Adobe Reader is installed. This means that after the PDF is created, it will also be physically printed by your default printer. RUN Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset novaPDF 10 User Manual Copyright © 2019 Softland

243 novaPDF 243 Private or Public by checking or unchecking the you can choose to have it as checkbox. Private Application This field will be already filled by default when an after save action preset is used. To start an application after the PDF is created, enter here the full path to the .exe file for that application or button to find and select the application. click on the Browse You can also enter network paths (UNC) in the field in case the application you want to Application launch is not on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. It the network file requires authentication (different from your user login) you have to enter the username/password. Parameters If the application you want to run after the PDF was created supports parameters, you can add those here and the parameters will be passed on to the application when the request is sent. Optionally you can add macro names for the parameters (i.e. add the conversion date to the file name). Run Set options for how you want Adobe Reader to be launched: · . Adobe Reader will be launched with the normal settings. Normal · Minimized . The app will be launched minimized by default and show in the taskbar. · Hidden . Adobe Reader will be launched hidden, visible from the tray. User name If the application is located on another network computer that requires authentication, enter the username for that user. Password If the application is located on another network computer that requires authentication, you'll have to enter the password for that user so that the application will run. Run type These are advanced technical settings that mostly have influence in server environments. These decide how the application that will be launched after the PDF is generated will be executed. The application can be started in two modes, using a Shell command (Run from shell) or child process (Run as child process). When the PDF save location Location is set to a Server location, the process is created from the Print Spooler service which runs as System account and the process will run in Windows Session 0 Isolation mode. When the location is set to Local the process is created from the context of the printing application. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For topic. feature matrix a comparison between editions, please check novaPDF 10 User Manual Copyright © 2019 Softland

244 novaPDF 10 244 1.3.3.10.6.3 Copy The Copy presets section allows you to manage the existing default Copy presets or add new ones. These presets let you set custom copy actions to be performed after the PDF was successfully generated. The default presets will allow you to have the generated PDF copied to a different folder or rename the generated PDF. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the button, if you click on Cancel or select a different preset the current one will be discarded. Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy . Unlike the New option, when you copy an existing preset the duplicate is automatically saved Copy with a different name (original name of the preset plus the word ). Removing the original preset doesn't affect in any way the existing copy of it. novaPDF 10 User Manual Copyright © 2019 Softland

245 novaPDF 245 Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets 2. . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Copy PDF to folder If you use this default Copy preset, the created PDF file will be copied to a custom location. You must select the custom location in the Destination file section for this preset to be correctly executed. The original PDF will remain in its initial location, only a copy of it will be created into the new destination folder. The new PDF will have the same name as the original one. Rename PDF The original PDF file will be copied to a new location that you select, with a new name based on the naming rules you define in the File section. COPY Name You can type a name for the default preset you are editing/creating. novaPDF 10 User Manual Copyright © 2019 Softland

246 novaPDF 10 246 Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. you can choose to have it as Private or Public by checking or unchecking the Private Source file You can select the PDF file to be copied to the new destination. It can be either the original PDF that was generated, or one located in a custom folder: Original PDF · . This will use the PDF you generated as the source for copying the file. · Custom PDF . Browse for the custom PDF file that you want copied to a new location. If it is located on a network drive, you can enter an Username/Password to access that location. You can use Macro variables to automatically generate a file name. Destination file This is where you set options for the destination of the PDF that will be copied. You can copy a PDF to a custom destination or the original location. · Original PDF . This works only if you selected Custom PDF in the Source file section. It will copy the custom PDF you selected as the source to the original location of the PDF that is generated. · Custom PDF . This will copy the PDF file you selected as source to a custom location. You can use the Folder section to select the location where the PDF will be saved. If you want to name the file differently than its current name you can enter the new naming details in the File field Keep original file name - must be unchecked if you want to rename the PDF. You can use Macro variables both for the folder path where the PDF will be saved, and the filename of the PDF that will be copied over. The Preview section will show how the filename looks. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.6.4 Delete The Delete presets section allows you to manage the existing default Delete presets or add new ones. These presets let you set custom delete actions to be performed after the PDF was successfully generated. The default presets will allow you to have the generated PDF deleted or a different PDF file removed. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

247 novaPDF 247 MANAGE PRESETS New Save This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Cancel or select a different preset the current one will be discarded. button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on Copy option, when you copy an existing preset the duplicate is automatically saved New . Unlike the Copy ). Removing the original preset with a different name (original name of the preset plus the word doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. novaPDF 10 User Manual Copyright © 2019 Softland

248 novaPDF 10 248 PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: . A private preset is visible only to the current user. By default new presets are 1. Private presets created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. 2. Public presets . Public presets are visible from all client computers (or other users on the same computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Delete other file This default preset will delete a custom PDF file that you select. The file can be selected manually using the Browse option, or you can define a path with Macro variables to be automatically computed when the preset action runs. If the file to be deleted is in a network location that requires authentication, you will need to add an user/pass as well. Delete PDF The original PDF file will be deleted. This preset would be useful in situations where you have another Copy action prior to the delete one and you basically move the files from one location to another. DELETE Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing novaPDF 10 User Manual Copyright © 2019 Softland

249 novaPDF 249 settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public by checking or unchecking the Private checkbox. you can choose to have it as Delete You can select the PDF file to be deleted. It can be either the original PDF that was generated, or one located in a custom folder: · Original PDF . This will delete the PDF you generated. NOTE: If you don't couple this with a Copy action executed prior to this, the generated PDF will be completely removed. Custom PDF · . Browse for the custom PDF file that you want deleted after the current PDF gets generated. If it is located on a network drive, you can enter an Username/Password to access that location. You can use Macro variables to automatically fill a file name. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.7 Email 1.3.3.10.7.1 MAPI The MAPI presets section allows you to change the default presets or define new ones for sending out emails once the PDF was generated. After it is created, the PDF file can be automatically sent via email to different recipients, either using the default email client (MAPI connection) or directly from the application (using SMTP configuration). Additionally you can choose to zip the PDF and send it as attachment. These presets allow you to define custom options for sending emails via MAPI. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

