1 JSM 2019 HOUSING RESERVATION INSTRUCTIONS AND FORM 9 • Denver, CO July 27 1, 201 –August CVB/Experient Housing Bureau online, by fax, Reservations must be made through by mail . All reservation requests must be received by July the Denver or guarantee convention rates . Do not send forms to the ASA office or contact hotels directly . Forms must be faxed to (888) 772- 1888 or mailed to 3 to . Experient/JSM Housing, 5202 President Court, Suite G100, Frederick, MD 21703 : Acknowledgements will be emailed after ACKNOWLEDGEMENT DEPOSIT : All reservation requests must be accompanied by a credit guarantee. You will not receive a confirmation ation has been made. your reserv card The credit card must have an expiration date after August from your hotel. Reservations are assigned on a first 9. Housing forms received without valid and complete credit card -served 201 -come, first information basis and according to room availability. will not be processed. may b ONLY ONE ROOM e requested on each form. You may photocopy the form if you need additional rooms. CANCELLATIONS : Failure to cancel your reservation more than 72 of your scheduled or failure to arrive on your arrival in advance hours CHANGES/QUESTIONS: scheduled date will result in the hotel charging the credit card on file for Changes and cancellations may be made one night’s room and tax . Some hotels charge a penalty for checking out (800) 465 – –Friday Monday , 8:00 a.m. ( -5411 telephone at by uly 3 until J , please verify your departure date earlier than scheduled. To avoid this 5:00 p.m. -inc.com EDT or email at [email protected] . Always indicate you during -in. check are attending JSM and have your acknowledgement number ready. On July 3, reservation data will be transferred to the hotels and the JSM Housing Bureau will no longer be able to make reservation changes. As 9 (and not before), event hotels will be able to assist with July of directly. reservation changes and cancellations clearly PRINT or TYPE all information on the form or a reasonable facsimile. To ensure your request is handled efficiently, please processing reservation requests due to heavy volume You can expect delays in May. ______ DEPARTURE DATE ______ ____ ARRIVAL DATE____ TYPE OF ACCOMMODATIONS REQUESTED ❏ Single (one bed, one person) Guest _____ Name ________________________________________ Double (one bed, two people) ❏ /Given /Family Last First __ Email Address _________________________________________ Double/Double (two beds, two people) ❏ *Email address required for reservation acknowledgments. Triple (two beds, three people) ❏ Company _____________________________________________ __ Quad (two beds, four people) ❏ Suite: One or two bedrooms ❏ _____ Address ___________________________________________ ❏ Nons moking Smoking (Many hotels are ALL nonsmoking.) ❏ State ____________ ___ City ______________________________ ADA ❏ accessible ___ ZIP/Postal Code________ Country ______________________ If requesting ADA accessibility, please provide detail s so your needs may be best accommodated. __ Fax _________________ Daytime Phone __________________ __________________________________________________________ Please list roommates: ❏ Government Rate _ 1) _______________________________________ ____________ 2) __________________________________________________ __ OTHER (available upon request and availability) 3) ____________________________________________________ in r able ❏ ooms with two beds ) Rollaway bed (not avail (see hotel rates and map): name hotel Write out HOTEL CHOICES: Connecting rooms ❏ ____ ______________ 1. __________________________________ ❏ Refrigerator Microwave ❏ Crib ❏ ________________ 2. ____________________________________ 3. ____________________________________ ________________ PAYMENT INFORMATION VISA American Express MasterCard ❏ ❏ ❏ If your choices are not available, indicate the factor most important to you: ❏ Discover ❏ Diners Club federal ❏ Lowest rate available ❏ US per diem government _____________________________________________________ ❏ Hotel close to the Colorado Convention Center Name of Cardholder ❏ Special requests _________________________________ ____ _________________ ___ _________________________________ Credit Card Number ___________________________________________ _______ ___ * All guests booked at the US federal government per diem rate will be Exp. Date required to provide sufficient identification upon check -in. Event hotels _____________________________________________________ not offer the per diem rate or the special negotiated reserve the right to Signature of Cardholder event rate to guests who book at the federal government per diem rate but fail to provide sufficient ID.