eportfolio Sharing

Transcript

1 UNDERSTANDING SHARING IN ePORTFOLIO Viewing items shared with you There are various ways for you to discover, categorize, follow, and review content shared with you in ePortfolio. Invites Invites enable you to promote the content you're sharing with specific people. When you share an item with others, you also have the option to send an invite to those you're sharing your item with from the Sharing Settings dialog. mation about who shared the item, when it was shared, what type of item it is, An invite contains infor and any description or tags it has. The sender might also include a message letting you know why they shared the item. When you receive an invite from another user to view an item in their ePortfolio, a notification appears in the Message alerts on the minibar and the invite displays in the Unread Invites area of your dashboard. You might also receive an email informing you of the invite. Subscriptions Subscriptions enable you to follow activity on items or from specific people that interest you. You can subscribe to user or item activity from your dashboard, the Explore page, or your invites. • Subscribe to an item by clicking Subscribe in the dropdown menu of the item. Subscribe icon beside their names. • Subs cribe to other users by toggling the -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

2 Use the Subscriptions filter on your dashboard to view activity on items or from users you subscribed to. Recent subscription activity also appears in your minibar alerts. Uns ubscribe to items or users by toggling the icon or click Unsubscribe. Minibar alerts Alerts on the minibar signal new activity related to your subscriptions and invites. • The Message alerts display recently received invites. • The Update alerts display assessments made on items or by people you've subscribed to. • The Subscription alerts display comments made on items or by people you've subscribed to. Email and SMS notifications If you want to receive ePortfolio updates extern ally, use the Notifications tool located in your personal menu on the minibar to set up the following instant notifications: Feedback added to subscribed items • : Receive updates about comments and assessments made on items or by users you've subscribed to. • Another user has subscribed to your updates : Receive a notification when someone has subscribed to you or one of your items. Feedback added to my items: Recei ve updates about comments and assessments made on your • items. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

3 Sharing with internal and external users Use permissions to share ePortfolio items with other users. You can set up separate permissions options for each artifact, collection, reflection, pres entation, and learning objective in your ePortfolio so you can pick and choose what content you share with others. You can assign permissions to individual users, ic sharing groups, groups of users based on course or department enrollment, or the general publ through a URL (presentations only). You can choose whether others can see the item, see comments, see assessments, add comments, add assessments, and/or edit the item. Sharing items with internal users You can share items with other users in WCU by se lecting individual users, all users in a course or group you are enrolled in, or a previously saved sharing group. Assign permissions for a user or group of users of the item you want to make available to others. 1. Click Share from the dropdown menu Select when you want users to see the item in the Visibility section of the Sharing Setting dialog. 2. Click Add Users and Groups . 3. 4. Browse for the users you want to add. Use the Search for field to narrow your browsing results. Users with cascading roles mus t perform a search to display results. 5. Click on users or sharing groups in the browse listing to add them to the Selected Users list. Click the Remove icon beside users or sharing groups you want to remove from the Selected Users list. . 6. Select the permissions you want the selected users to have and click Add Note Edit Permissions : You can adjust permissions for individual users by clicking the icon beside their name in the Sharing List grid. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

4 7. If you want to send an invite to specific users in the Sharing List, select the check boxes beside . their names and click Send Invite 8. Click Close . Sharing presentations with external users You can share ePortfolio presentations with people who are no such as friends, parents, or t part of WCU potential employers. You can share presentations with external users in two ways: • You can make the presentation publicly available to anyone through a URL. When you share a presentation this way people can only view the presentation. They cannot add comments to, add assessments to, or edit the presentation. • You can send a personal invite to view your presentation via an email and the recipient can must set up a username and follow the attached link to view the presentation. The recipient password, and then they can see and add comments or assessments based on the permissions you gave them. External users cannot edit presentations. Make a presentation publicly available through a URL tion public via URL, the system includes social media icons (Twitter, Note : If you make a presenta Google+, and Facebook) at the top of your presentation to enable further sharing. 1. Click Share from the dropdown menu of the presentation you want to make available by URL. with the URL below can access this item “Anyone ” from the presentation's Sharing Select 2. Settings and click Close . Share the provided URL with others. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