250 novaPDF 10 250 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

251 novaPDF 251 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same Public presets 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. You also Test have the option of sending out a email to see how it works. Open email client If you use this default MAPI emailing preset, after the PDF is created the application will open the default email client and attach the PDF file to it. Send using email client If you use this default emailing preset, after the PDF is created the application will open the default email client, attach the PDF file to it and send it out using the details you've added in the preset. This preset is included as an example, you will need to make a Copy of it and then fill in the From/To/ Subject/Content so that the email will be correctly sent out. If you don't fill in these details, you'll receive an error when this preset is run. EMAILS Name You can type a name for the default preset you are editing/creating. novaPDF 10 User Manual Copyright © 2019 Softland

252 novaPDF 10 252 Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset you can choose to have it as or Public by checking or unchecking the Private checkbox. Private From/To Add from/to/cc/bcc email addresses for the email that will be sent out. You can configure the following email header properties: From address. This will show as the sender of the email (i.e. it can be your own email address) · · To email addresses. This is where the email will be sent out to, you can add multiple email addresses by separating them with semicolons (;). · CC email addresses (use semicolon to add multiple addresses) · BCC email addresses (use semicolon to add multiple addresses) Subject This is the subject of the email to be sent out. You can use macros to add automatically variables based on what PDF is being created. The following macro items can be added: [N] - The name of the document being converted · · [T] - The title of the document as defined in the section Document [B] - The subject of the document as defined in the section · Document [A] - The author of the document as defined in the Document section · [YMD] - Date in the format YYYYMMDD (year, month, day) · · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Workstation · [U] - User name Body This is the body of the email to be sent out. You can use the same macros described above to add automatically variables based on what PDF is being created. If you are using SMTP or Outlook to send the emails, you can enter HTML content for the body of the email and preview it too. MAPI novaPDF 10 User Manual Copyright © 2019 Softland

253 novaPDF 253 does not support HTML, only text. Attach PDF This option is checked by default and attaches the generated PDF file to the email that it sends out. If unchecked, an email will still be sent out but with content only (eventually with other files attached if using the Attach other files option ). Attach other files Checking this option will let you choose other files to be attached to the email being sent out. You Add Files... button or by writing directly the path to the file(s) you want can add files using the attached. If you want to quickly remove multiple files from this field, you can use the Delete All button. Zip email attachments If this option is selected, the PDF file will be compressed first and the resulting zip file will be attached to the email. If the option to attach other files is selected, then all files (including the generated PDF) will be zipped in a single archive and attached. Change zip extension to Some email clients block certain types of attachments, thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file. Commonly the extension can be changed to .txt, and the recipient will rename it back to zip in order to extract the files. You can choose to change the extension from zip to any other type, by writing a new extension in the combo field near this option (there's no need to add "." before the type of extension, only the extension name). Protect attachments with password The zip attachment can be protected with a password for increased security (the PDF in the ZIP can also be password protected). Lookup email addresses If this option is selected, any email address you enter in the TO, CC, BCC will be looked up before emailing the PDF in the address book of your default email client (uncheck this option if you want to avoid "Allow this program to access..." type of errors returned by Outlook). Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix topic. a comparison between editions, please check 1.3.3.10.7.2 SMTP SMTP The presets section allows you to use predefined SMTP servers or define your own custom server details for sending out an email with the generated PDF attached. The difference between SMTP and MAPI is that with MAPI your email will be sent using the default email client installed on the computer, while with SMTP a server is used. These presets allow you to define custom options for sending emails via SMTP. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

254 novaPDF 10 254 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are novaPDF 10 User Manual Copyright © 2019 Softland

255 novaPDF 255 included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: Private presets 1. . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same 2. Public presets computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. You also have the option of sending out a Test email to see how it works. Send using email server This preset is included as an example, you will need to make a Copy of it and then fill in the SMTP server details and From/To/Subject/Content so that the email will be correctly sent out. Using this preset an email will be sent out via the SMTP server you configured. The generated PDF will be attached to the email by default. SMTP Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. novaPDF 10 User Manual Copyright © 2019 Softland

256 novaPDF 10 256 Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset Private or Public by checking or unchecking the you can choose to have it as checkbox. Private Server Enter your SMTP server name or IP address. SMTP port Enter SMTP Port. Usually this is port number 25. Authentication required checkbox and enter If your SMTP server requires authentication, check the Authentication required name and Password . Account the Connection This is where you can set the type of encryption to be used with the SMTP server: · Don't use encrypted connection . If this is selected no type of encryption will be set. · Use SSL encrypted connection . If selected the Secure Socket Layer (SSL) will be used for control channel and data channel connections to the SMTP server. . If selected the Transport Layer Security (TLS) will be used for · Use TLS encrypted connection control channel and data channel connections to the SMTP server. Predefined There are several predefined SMTP servers that use available public information to fill in the SMTP Test email to see how it works. These are the details. You also have the option of sending out a predefiend SMTP servers: · AIM (AOL Instant Messenger) - If you use this default SMTP Servers preset, after the PDF is created the application will send the email using the SMTP server configurations of AIM (AOL Instant Messenger) : smtp.aim.com (port 587). Please note that you will need to make a copy of this preset and add your username/password for your AIM account (this server requires authentication and the default preset leaves the username/password fields empty) . Using this preset, no encryption will be used when sending the email. · AOL (America Online) - If you use this default SMTP Servers preset, after the PDF is created the application will send the email using the SMTP server configurations of : smtp.aol.com AOL (port 587). Please note that you will need to make a copy of this preset and add your username/password for your AOL account (this server requires authentication and the default preset leaves the username/password fields empty) . Using this preset, no encryption will be used when sending the email. · Google/Gmail - If you use this default SMTP Servers preset, after the PDF is created the application will send the email using the SMTP server configurations of Gmail : smtp.gmail.com (port 587). Please note that you will need to make a copy of this preset and add your username/password for your Gmail account (this server requires authentication and the default preset leaves the username/password fields empty) . The TLS encryption method will novaPDF 10 User Manual Copyright © 2019 Softland

257 novaPDF 257 be used when sending the email using this preset. · Outlook/Hotmail/Live - If you use this default SMTP Servers preset, after the PDF is created (Microsoft Live the application will send the email using the SMTP server configurations of smtp.live.com (port 587). Please note that you will need to make a copy of this email service): preset and add your username/password for your AIM account (this server requires authentication and the default preset leaves the username/password fields empty) . The TLS encryption method will be used when sending the email using this preset. · Yahoo! - If you use this default SMTP Servers preset, after the PDF is created the application Yahoo! Plus : plus.smtp.mail. will send the email using the SMTP server configurations of (port 465). yahoo.com Please note that you will need to make a copy of this preset and add your username/password for your AIM account (this server requires authentication and the default preset leaves the username/password fields empty) . The SSL encryption method will be used when sending the email using this preset. From/To Add from/to/cc/bcc email addresses for the email that will be sent out. You can configure the following email header properties: From · address. This will show as the sender of the email (i.e. it can be your own email address) · To email addresses. This is where the email will be sent out to, you can add multiple email addresses by separating them with semicolons (;). · CC email addresses (use semicolon to add multiple addresses) · email addresses (use semicolon to add multiple addresses) BCC Subject This is the subject of the email to be sent out. You can use macros to add automatically variables based on what PDF is being created. The following macro items can be added: · [N] - The name of the document being converted · [T] - The title of the document as defined in the Document section [B] - The subject of the document as defined in the · section Document · [A] - The author of the document as defined in the Document section · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss · [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a file with the same name exists in the save folder) · [W] - Workstation · [U] - User name Body This is the body of the email to be sent out. You can use the same macros described above to add automatically variables based on what PDF is being created. If you are using SMTP or Outlook to novaPDF 10 User Manual Copyright © 2019 Softland

258 novaPDF 10 258 send the emails, you can enter HTML content for the body of the email and preview it too. MAPI does not support HTML, only text. Attach PDF This option is checked by default and attaches the generated PDF file to the email that it sends out. If unchecked, an email will still be sent out but with content only (eventually with other files option attached if using the Attach other files ). Attach other files Checking this option will let you choose other files to be attached to the email being sent out. You can add files using the Add Files... button or by writing directly the path to the file(s) you want attached. If you want to quickly remove multiple files from this field, you can use the Delete All button. Zip email attachments If this option is selected, the PDF file will be compressed first and the resulting zip file will be attached to the email. If the option to attach other files is selected, then all files (including the generated PDF) will be zipped in a single archive and attached. Change zip extension to Some email clients block certain types of attachments, thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file. Commonly the extension can be changed to .txt, and the recipient will rename it back to zip in order to extract the files. You can choose to change the extension from zip to any other type, by writing a new extension in the combo field near this option (there's no need to add "." before the type of extension, only the extension name). Protect attachments with password The zip attachment can be protected with a password for increased security (the PDF in the ZIP can also be password protected). Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.7.3 Outlook The Outlook presets section allows you to use predefined presets for sending out an email with the generated PDF attached via Outlook. These presets allow you to define custom options for sending emails via Outlook. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

259 novaPDF 259 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved ). Removing the original preset with a different name (original name of the preset plus the word Copy doesn't affect in any way the existing copy of it. novaPDF 10 User Manual Copyright © 2019 Softland

260 novaPDF 10 260 Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. You also Test have the option of sending out a email to see how it works. Open Outlook If this preset is used, after the PDF is generated the application will start Outlook and attach the PDF files to a new email. The email will not be sent automatically. Send using Outlook This preset is included as an example to show how you can send a generated PDF automatically with Outlook. You will need to make a Copy of it and then fill in the From/To email addresses, as well as the Subject/Body fields. The generated PDF will be attached to the email by default. OUTLOOK Name You can type a name for the default preset you are editing/creating. novaPDF 10 User Manual Copyright © 2019 Softland

261 novaPDF 261 Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset or Public you can choose to have it as Private checkbox. Private by checking or unchecking the Open window before sending If this option is selected, Outlook will be opened and the generated PDF will be attached automatically to a new email. The email will not be sent out automatically. Send without opening window You can enter in there the From/To email addresses as well as Subject/Body, and an email will be sent automatically after the PDF is generated (with it attached). From/To Add from/to/cc/bcc email addresses for the email that will be sent out. You can configure the following email header properties: · From address. This will show as the sender of the email (i.e. it can be your own email address) · email addresses. This is where the email will be sent out to, you can add multiple email To addresses by separating them with semicolons (;). · CC email addresses (use semicolon to add multiple addresses) BCC · email addresses (use semicolon to add multiple addresses) Subject This is the subject of the email to be sent out. You can use macros to add automatically variables based on what PDF is being created. The following macro items can be added: · [N] - The name of the document being converted · [T] - The title of the document as defined in the Document section · [B] - The subject of the document as defined in the Document section · [A] - The author of the document as defined in the Document section · [YMD] - Date in the format YYYYMMDD (year, month, day) · [Y] - Year in the format YYYY · [M] - Month in the format MM · [D] - Day in the format DD · [HIS] - time in the format hhmmss (hour, minute, second) · [H] - Hour in the format hh · [I] - Minute in the format mm · [S] - Second in the format ss [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if a · file with the same name exists in the save folder) novaPDF 10 User Manual Copyright © 2019 Softland