5 Make a presentation externally available to specific people and assign them permissions 1. Click Share from the dropdown menu of the presentation you want to make available to external users. 2. Click Add Users and Groups from a presentation's Sharing Settings. 3. ”. “Click to share the presentation with an external user Click 4. Enter the External Email Address of the external user you want to send an invite to and click . Add 5. Select the permissions you want the external users to have and click Add . The system automatically notifies external users of their granted permissions. . Close Click 6. Note : The recipient must follow the link in the invite and set up a username and password to view the presentation. The invite expires after three days (or another amount of time set by your organization). -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

6 Sending invites users you are sharing an item with, you have the opportunity to When you send an invite to internal leave them a message about why you are sharing the item and what you’d like them to do with it. Depending on how the user’s preferences are set up, they will receive the message in their emai l, the Invites area of their dashboard, or an RSS Reader. Recent invites also appear in the Message alerts on the minibar. In the Sharing Settings dialog for an item, send invites to specific users in the Sharing List by 1. selecting the check boxes beside their names, then click Send Invite . Complete the invite and click Send 2. . Important p that includes all users at your organization or all users : If you send an invite to a sharing grou in a particular course or department, all of the users in the group will receive the invite. This may be bothersome to users who do not know you. Creating quicklinks to ePortfolio items Create qu icklinks to ePortfolio content in the same way as other quicklinks. However, the person following the link must have that item shared with them. If you want to include quicklinks to ePortfolio items in your course content, ensure your course participants h ave permission to view the item. 1. Open the HTML Editor. 2. Click Insert Quicklink. Click ePortfolio Item from the Insert Quicklink dialog. 3. 4. Select whether you want to link to a personal or shared item. 5. Do one of the following: Click on the item you wan t to link to. o o Click Options to edit your link title and choose how you want the link to open. Click Insert. 6. Save the HTML file. item link to an ePortfolio item in a form, reflection, Important : If you include a quicklink or an eP artifact, or presentation, the referenced item does not inherit permissions from the item containing the link. This means that individuals viewing an item from the quicklink or eP item link must also have direct permission to view the referenced item and follow the link; otherwise, they receive an error message letting them know they do not have permission to view the item. Similarly, if you include a quicklink in an ePortfolio item to a Learning Environment item, such as a content file, individuals can only follow the link if they have permission to view that item; otherwise they receive an error message letting them know they do not have permission to view the item. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

7 Sharing permission options Description Available for Permission Allows selected users to see your ePortfolio item on the Anyone View Explore page. Internal users Allows selected users to see the comments other users See comments from others have left on your ePortfolio item. External user with personal invite Internal users Allows selected users to add comments on your Add comments ePortfolio item. External user with personal invite Internal users External user with See assessments Allows selected users to see rubric assessm ents other personal invite from others users have left on your ePortfolio item. *Not available for reflections Internal users Allows selected users to evaluate your ePortfolio item using a rubric. External user with personal invite Add assessments Tip ric you want evaluators to Make sure you add the rub use on the item's Edit page. *Not available for reflections Allows selected users to make changes to your ePortfolio item. Internal users Edit You can track changes in the item’s Change Log. : To use the comments and assessments permissions, you must make sure the comments and Note as assessments check boxes are enabled on the item's Edit page and that a rubric for assessing items h been attached to the item. These check boxes are selected by default, but it is possible to clear them (if you want to temporarily remove the ability to comment on or assess an item), and you can change the default setting so they are not selected on new items. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

8 UNDERSTANDING CASCADING PERMISSIONS Items in collections and presentations When you include an item in a collection or presentation, the item inherits permissions from the collection or presentation (permissions are cascading), with the follow ing exceptions: The Add Assessments permission is not inherited because it requires that a rubric be associated • with each item. The Edit permission is not inherited because it would allow users to make major, possibly • unwanted, changes to your ePortfolio. If you want individuals to be able to edit items in a collection or presentation, you must give them the Edit permission on each item individually. Inherited permissions do not override existing permissions on items. For example, if you give an individual the view, see comments from others, and add comments permissions for a specific item, but only the view permission is set for a collection that contains the item, the individual is able to see and add comments to the item. This is the case regardless of whether it is accessed from the collection or outside the collection. Items associated with a reflection eflection with another item, the reflection does not inherit permissions from the When you associate a r item, nor does the item inherit permissions from the reflection. Sharing a reflection associated with an item, only allows users to view the name of the associated item. ever, sharing an item associated with a reflection allows users to view the reflection as part of the How item. -436- – room 20 3350 ext 2, [email protected], Anderson Hall D2L Services, 610

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