262 novaPDF 10 262 [W] - Workstation · · [U] - User name Body This is the body of the email to be sent out. You can use the same macros described above to add automatically variables based on what PDF is being created. If you are using SMTP or Outlook to send the emails, you can enter HTML content for the body of the email and preview it too. MAPI does not support HTML, only text. Attach PDF This option is checked by default and attaches the generated PDF file to the email that it sends out. If unchecked, an email will still be sent out but with content only (eventually with other files ). Attach other files option attached if using the Attach other files Checking this option will let you choose other files to be attached to the email being sent out. You can add files using the Add Files... button or by writing directly the path to the file(s) you want Delete All attached. If you want to quickly remove multiple files from this field, you can use the button. Zip email attachments If this option is selected, the PDF file will be compressed first and the resulting zip file will be attached to the email. If the option to attach other files is selected, then all files (including the generated PDF) will be zipped in a single archive and attached. Change zip extension to Some email clients block certain types of attachments, thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file. Commonly the extension can be changed to .txt, and the recipient will rename it back to zip in order to extract the files. You can choose to change the extension from zip to any other type, by writing a new extension in the combo field near this option (there's no need to add "." before the type of extension, only the extension name). Protect attachments with password The zip attachment can be protected with a password for increased security (the PDF in the ZIP can also be password protected). Category Outlook has support for email categories, so you can enter in here the label of an existing category. Importance By default emails will be sent with a Normal importance. You can however change that to High, and Outlook will add a red flag to the email marking its importance. You can also reduce the importance to Low (no notification will be shown in Outlook). You can set other email options supported by Outlook: - you will receive a read receipt from the recipient after the email is · Request read receipt opened. novaPDF 10 User Manual Copyright © 2019 Softland

263 novaPDF 263 Do not allow Forward · - the email you send cannot be forwarded (not all email clients support this feature) Do not allow Reply - the email you send cannot be replied to (not all email clients support this · feature) · Do not allow Reply All - the email you send cannot be replied to (not all email clients support this feature) - the email will be deleted after it is sent (so it will not be stored in the Sent Delete after send · folder). Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For topic. a comparison between editions, please check feature matrix 1.3.3.10.8 Upload 1.3.3.10.8.1 FTP presets section allows you to configure FTP servers where the generated PDF (or a custom The FTP one) will be uploaded once the conversion is done. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

264 novaPDF 10 264 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete Deletes the preset selected from the list of presets. You cannot delete the default presets that are novaPDF 10 User Manual Copyright © 2019 Softland

265 novaPDF 265 included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. Public presets . Public presets are visible from all client computers (or other users on the same 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Upload to FTP server This preset is included as an example, you will need to make a Copy of it and then fill in the FTP server and other details so that the file will be correctly uploaded. You can have the generated PDF or a custom PDF file uploaded to a specific folder on the server. FTP Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. Private preset novaPDF 10 User Manual Copyright © 2019 Softland

266 novaPDF 10 266 When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. you can choose to have it as Private or Public by checking or unchecking the Private Source file You can select the PDF file to be uploaded via FTP. It can be either the original PDF that was generated, or one located in a custom folder: . This will use the PDF you generated as the source of the upload. · Original PDF · Custom PDF . Browse for the custom PDF file that you want uploaded after the current PDF gets generated. If it is located on a network drive, you can enter an Username/Password to access that location. You can use Macro variables to automatically fill a file name. Destination file You can select the destination folder on the FTP server where the PDF will be uploaded. If the entered folder does not exist, it will be created on the server. If no destination folder is set, a folder using the name of the PDF file will be created. Server name or IP In this field you have to enter the name or IP address for the FTP server. Port In this field you have to enter the port number if different than the default FTP port (21). User name If this is a private FTP server (no anonymous access allowed) you have to enter the user name for your account. Password In this field you can enter the password for the FTP server. There are FTP servers that allow anonymous access (public FTP servers). You can connect to these types of FTP servers using as user name Anonymous and your email address as password. It is not recommended to upload important PDF files to public FTP servers. Timeout (seconds) You can set the time interval (in seconds) that is allowed for no data transfer before the transfer operation is interrupted and must be resumed. Default is 15 seconds. If FTP server not ready The first number (Retry option) indicates how many times the application tries to access the destination server if it is not available. By default this option is set to 1 attempt. The second number (wait option) indicates how many seconds to wait between two consecutive attempts to access the destination location. By default this option is set to 60 seconds. This option is useful when the destination FTP server has restrictions (i.e. only 2 users logged in the same time, no. of accesses etc.) and insures that if the FTP server cannot accept your connection, it will not be "hammered" by sending log-in requests frequently. novaPDF 10 User Manual Copyright © 2019 Softland

267 novaPDF 267 SSL encryption Indicates the level of Transport Layer Security (TLS) required for control channel and data channel connections to the FTP server. Use passive mode for transfers (like WWW browsers) Each file transfer needs an additional connection for the data stream. Normally (in active mode), the server establishes this connection. In passive mode, however, the client establishes the connection. This may be necessary through some firewalls, which do not allow connections from outside. Upload Speed If you activate this option, the upload speed will be limited to what you enter in the field below the option. Use proxy Check this option if you use a proxy to connect to the FTP: for the proxy server (firewall) and the other Host name or IP · Enter the Host port . Enter the host port number in this field. By default, the port number is set to · 80. · User name/Password . This field is used to enter the proxy user name and password. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For a comparison between editions, please check feature matrix topic. 1.3.3.10.8.2 SFTP The SFTP presets section allows you to configure secure FTP servers where the generated PDF (or a custom one) will be uploaded once the conversion is done. A preset can be used by multiple printing profiles and whenever a preset is updated, it will be modified automatically in all profiles that use it. novaPDF 10 User Manual Copyright © 2019 Softland

268 novaPDF 10 268 MANAGE PRESETS New This will create a new preset based on the default one. You can change its settings and use the Save button to record your changes and create the preset. It is created only after you click on the Save or select a different preset the current one will be discarded. Cancel button, if you click on Copy This allows you to duplicate an existing preset. To do so, just select an existing preset and click on New Copy . Unlike the option, when you copy an existing preset the duplicate is automatically saved with a different name (original name of the preset plus the word Copy ). Removing the original preset doesn't affect in any way the existing copy of it. Delete novaPDF 10 User Manual Copyright © 2019 Softland

269 novaPDF 269 Deletes the preset selected from the list of presets. You cannot delete the default presets that are included in the application. Browse You can use the left/right arrows in the top-right section of the window to navigate back to the profile manager page or forward to the preset window. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about. PRESETS LIST When the novaPDF is installed, a default set of presets is included for each section that uses presets. These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files. However you can create custom presets based on the default ones that when used, will create PDFs using the options you've chosen. In novaPDF there are two types of presets, private and public: 1. Private presets . A private preset is visible only to the current user. By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles. . Public presets are visible from all client computers (or other users on the same Public presets 2. computer) that connect to and print via the computer where they are defined (the printer server). When a public preset will be used, all the settings from that preset will be propagated to the client computers. This list shows the presets (both private and public) that were defined. The icon on the right of the preset name shows what type of it is (public or private). You can filter the shown profiles by starting to type in the search field and also use the Public/Private checkboxes to filter them by type. DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation. These are presets created based on the most used scenarios for this section. Upload to SFTP server This preset is included as an example, you will need to make a Copy of it and then fill in the SFTP server and other details so that the file will be correctly uploaded. You can have the generated PDF or a custom PDF file uploaded to a specific folder on the server. FTP Name You can type a name for the default preset you are editing/creating. Description Add a description for the default preset you are creating/editing. Author Optionally you can set the author for this default preset. novaPDF 10 User Manual Copyright © 2019 Softland

270 novaPDF 10 270 Private preset When the novaPDF is installed, a default preset is created. This preset uses its own default printing settings to create the PDF files. However you can change those settings and create a custom preset, that when used, will create PDFs using the options you've chosen. For each newly defined preset checkbox. you can choose to have it as Private or Public by checking or unchecking the Private Source file You can select the PDF file to be uploaded via SFTP. It can be either the original PDF that was generated, or one located in a custom folder: · Original PDF . This will use the PDF you generated as the source of the upload. · Custom PDF . Browse for the custom PDF file that you want uploaded after the current PDF gets generated. If it is located on a network drive, you can enter an Username/Password to access that location. You can use Macro variables to automatically fill a file name. Destination file You can select the destination folder on the SFTP server where the PDF will be uploaded. If the entered folder does not exist, it will be created on the server. If no destination folder is set, a folder using the name of the PDF file will be created. Server name or IP In this field you have to enter the name or IP address for the SFTP server. Port In this field you have to enter the port number if different than the default SFTP port (22). User name If this is a private FTP server (no anonymous access allowed) you have to enter the user name for your account. Password In this field you can enter the password for the FTP server. There are FTP servers that allow anonymous access (public FTP servers). You can connect to these types of FTP servers using as user name Anonymous and your email address as password. It is not recommended to upload important PDF files to public FTP servers. Timeout (seconds) You can set the time interval (in seconds) that is allowed for no data transfer before the transfer operation is interrupted and must be resumed. Default is 15 seconds. If SFTP server not ready The first number ( Retry option) indicates how many times the application tries to access the destination server if it is not available. By default this option is set to 5 attempts. The second number ( Wait option) indicates how many seconds to wait between two consecutive attempts to access the destination location. By default this option is set to 60 seconds. This option is useful when the destination SFTP server has restrictions (i.e. only 2 users logged in the same time, no. of accesses etc.) and insures that if the SFTP server cannot accept your connection, it will not be "hammered" by sending log-in requests frequently. novaPDF 10 User Manual Copyright © 2019 Softland

271 novaPDF 271 Key file If this is checked, it allows the user to specify a private key file that will be used to access the SFTP server. Just browse for the stored SFTP private key and optionally enter a Password if it's protected. If this option is left unchecked, then no private key will be used. Upload Speed If you activate this option, the upload speed will be limited to what you enter in the field below. Authentications You can select which authentication methods will be used when uploading the PDF on the SFTP server. Available options: publickey, password and keyboard-interactive. The priority of these options can also be changed. Encryption Ciphers · . Clear or select the check boxes in this section to specify which ciphers you want to allow for encrypting SFTP sessions. A Cipher is the algorithm used for symmetric session encryption. . Clear or select the check boxes to specify which MACs you want to allow for encrypting · MACs SFTP sessions. A MAC (Message Authentication Code) is the algorithm used for data integrity verification. Compressions SFTP supports the use of data compression to reduce the amount of data that is transmitted. Both the client and server agree on a compression algorithm. They then compress data before sending and decompress data when it is received. Typically, zlib compression is the compression algorithm most commonly supported in SFTP servers. No compression is set as the default, and zlib is specified as an option. If the server forces use of zlib compression it will happen automatically. Note: Some of the features mentioned on this page might not be available in your edition. The Professional edition includes all the features, while Standard and Lite have limited functionality. For feature matrix a comparison between editions, please check topic. 1.3.3.11 About The About page contains information about the version you have installed plus the option to access the licensing information. It can be accessed by clicking on the Help icon in the top-right corner of window. Profile Manager the novaPDF 10 User Manual Copyright © 2019 Softland

272 novaPDF 10 272 novaPDF is available as a trial version. It is fully functional for 30 days. During the trial version, a notice is printed on each PDF page mentioning the novaPDF. The notice will be removed from further created PDF files when you buy and activate novaPDF. If you've already purchased it you can visit the Activate section to activate the program. The about window will show the following information: · Version and build number of the profile manager and printer manager, in parenthesis you'll also the the version of the printer driver used · Windows version and edition (for support inquiry purposes) · Edition installed and activated (for trial/extra-trial licenses the number of days until the expiration will be shown too) where you'll be able to manage licenses and access the See licensing information · A link to options Activation · Miscellaneous information regarding the other products developed by the company as well as copyright information 1.3.3.12 Import Profiles The Import Profiles page allows you to import printing profiles from the current or previous versions of novaPDF (8.x or previous). It can be accessed by clicking on the Gear icon in the top-right corner Profile Manager window. of the novaPDF 10 User Manual Copyright © 2019 Softland

273 novaPDF 273 File name Use the button to select the file that contains profiles you want to import. You can only Browse .nve files that were previously exported from novaPDF. import Profiles After you have used the Browse button to select the file that contains printing profiles you want to list-view. Thick the Profiles import, a list of recognized printing profiles will be displayed in the Import button to add them as checkbox in front of the profiles you want imported, and click on the printing profiles. If a profile with the same name already exists, you'll be asked if you want to overwrite the existing profile with the imported one (you will have to rename an existing profile if you want to import one named the same without overwriting). Change type to After the detected profiles have been listed in the Profiles list-view, you have the option of changing the type of each detected profile to Public or Private. To do so, select the profile you want to change the type to and click on the Public/Private button. The type of the profile will be changed and shown in the Type column. Private profiles are visible only on the computer where they were created. Public profiles are visible from all client computers. novaPDF 10 User Manual Copyright © 2019 Softland

274 novaPDF 10 274 1.3.4 Printer Monitor 1.3.4.1 Real-time done by all printers that use the novaPDF The Real-time page allows you to monitor printing jobs driver. Start/Stop monitoring When started, it will monitor all the activity done by all printers that use the novaPDF driver. The activity will be updated in realtime and displayed in the print job list until you stop the monitoring. This tool is useful for administrators that want to monitor the printing activity done via the app. Printers This will display a list of all the printers using the novaPDF driver and you can use it to filter out the section. printing activity based on a specific printer. You can read more in the Printers Filtering novaPDF 10 User Manual Copyright © 2019 Softland

275 novaPDF 275 The Status and Filters sections allow you to filter the monitoring activity based on various criteria: . There are multiple printing job statuses that you can filter by, from In Progress · Status statuses (i.e. Started, Waiting, Printing) to Finished statuses (i.e. Success, Canceled, Error). The printing job status is updated in realtime. · Filters . This lets you apply the same filters that you've applied on the History section or reset the current filtering. Columns Choose which columns to be displayed for the print job listing view (i.e. Job status, description, duration, ...). The Job and Status columns are always shown, while all others are optional. Print job log This will show in realtime the list of print jobs and their statuses. You can double-click on any of the print job to see advanced details for it. Actions You can perform additional actions to the print job log listing: · Export . Saves the print job monitoring list as a .csv file. · Delete . You can delete all recorded print jobs, only the selected ones or by filter. Archive . The print job log can be archived and accessed later if "Show archived" is checked. · novaPDF 10 User Manual Copyright © 2019 Softland

276 novaPDF 10 276 1.3.4.1.1 Printers Displays the list of printers that use the novaPDF printing driver and can be used to filter print job view. logs from the Real-time Any changes done to the list of printers displayed in this window only affects the Filter by Printers section on the Real-time view. You can uncheck any printer that you don't want the history Filter to be displayed for or use the Check/Uncheck buttons from the right. You can also Hide printers from this list and they'll be hidden from the Real-time filter view as well. Use the Up/Down buttons to re-arrange the orders of the printers in the Filter section. 1.3.4.1.2 Status This section lets you configure advanced display options for the Status filtering drop-down menu Real-time print job view. shown from the novaPDF 10 User Manual Copyright © 2019 Softland

277 novaPDF 277 Status This is the complete list of statuses that a print job can have. From the main print job listing view you can filter the print jobs based on these statuses. Simply uncheck one of the box in front of a Status to have it hidden from the main job listing view. Group In the main print job listing view filtering menu, the Statuses shown in the drop-down are grouped in 2 different groups for display purposes. This columns shows you which group will a status be displayed in and does not affect anything from the main print job listing page, it's only for display purposes. Menu Choose to show which Statuses will be shown in the main Statuses drop-down filtering menu from the print job listing view. If you select Hide for a particular status, it will he hidden from the Statuses Menu view (however, if the preceding checkbox is selected, it will show print jobs that match that filter too). 1.3.4.1.3 Columns Displays information about the Columns you can display in the list of printers shown from the view. Real-time novaPDF 10 User Manual Copyright © 2019 Softland

278 novaPDF 10 278 Column A list of columns that will be displayed for the print job listing view (i.e. Job status, description, duration, ...) in the Real-time view. The Job and Status columns are always shown, while all others are optional. Simply uncheck one of the Columns to have it hidden from the main job listing view. Group In the main print job listing view, the Columns are grouped in 4 different groups for display purposes. This shows which column will be shown in which group and does not affect anything from the main print job listing page, it's only for display purposes. Width By default each column will have a width of 100px. You can choose a custom width size for each column, or select them all and choose Autosize to have all columns' width re-calculated to fit onto the display. Menu Choose to show which Columns to be shown in the main Columns Menu drop-down from the print job listing view. If you select Hide for a particular column, it will he hidden from the Columns Menu novaPDF 10 User Manual Copyright © 2019 Softland

279 novaPDF 279 view (however it might still be visible in the print job listing view if its display checkbox is selected). 1.3.4.2 History The History section allows you to see all recorded print job logs for the novaPDF printer. Unlike the Real-time view, this will show all recorded print job logs that were not deleted. Monitoring history This lets you select a specific monitoring session and filter print job logs by it. You will see all the monitoring jobs with Start/End dates. You can read more about it here: Monitoring history . Printers This will display a list of all the printers using the novaPDF driver and you can use it to filter out the printing activity based on a specific printer. You can read more in the Printers section. Filtering The Status and Filters sections allow you to filter the monitoring activity based on various criteria: novaPDF 10 User Manual Copyright © 2019 Softland

280 novaPDF 10 280 · Status . There are multiple printing job statuses that you can filter by, from In Progress statuses (i.e. Started, Waiting, Printing) to Finished statuses (i.e. Success, Canceled, Error). The printing job status is updated in realtime. · Filters . This lets you apply the same filters that you've applied on the History section or reset the current filtering. Columns Choose which columns to be displayed for the print job listing view (i.e. Job status, description, duration, ...). The Job and Status columns are always shown, while all others are optional. Print job log This will show in realtime the list of print jobs and their statuses. You can double-click on any of the print job to see advanced details for it. Actions You can perform additional actions to the print job log listing: Export · . Saves the print job monitoring list as a .csv file. · Delete . You can delete all recorded print jobs, only the selected ones or by filter. . The print job log can be archived and accessed later if "Show archived" is checked. Archive · novaPDF 10 User Manual Copyright © 2019 Softland

281 novaPDF 281 1.3.4.2.1 Printers Displays the list of printers that use the novaPDF printing driver and can be used to filter print job logs from the Real-time view. Any changes done to the list of printers displayed in this window only affects the Filter by Printers section on the Real-time view. You can uncheck any printer that you don't want the history Filter to be displayed for or use the Check/Uncheck buttons from the right. You can also Hide printers from this list and they'll be hidden from the Real-time filter view as well. Use the Up/Down buttons to re-arrange the orders of the printers in the Filter section. 1.3.4.2.2 Monitoring History The Monitoring History page shows all the print job monitoring sessions that were recorded (or are . History currently in progress). It lets you filter the list of print job logs showing in novaPDF 10 User Manual Copyright © 2019 Softland

282 novaPDF 10 282 Monitoring sessions The Monitoring history list will show all recorded print job logs in different recording sessions. Each will show an id and the start/stop date. Just select the one(s) you want filtered and click on Filter to show the main History window with print job logs only for those selected sessions. 1.3.4.2.3 Columns Displays information about the Columns you can display in the list of printers shown from the Real-time view. novaPDF 10 User Manual Copyright © 2019 Softland

283 novaPDF 283 Column A list of columns that will be displayed for the print job listing view (i.e. Job status, description, duration, ...) in the Real-time view. The Job and Status columns are always shown, while all others are optional. Simply uncheck one of the Columns to have it hidden from the main job listing view. Group In the main print job listing view, the Columns are grouped in 4 different groups for display purposes. This shows which column will be shown in which group and does not affect anything from the main print job listing page, it's only for display purposes. Width By default each column will have a width of 100px. You can choose a custom width size for each column, or select them all and choose Autosize to have all columns' width re-calculated to fit onto the display. Menu Choose to show which Columns to be shown in the main Columns Menu drop-down from the print job listing view. If you select Hide for a particular column, it will he hidden from the Columns Menu novaPDF 10 User Manual Copyright © 2019 Softland

284 novaPDF 10 284 view (however it might still be visible in the print job listing view if its display checkbox is selected). 1.3.4.2.4 Status This section lets you configure advanced display options for the Status filtering drop-down menu shown from the Real-time print job view. Status This is the complete list of statuses that a print job can have. From the main print job listing view you can filter the print jobs based on these statuses. Simply uncheck one of the box in front of a Status to have it hidden from the main job listing view. Group In the main print job listing view filtering menu, the Statuses shown in the drop-down are grouped in 2 different groups for display purposes. This columns shows you which group will a status be displayed in and does not affect anything from the main print job listing page, it's only for display purposes. Menu Choose to show which Statuses will be shown in the main Statuses drop-down filtering menu from the print job listing view. If you select Hide for a particular status, it will he hidden from the Statuses Menu view (however, if the preceding checkbox is selected, it will show print jobs that match that filter too). novaPDF 10 User Manual Copyright © 2019 Softland

285 novaPDF 285 1.3.4.3 Tools The section gives you quick access to print one/multiple documents, manage the printers, Tools monitor printing progress, check for updates, change language and password protect the interface. Getting started Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those sections). Manage Quickly manage printers, profiles and licenses, assign profiles to printers and activate the printer. Options available here: Manage printers where you can add, copy, modify · Printer Manager . Clicking this opens the and remove printers. where you can create new printing profiles or · Manage profiles . Opens the Profile Manager modify existing ones. Licensing section of the Printer Manager and you can license/ · Manage licenses . Opens the novaPDF 10 User Manual Copyright © 2019 Softland

286 novaPDF 10 286 unlicense computers. · Assign profiles . Use it to assign a printing profile to the selected printer. Opens the Profiles tab of the Printer Manager. window of novaPDF where you can activate/deactivate or · Activate . Opens the Activation change the product key. Monitor Opens the Printer Monitor that allows you to enable logging all printing actions. You can also monitor printing jobs in real-time to check their status, view, filter and export the printer history. Tools and configure the frequency of Updates . Language From this section you can set the user interface Settings Password to protect the user interface. You can also click on to set a custom You can set a client path for all printer server clients (this location is where multiple necessary files are stored such as licensing information). Send telemetry data anonymously We rely on user feedback for new features and updates included in the application. If this option is checked, anonymous usage data will be sent to our server. 1.3.4.3.1 Language page allows you to set the language for the interface of the program. The Language LANGUAGE Use user's regional settings novaPDF 10 User Manual Copyright © 2019 Softland

287 novaPDF 287 If you check this option, the language will be automatically selected depending on each user's regional setting. If the user language is not available in novaPDF, the default language is chosen (English). Select Language If you want all users to use the same language, select one of the languages available from the Select language combo-box. TRANSLATOR For each language you'll see here details regarding the person/company that translated the interface of novaPDF. 1.3.4.3.2 Updates window allows you to set how often to check for updates and to disable it. Updates The CHECK FOR UPDATES Automatic check for updates This option is checked by default and will connect to the Internet to see if there are new updates for the application with the defined frequency. If you uncheck this option you won't be notified of new updates until you check manually by clicking on the Start check for updates button. Frequency You can choose to check for updates (not recommended), Weekly (default value) or Monthly. Daily When an update is found it will display the novaPDF Updates window with details about the update. NOVAPDF UPDATES Version history If updates are detected you'll see a list of fixes, updates and new features in the version history section, grouped by version and build number. You can start the download of the new version by novaPDF 10 User Manual Copyright © 2019 Softland

288 novaPDF 10 288 link. accessing the Click to download News Occasionally we will post news items that will show in the update window. When this window is opened you can re-check for updates by clicking on the Refresh button. 1.3.4.3.3 Password You can easily set a password to protect the user interface of novaPDF. This way, everytime the app will be opened, a password will be required to modify its settings. Current password If the interface is already protected with a password, you'll need to enter it here in order to pick a new password to protect it. New/Confirm new password Enter the new password and re-enter it in the Confirm field in order to set it as the new password that protects the user interface. 1.3.4.4 About page contains information about the version you have installed plus the option to access The About the licensing information. novaPDF 10 User Manual Copyright © 2019 Softland

289 novaPDF 289 novaPDF is available as a trial version. It is fully functional for 30 days. During the trial version, a notice is printed on each PDF page mentioning the novaPDF. The notice will be removed from further created PDF files when you buy and activate novaPDF. If you've already purchased it you can visit the Activate section to activate the program. The about window will show the following information: · Version and build number of the profile manager and printer manager, in parenthesis you'll also the the version of the printer driver used Windows version and edition (for support inquiry purposes) · Edition installed and activated (for trial/extra-trial licenses the number of days until the · expiration will be shown too) A link to · See licensing information where you'll be able to manage licenses and access the Activation options Miscellaneous information regarding the other products developed by the company as well as · copyright information novaPDF 10 User Manual Copyright © 2019 Softland

290 PDF Add-in for Office Part II

291 PDF Add-in for Office 291 2 PDF Add-in for Office 2.1 Configuring PDF Add-in Settings 2.1.1 2.1.1.1 Printers This lets you manage the available PDF printers. With novaPDF you can create as many printers as you want, all sharing the same driver but each could use a different profile. From the list of Printers you are able to choose which will be active and how to handle the PDF creation. Furthermore, if you have older versions installed, those will show up as printers too in this list. novaPDF 10 User Manual Copyright © 2019 Softland

292 novaPDF 10 292 Show one Save As PDF button If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a drop-down) what printer to use for creating the PDF. Show each printer as a button You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab. novaPDF 10 User Manual Copyright © 2019 Softland

293 Index 293 Copies 80 create PDF 36 Index Custom forms 83 - D - - . - Deactivate 105 .NET 8 Detect links 151 Digital signature presets - A - Certificate 229 PDF security 229 About 89, 271 PDF signature 229 About printer 112 System certificate 229 Access permission 146 DNS 97 Activate 14, 98 Document information Active PDF links 151 Author 127 Advanced 149, 153 Creator 127 Advanced presets 208 Document info 126 After save Keywords 127 Application 163 PDF Viewer options 126 Parameters 163 Subject 127 Title 127 Document presets 174 - B - Downsample 141 batch convert 27 Downsamplling presets 198 Bookmark presets 200 Bookmarks - E - Add 142 Detect 142 Embed fonts 134 Edit 142 Embed subsets 134 Open to level 142 Encryption Remove 142 128 bits 146 Use levels 142 40 bits 146 Border presets 235 High level 146 bulk convert 27 Low level 146 - C - - F - Choose edition 8 Feature matrix Compare editions 8 novaPDF Lite 10 Compress images 138 novaPDF Professional 10 Compress text 138 novaPDF Standard 10 Compression 138 Font presets 184 Compression presets 191 Fonts Configure bookmarks 143 Embed fonts 133 Conversion presets 195 Subsets 133 Convert images 139 Force embedding 134 novaPDF 10 User Manual Copyright © 2019 Softland

294 novaPDF 10 294 Manual activation 18, 102 Match bookmark 142 - G - Metadata 127 Multiline bookmarks 142 General After save actions 118 Save options 118 - N - Graphic Resolution 80 NetBIOS 97 Scale 80 novaPDF Lite 8 novaPDF Professional 8 Graphics Compression 136 novaPDF Standard 8 Conversion 136 Downsampling 136 - O - Online activation 17, 101 - H - Optimization 136 Optimize text 153 How to create PDFs 21 Orientation Landscape 80 - I - Portrait 80 Overlay presets 224 Image watermark presets 216 Import profiles 272 - P - - L - Page settings 80 Page size Language 32, 87, 110, 286 A2 80 Languages A3 80 Select 32, 87, 110, 286 A4 80 Layout Letter 80 Bookmarks 158 Password protect 146 Forms 158 PDF linearization 118 Orientation 158 PDF links 151 Overlay 158 PDF version 118 Signature 158 PDF viewer Watermarks 158 Full screen 131 Licenses 97 Layout 131 Linear PDF 118 Magnification 131 Link presets 205 Scaling 131 Links 149 Transition 131 Zoom 131 PDF/A 118 - M - Permissions 146 Manage forms 80 Predefined forms Manage licenses 97 A3 83 Manage printers 90 A4 83 Manage profiles 96 A5 83 novaPDF 10 User Manual Copyright © 2019 Softland

295 Index 295 Simple save dialog 48 Predefined forms A6 83 Standard save dialog 40 B4 83 System requirements 8 B5 83 Envelope 83 - T - Executive 83 Folio 83 Terminal server 8 Legal 83 Text watermark presets 220 Letter 83 Translator 32, 87, 110, 286 Note 83 Trial 16, 100 Quarto 83 Statement 83 Tabloid 83 - U - Printers 90 Updates Profile manager Check for Updates 33, 88, 111, 287 Bookmarks 114 Use profile 96 Document 114 User tags 154 Emails 114 Fonts 114 General 114 - V - Graphics 114 Layout 114 View presets 180 Other 114 Security 114 Profiles 80, 96 - R - Reduce size 136 Regional settings 32, 87, 110, 286 Requirements 8 - S - Save options Macro 120 Merge PDF 120 Simple save dialog 120 Standard save dialog 120 Save presets Prompt file name 165 Save to last used folder 165 Save rules 156 Security 147 Security presets 187 Security settings 146 Select profile 39 novaPDF 10 User Manual Copyright © 2019 Softland

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